Xerox DocuMate 5445 User Manual

Xerox DocuMate 5445 User Manual

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  • Page 2 Design © 2013 Xerox Corporation. All rights reserved. Xerox , Xerox and Design and DocuMate are registered trademarks of Xerox Corporation in the United States and/or other countries. BR3847 ® Content © 2013 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch logo are registered trademarks of Visioneer, Inc.
  • Page 3: Table Of Contents

    The Xerox DocuMate 5445 / 5460 Scanner ........
  • Page 4 The OCR Tab ................. . 125 ® ® Xerox DocuMate 5445 / 5460...
  • Page 5 HW IP Settings ................196 ® ® Xerox DocuMate 5445 / 5460...
  • Page 6 Xerox DocuMate 5445 / 5460 Scanner Parts List ....... . .
  • Page 7: Safety

    10 • Emergency Power Off on page 11 • Maintenance Information on page 12 • Product Safety Certification on page 13 • Environmental Health and Safety Contacts on page 14 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 8: Safety Introduction

    Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.
  • Page 9: Operational Safety Information

    • Always unplug this equipment from the electrical outlet before cleaning. Note: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Do Not Do These •...
  • Page 10: Electrical Information

    The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 11: Emergency Power Off

    A wall panel circuit breaker, fuse, or other safety device has been tripped. • Liquid is spilled into the machine. • The machine is exposed to water. • Any part of the machine is damaged. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 12: Maintenance Information

    Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 13: Product Safety Certification

    Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Standard UL60950-1 (USA) CSA 22.2 No. 60950-1 (Canada) IEC 60950-1 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 14: Environmental Health And Safety Contacts

    Environmental Health and Safety Contacts Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: 1-800-828-6571 Europe: +44 1707 353 434 ®...
  • Page 15: Welcome

    This chapter includes: • What’s in the Box on page 16 • System Requirements on page 17 • Documentation on page 18 • The Xerox DocuMate 5445 / 5460 Scanner on page 19 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 16: What's In The Box

    What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner. Xerox DocuMate 5445 Windows Xerox DocuMate 5460 Quick Install Guide Technical Support Card Installation Disc...
  • Page 17: System Requirements

    Color quality of 16-bit or 32-bit – Resolution set to at least 800 x 600 pixels Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 18: Documentation

    Optical Character Recognition to create editable text files from the scanned documents. • Nuance PDF Converter user’s guide—contains detailed information on using the application to create and modify PDF files. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 19: The Xerox Documate 5445 / 5460 Scanner

    The Xerox DocuMate 5445 / 5460 Scanner Input Tray ADF Cover Automatic Output Tray Release Document Feeder Mixed Batch Card Paper Thickness Power Jack USB Port Guide Switch Input Tray—holds the documents in the Automatic Document Feeder for scanning. •...
  • Page 20: Control Panel

    Stop button—stops the scanner when scanning. This is the red button on the control panel. Start button—starts scanning. This is the green button on the control panel. Error light—this light will start flashing if the scanner experiences a hardware error. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 21: Scanner Setup

    Scanner Setup This chapter includes: • Unpack the Scanner on page 22 • Attach the Input Tray on page 24 • Connect the Scanner Power Cord on page 25 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 22: Unpack The Scanner

    Note: we recommend you remove the tape from the scanner in the order indicated in the illustrations below. Also remove any protective foam from the inside of the scanner while you are removing the packaging tape. Press the ADF cover release button and open the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 23 Place the scanner on a level surface near the computer. • Keep clear space on every side of the scanner for the input and exit tray extensions, performing maintenance, and to have sufficient air flow for ventilation. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 24: Attach The Input Tray

    Align the tabs on the input tray with the holes in the scanner body. Slide the input tray into position. Push firmly on the input tray until you hear it lock in place. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 25: Connect The Scanner Power Cord

    Plug the power supply into the power port on the scanner. Plug the power cord into the power supply and into a wall outlet. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 26 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 27: Installation

    Install the Software and Connect the Scanner on page 29 • Installing Additional Applications on page 35 • View the User Guides on page 37 • Register Your Scanner on page 38 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 28: Before You Begin

    If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the Windows Control Panel. Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit.
  • Page 29: Install The Software And Connect The Scanner

    Double-click the icon for your DVD-ROM drive. • The Installation menu for the disc should now open. If the menu does not open: • From the list of files on the disc, double-click the file named setup.exe. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 30 Make sure the boxes for Scanner Driver and Visioneer OneTouch are selected, as well as any other applications you want to install. The software provided with your scanner may differ slightly from the list shown in the window. Note: Click Install now. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 31: Installing The Scanner Driver

    The scanner driver installation will start first. The Welcome screen for the scanner driver Setup Wizard opens. Click Next. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next.
  • Page 32: Connect The Usb Cable And Turn On The Power

    The status light comes on and flashes indicating that the scanner is receiving power. Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 33: Installing The User Utility

    The User Utility is a software diagnostic and maintenance software that you can use for monitoring your scanner hardware. On the Xerox User Utility License Agreement window, read the license agreement. If you accept the terms, select Yes to accept the agreement and continue with the installation.
  • Page 34: Installing Visioneer Onetouch

    Windows Start Programs list. The default options on this window will put the shortcut icon in your Windows All Programs list in the Xerox folder. We recommend that you keep the default options on this window and just click on Next to proceed with the installation.
  • Page 35: Installing Additional Applications

    30 different PC applications for editing, searching and sharing. Custom workflows handle large volumes of documents, and you can use its tools to print to PDF. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 36 Combining unparalleled functionality, built-in intelligence and ease of use, PDF Converter Professional 7 enables users to create, convert, edit, assemble and securely share PDF files like never before for enhanced professionalism, productivity and collaboration. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 37: View The User Guides

    When you’re finished, click Main menu to return to the Main menu window and click Exit. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your Xerox scanner is ready to scan. ®...
  • Page 38: Register Your Scanner

    Press Enter on your computer’s keyboard or click the option on screen to go to the web address. When the Xerox scanners web page loads click on Register Your Product. Fill in the registration form, all required fields have an asterisk (*).
  • Page 39: Loading Documents To Scan

    Also remove any labels, ® stickers, or Post-It notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 40: Using The Mixed Batch Card Guide

    After you remove the card guide from the scanner you can attach it to the back of the input tray. Slide the paper guide into the tabs on the back of the input tray as indicated in the illustration below. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 41 When you want to use the card guide you can attach it by sliding the tabs on the card guide into the niches on the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 42: Preparing Documents For Scanning

    • Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being fed through at a single time. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 43 Please refer to page 40 for instructions on removing and storing the card guide. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 44: Scanning Thick Pages Or Bound Documents

    When you are done scanning, do not forget to move the paper thickness switch back into its original position so that you can proceed with normal document scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 45: Supported Document Types

    The minimum supported paper length is 71 mm except when scanning the acceptable card size stated below. – Maximum size (width x length) – Please refer to the Xerox DocuMate 5445 / 5460 Specifications section for this information. We recommend scanning one page at a time when the documents you are scanning are longer than 14 inches (356 mm).
  • Page 46: Unacceptable Document Types

    • Partially transparent paper such as tracing paper as any images from the opposite side of the page or black background will appear in the scanned images. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 47: Unsupported Document Types

    • Overhead projector sheets, plastic film, camera film, and any other type of transparent or partially transparent plastic item. • Documents that have been glued together. • Cloth or metallic sheets. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 48: Scanning Interfaces

    If you selected the recommended installation, then you have several different options to scan with your Xerox DocuMate 5445 / 5460 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.
  • Page 49: Scanning And Configuring Onetouch

    • Hardware Properties on page 135 Based on the recommended full installation of the scanner driver and the Visioneer OneTouch software, OneTouch is your main scanning interface for using the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 50 Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished. The OneTouch button panel shows which application the button is configured to send images to. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 51: Default Onetouch Settings

    • If Metric is the selected measurement, the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 52: Scan From The Onetouch Button Panel

    The Button View The Detail View The Hardware View The Title Bar • Green arrows—click to cycle through the panel’s 3 views. • Scanner icon—click to open the scanner’s hardware properties. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 53 Single-click on the detailed information to open the OneTouch Properties. The Hardware View • Left-click on the scanner icon to return to the Button view. Right-click on the scanner icon to open the scanner’s hardware properties. • ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 54: Changing The Button Settings

    The formats are based on the type of Destination Application you select. The icon names indicate their file types. See File Formats on page 68 for more information about the available formats. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 55 OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 56: Selecting Options For Onetouch

    Fax and Print is for sending your scanned documents directly to your printer or fax software. • STI event forwarding is for using another application’s interface for scanning. The OneTouch Event Forwarding dialog box opens so you can select which application to use to continue scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 57 {MMMM}—inserts the full name of the month (August). • {YY}—inserts the two-digit year (97). • {YYYY}—inserts the four-digit year (1997). • {h}—inserts the 12-hour clock hour without a zero added to single-digit time values (2). ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 58 If you scan and the images are not grouped in the file(s) as needed, try deselecting Use custom file naming and then scan again. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 59: Scan Configurations

    In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced Settings, and Redaction Settings tabs are always available. When the Visioneer Acuity module is installed, the Acuity Settings tab will also be available for all destinations. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 60: Scan Settings Tab

    Key and Lock icon—if you want to lock the configuration, click the key icon to change it from a Key to a Lock. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 61: Page Settings Tab

    If you are scanning using an Automatic Document Feeder, and the page is fed through at too great of an angle, the image may not straighten correctly. In that case, re-scan the page using the paper guides to feed the paper in straight. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 62 6. When Skip Blank Originals is enabled, and 2 of the 3 pages in the stack are blank on one side, the total number of images counted is 4 not 6. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 63: Advanced Settings Tab

    Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 64: Redaction Settings Tab

    Add button again to continue adding line items to the list. Select an item in the list then click the Remove button to remove the specified redaction area from the list. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 65 From top—input the upper-left corner start position measured from the top of the page. • Width—input the width of the area to be removed. • Height—input the height of the area to be removed. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 66 • Make sure the page size selected on the Page Settings tab is correct for the documents you are scanning, otherwise the redaction may not occur in the correct area. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 67 For example, if you selected Red as the color dropout, but then specify red for the redaction region, the final image will have the redacted region filled with gray when scanning Grayscale, or black or white when scanning in Black&White. Click the name to toggle between inches and millimeters. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 68: File Formats

    Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch- up or color correction. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 69 To select a JPEG file size: Select JPG as the page format. Right-click on the JPG icon. A menu opens. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 70 PDF selected as the file format are not affected, so you can set the PDF file size/image quality independently for each button. Click OK or Apply on the OneTouch Properties window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 71: Text Formats

    OneTouch OmniPage Module is Storage and the OneTouch OmniPage installed. Module is installed. Choose the file type that you want for the text format. Click OK or Apply on the OneTouch Properties window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 72: Configure Before Scan

    The item is scanned. When finished, click the Done button and the image will be sent to the Destination Application specified in the OneTouch Properties window. Canceling a Configure Before Scan Click Cancel in the scanning progress window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 73 Instead of having to re-scan the entire batch, you can stop the current scan, change the picture type from Black & White to Color, then restart the scanning without losing the pages already scanned. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 74: Open Scanned Document(S)

    Windows documentation for instructions on associating file types. • When scanning to multiple destinations, the scanned file is still sent to the other selected destination application(s) in OneTouch. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 75: Transfer To Storage

    If you modify the storage options in an individual configuration, changing the options in this Link Properties window will no longer update to the configurations you modified. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 76: Setting The Folder From Windows

    When OneTouch was installed, a storage option was added to the right-click menu of your Windows folders. This menu option allows you to set the Transfer to Storage folder location without opening OneTouch first. Right-click on the folder you want set as the scan destination. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 77: Scanning To Multiple Folders

    Setting Up Multiple Folders for Transfer to Storage Using Microsoft Windows, create the folders that you want to use for storing scanned items. Open the OneTouch Properties window. Select Transfer to Storage as the Destination Application. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 78 To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. Click the Browse button. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 79 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 80 When scanning is complete, insert the next set of documents in the scanner, then press the second button you set to scan documents and transfer them to storage. When scanning is finished, the documents are stored in the two separate folders. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 81: Burn To Cd-Rom

    The scanner will start scanning. When finished the file will be saved to the Windows temporary location for CD files. An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 82 Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the OneTouch files on the CD. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 83: Printer Or Fax

    Select a printer or fax device, in the Select destination list, then open a Scan Configuration to modify the settings for the device you selected. Click on the Device Settings tab and use the options on this tab to select settings for the device. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 84 For example, if the device is your printer, the dialog box is your printer’s setup settings. Note: When scanning to multiple printers and/or faxes, select the specific device, you want to configure the Advanced features for, from the list before clicking on the Advanced... button. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 85: Paperport

    When you create new configurations, the default settings will also match what you have selected here. If you modify the options in an individual configuration, changing the options in this Link Properties window will no longer update to the configurations you modified. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 86 The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager to add or delete folders, add other drives and network locations to this list. You cannot add new folders from the OneTouch PaperPort configuration windows. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 87 The selected folder in this list is where the scanned file will be saved when PaperPort is open and the OneTouch option Scan to the current PaperPort folder is selected. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 88: Sharepoint

    Select an existing configuration in which you have already specified your SharePoint site information, and then click on the Copy button to create a new configuration using the settings of the current configuration. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 89 Click on the Help button, in this configuration tab, to launch the SharePoint help file. The help file contains detailed information about the settings in this window and technical implementation notes. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 90: Sharepoint Link Log Viewer

    Click on the Properties button to open the Log Viewer from the SharePoint OneTouch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 91: Ftp Transfer

    Select an existing configuration in which you have already specified your FTP server information, and then click on the Copy button to create a new configuration using the settings of the current configuration. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 92: Ftp Link Log Viewer

    After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 93 Click on the Properties button to open the Log Viewer from the FTP OneTouch Link Properties window. There are no global configuration properties for the FTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 94: Smtp

    Select an existing configuration in which you have already specified your SMTP server information, and then click on the Copy button to create a new configuration using the settings of the current configuration. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 95 Click on the Help button, in this configuration tab, to launch the SMTP help file. The help file contains detailed information about the settings in this window and technical implementation notes. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 96: Smtp Link Log Viewer

    Click on the Properties button to open the Log Viewer from the SMTP OneTouch Link Properties window. There are no global configuration properties for the SMTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 97: Email Applications

    Internet Explorer. Click on the email application that is in the list, then click on the Properties button to launch the Email OneTouch Link Properties window to change the email application. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 98: Email Properties

    If you changed the email application Internet Explorer, and it does not immediately appear in the Select destination list, click the Refresh button to update the destination list in OneTouch. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 99: Text Editors

    OneTouch should do when text is not detected or recognition fails, and add other applications to OneTouch. Note that if you recently installed an application, click the Refresh button to see if OneTouch will automatically configure the link before you try adding it manually. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 100: Text Documents Properties

    This could occur if you scanned a photograph with a scanner button set for text applications. • Show message if text recognition failed—a message will open on the screen if the OCR reader does not detect text in the image. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 101: Adding Text Editor Applications To Onetouch

    When you are done making changes in this window, click the Add button to accept the changes and close the window. Click OK on the Link Properties window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 102: Creating An Html Web Page From Your Scanned Documents

    Microsoft Internet Explorer, or other web browser you scanned to, then opens showing your converted page. The application’s URL field shows the location where OneTouch saved the HTML files for you to locate and post to your website. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 103: Still Image Client

    Open the OneTouch Properties window, and select Still Image Client as the Destination Application. Choose a Scan Configuration and click OK. Start scanning using the button you selected for event forwarding. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 104 Click on OK when you are done making changes to this window. Now when you scan with Event Forwarding you will either be prompted to choose an application, or the default application you selected will open. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 105: Image Editors

    From this window you can add an application and set additional document handling options. Note that if you recently installed an application, click the Refresh button to see if OneTouch will automatically configure the link before you try adding it manually. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 106: Image Documents Properties

    • Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 107: Adding Image Editor Applications To Onetouch

    When you are done making changes in this window, click the Add button to accept the changes and close the window. Click OK on the Link Properties window. Click Refresh on the OneTouch Properties window and the new application should now be available. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 108: Pdf Applications

    Please note that any PDF application you add manually to OneTouch will be classified as a “Text Based Link.” These applications will only show in the destination list when Text editing applications are enabled. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 109 Step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 110 When you are done making changes in this window, click the Add button to accept the changes and close the window. 10. Click OK on the Link Properties window. 11. Click Refresh on the OneTouch Properties window and the new application should now be available. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 111: Send To Application

    Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 112 The scanner starts scanning and, when finished, sends the scanned file to the application you selected. Technical note • After configuring this link, you may need to click Refresh in the OneTouch Properties window to show the correct application icon in the Select destination list. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 113 This unique file is created at scan time and contains a list of every image in the scan job. Only select this option if you are sure that the application you are scanning to can use the job file to accept image transfer. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 114: Scanning To Multiple Destinations

    Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click again to deselect a destination. As you click on each destination, the Selected destinations number will count so you know how many applications are selected to receive the image. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 115 For example, if you scan to a printer and to email, only the BMP file format will be available as printers can only receive an uncompressed image format. All other image formats and all text formats will be disabled until you deselect the printer. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 116 Properties window. Technical Note • The Still Image Client destination cannot be used with multiple destination scanning. This destination will be disabled when the Enable scanning to multiple destinations is selected. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 117: Scanning With Job Separation

    Click on the down arrow next to the Select Button list to select the button you want to modify. Note that the options in this window are specific to each OneTouch button. Click on the option Use job separator when scanning multiple pages. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 118 If you want a single file created with the blank page discarded, deselect the job separation feature on the Options tab or remove the blank page from your scanning batch. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 119 For example, if you scan 12 pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 120: Scanning With Optical Character Recognition (Ocr)

    You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so forth. Note: Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner. When scanning with other settings, use at least 300 dpi for the resolution.
  • Page 121: Text Formats

    The specific file format is the file name extension on the text format icon. The specific text format; this example is for Rich Text Format (.rtf). To select a file type for the text format: Select the Destination Application. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 122 HTML Document—the .htm file format used to create web pages. Searchable PDF—the .pdf file format used by Adobe Acrobat. This format converts scanned text into PDF with an invisible text layer for searching. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 123 Select Use MRC for documents with harder-to-read text or lower-quality graphics to get the best possible scan output image. The Use MRC option is available for sPDF and PDF. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 124: Selecting Onetouch Omnipage Ocr Options

    Select a Destination Application that has one of the text format file types as the page format, such as Microsoft Word or WordPad. Right-click on the page format icon to see the menu. Choose OCR Options from the menu. The OCR Properties window opens with the OCR tab selected. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 125: The Ocr Tab

    When dictionaries are selected, the terms in those dictionaries are used to check the spelling. If this is option is not selected, User Dictionaries and Professional Dictionaries cannot be selected. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 126: Creating Your Own Dictionaries

    Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell the words correctly as they will be used for spellchecking. Here is an example of what the text file might look like: • Xerox • OneTouch •...
  • Page 127 Click the drop-down arrow for Files of type and choose Text Files (.txt). 10. Select the file you just created for your user dictionary and click Open. In the example above, the file is named USERDIC1. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 128: Editing User Dictionaries

    To delete a word from the list, select it and click Delete. If a word in the list is misspelled, delete it, then re-type the word correctly in the User Word box and click Add. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 129 The Export User Dictionary window opens. Select the dictionary file to export and click Save. The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other programs. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 130: The Format Tab

    No formatting—the document will be plain text, one column, left-aligned in a single font and font size. You can then export the plain text to nearly all file types and target applications. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 131 The worksheets can then be opened in a spreadsheet application. The Spreadsheet output option is only available for documents scanned with the XLS format. These options will now apply to the OCR processing when you select any text format as the page format. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 132: Onetouch With Visioneer Acuity Technology

    OneTouch with Visioneer Acuity Technology The OneTouch software you received with your Xerox scanner now includes the Visioneer Acuity technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images. Scan configurations with Acuity options work with OneTouch scan settings to produce the best quality images.
  • Page 133: The Acuity Settings

    Do not use Acuity image processing—scanning will not use the Acuity processing. • Default settings—automatically selects the options your scanner can use with any scan mode (Black&White, Grayscale, and Color). Select the options for scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 134 The Acuity icon on the top of the OneTouch Panel and on the scan configuration remind you that the scan will use the Acuity settings. The summary of the scan settings ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 135: Hardware Properties

    Hardware Properties Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu. The Hardware Properties dialog box opens and shows information about your Xerox scanner. Click the Properties button. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 136: Device Settings

    Device Settings Please refer to Device Settings on page 193 Driver Settings Please refer to Driver Settings on page 195 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 137: Scanning From Twain And Wia

    Document Settings on page 158 • Image Enhancements on page 172 • Driver Configuration on page 187 • Hardware Features on page 189 • Hardware Properties and Interface Behavior on page 193 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 138: Accessing The Scanner Interface

    193 for more information. Please refer to your Windows documentation for WIA scanning instructions if you do not see the interface described below, or if you have any questions regarding Windows scanning applications. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 139: Scanning

    Presets list, and then click the Scan button to start scanning. You can also click on the Preview button to open the preview dialogue for you to scan a preview image and set custom scan regions. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 140 Driver Settings section of this guide. If you are unable to change this setting the option may have been set by your system administrator. Please contact your system administrator for more information. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 141: Using The Preview Window

    Zoom level box to zoom in or out on the preview image in 5% steps. Click the zoom to fit button to fit the entire preview area within the preview window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 142 When you are happy with the sample image, you can click Scan in the preview window or in the main interface to scan and save the image with the current scan settings. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 143: Scan Regions

    This region will be labeled number 1 and be displayed as an outline in the preview area. Place an item in the scanner and then click Get preview. The scanner scans and displays a sample image. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 144 If you do not hold down the Ctrl key, when you click on the area that has already been set as a region you will move the existing region. Click Close when you are done creating scan regions. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 145 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 146: Move, Resize, Or Delete Regions

    Note that you can only resize the scan regions to be within the scanner’s minimum and maximum supported paper sizes. Please refer to the scanner specification table, in the maintenance section of the user guide, for the supported paper sizes for your scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 147: Reordering Regions

    The priority determines which region gets processed first while scanning. For example, region 1 will be processed first and appear in the scanning application as the first image. Right-click on the region and select an option from the menu. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 148: Clear All Regions

    Right-click anywhere in the preview window where there are no regions, and then click on Clear all regions to remove all of the regions in the preview area. This will leave only the region labeled as number 1. There must always be at least one region for scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 149: Document Source Configuration

    Duplex—select this option to scan both sides of the item in the scanner. Note that if you deselect the Back side options in the source configuration list, this option will automatically deselect. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 150 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 151 Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use for the second side. Tip: Save the changes to a Preset when you are done selecting options for each source. Please refer to Presets more information. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 152: Summary

    The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 153: Presets

    Adjust the options in the scanner interface as needed. Click Save. To rename a preset: Select the preset you want to rename in the preset list. Click the right pointing arrow button and select Rename..® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 154: Exporting Presets

    Click the right pointing arrow button and select Delete. Click Yes when prompted to confirm that you want to delete the currently selected preset. Exporting Presets Click on the right pointing arrow and select Export... from the list. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 155 Note: the software will look for duplicate preset names. If you see a notification indicating that a preset with the same name already exists, select one of the options on-screen to continue. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 156: Importing A Preset

    Browse to the location where the preset file is saved. If you want to import multiple presets, click on each preset name. You may need to hold down the Ctrl (Control) key on your keyboard, while clicking on each preset name, to select multiple presets. Click on Open. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 157 Skip—select this option to skip the preset with the duplicate name. • Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts found. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 158: Document Settings

    Scanner model panel—this panel contains options that are specific to the scanner model you are using. If you select an option in this panel that also appears on the Main panel, when you return to the Main panel, that option will be selected. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 159: Disabled Options In This Section

    Main tab. Advanced Panel Options on page 163 • Automatic cropping options • Skip blank originals • Cleanup edges Scanner Model Panel Options on page 166 • Detect double feeds ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 160: Document Size

    Standard document sizes Click the drop down menu and select a pre-defined document size from the list. The available document sizes are within the scanner's range of minimum and maximum item size. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 161: Manual Feed

    You can use the Manual feed option to have the scanner automatically continue scanning after the next item is inserted into the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 162 The options in the list allow you to select where you want the front side image to appear in relation to the back side image in the final file. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 163: Advanced Panel Options

    Select this option to have the scanner detect if a blank page has been fed through the scanner, and remove it from the final file. Typically you might use this option when scanning a stack of two-sided pages which have a number of blank sides. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 164: Automatic Image Cropping

    When the Quality option is set to High quality, there is very little visual difference between a compressed scan and an uncompressed scan. When the quality option is set to High compression, there may be a greater visual difference between compressed and uncompressed scans. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 165 Change to the Advanced source configuration mode. In the Document settings section click on the Advanced tab. If your scanner and application supports compressed file transfers, the Compression option will now be available. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 166: Scanner Model Panel Options

    When scanning, always make sure the paper guides have been properly adjusted to the width of the documents in the input tray. This helps to prevent the pages from being pulled through at an angle. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 167 (e.g. 300 dpi or higher), dust on the scanner glass may be interpreted as valid scan data. Xerox DocuMate 5445 / Xerox DocuMate 5460 — firmware version lower than 2.0 This feature will be disabled if the number in the Document size length field exceeds 14 inches (356 mm).
  • Page 168 For instance, if you input 100 inches for the maximum physical length, and then input 20 inches in the document size field, when scanning is complete you will have five 20 inch long images. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 169 Automatically adjust brightness and contrast Technical note: Scanner versions: Xerox DocuMate 5445 / Xerox DocuMate 5460 — firmware version 2.0 or higher In addition to the previous list, the following hardware image processing options will be disabled if Split long document is selected and Visioneer Acuity is not enabled.
  • Page 170: Document Handling

    Scanning will continue using the current settings in the interface. The scanner detects these sheets in the document stack as follows: • The scanner will only detect sheet data that faces the Simplex lamp module. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 171 Print the sheets that are appropriate for the size of the pages being scanned. For instance, if you are scanning A4 pages, print the sheet that is in the bookmark for A4. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 172: Image Enhancements

    Advanced panel—this panel contains advanced image enhancement options for improving the clarity of the scanned image. • Scanner model panel—this panel contains options that are specific to the scanner model you are using. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 173: Disabled Options In This Section

    Brightness is the overall lightness of the image. Move the slider left or right to darken or lighten the image. Adjusting the brightness level adjusts the tone of the pixels, without changing the true color of the pixels; such as when adjusting hue. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 174 18lb paper weight, the background may “bleed” through into the final image and make the image darker than it should be. In that case, try adjusting the brightness level between 60% and 80%. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 175 Refer to the monitor's user guide for adjusting the contrast level and see if the manufacturer has any recommended settings. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 176 Refer to the monitor's user guide for adjusting the gamma level and see if the manufacturer has any recommended settings. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 177: Invert Image

    Newspaper microfilm reverses black and white so that when viewed on a monitor, the text is white and the paper is black. The following example shows the original grayscale image and the inverted image. The following example shows the original color image and the inverted image. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 178: Mirror Image

    Dithering the image creates a black and white image that is recognizable. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 179 The size of the hole can be between approximately 4 mm and 12 mm • The maximum width of the margin is 25.4 mm from the edge of the paper • The size of the margin is 24.4 mm ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 180: Color Processing Panel Options

    RGB reds close to pure red and remove them from the image. • More approximate—this option removes a wider range of colors based on the pure color selected in the list or defined in the custom fields. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 181: Advanced Panel Options

    The options in this panel may also appear in the Main panel, but with additional settings for you to fine-tune the feature you've selected. Select the Advanced source configuration mode to show this panel. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 182: Image Emphasis

    Moiré radius as needed, until you obtain the best results for the type of paper in your scan job. Note that the higher the number is in the Moiré radius field, the longer it will take the driver to evaluate the image. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 183 When Visioneer Acuity is installed, we recommend you use Remove background if you want to have the background automatically removed without seeing this black line. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 184: Scanner Model Panel Options

    Select this option to have the scanner automatically adjust the overall lightness or darkness of the output scan. When you select this option these features in the scanning interface will be disabled: • Brightness • Contrast • Gamma • White level • Black level ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 185 Xerox DocuMate 5445 / Xerox DocuMate 5460 — firmware version lower than 2.0 This feature will be disabled if the number in the Document size length field exceeds 14 inches (356 mm). Xerox DocuMate 5445 / Xerox DocuMate 5460 — firmware version 2.0 or higher This feature will be disabled if the number in the Document size length field exceeds the maximum length for the selected resolution as described in the table below.
  • Page 186 This option will be disabled until one of these options is selected in the Bit depth reduction list: • Threshold – Diffusion • Threshold – Bayer • Threshold – Halftone If your scanner does not support this feature it will not appear in the interface. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 187: Driver Configuration

    ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 188: Scanner Configuration

    Launch Xerox User Utility—the Xerox User Utility helps you monitor the scanner status and maintenance information. This button will be disabled if the Xerox User Utility is not installed. You can install the User Utility from the installation disc or download it from the support page for your scanner at www.xeroxscanners.com.
  • Page 189: Hardware Features

    Deselecting the option in the Control Panel disables hardware image processing only for that feature. When the option is selected in the TWAIN interface, the function will use software Visioneer Acuity. Please refer to HW IP Settings on page 196. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 190: Checking The Scanner Firmware Version

    Note that the scanner’s maximum page length varies by scan resolution for some scanners. Please refer to the information below for your scanner model to determine supported page sizes and hardware features. Xerox DocuMate 5445 / Xerox DocuMate 5460 — firmware version lower than 2.0 •...
  • Page 191: Hardware Image Processing For Your Scanner

    These hardware options are available when the resolution and page length are within the range specified in the table • Automatic color detection • Straighten image • Crop to original ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 192 Acuity (when enabled) will automatically be used. If Visioneer Acuity is not installed, these options will be disabled until a lower resolution and/or page size is specified. ** this is a hardware option only, software Visioneer Acuity will not remove page length limitation. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 193: Hardware Properties And Interface Behavior

    Right-click on the scanner and then select Properties from the list. Device Settings Scanner Details • Firmware version—this is the current hardware processor chip version number. • Serial number—the scanner’s unique identification number. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 194: Firmware Update

    Launch Xerox User Utility—the Xerox User Utility helps you monitor the scanner status and maintenance information. This button will be disabled if the Xerox User Utility is not installed. You can install the User Utility from the installation disc or download it from the support page for your scanner at www.xeroxscanners.com.
  • Page 195: Driver Settings

    This option will only work if your scanning application supports UI-less scanning. You may also need to select Auto close on transfer complete for this option to work. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 196: Hw Ip Settings

    The options in this window are not available for all scanner models. Please refer to Checking the Scanner Firmware Version Checking the Scanner Firmware Version for information on the options available in hardware for your scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 197: Scanning From Isis

    The ISIS drivers were installed correctly during the installation of your scanner. The Scanner Selection dialog box will then appear. Select Xerox® DocuMate® 5445 / 5460 from the list of scanners and click OK. Your scanner is then ready to work with the ISIS driver.
  • Page 198 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 199: Scanner Options

    Xerox DocuMate 5445 / 5460 Specifications on page 224 • Xerox DocuMate 5445 / 5460 Scanner Parts List on page 226 This section contains information on hardware options available for your scanner, the scanner User Utility, maintenance instructions, troubleshooting, uninstalling, scanner specifications, and spare parts.
  • Page 200: Clearing Paper Jams

    To reduce the number of paper jams, smooth and straighten the paper before scanning and adjust the paper guides to the paper size. Note: If the paper jam occurs only at the exit area, remove the exit guides and then try scanning again. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 201 To detach the exit guides: Close the trays. Remove the input tray by carefully but firmly pulling it away from the scanner. Place the scanner on its back. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 202 Place your documents in the input tray and try your scan again. To attach the exit guides: Close the trays. Remove the input tray by carefully but firmly pulling it away from the scanner. Place the scanner on its back. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 203 Place the scanner back in position, reattach the input tray, and adjust the exit tray for the length of the paper you want to scan. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 204: Cleaning The Outside Of The Scanner

    Using a soft dusting cloth, wipe down the body of the scanner, input tray and exit area. Make sure that the input and exit slots in the scanner are also clean. When you’re finished, press the power button to turn the scanner back on. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 205: Cleaning The Inside Of The Scanner

    Using a soft, dry, lint-free cloth, gently wipe clean the scanner glass and background plates. You can use a roller cleaning paper to clean the glass plates if there is any sticky residue on the surface. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 206: Cleaning The Double Feed Detection Sensors

    Press the ADF cover release button and open the scanner. The following illustration shows the location of the sensors in the scanner. Carefully clean the sensors with a dry cotton swab. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 207: Cleaning The Rollers

    Always turn off the scanner and unplug the scanner’s power and USB cable prior to using the roller cleaning paper. • Each roller cleaning paper should only be used once. Cleaning the Rollers Press the ADF cover release button and open the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 208 User Utility. From the main screen click on Clear Counter next to the field After Clean Roller. The clean roller count will now be reset to 0. Close the User Utility. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 209: Replacing The Rollers

    When you are done replacing the rollers, close the scanner carefully pressing down on both sides of the cover until it locks in place. Do not slam down the cover. Replacing the Feed Roller ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 210 Remove the roller from the scanner. Angle it out and away from the gear in the scanner. Insert the roller into the scanner. Align the gear on the roller with the gear in the scanner and angle the other side of the roller down into the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 211 When you are done replacing the roller, manually rotate the roller in the direction it feeds the paper to verify that the roller is installed correctly. Replacing the Double Feed Prevention Roller Locate the roller in the ADF door and pull open the roller cover. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 212 Insert the new roller into the scanner. Make the side of the bar with the longer groove is on the right side when looking at the scanner as indicated in the illustration below. Close the roller cover. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 213: User Utility

    User Utility The User Utility is a software program designed to help maintain and troubleshoot your Xerox scanner. On installation you were prompted to place an icon on your Windows desktop. If you selected yes, simply double- click on the user utility icon to open the software.
  • Page 214: Main Screen Options

    Caution Setting: clicking this button opens a window for you to set when to receive a notice that it is time to clean the rollers. Scanner Counter—this section shows the number of pages scanned. Use the options in this window to keep track of maintenance performed on the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 215: Scanner Error Codes

    Paper remains in the There is paper in the Open the scanner’s door, remove documents, scanner. scanner. and then close the door. Place the documents back in the document input tray. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 216 Plug the USB cable and power cable back into the scanner. Turn the scanner back on. If you are still unable to scan, contact Xerox Technical Support. Please refer to the Technical Support Card you received with the scanner for contact information.
  • Page 217: Setting Sleep Mode

    (Power Off) Disable—select this option to disable the automatic power off feature. This option may not be available for the current scanner. Click OK to save the changes and close the Sleep Mode window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 218: Vertical Line Reduction

    When prompted to clean the scanner click on OK to proceed only if you have already cleaned the scanner during preparation. Otherwise, follow the instructions on screen and clean the scanner. Place the 3 sheets of plain white paper in the scanner’s input tray and then click on OK. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 219 Click on the Restore Default button. Click on OK to restore the factory default adjustment. When the adjustment has been restored, click on OK to close the User Utility restore window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 220: Troubleshooting

    Make sure Xerox DocuMate 5445 or Xerox DocuMate 5460 is the selected scanner. Problem: The scanned images are of poor quality. What do I do? There are various reasons why the scanned image is of poor quality.
  • Page 221 Find One Touch and uninstall it using the change/remove options. Follow the wizard through a complete removal of the One Touch program. Unplug your scanner's USB cable from the computer. Reboot your computer. Install Internet Explorer 7. Install your scanner driver. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 222 After scanning is complete and your file has been saved, turn the auto-protect feature back on. You do not need to close the Anti-SpyWare software. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 223: Uninstalling Your Scanner

    Windows Vista and later: Open Programs and Features Uninstalling the scanner driver: In the list of installed programs click on Xerox DocuMate 5445 or Xerox DocuMate 5460 driver. Click the Change/Remove or Uninstall button. Click Yes when asked to confirm that you want to remove the driver.
  • Page 224: Xerox Documate 5445 / 5460 Specifications

    Xerox DocuMate 5445 / 5460 Specifications Optical resolution 600 dpi Bit depth 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) Scan method Duplex Automatic Document Feeder (ADF) ADF specifications Minimum item size 1.9 x 2.8 inches (48 x 71 mm)
  • Page 225 - 32-bit or 64-bit 7 (Service Pack 1) - 32-bit or 64-bit 8 Scanner Drivers TWAIN, WIA, ISIS Bundled Software ® Visioneer OneTouch Visioneer Acuity ® Nuance PaperPort ® Nuance OmniPage Nuance PDF Converter ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 226: Xerox Documate 5445 / 5460 Scanner Parts List

    Xerox DocuMate 5445 / 5460 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Input Tray 57-0148-000 Roller Exchange Kit 70-0567-000 • Double Feed Prevention Roller • Feed Roller Module...
  • Page 227: Regulatory Information

    Regulatory Information This chapter includes: • Basic Regulations on page 228 • Copy Regulations on page 230 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 228: Basic Regulations

    (2) this device must accept any interference received, including interference that may cause undesired operation. Changes and modifications to this equipment not specifically approved by Xerox may void the user’s authority to operate this equipment.
  • Page 229: Other Regulations

    England, Telephone +44 (0) 1707 353434 Other Regulations Turkey (RoHS Regulation) In compliance with Article 7 (d) We hereby certify “It is in compliance with the EEE Regulation”. (“EEE yönetmeliğine uygundur“) ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 230: Copy Regulations

    Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) Passports. (Foreign Passports may be photographed.) Immigration Papers. Draft Registration Cards. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 231: Canada

    Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions. • Currency notes • Bank notes and cheques • Bank and government bonds and securities • Passports and identification cards ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 232 Postage stamps and other negotiable instruments Note: this list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 233: Compliance Information

    Compliance Information This chapter includes: • Product Recycling & Disposal on page 234 • Energy Star for the USA on page 235 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 234: Product Recycling & Disposal

    Product Recycling & Disposal USA & Canada If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market.
  • Page 235: Energy Star For The Usa

    Energy Star for the USA Energy Program Compliance ® ® The Xerox DocuMate 5445 / 5460 is E qualified under the E Program Requirements for NERGY NERGY Imaging Equipment. The E and E are registered United States trademarks. The E...
  • Page 236 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 237 Example, 174, 175, 176 Components, 19 Excel Spreadsheet, 122 Compress transfers, 164 Compression, 165 Compression Options, 164 computer specifications, 17 Fax and Print, 56 Configure Before Scan, 59 File format, 51, 68, 72 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 238 OCR output format, 130 OCR tab, 125 OmniPage, 35 One Touch Key icon, 59, 60 Button panel, 53 icon, 52, 54 New settings, 54 Options tab, 56 Languages in Document, 125 Panel features, 52 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 239 Storage and CD-R/W, 56 Straighten image, 162 Subsampling, 165 Summary, 152 Saturation, 64 System, 215 Scan configuration, 51, 77 system requirements, 17 Edit or Delete, 59 Lock or unlock, 60 New, 59 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 240 128 new, 126 User Guides, 37 User Shading, 214 User Utility, 213 Vertical Line Reduction, 218 Waiting Time, 217 Watermark, 63 White Level, 184 Word Document, 122 xls file format, 122 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

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Documate 5460

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