Extension Groups - Panasonic KX-TVS75 Installation Manual

5.2 PORT SETTING OPTIONS
There are 2 ways to use a System Group Distribution List:
Option A:
For inside messages: The System Group Distribution List number can be designed so that
any subscriber can Press [2] to deliver a message, then enter the list number, which is [250]
in this example. The message is delivered to all specified mailboxes.
Option B:
For outside messages: The System Group Distribution List number can be designed as a
custom greeting for incoming callers. For instance, the greeting might be : "To leave a
message for the parts division, press 3." The digit "3" would be assigned to System Group
Distribution List number 250 in Custom Service Setting.
Each message light will remain on until the message is cleared from the individual station.

5.2.8 Extension Groups

An extension group places several extensions into the same mailbox. These extensions may be
assembled into a list called a Extension Group List. The extensions in the group list cannot
have a personal mailbox! When a message is left in this mailbox, it lights all of the message
waiting lights of the phones that are in this group list. There are 20 groups lists available and
each group list can have up to 20 entries each.
When a message is left for the extension group, it will light the message waiting lights on each
phone. The first person that retrieves the call cancels the message waiting light on the other
phones. Extension groups work well in areas where the call would not be intended for a specific
person (for example, a parts counter, or a technical support group).
To establish an extension group:
1.
From the System Administration Top Menu Type [1-5-1-2-1].
(Program - System Parameter - System Group Assignment - Extension Group - Enter).
2.
Enter a number that hasn't been assigned to another mailbox, System Group Distribution
List or Extension Group List. (This must be a vacant number). Enter the extensions that are
to be assigned to this group list. Make sure the number has been assigned in the extension
numbering plan.
Example: to assign the number 700 as an Extension Group List number, go into System
Administration programming. At the Main Program Menu, type [1-5-6-1].
(Program - System Parameter Setting - Extension Numbering Plan - Enter). Enter [7XX] in
the numbering plan.
3.
Enter the station numbers that are to be assigned to the Extension Group List.
4.
Return to the Main Program Menu.
5.
Type [1-1-1]. (Program - Mailbox Setting - Enter/Edit).
Assign the Extension Group List number to a mailbox. If you used the number "700" for an
Extension Group List number, assign the number "700" as a new mailbox. You must also
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CUSTOMIZING THE SYSTEM