Kyocera TASKalfa 1801 Operation Manual
  1. Manuals
  2. Brands
  3. Kyocera Manuals
  4. Fax Machine
  5. TASKalfa 1801
  6. Operation manual

Kyocera TASKalfa 1801 Operation Manual

Hide thumbs Also See for TASKalfa 1801:
Table of Contents

Advertisement

Quick Links

See also: Service Manual , Operating Manual
›
›
›
›
PRINT
COPY
SCAN
FAX
FAX OPERATION GUIDE
FAX SYSTEM (X)
TASKalfa 1801
TASKalfa 2201

Advertisement

Table of Contents
loading
Need help?

Need help?

Do you have a question about the TASKalfa 1801 and is the answer not in the manual?

Questions and answers

Subscribe to Our Youtube Channel

Related Manuals for Kyocera TASKalfa 1801

Summary of Contents for Kyocera TASKalfa 1801

  • Page 1 › › › › PRINT COPY SCAN FAX OPERATION GUIDE FAX SYSTEM (X) TASKalfa 1801 TASKalfa 2201...
  • Page 2 Safety Conventions in This Guide This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

  • Page 3: Table Of Contents

    Contents Contents ............................i Safety Information ........................v About this Operation Guide ....................v General Notice ........................vi Legal Notice ........................vi Trademark Information ....................vi Declarations to European Directives ................vi Technical regulations for terminal equipment .............. vii Network Compatibility Declaration ................vii Introduction ..........................
  • Page 4 File Name Entry ........................3-16 FAX Direct Transmission ....................3-17 Cancelling Direct Transmission ................3-17 FAX Delayed Transmission ....................3-17 Cancelling Delayed Transmissions ................3-18 FAX TX Report ........................3-18 Program ..........................3-19 Registering Program ....................3-19 Confirming the Registered Program ................. 3-20 Recalling Program ....................
  • Page 5 Send Job Log and Print Job Log ................8-3 Outgoing FAX Log and Incoming FAX Log ..............8-4 Printing Administrative Reports .................... 8-5 FAX TX Result Reports ....................8-5 FAX RX Result Reports ..................... 8-6 Activity Report ........................8-7 Printing Activity Reports ..................... 8-7 Automatic Printout ......................

  • Page 7: Safety Information

    Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...

  • Page 8: General Notice

    General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

  • Page 9: Technical Regulations For Terminal Equipment

    Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 08R00 National AN for D • AN 01R00 AN for P • DE 09R00 National AN for D • AN 02R01 AN for CH and N •...

  • Page 10: Introduction

    Introduction About this Operation Guide This Operation Guide contains the following chapters. Chapter Contents Setting up the Machine Explains the part names and the settings required before using fax. Registering Destinations Explains the procedures for registering destinations in the address book and one-touch keys. Sending Faxes Explains the general methods for sending faxes and transmission functions.

  • Page 11: Conventions In This Guide

    Conventions in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page. displayed page.
  • Page 12 Conventions used in operation procedures Operation panel keys that are pressed are outlined in red. Procedures consisting of a sequence of operation panel actions or computer operations are numbered as shown below.

  • Page 13: Size And Orientation Of Originals And Paper

    Size and Orientation of Originals and Paper Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "-R" is added to sizes used in the horizontal orientation. The following icons are used to indicate original and paper placement orientations on the message display.

  • Page 15: Setting Up The Machine

    Setting up the Machine This chapter explains the following topics: Part Names and Functions ..........................1-2 Machine ..............................1-2 Operation Method ............................ 1-5 Setting Date and Time ............................1-6 Local FAX Information Entry ..........................1-8 TTI (Transmit Terminal Identification) ...................... 1-8 Local FAX Name ............................

  • Page 16: Part Names And Functions

    Setting up the Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. Operation panel Perform the fax operation with this panel.
  • Page 17 Setting up the Machine > Part Names and Functions Document Processor (DP) Top Cover Open this cover when the original jammed in the Document Processor. Original Width Guides Adjust these guides according to the original width. Original Table Stack the sheet originals on this table. Original Eject Table Read originals are ejected onto this table.

  • Page 18: Operation Panel

    Setting up the Machine > Part Names and Functions Operation Panel Displays Status, System Displays the density Displays the function menu setting screen. Menu or Counter Menu. for fax. Increments or decrements Displays the original image numbers, or selects menu setting screen.

  • Page 19: Operation Method

    Setting up the Machine > Part Names and Functions Operation Method This section explains how to operate the setting menus on the message display. Displaying the Menus and Configuring Settings Press the [Status/System Menu/Counter] key, [Function Menu] key, or function keys to display the setting menus. Press the [▲] key, [▼] key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.

  • Page 20: Setting Date And Time

    Setting up the Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax.
  • Page 21 Setting up the Machine > Setting Date and Time Press the [▲] or [▼] key to set the year, month, and day. Press the [◄] and [►] key to move the cursor right and left. Date/Time: Year Month 2013 Time Zone: Pfic Time ) Press the [OK] key.

  • Page 22: Local Fax Information Entry

    Setting up the Machine > Local FAX Information Entry Local FAX Information Entry Register the local FAX information below. TTI (Transmit Terminal Identification) Select whether or not to print the local fax information on the fax on the receiving system. Display the screen.

  • Page 23: Local Fax Number

    Setting up the Machine > Local FAX Information Entry Press the [OK] key. Press the [▲] or [▼] key to select [Local FAX Name]. Press the [OK] key. Set the Local FAX Name Use the numeric keys to enter the local fax name. Local FAX Name: Sales department Common Settings...

  • Page 24: Fax Dialing Mode

    Setting up the Machine > Local FAX Information Entry Local FAX Number Entry Use the numeric keys to enter the local fax number. Local FAX Number: 0123456789 NOTE Up to 20 digits can be entered as the local fax number. Press the [*/.] keys on numeric keys to enter "+".

  • Page 25: Ecm Tx

    Setting up the Machine > Local FAX Information Entry ECM TX Set whether ECM TX is performed. ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
  • Page 26 Setting up the Machine > Local FAX Information Entry Press the [OK] key. Press the [▲] or [▼] key to select [TX Start Speed]. Press the [OK] key. Configure the settings. Press [▲] or [▼] to select [9600bps], [14400bps] or [33600bps]. TX Start Speed: 9600bps 14400bps...

  • Page 27: Registering Destinations

    Registering Destinations This chapter explains the following topics: Registering Destinations in the Address Book ....................2-2 Adding a contact ............................2-2 Adding a Group ............................2-6 Editing and Deleting Address Book Entries ..................... 2-9 Printing Address List ..........................2-11 Adding a Destination on One Touch Key ......................2-12 Adding a Destination ..........................

  • Page 28: Registering Destinations In The Address Book

    Registering Destinations > Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book. Adding a contact A maximum of 100 contact addresses can be registered.
  • Page 29 Registering Destinations > Registering Destinations in the Address Book Enter the contact name. Press the [] or [] key to select [Contact Name]. Detail: Contact Name 1/ 3 Edit Press [Edit]. Enter the destination name. Contact Name: Sales department Common Settings Text Up to 32 characters can be entered.
  • Page 30 Registering Destinations > Registering Destinations in the Address Book FAX Detail: TX Start Speed: 1/ 2 33600bps Change Press [Change]. Press [▲] or [▼] to select [9600bps], [14400bps] or [33600bps]. NOTE Normally the default setting should be used. Press the [OK] key. Press the [] or [] key to select [ECM].
  • Page 31 Registering Destinations > Registering Destinations in the Address Book Press the [OK] key. Register the destination. Press the [OK] key. Detail: Address Number: 3/ 3 Edit [Completed.] is displayed and the destination is registered.

  • Page 32: Adding A Group

    Registering Destinations > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 20 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first.
  • Page 33 Registering Destinations > Registering Destinations in the Address Book Enter the group name. Press the [] or [] key to select [Group Name]. Detail: Group Name: 1/ 3 Edit Press [Edit]. Enter the group name. Group Name: Sales Group Common Settings Text Up to 32 characters can be entered.
  • Page 34 Registering Destinations > Registering Destinations in the Address Book Press the [OK] key. The selected member is added to Group Member. Members can be added by repeating steps 3 to 7. Delete the members. Press the [▲] or [▼] key to select the member you want to delete. Group Member: Sales Department 1 Sales Department 2...

  • Page 35: Editing And Deleting Address Book Entries

    Registering Destinations > Registering Destinations in the Address Book Register the group. Press the [OK] key. Detail: Address Number: 3/ 3 Edit [Completed.] is displayed and the group is registered. Editing and Deleting Address Book Entries Edit and delete the destinations (contacts) you added to the Address Book. Display the screen.
  • Page 36 Registering Destinations > Registering Destinations in the Address Book Press the [▲] or [▼] key to select the destination (contacts) or group to edit. Edit Addressbook: Sales Department 1 Sales Group Support Department Menu Press the [OK] key. Press the [] or [] key to select the item to change. Detail: Contact Name 1/ 3...

  • Page 37: Printing Address List

    Registering Destinations > Registering Destinations in the Address Book To delete a destination(contacts) or group Press the [▲] or [▼] key to select the destination (contacts) or group to delete. Edit Addressbook: Sales Department 1 Sales Group Support Department Menu Press [Menu].

  • Page 38: Adding A Destination On One Touch Key

    Registering Destinations > Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 32 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book.

  • Page 39: Editing And Deleting One Touch Key

    Registering Destinations > Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Select the One Touch Key to be edited or deleted. Press the One Touch Key to be edited or deleted (2 seconds or more). Press the [▲] or [▼] key to select a key number.

  • Page 40: Sending Faxes

    Sending Faxes This chapter explains the following topics: Basic transmission procedure ..........................3-2 Checking and Editing Destinations ......................3-4 Checking the Send Status ........................3-6 Cancelling the Transmission ........................3-7 Using redial .............................. 3-8 Methods For Entering the Destination ....................... 3-9 Entering the destination fax number with the numeric keys ..............

  • Page 41: Basic Transmission Procedure

    Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Press the [FAX] key. Ready to send. 2013/08/08 10:10 200x200 Resltion Duplex The base screen for fax appears. Place the originals. Refer to the machine’s Operation Guide for placing originals.
  • Page 42 Sending Faxes > Basic transmission procedure Selecting the functions. The following functions can be set for FAX transmission. • Density  page 3-14 • Original Image  page 3-14  • 2-sided Original page 3-14 • Original Size  page 3-16 ...

  • Page 43: Checking And Editing Destinations

    Sending Faxes > Basic transmission procedure Checking and Editing Destinations Check and edit a selected destination. Press the [FAX] key. Press the [Confirm/Add Destination] key. Check the destination. Press the [▲] or [▼] key to select the destination you want to check. Dest.
  • Page 44 Sending Faxes > Basic transmission procedure NOTE When deleting characters, press the [Clear] key. Press the [OK] key. Add the destination (when entering the FAX number using the numeric keys). Press [Add]. Dest. Confirm.: 0123456789 Sales Group 9876543210 Exit Enter the fax number of the receiving system using the numeric keys. NOTE For the procedure for entering the FAX number using the numeric keys, refer to Entering the...

  • Page 45: Checking The Send Status

    Sending Faxes > Basic transmission procedure Checking the Send Status Press the [Status/System Menu/Counter] key. Display the send job status screen. Press the [▲] or [▼] key to select [Status]. Press the [OK] key. Press the [▲] or [▼] key to select [Send Job Status]. Press the [OK] key.

  • Page 46: Cancelling The Transmission

    Sending Faxes > Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) Press the [Stop] key.

  • Page 47: Using Redial

    Sending Faxes > Basic transmission procedure Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press the [Address Recall/Pause] key, and you can call the receiving system you dialed...

  • Page 48: Methods For Entering The Destination

    Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. Press the [FAX] key. Enter the fax number of the receiving system using the numeric keys.

  • Page 49: Choosing From The Address Book

    Sending Faxes > Methods For Entering the Destination Press the [] or [] key to select [TX Start Speed]. FAX Detail: TX Start Speed: 1/ 2 33600bps Change Press [Change]. Press [▲] or [▼] to select [9600bps], [14400bps] or [33600bps]. NOTE Normally the default setting should be used.
  • Page 50 Sending Faxes > Methods For Entering the Destination Press the [▲] or [▼] key to select the destination. Address Book: Sales Department 1 Sales Group Support Department Menu NOTE When checking information of the destination, press [Menu], select [Details], and then press the [OK] key.

  • Page 51: Choosing By One Touch Key

    Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-12.

  • Page 52: Fax Transmission Functions

    Sending Faxes > Fax transmission functions Fax transmission functions To configure the settings for functions, press the key of the function you want to configure. You can also press the [Function Menu] key to select from other functions displayed on the message display. Operation Method (page 1-5) Selects the item displayed or changes the numeric value.

  • Page 53: Density

    Sending Faxes > Density Density Adjust density. Press the [▲] or [▼] key to select [Darker +3] to [Lighter -3]. NOTE When you want to increase the density of the original that has thin density, density needs to be adjusted to Darker. When you want to reduce the density of the original that has thick density, density needs to be adjusted to Lighter.

  • Page 54: Manual Send

    Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

  • Page 55: Original Size

    Sending Faxes > Original Size Original Size Specify the original size to be scanned. Item Description Auto Have the size of original detected automatically. A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, B6-R, B6, Folio, 216 × 340 mm, Ledger, Select from standard sizes.

  • Page 56: Fax Direct Transmission

    Sending Faxes > FAX Direct Transmission FAX Direct Transmission You can directly transmit originals without scanning them into the memory. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent. Setting for Direct Description transmission...

  • Page 57: Cancelling Delayed Transmissions

    Sending Faxes > FAX TX Report Cancelling Delayed Transmissions Use the procedure below to cancel the delayed transmission. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Status]. Press the [OK] key. Press the [▲] or [▼] key to select [Scheduled Job]. Press the [OK] key.

  • Page 58: Program

    Sending Faxes > Program Program By registering sets of frequently used functions as a single program, you can simply select the program number as needed to recall those functions. You can also name the programs for easy identification when recalling. Registering Program Use the procedure below to register a program.

  • Page 59: Confirming The Registered Program

    Sending Faxes > Program NOTE Up to 32 characters can be entered. If the program number is already used in any of the existing programs, the change confirmation screen appears. Press [Yes]. The settings can be confirmed by recalling the program. Refer to Recalling Program on page 3-20.

  • Page 60: Changing The Program Name

    Sending Faxes > Program Changing the Program Name Use the procedure below to change the program name. Display the screen. Press the [Program] key. Press the [▲] or [▼] key to select a program number (01 to 10) to edit. Select program: Program 01 Program 02...
  • Page 61 Sending Faxes > Program Delete the program. Press the [▲] or [▼] key to select [Delete]. Press the [OK] key. Press [Yes] in the confirmation screen. 3-22...

  • Page 62: Using Chain Dial

    Sending Faxes > Using Chain Dial Using Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
  • Page 63 Sending Faxes > Using Chain Dial Press the [OK] key. Chain: 2120123456 Detail To select the next fax number, repeat steps from step 2. Press the [Start] key. The transmission will start. 3-24...

  • Page 64: Receiving Faxes

    Receiving Faxes This chapter explains the following topics: FAX Automatic Reception ..........................4-2 Reception Method ............................ 4-2 Flow of reception ............................. 4-3 Manual Reception .............................. 4-4 Using the Telephone to Receive ......................4-4 Fax reception functions ............................4-6 Fax reception settings ............................4-6 Duplex Print Output ..........................

  • Page 65: Fax Automatic Reception

    Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX dedicated reception. No special operation is required when receiving faxes. Reception Method This machine allows the following four reception methods.

  • Page 66: Flow Of Reception

    Receiving Faxes > FAX Automatic Reception Flow of reception Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings.

  • Page 67: Manual Reception

    Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by pressing the hook] key after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to RX Settings on page 9-5.
  • Page 68 Receiving Faxes > Manual Reception When you hear a voice from the receiving system The telephone line has connected to the telephone of the sending system. When the conversation is over, follow steps 1 to 3 above. After the sending system has started transmission, the machine starts receiving originals. When reception starts (when the [Processing] indicator on the operation panel starts blinking), return the handset to its original position.

  • Page 69: Fax Reception Functions

    Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper. Duplex Print Output  page 4-6 ...

  • Page 70: Set The Paper Type

    Receiving Faxes > Fax reception settings Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Common Settings]. Press the [OK] key. Press the [▲] or [▼] key to select [Orig./Paper Set.]. Press the [OK] key. Press the [▲] or [▼] key to select the cassette ([Cassette 1 (to 4) Set.]) you want to use for fax reception.
  • Page 71 Receiving Faxes > Fax reception settings...

  • Page 72: Using Convenient Fax Functions

    Using Convenient Fax Functions This chapter explains the following topics: Forward Settings ..............................5-2 Setting Forwarding ........................... 5-2 Registering Forwarding Destination ......................5-3 Forwarding Time Setting .......................... 5-7 Print Setting ............................. 5-8...

  • Page 73: Forward Settings

    Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machine, or set printing. Setting Forwarding Use the procedure below to set forwarding. Display the screen. Press the [Status/System Menu/Counter] key.

  • Page 74: Registering Forwarding Destination

    Using Convenient Fax Functions > Forward Settings Registering Forwarding Destination Use the procedure below to register a forwarding destination. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [FAX]. Press the [OK] key. Press the [▲] or [▼] key to select [Reception].
  • Page 75 Using Convenient Fax Functions > Forward Settings Press the [▲] or [▼] key to select the destination. Contacts: Sales Department 1 Sales Department 2 Sales Department 3 Menu NOTE When selecting the destination, press [Menu] and then [▲] or [▼] key, select [Search(Name)], and then press the [OK] key.

  • Page 76: Changing And Deleting Registration Contents

    Using Convenient Fax Functions > Forward Settings Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [FAX]. Press the [OK] key. Press the [▲] or [▼] key to select [Reception].
  • Page 77 Using Convenient Fax Functions > Forward Settings Press the [▲] or [▼] key to select [Detail/Edit]. Press the [OK] key. Reenter the FAX number of the forwarding destination using the numeric keys. NOTE When changing TX Start Speed or ECM settings, press [Details] and change the settings. Press the [OK] key.

  • Page 78: Forwarding Time Setting

    Using Convenient Fax Functions > Forward Settings 11Press the [OK] key. Dest. Confirm.: 0123456789 . . . Exit 12Press the [▲] or [▼] key to select [Delete]. 13Press the [OK] key. 14Press [Yes] in confirmation screen. Forwarding Time Setting Register the start time and end time between which forwarding is enabled. Display the screen.

  • Page 79: Print Setting

    Using Convenient Fax Functions > Forward Settings Configure the function. Press the [▲] or [▼] key to select [All day] or [Preset Time]. Forward Time: All day Preset Time To forward all day, select [All day] and press the [OK] key. To set a forwarding start time and end time, select [Preset Time] and press the [OK] key, and then set the start time and end time.
  • Page 80 Using Convenient Fax Functions > Forward Settings Press the [▲] or [▼] key to select [Forward Settings]. Press the [OK] key. Press the [▲] or [▼] key to select [Print]. Forward Settings: Print Exit Press the [OK] key. Configure the function. Press the [▲] or [▼] key to select [On] (print) or [Off] (do not print).

  • Page 81: Sending Faxes From Pc

    Sending Faxes from This chapter explains the following topics: Flow of Sending Faxes from PC ........................6-2 Setup .................................. 6-3 Connection to a PC ..........................6-3 Installing the FAX Driver .......................... 6-3 Uninstalling the FAX Driver ........................6-5 Basic Transmission ............................6-6 Configuring the Driver Default Settings ....................

  • Page 82: Flow Of Sending Faxes From Pc

    Sending Faxes from PC > Flow of Sending Faxes from PC The FAX Driver function makes it possible to send faxes from any computer connected by USB or network cable. Its primary features include the following. • PC-prepared document can be sent by fax without being printed out. •...

  • Page 83: Setup

    Sending Faxes from PC > Setup Setup Connection to a PC Connect the machine to a PC using the network cable or USB cable. For details, refer to the machine’s Operation Guide. Installing the FAX Driver The procedure for installing the FAX Driver is explained below. (The screens in Windows 7 are shown.) NOTE Plug and Play is disabled on this device when in Sleep.
  • Page 84 Sending Faxes from PC > Setup Select FAX Driver. Select [Custom Install]. Select the print system to be installed. Click [ Select [FAX Driver]. Click [ Click [Install]. NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click (Reload).

  • Page 85: Uninstalling The Fax Driver

    Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. Uninstall the software.

  • Page 86: Basic Transmission

    Sending Faxes from PC > Basic Transmission Basic Transmission Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation. Select [Print] from the File menu. The Print dialog box for the application that you are using will appear.
  • Page 87 Sending Faxes from PC > Basic Transmission NOTE For detailed information on the settings on the tab, refer to FAX Driver User Guide. You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear. Select settings in the Transmit Settings dialog box.

  • Page 88: Configuring The Driver Default Settings

    Sending Faxes from PC > Basic Transmission To use the Address Book, click [Select from Address Book] and select the destination. Click [Send]. Transmission will begin. Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen.

  • Page 89: Default Settings Dialog Box

    Sending Faxes from PC > Basic Transmission Select settings. The following settings can be specified. Item Description Page Size Select the size of the document being transmitted from the drop-down list. Available settings: Letter (8.5 x 11 in.), Legal (8.5 x 14 in.), Ledger (11 x 17 in.), Statement (5.5 x 8.5 in.), A3 (11.69 x 16.54 in.), A4 (8.27 x 11.69 in.), A5 (5.83 x 8.27 in.), Folio (8.27 x 12.99 in.), B4 (9.84 x 13.90 in.), B5(JIS)(7.17 x 10.12 in.)
  • Page 90 Sending Faxes from PC > Basic Transmission Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered. Telephone Number A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.) FAX Number A maximum of 20 characters can be entered (Entry is allowed for the...
  • Page 91 Sending Faxes from PC > Basic Transmission (3) Authentication Tab Item Description Job Accounting If the fax machine is set to Job Accounting, select either Use Specific checkbox Account ID or Prompt for Account ID as desired. Use Specific Account ID: Enter the Account ID.
  • Page 92 Sending Faxes from PC > Basic Transmission Item Description FAX Delayed Transmit Check the checkbox in order to activate the time fields to the right of the checkbox checkbox whenever you want to set the time that your documents will be transmitted.

  • Page 93: Using A Connected Telephone

    Using a Connected Telephone This chapter explains the following topics: FAX/TEL Auto Switch Reception ........................7-2 FAX/Answering Machine Auto Switch Reception ....................7-4 Manual Send ..............................7-6 Manual Reception .............................. 7-7 Remote Switch Function ............................ 7-9...

  • Page 94: Fax/Tel Auto Switch Reception

    Using a Connected Telephone > FAX/TEL Auto Switch Reception FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 95 Using a Connected Telephone > FAX/TEL Auto Switch Reception The telephone rings. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE You can change the number of times the ringing tone rings.

  • Page 96: Fax/Answering Machine Auto Switch Reception

    Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 97 Using a Connected Telephone > FAX/Answering Machine Auto Switch Reception The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 98: Manual Send

    Using a Connected Telephone > Manual Send Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination. Lift the handset, and dial the number of the receiving system.

  • Page 99: Manual Reception

    Using a Connected Telephone > Manual Reception Manual Reception Use this method when you want to receive originals after talking to the person at the sending system. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.
  • Page 100 Using a Connected Telephone > Manual Reception Press [ManualRX]. On Hook: ManualRX Reception will start. NOTE When using a telephone set that can send tone signals, use the telephone to start the reception of originals with the remote switch function. (Refer to Remote Switch Function on page 7-9.)

  • Page 101: Remote Switch Function

    Using a Connected Telephone > Remote Switch Function Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.

  • Page 102: Checking Communication Status And Machine Information

    Checking Communication Status and Machine Information This chapter explains the following topics: Verious Reports for FAX ............................. 8-2 Checking FAX Job History ..........................8-3 Send Job Log and Print Job Log ......................8-3 Outgoing FAX Log and Incoming FAX Log ....................8-4 Printing Administrative Reports ..........................

  • Page 103: Verious Reports For Fax

    Checking Communication Status and Machine Information > Verious Reports for FAX Verious Reports for FAX Check the fax transmission results and registration status using the following tools. Reports Display Menu Contents to Timing of Check Reference Location Check Page FAX job history Message display Send Job Log History of latest 16...

  • Page 104: Checking Fax Job History

    Checking Communication Status and Machine Information > Checking FAX Job History Checking FAX Job History Send Job Log and Print Job Log You can display the history of the latest 16 each of send (including scan jobs) and receipt (including copy and print jobs) results on the message display for checking.

  • Page 105: Outgoing Fax Log And Incoming Fax Log

    Checking Communication Status and Machine Information > Checking FAX Job History Outgoing FAX Log and Incoming FAX Log Display the history of the latest 50 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 50 each of send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the machine’s Operation Guide.

  • Page 106: Printing Administrative Reports

    Checking Communication Status and Machine Information > Printing Administrative Reports Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. FAX TX Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the fax tx result report.

  • Page 107: Fax Rx Result Reports

    Checking Communication Status and Machine Information > Printing Administrative Reports FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Report].

  • Page 108: Activity Report

    Checking Communication Status and Machine Information > Activity Report Activity Report Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes sent or received.

  • Page 109: Automatic Printout

    Checking Communication Status and Machine Information > Activity Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. Display the screen. Press the [Status/System Menu/Counter] key. Press the [▲] or [▼] key to select [Report]. Press the [OK] key.

  • Page 110: Status Page

    Checking Communication Status and Machine Information > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen.

  • Page 111: Fax Settings

    Fax Settings This chapter explains the following topics: Default fax settings ............................9-2 System Menu Settings ..........................9-2 Report ..............................9-3 Common Settings ............................ 9-3 FAX ................................9-4 Transmission Restriction ............................ 9-8 Registering Permit FAX No........................9-9 Changing and Deleting Permit FAX No....................9-9 Registering Reject FAX No.

  • Page 112: Default Fax Settings

    Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Press the [Status/System Menu/Counter] key to show the settings on the message display. Then, select from the settings displayed. Refer to Operation Method on page 1-5.

  • Page 113: Report

    Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Item Description Report Status Page A status page provides information on a number of user setups. FAX- Print related information includes the Local FAX Number, Local FAX Name, fax line setting, etc.

  • Page 114: Fax

    Fax Settings > Default fax settings Date Setting Set the date and time for the location where you use the machine. For details, refer to Setting Date and Time on page 1- Timer Setting Item Description Unusable Time This feature sets a time period during which the machine will not print received faxes. For details, refer to Unusable Time on page 9-15.
  • Page 115 Fax Settings > Default fax settings Item Description ECM TX Set whether ECM TX is performed. ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
  • Page 116 Fax Settings > Default fax settings Item Description RX Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.
  • Page 117 Fax Settings > Default fax settings Item Description Left You can register one of the following functions to each key. Value: None, Original Size, FAX Resolution, File Name Entry, FAX Delayed TX, FAX Direct TX, FAX TX Report NOTE Right [FAX TX Report] is displayed when [FAX TX Result] is set to [Specify Each Job].

  • Page 118: Transmission Restriction

    Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No) and set the transmission limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this particular function, and you can operate the machine normally.

  • Page 119: Registering Permit Fax No

    Fax Settings > Transmission Restriction *1 If there are no Reject FAX numbers registered, calls are only rejected from senders whose Local FAX Numbers (Indicates local FAX information entries, not the actual line numbers.) are not regis- tered. Registering Permit FAX No. NOTE Up to 25 Permit FAX numbers can be registered.

  • Page 120: Registering Reject Fax No

    Fax Settings > Transmission Restriction Press the [▲] or [▼] key to select [FAX]. Press the [OK] key. Press the [▲] or [▼] key to select [TX/RX Restrict.]. Press the [OK] key. Press the [▲] or [▼] key to select [Permit No. List]. Press the [OK] key.

  • Page 121: Changing And Deleting Reject Fax No

    Fax Settings > Transmission Restriction Press the [OK] key. Press the [▲] or [▼] key to select [TX/RX Restrict.]. Press the [OK] key. Press the [▲] or [▼] key to select [Reject No. List]. Press the [OK] key. Add a Reject FAX No. Press [Menu].

  • Page 122: Setting Send Restriction

    Fax Settings > Transmission Restriction Use the numeric keys to reenter the Reject FAX number. NOTE For the procedure for entering a number, refer to Registering Reject FAX No. on page 9-10. Press the [OK] key. Deleting Press the [▲] or [▼] key to select the Reject FAX No. to be deleted. Press [Menu].

  • Page 123: Setting Reception Restriction

    Fax Settings > Transmission Restriction Setting Reception Restriction You can restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected.
  • Page 124 Fax Settings > Transmission Restriction Press the [OK] key. Press the [▲] or [▼] key to select [Unknown Number RX]. Press the [OK] key. Configure the function. Press the [▲] or [▼] key to select [Reject] or [Permit]. Press the [OK] key. To receive faxes from the unknown number, select [Permit].

  • Page 125: Unusable Time

    Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs.
  • Page 126 Fax Settings > Unusable Time NOTE If the same time is set as the start time and end time, you cannot use all day. Press the [OK] key. Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time. Use the numeric keys to enter Unlock Code (0000 to 9999) Press the [OK] key.

  • Page 127: Account Management

    Fax Settings > Account Management Account Management There is job accounting that controls the usage per account. In job accounting, the status of fax use per account can be known for up to 30 accounts for sending of originals and making communication reservation after entering Account ID.

  • Page 128: Logging In When Job Accounting Has Been Enabled

    Fax Settings > Account Management Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login Enter the account ID. Account ID: Counter If this screen is displayed during operations, enter the account ID. NOTE If you entered a wrong character, press the [Clear] key and enter the account ID again.

  • Page 129: 10 Troubleshooting

    10 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................10-2 Responding to an Attention Indicator Flashes ....................10-2 Precautions When Turning Power OFF ......................10-3 Messages ................................. 10-4 Error Code List ..............................10-5 Troubleshooting ............................... 10-7 10-1...

  • Page 130: Indicators During Sending/Receiving Operation

    Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [processing] indicator blinks during fax transmission and reception. • The [Memory] indicator is lit when there is source data stored in the memory for delayed transmission. Responding to an Attention Indicator Flashes If the [Attention] indicator is lit up or blinks, check the message display.

  • Page 131: Precautions When Turning Power Off

    Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the main power switch is turned off. Make sure that the [Processing] indicator and the [Memory] indicator are off before turning off the main power switch. Check that the indicators are off.

  • Page 132: Messages

    Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to Error Code List on page 10-5 for a description.

  • Page 133: Error Code List

    Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
  • Page 134 Troubleshooting > Error Code List Error Code Possible Cause/Action U01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.

  • Page 135: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Checkpoint Corrective Action Reference Page Cannot send document. Is the modular cord connected Connect the modular cord correctly. ―...

  • Page 136: 11 Appendix

    11 Appendix This chapter explains the following topics: Character Entry Method ............................ 11-2 Specifications ..............................11-6 Menu Map ................................. 11-8 Received FAX Sizes and Paper Priority (Metric Model) .................. 11-11 Received FAX Sizes and Paper Priority (Inch Model) ..................11-12 11-1...

  • Page 137: Character Entry Method

    Appendix > Character Entry Method Character Entry Method This section explains how to enter characters. Using the Keys Account Name: Text Display/Key Description Message Display Displays entered characters. [Clear] key Press to delete characters. Numeric keys Press to enter characters and symbols. Arrow keys Press to select the entry position, or select a character from the character list.

  • Page 138: Selecting Type Of Characters

    Appendix > Character Entry Method Selecting Type of Characters To enter characters, the following three types are available: Types Description To enter alphabets. To enter numerals. Symbols To enter symbols. In a character entry screen, press [Text] to select the type of characters you want to enter. Account Name: Account Name: Symbols:...

  • Page 139: Entering Symbols

    Appendix > Character Entry Method Keys Characters (Each press of a key changes the character in the order from left to right.) (Repeats from the first character on the left) 9 (During number entry) ‘ (space) (Repeats from the first character on the left) 0 (During number entry) Press to change the character in the cursor position between upper case and lower case.
  • Page 140 Appendix > Character Entry Method Press the [*/.] key. [r] changes to [R]. Account Name: Text Press the [►] key. The cursor moves to the right. Account Name: Text Press the [#] key. Displays the symbol list. Symbols: !"#$%&'()*+,-./:;<=> ?@[\]^_`{|}~€£¤¥§ Text Press the [▲] or [▼] key to move the cursor and select [&].

  • Page 141: Specifications

    Appendix > Character Entry Method Specifications NOTE Specifications are subject to change without notice. FAX function Item Description Type Optional FAX kit Compatibility SuperG3 Communication Line Subscriber telephone line Transmission Time 4 seconds or less (MMR, ITU-T A4 #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps...
  • Page 142 Appendix > Character Entry Method FAX Driver functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX or USB Operating system Windows XP or higher Transmission Resolution Fine (200 × 200dpi), Normal (100 × 200dpi) Document Size Ledger(11 × 17"), Letter, Legal, Statement, A3, B4, A4, A5, Folio, B5(JIS) FAX Delayed Transmit Based on settings in the FAX Driver (setting is possible to any 1...

  • Page 143: Menu Map

    Appendix > Menu Map Menu Map Density (page 3-14) Original Image (page 3-14) 2-sided Original (page 3-14) Program (page 3-19) Address Book (page 3-10) Redial (page 3-8) Checking and Editing Destinations (page 3-4) Manual Send (page 3-15) Manual Reception (page 4-4) One Touch Key (page 3-12) Original Size (page 3-16) FAX Resolution (page 3-16)
  • Page 144 Appendix > Menu Map Status Print Job Status (refer to the machine’s Operation Guide) Send Job Status (refer to the machine’s Operation Guide) Scheduled Job (page 3-18) Print Job Log (page 8-3) Send Job Log (page 8-3) Scanner (refer to the machine’s Operation Guide) Printer (refer to the machine’s Operation Guide) Outgoing FAX Log (page 8-4) Incoming FAX Log (page 8-4)
  • Page 145 Appendix > Menu Map FAX (page 9-4) Transmission TTI (page 1-8) (page 9-4) Local FAX Name (page 1-8) Local FAX Number (page 1-9) FAX Dialing Mode (page 1-10) Retry Times (page 9-4) ECM TX (page 1-11) TX Start Speed (page 1-11) Reception (page 9-5) FAX Media Type (page 9-5) Rings(Normal) (page 9-5)

  • Page 146: Received Fax Sizes And Paper Priority (Metric Model)

    Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size A4-R...

  • Page 147: Received Fax Sizes And Paper Priority (Inch Model)

    Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size Statement...

  • Page 148: Index

    Index Local FAX Name Local FAX Number Account Management 9-17 Address Book 2-2, 3-10 Machine (Names) Adding a contact Manual Reception 4-4, Adding a Group Manual Send 3-15, Change/Deletion Media Type for Print Output Printing Address List 2-11 Memory Reception Search 3-11 Memory Transmission...
  • Page 149 Selection of Transmit Terminal Identification (TTI) Send Status Specifications 11-6 Telephone Line Time Transmission Restriction Communication Establishing Requirements Permit FAX No. Prerequisites Reception Rejection Requirements Reception Restriction Setting 9-13 Reject FAX No. 9-10 Send Restriction Setting 9-12 Unknown Number Reception 9-13 Troubleshooting 10-7...
  • Page 150 Index-3...
  • Page 152 KYOCERA Document Solutions Inc. – 2-28, 1-Chome – Tamatsukuri – Chuo-Ku Osaka 540-8585 – Japan – www.kyoceradocumentsolutions.com...

This manual is also suitable for:

Taskalfa 2201

Table of Contents