Xerox DocuMate 5445 User Manual
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Xerox DocuMate 5445 User Manual

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OneTouch 4.6
October 2012
05-0857-000
®
®
Xerox
DocuMate
5445 / 5460

User Guide

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Summary of Contents for Xerox DocuMate 5445

  • Page 1: User Guide

    OneTouch 4.6 October 2012 05-0857-000 ® ® Xerox DocuMate 5445 / 5460 User Guide...
  • Page 2 Design © 2012 Xerox Corporation. All rights reserved. Xerox , Xerox and Design and DocuMate are registered trademarks of Xerox Corporation in the United States and/or other countries. BR3847 ® Content © 2012 Visioneer, Inc. All rights reserved. The Visioneer brand name and OneTouch logo are registered trademarks of Visioneer, Inc.

  • Page 3: Table Of Contents

    The Xerox DocuMate 5445 / 5460 Scanner ........
  • Page 4 Editing User Dictionaries ..............127 ® ® Xerox DocuMate 5445 / 5460...
  • Page 5 Cleaning the Scanner Glass and Background Plates ..........195 ® ® Xerox DocuMate 5445 / 5460...
  • Page 6 Xerox DocuMate 5445 / 5460 Scanner Parts List ....... . .

  • Page 7: Safety

    10 • Emergency Power Off on page 11 • Maintenance Information on page 12 • Product Safety Certification on page 13 • Environmental Health and Safety Contacts on page 14 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 8: Safety Introduction

    Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

  • Page 9: Operational Safety Information

    • Always unplug this equipment from the electrical outlet before cleaning. Note: Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously. Do Not Do These •...

  • Page 10: Electrical Information

    The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 11: Emergency Power Off

    If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s). Contact an authorized Xerox Service Representative to correct the problem: • The equipment emits unusual odors or makes unusual noises.

  • Page 12: Maintenance Information

    Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 13: Product Safety Certification

    Product Safety Certification This product is certified by the following Agency using the Safety standards listed: Standard UL60950-1 (USA) CSA 22.2 No. 60950-1 (Canada) IEC 60950-1 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 14: Environmental Health And Safety Contacts

    Environmental Health and Safety Contacts Contact Information For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please contact the following customer help lines: USA & Canada: 1-800-828-6571 Europe: +44 1707 353 434 ®...

  • Page 15: Welcome

    This chapter includes: • What’s in the Box on page 16 • System Requirements on page 17 • Documentation on page 18 • The Xerox DocuMate 5445 / 5460 Scanner on page 19 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 16: What's In The Box

    What’s in the Box Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner. Xerox DocuMate 5445 Windows Xerox DocuMate 5460 Quick Install Guide Technical Support Card Installation Disc...

  • Page 17: System Requirements

    Color quality of 16-bit or 32-bit – Resolution set to at least 800 x 600 pixels Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 18: Documentation

    Optical Character Recognition to create editable text files from the scanned documents. • Nuance PDF Converter user’s guide—contains detailed information on using the application to create and modify PDF files. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 19: The Xerox Documate 5445 / 5460 Scanner

    The Xerox DocuMate 5445 / 5460 Scanner Input Tray ADF Cover Automatic Output Tray Release Document Feeder Mixed Batch Card Paper Thickness Power Jack USB Port Guide Switch Input Tray—holds the documents in the Automatic Document Feeder for scanning. •...

  • Page 20: Control Panel

    Stop button—stops the scanner when scanning. This is the red button on the control panel. Start button—starts scanning. This is the green button on the control panel. Error light—this light will start flashing if the scanner experiences a hardware error. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 21: Scanner Setup

    Scanner Setup This chapter includes: • Unpack the Scanner on page 22 • Attach the Input Tray on page 24 • Connect the Scanner Power Cord on page 25 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 22: Unpack The Scanner

    Note: we recommend you remove the tape from the scanner in the order indicated in the illustrations below. Also remove any protective foam from the inside of the scanner while you are removing the packaging tape. Press the ADF cover release button and open the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 23 Place the scanner on a level surface near the computer. • Keep clear space on every side of the scanner for the input and exit tray extensions, performing maintenance, and to have sufficient air flow for ventilation. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 24: Attach The Input Tray

    Align the tabs on the input tray with the holes in the scanner body. Slide the input tray into position. Push firmly on the input tray until you hear it lock in place. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 25: Connect The Scanner Power Cord

    Plug the power supply into the power port on the scanner. Plug the power cord into the power supply and into a wall outlet. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 26 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 27: Installation

    Install the Software and Connect the Scanner on page 29 • Installing Additional Applications on page 36 • View the User Guides on page 38 • Register Your Scanner on page 39 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 28: Before You Begin

    If you already have a scanner connected to your computer, it is recommended that you remove that scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the Windows Control Panel. Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit.

  • Page 29: Install The Software And Connect The Scanner

    Install the Software and Connect the Scanner The installation disc contains the necessary driver, and scanning software, to use your Xerox scanner. To install the software: Start Microsoft Windows and make sure that no other applications are running. Insert the installation disc into your computer’s DVD-ROM drive.
  • Page 30 Make sure the boxes for Scanner Driver and Visioneer One Touch are selected, as well as any other applications you want to install. Note: The software provided with your scanner may differ slightly from the list shown in the window. Click Install now. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 31: Installing The Scanner Driver

    The Welcome to the Xerox Setup Wizard opens. Click Next. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted window.

  • Page 32: Connect The Usb Cable And Turn On The Power

    Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner. If your computer is running Windows version XP or later, you will see a message similar to the one below. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 33: Installing The User Utility

    Click Close on the Installation Complete window to close and exit the driver installer. Installing the User Utility The User Utility is a software diagnostic and maintenance software that you can use for monitoring your scanner hardware. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 34: Installing Visioneer One Touch

    Windows Start Programs list. The default options on this window will put the shortcut icon in your Windows All Programs list in the Xerox folder. We recommend that you keep the default options on this window and just click on Next to proceed with the installation.
  • Page 35 If you selected other software to install from the DVD the installation for that software will automatically start after you click Close on the Installation Complete window. Follow the instructions on-screen to install each application you selected. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 36: Installing Additional Applications

    30 different PC applications for editing, searching and sharing. Custom workflows handle large volumes of documents, and you can use its tools to print to PDF. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 37 Combining unparalleled functionality, built-in intelligence and ease of use, PDF Converter Professional 7 enables users to create, convert, edit, assemble and securely share PDF files like never before for enhanced professionalism, productivity and collaboration. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 38: View The User Guides

    When you’re finished, click Main menu to return to the Main menu window and click Exit. Remove the installation disc and store it in a safe place. That’s it! Installation is finished and your Xerox DocuMate scanner is ready to scan. ®...

  • Page 39: Register Your Scanner

    Press Enter on your computer’s keyboard or click the option on screen to go to the web address. When the Xerox scanners web page loads click on Register Your Product. Fill in the registration form, all required fields have an asterisk (*).
  • Page 40 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 41: Loading Documents To Scan

    Also remove any labels, ® stickers, or Post-It notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 42: Using The Mixed Batch Card Guide

    After you remove the card guide from the scanner you can attach it to the back of the input tray. Slide the paper guide into the tabs on the back of the input tray as indicated in the illustration below. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 43 When you want to use the card guide you can attach it by sliding the tabs on the card guide into the niches on the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 44: Preparing Documents For Scanning

    • Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being fed through at a single time. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 45 Please refer to page 42 for instructions on removing and storing the card guide. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 46: Scanning Thick Pages Or Bound Documents

    When you are done scanning, do not forget to move the paper thickness switch back into its original position so that you can proceed with normal document scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 47: Supported Document Types

    Scan the cards in the landscape (horizontal) orientation. Use the mixed batch card guide when scanning mixed media (cards and paper) at the same time. Please refer to Using the Mixed Batch Card Guide for instructions. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 48: Unacceptable Document Types

    • Partially transparent paper such as tracing paper as any images from the opposite side of the page or black background will appear in the scanned images. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 49: Unsupported Document Types

    • Overhead projector sheets, plastic film, camera film, and any other type of transparent or partially transparent plastic item. • Documents that have been glued together. • Cloth or metallic sheets. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 50: Scanning Interfaces

    If you selected the recommended installation, then you have several different options to scan with your Xerox DocuMate 5445 / 5460 scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

  • Page 51: Scanning And Configuring One Touch

    Based on the recommended full installation of the scanner driver and the Visioneer One Touch software, One Touch is your main scanning interface for using the scanner. The One Touch buttons, on the scanner, mirror the One Touch button panel on-screen. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 52 Email) and the icon of the destination (called the Destination Application) where the images will be sent when scanning is finished. The One Touch button panel shows which application the button is configured to send images to. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 53: Default One Touch Settings

    • If Metric is the selected measurement, the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 54: Scan From The One Touch Button Panel

    Click on the One Touch icon to open the panel. The Button View The Detail View The Hardware View The Title Bar • Green arrows—click to cycle through the panel’s 3 views. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 55 Single-click on the detailed information to open the One Touch Properties. The Hardware View Left-click on the scanner icon to return to the Button view. • • Right-click on the scanner icon to open the scanner’s hardware properties. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 56: Changing The Button Settings

    73 for instructions on creating and modifying scan configurations. Click on OK to save the changes. Place an item in the scanner and click the One Touch button to start scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 57 OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without accepting any changes. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 58: Selecting Options For One Touch

    • STI event forwarding is for using another application’s interface for scanning. The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 59 These tokens include counting numbers, date and time values, number of pages scanned, and so on. If the button name is not unique, you will see an on-screen notification that a {BatchID} and/or {#b} will be inserted into the name. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 60 If you scan and the images are not grouped in the file(s) as needed, try deselecting Use custom file naming and then scan again. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 61: Scan Configurations

    In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced Settings, and Redaction Settings tabs are always available. When the Visioneer Acuity module is installed, the Acuity Settings tab will also be available for all destinations. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 62: Scan Settings Tab

    Key and Lock icon—if you want to lock the configuration, click the key icon to change it from a Key to a Lock. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 63: Page Settings Tab

    These lines may appear in the edges when the item being scanned is not the exact size of the dimensions indicated in Size fields. This option is only available if the scanner supports this feature. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 64 In the Timeout field, input the amount of time you want the scanner to wait from when the last page is scanned and when the scanner stops scanning. Place a document in the scanner. Click Scan. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 65: Advanced Settings Tab

    It is recommended that you keep the default Gamma value or adjust this setting before adjusting the other options. This option is available for both Color and Grayscale scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 66: Redaction Settings Tab

    Front—this is the Simplex side of the page. The area(s) specified for the Front will only apply to the Simplex side of the page when scanning in Duplex. Therefore, if you scan 4 double-sided pages, the resulting image file(s) will have redacted areas on pages 1, 3, 5, and 7. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 67 Windows color palette. Select the color you want then click on OK. The color you selected will now display in the Color field on the Redaction Settings tab. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 68 For example, if you selected Red as the color dropout, but then specify red for the redaction region, the final image will have the redacted region filled with gray when scanning Grayscale, or black or white when scanning in Black&White. Click the name to toggle between inches and millimeters. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 69: File Formats

    Select an image file format for photos, artwork or other documents that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch- up or color correction. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 70 Please refer to the official JPEG website at www.jpeg.org for more information about this file format, and a list of applications that can view and/or open this file type. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 71 Using PDF-A when scanning as PDF, means the files are compliant with the ISO-19005-1 standard for permanent archival of electronic documents. More information about this standard can be found at www.pdfa.org. To select a PDF file size: Select PDF as the page format. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 72: Text Formats

    The menu options depend on the type of Destination Application you select. Choose the file type that you want for the text format. Click OK or Apply on the One Touch Properties window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 73: Configure Before Scan

    Click the Scan button on the TWAIN Interface. The item is scanned. When finished, click the Done button and the image will be sent to the Destination Application specified in the One Touch Properties window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 74 Instead of having to re-scan the entire batch, you can stop the current scan, change the picture type from Black & White to Color, then restart the scanning without losing the pages already scanned. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 75: Open Scanned Document(S)

    Windows documentation for instructions on associating file types. • When scanning to multiple destinations, the scanned file is still sent to the other selected destination application(s) in One Touch. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 76: Transfer To Storage

    If you modify the storage options in an individual configuration, changing the options in this Link Properties window will no longer update to the configurations you modified. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 77: Setting The Folder From Windows

    When One Touch was installed, a storage option was added to the right-click menu of your Windows folders. This menu option allows you to set the Transfer to Storage folder location without opening One Touch first. Right-click on the folder you want set as the scan destination. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 78: Scanning To Multiple Folders

    Setting Up Multiple Folders for Transfer to Storage Using Microsoft Windows, create the folders that you want to use for storing scanned items. Open the One Touch Properties window. Select Transfer to Storage as the Destination Application. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 79 To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Business Receipts.” Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. Click the Storage Options tab. Click the Browse button. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 80 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.” Note: Make sure to designate separate folders as the Storage Locations for each new configuration. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 81 When scanning is complete, insert the next set of documents in the scanner, then press the second button you set to scan documents and transfer them to storage. When scanning is finished, the documents are stored in the two separate folders. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 82: Burn To Cd-Rom

    The scanner will start scanning. When finished the file will be saved to the Windows temporary location for CD files. An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 83 Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD. If other files are also waiting in this location, they will get written with the One Touch files on the CD. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 84: Printer Or Fax

    Select a printer or fax device, in the Select destination list, then open a Scan Configuration to modify the settings for the device you selected. Click on the Device Settings tab and use the options on this tab to select settings for the device. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 85 For example, if the device is your printer, the dialog box is your printer’s setup settings. Note: When scanning to multiple printers and/or faxes, select the specific device, you want to configure the Advanced features for, from the list before clicking on the Advanced... button. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 86: Paperport

    Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 87 The selected folder in this list is where the scanned file will be saved when PaperPort is open and the One Touch option Scan to the current PaperPort folder is selected. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 88: Sharepoint

    SharePoint server path as follows: – Select HTTP as the protocol – The SharePoint URL would be sharepoint.site.com/IT/common – The Destination folder would be shared documents ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 89: Sharepoint Link Log Viewer

    After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 90 Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 91: Ftp Transfer

    • User account—input the user account name that has privileges to save files to the specified host destination folder. • Password—input the password for the user account name you specified. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 92: Ftp Link Log Viewer

    Click on the Properties button to open the Log Viewer from the FTP One Touch Link Properties window. There are no global configuration properties for the FTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 93: Smtp

    Password—input the password for the user account name you specified. • Use Windows Integrated Authentication—Select this option to use the Windows current user’s login name and password to send the message through the SMTP server. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 94: Smtp Link Log Viewer

    After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 95 Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties window. There are no global configuration properties for the SMTP destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 96: Email Applications

    Internet Explorer. Click on the email application that is in the list, then click on the Properties button to launch the Email One Touch Link Properties window to change the email application. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 97: Email Properties

    If you changed the email application Internet Explorer, and it does not immediately appear in the Select destination list, click the Refresh button to update the destination list in One Touch. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 98: Text Editors

    One Touch. Note that if you recently installed an application, click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 99: Text Documents Properties

    This could occur if you scanned a photograph with a scanner button set for text applications. • Show message if text recognition failed—a message will open on the screen if the OCR reader does not detect text in the image. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 100: Adding Text Editor Applications To One Touch

    When you are done making changes in this window, click the Add button to accept the changes and close the window. Click OK on the Link Properties window. Click Refresh on the One Touch Properties window and the new application should now be available. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 101: Creating An Html Web Page From Your Scanned Documents

    Microsoft Internet Explorer, or other web browser you scanned to, then opens showing your converted page. The application’s URL field shows the location where One Touch saved the HTML files for you to locate and post to your website. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 102: Still Image Client

    Open the One Touch Properties window, and select Still Image Client as the Destination Application. Choose a Scan Configuration and click OK. Start scanning using the button you selected for event forwarding. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 103 Click on OK when you are done making changes to this window. Now when you scan with Event Forwarding you will either be prompted to choose an application, or the default application you selected will open. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 104: Image Editors

    From this window you can add an application and set additional document handling options. Note that if you recently installed an application, click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 105: Image Documents Properties

    • Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter transmission times. Use this option to provide that compression capability to image files. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 106: Adding Image Editor Applications To One Touch

    When you are done making changes in this window, click the Add button to accept the changes and close the window. Click OK on the Link Properties window. Click Refresh on the One Touch Properties window and the new application should now be available. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 107: Pdf Applications

    Please note that any PDF application you add manually to One Touch will be classified as a “Text Based Link.” These applications will only show in the destination list when Text editing applications are enabled. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 108 Step 3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 109 When you are done making changes in this window, click the Add button to accept the changes and close the window. 10. Click OK on the Link Properties window. 11. Click Refresh on the One Touch Properties window and the new application should now be available. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 110: Send To Application

    Link Properties window. Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 111 The scanner starts scanning and, when finished, sends the scanned file to the application you selected. Technical note • After configuring this link, you may need to click Refresh in the One Touch Properties window to show the correct application icon in the Select destination list. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 112 This unique file is created at scan time and contains a list of every image in the scan job. Only select this option if you are sure that the application you are scanning to can use the job file to accept image transfer. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 113: Scanning To Multiple Destinations

    Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click again to deselect a destination. As you click on each destination, the Selected destinations number will count so you know how many applications are selected to receive the image. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 114 For example, if you scan to a printer and to email, only the BMP file format will be available as printers can only receive an uncompressed image format. All other image formats and all text formats will be disabled until you deselect the printer. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 115 Properties window. Technical Note • The Still Image Client destination cannot be used with multiple destination scanning. This destination will be disabled when the Enable scanning to multiple destinations is selected. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 116: Scanning With Job Separation

    Click on the down arrow next to the Select Button list to select the button you want to modify. Note that the options in this window are specific to each One Touch button. Click on the option Use job separator when scanning multiple pages. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 117 If you want a single file created with the blank page discarded, deselect the job separation feature on the Options tab or remove the blank page from your scanning batch. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 118 For example, if you scan 12 pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 119: Scanning With Optical Character Recognition (Ocr)

    The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch software and your Xerox scanner. The One Touch OmniPage Module was automatically installed when you installed your driver from the installation disc.

  • Page 120: Text Formats

    The specific file format is the file name extension on the text format icon. The specific text format; this example is for Rich Text Format (.rtf). To select a file type for the text format: Select the Destination Application. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 121 HTML Document—the .htm file format used to create web pages. Searchable PDF—the .pdf file format used by Adobe Acrobat. This format converts scanned text into PDF with an invisible text layer for searching. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 122 Select Use MRC for documents with harder-to-read text or lower-quality graphics to get the best possible scan output image. The Use MRC option is available for sPDF and PDF. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 123: Selecting One Touch Omnipage Ocr Options

    Select a Destination Application that has one of the text format file types as the page format, such as Microsoft Word or WordPad. Right-click on the page format icon to see the menu. Choose OCR Options from the menu. The OCR Properties window opens with the OCR tab selected. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 124: The Ocr Tab

    When dictionaries are selected, the terms in those dictionaries are used to check the spelling. If this is option is not selected, User Dictionaries and Professional Dictionaries cannot be selected. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 125: Creating Your Own Dictionaries

    Create a new document in the word processing program. Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell the words correctly as they will be used for spellchecking. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 126 – Here is an example of what the text file might look like: Xerox One Touch OmniPage wysiwyg jpeg sPDF nPDF – The file does not have to include every word you want in the dictionary. You will be able to edit the list later.

  • Page 127: Editing User Dictionaries

    To delete a word from the list, select it and click Delete. If a word in the list is misspelled, delete it, then re-type the word correctly in the User Word box and click Add. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 128: The Format Tab

    The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other programs. The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 129 Text will then flow from one column to the other, which does not happen when text boxes are present. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 130 XLS format. Click OK or Apply. These options will now apply to the OCR processing when you select any text format as the page format. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 131: One Touch With Visioneer Acuity Technology

    One Touch with Visioneer Acuity Technology The One Touch software you received with your Xerox scanner now includes the Visioneer Acuity technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images. Scan configurations with Acuity options work with One Touch scan settings to produce the best quality images.

  • Page 132: The Acuity Settings

    Do not use Acuity image processing—scanning will not use the Acuity processing. – Default settings—automatically selects the options your scanner can use with any scan mode (Black&White, Grayscale, and Color). Select the options for scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 133 Click OK or Apply to add the Acuity options to your scan configuration. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 134 The Acuity icon on the top of the One Touch Panel and on the scan configuration remind you that the scan will use the Acuity settings. The summary of the scan settings also indicates Acuity settings. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 135: Hardware Properties And Interface Behavior

    Right-click on the One Touch icon and choose Show Hardware from the pop-up menu. The Hardware Properties dialog box opens and shows information about your Xerox scanner. Click the Properties button. ®...

  • Page 136: Device Settings

    Device Settings Please refer to Device Settings on page 182 Driver Settings Please refer to Driver Settings on page 184 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 137 Presets on page 151 • Document Settings on page 156 • Image Enhancements on page 167 • Driver Configuration on page 180 • Hardware Properties and Interface Behavior on page 182 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 138: Accessing The Scanner Interface

    182 for more information. Please refer to your Windows documentation for WIA scanning instructions if you do not see the interface described below, or if you have any questions regarding Windows scanning applications. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 139: Scanning

    Driver Settings section of this guide. If you are unable to change this setting the option may have been set by your system administrator. Please contact your system administrator for more information. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 140: Using The Preview Window

    Zoom level box to zoom in or out on the preview image in 5% steps. Click the zoom to fit button to fit the entire preview area within the preview window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 141: Scan Regions

    The final image will be only the size of the region you set. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 142 Resize the region by clicking on one edge of the region outline and dragging the mouse. Move the region by clicking in the region then dragging the mouse. Please refer to Move, Resize, or Delete Regions for detailed instructions. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 143 When you select a paper size in the Page size list, or input the dimensions in the custom page size fields, you are setting a scan region. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 144: Move, Resize, Or Delete Regions

    Note that you can only resize the scan regions to be within the scanner’s minimum and maximum supported paper sizes. Please refer to the scanner specification table, in the maintenance section of the user guide, for the supported paper sizes for your scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 145: Reordering Regions

    The priority determines which region gets processed first while scanning. For example, region 1 will be processed first and appear in the scanning application as the first image. Right-click on the region and select an option from the menu. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 146: Clear All Regions

    Right-click anywhere in the preview window where there are no regions, and then click on Clear all regions to remove all of the regions in the preview area. This will leave only the region labeled as number 1. There must always be at least one region for scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 147: Document Source Configuration

    Duplex—select this option to scan both sides of the item in the scanner. Note that if you deselect the Back side options in the source configuration list, this option will automatically deselect. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 148 (for example, “Input tray (Front side) Color”). To set the scanner options individually for each side: Click the drop down menu and deselect Sides identical. Select the color mode you want for the first side. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 149 Click the top of the menu to collapse the list. Select the options in the scanner interface that you want to use for the second side. Tip: Save the changes to a Preset when you are done selecting options for each source. Please refer to Presets more information. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 150: Summary

    The Summary area displays some of the basic scan options selected in the interface. Clicking on one of the links will open the area of the interface where the setting is located. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 151: Presets

    After clicking on the save option, a dialogue opens for you to type in a name. Type in the name you want then click OK. To modify an existing preset: Select the preset you want to modify in the preset list. Adjust the options in the scanner interface as needed. Click Save. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 152: Exporting Presets

    Click the right pointing arrow button and select Delete. Click Yes when prompted to confirm that you want to delete the currently selected preset. Exporting Presets Click on the right pointing arrow and select Export... from the list. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 153 Browse to a location and select the folder where you want the preset file to be saved. Click on Choose. Make sure to choose a location where you will be able to easily find the file. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 154: Importing A Preset

    For example, if you are using a flatbed scanner and you import a preset that was created using an ADF scanner, all settings that are specific to ADF scanning will be modified. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 155 Skip—select this option to skip the preset with the duplicate name. Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts found. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 156: Document Settings

    Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 157: Main Panel Options

    • Text document letters, forms, or other typed black and white documents – 100 dpi to 150 dpi • Text document letters or forms with hand printed text – 150 dpi ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 158: Document Size

    17 inches and you want to scan long pages. You can only specify values within the scanner's minimum and maximum supported item size. Please refer to the maintenance section of the scanner user's guide for this information. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 159: Manual Feed

    In that case, re-scan the page making sure the paper guides are adjusted to the width of the pages in the input tray so that the pages are pulled straight through the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 160 (IMG_0003). If you are scanning a stack of items using a multipage file format, such as a PDF file, then each page in the final file will have both the front and back images of the scanned items. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 161: Advanced Panel Options

    This option is only available if the scanner supports this feature. You can specify a fill size between approximately 0.04 to 0.39 inches (1 to 10 mm). ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 162 You should try test scans using the different levels of subsampling to make sure you are happy with the image quality. • 4:4:4—no subsampling and the ratio between color and luminosity remains unchanged. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 163 Change to the Advanced source configuration mode. In the Document settings section click on the Advanced tab. If your scanner and application supports compressed file transfers, the Compression option will now be available. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 164: Scanner Model Panel Options

    Note that slowing the exit rollers will cause a beep sound to occur as each page is ejected from the document feeder. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 165: Document Handling

    If you have additional control sheets in your document stack after the Simplex sheet, those control sheets need to face the Simplex orientation. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 166 Print the sheets that are appropriate for the size of the pages being scanned. For instance, if you are scanning A4 pages, print the sheet that is in the bookmark for A4. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 167: Image Enhancements

    Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 168: Main Panel Options

    However, when decreasing the brightness, white starts to appear gray in the image. In that case, raise the contrast level to make the differences between the lightest and darkest part of the image more defined. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 169 Below are some recommended options for contrast image correction based on the original document quality. • Original documents of good quality - 50% ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 170 This way, the highlights and shadows in the image are maintained by saturating the pixels with darker levels of the same color rather than adding gray to all colors. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 171: Invert Image

    For example, you might choose this option if you are scanning pages that have been printed from newspaper microfilm. Newspaper microfilm reverses black and white so that when viewed on a monitor, the text is white and the paper is black. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 172: Mirror Image

    The Mirror image option flips the image left-to-right. Bit Depth Reduction The Bit depth reduction options are only available when scanning in black and white. Click the drop down menu and select an option from the list. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 173 When the image is scaled down, it may look like a grayscale scan. When the image is at normal size or enlarged you will be able to clearly see the dithering pattern, as shown in the close-up image. Black and White scan Bayer dither scan Color scan ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 174: Color Processing Panel Options

    The position of the hole cannot be flush to the edge of the margin area and it cannot overlap the edge of the margin area Color Processing Panel Options The options in this panel are for setting how the scanner should process colors in specific color modes. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 175: Color Dropout

    You can set the color percentage level up to 50%. This means that only those documents which have more than 50% of the content in color will be saved as a color image. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 176: Advanced Panel Options

    Image emphasis set to High. The scanned examples are enlarged to show details. Original text: Scanned with no image emphasis: Scanned with high image emphasis: ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 177 RGB values representing blue. These varying RGB values occur due to imperfections in the paper being scanned. With Smooth background turned on, the pixels representing the page color are changed to an average value of the colors detected. Color scan Color scan with Smooth background ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 178: Remove Background

    If you set the custom value to 255, you are telling the scanner that only pure white is white and anything lower than 255 should remain unchanged in the final image. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 179: Scanner Model Panel Options

    Select this option to have the scanner automatically adjust the overall lightness or darkness of the output scan. When you select this option these features in the scanning interface will be disabled: • Brightness • Contrast • Gamma • White level • Black level ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 180: Driver Configuration

    Module Configuration When image processing modules are installed they will appear in the list on the Configure tab. Use this tab to enable the modules you want to use when scanning. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 181: Scanner Configuration

    Launch Xerox User Utility—the Xerox User Utility helps you monitor the scanner status and maintenance information. This button will be disabled if the Xerox User Utility is not installed. You can install the User Utility from the installation disc or download it from the support page for your scanner at www.xeroxscanners.com.

  • Page 182: Hardware Properties And Interface Behavior

    Right-click on the scanner and then select Properties from the list. Device Settings Scanner Details • Firmware version—this is the current hardware processor chip version number. • Serial number—the scanner’s unique identification number. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 183: Firmware Update

    Launch Xerox User Utility—the Xerox User Utility helps you monitor the scanner status and maintenance information. This button will be disabled if the Xerox User Utility is not installed. You can install the User Utility from the installation disc or download it from the support page for your scanner at www.xeroxscanners.com.

  • Page 184: Driver Settings

    This option will only work if your scanning application supports UI-less scanning. You may also need to select Auto close on transfer complete for this option to work. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 185: Wia Driver

    WIA 2.0 applications. Emulate WIA 1.0—select this option to display the TWAIN interface for WIA 1.0 compatible applications. • When this option is selected, WIA 2.0 applications will use the Microsoft WIA interface. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 186 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 187: Scanning From Isis

    You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver. Note that the ISIS interface for each application varies depending on the application. Please refer to that software application’s User Guide for instructions on scanning the ISIS interface. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 188: Accessing The Isis Interface In Quickscan

    The ISIS drivers were installed correctly during the installation of your scanner. The Scanner Selection dialog box will then appear. Select Xerox DocuMate 5445 or Xerox DocuMate 5460 from the list of scanners and click OK. Your scanner is then ready to work with the ISIS driver.

  • Page 189: Scanner Options, Maintenance And Troubleshooting

    Xerox DocuMate 5445 / 5460 Specifications on page 214 • Xerox DocuMate 5445 / 5460 Scanner Parts List on page 216 This section contains information on hardware options available for your scanner, the scanner User Utility, maintenance instructions, troubleshooting, uninstalling, scanner specifications, and spare parts.

  • Page 190: Clearing Paper Jams

    To reduce the number of paper jams, smooth and straighten the paper before scanning and adjust the paper guides to the paper size. Note: If the paper jam occurs only at the exit area, remove the exit guides and then try scanning again. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 191 To detach the exit guides: Close the trays. Remove the input tray by carefully but firmly pulling it away from the scanner. Place the scanner on its back. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 192 Place your documents in the input tray and try your scan again. To attach the exit guides: Close the trays. Remove the input tray by carefully but firmly pulling it away from the scanner. Place the scanner on its back. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 193 Place the scanner back in position, reattach the input tray, and adjust the exit tray for the length of the paper you want to scan. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 194: Cleaning The Outside Of The Scanner

    Using a soft dusting cloth, wipe down the body of the scanner, input tray and exit area. Make sure that the input and exit slots in the scanner are also clean. When you’re finished, press the power button to turn the scanner back on. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 195: Cleaning The Inside Of The Scanner

    Using a soft, dry, lint-free cloth, gently wipe clean the scanner glass and background plates. You can use a roller cleaning paper to clean the glass plates if there is any sticky residue on the surface. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 196: Cleaning The Double Feed Detection Sensors

    Press the ADF cover release button and open the scanner. The following illustration shows the location of the sensors in the scanner. Carefully clean the sensors with a dry cotton swab. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 197: Cleaning The Rollers

    Always turn off the scanner and unplug the scanner’s power and USB cable prior to using the roller cleaning paper. • Each roller cleaning paper should only be used once. Cleaning the Rollers Press the ADF cover release button and open the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 198 User Utility . From the main screen click on Clear Counter next to the field After Clean Roller. The clean roller count will now be reset to 0. Close the User Utility. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 199: Replacing The Rollers

    When you are done replacing the rollers, close the scanner carefully pressing down on both sides of the cover until it locks in place. Do not slam down the cover. Replacing the Feed Roller ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 200 Remove the roller from the scanner. Angle it out and away from the gear in the scanner. Insert the roller into the scanner. Align the gear on the roller with the gear in the scanner and angle the other side of the roller down into the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 201 When you are done replacing the roller, manually rotate the roller in the direction it feeds the paper to verify that the roller is installed correctly. Replacing the Double Feed Prevention Roller Locate the roller in the ADF door and pull open the roller cover. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 202 Insert the new roller into the scanner. Make the side of the bar with the longer groove is on the right side when looking at the scanner as indicated in the illustration below. Close the roller cover. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 203: User Utility

    User Utility The User Utility is a software program designed to help maintain and troubleshoot your Xerox scanner. On installation you were prompted to place an icon on your Windows desktop. If you selected yes, simply double- click on the user utility icon to open the software.

  • Page 204: Main Screen Options

    Caution Setting: clicking this button opens a window for you to set when to receive a notice that it is time to clean the rollers. Scanner Counter—this section shows the number of pages scanned. Use the options in this window to keep track of maintenance performed on the scanner. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 205: Scanner Error Codes

    Paper remains in the There is paper in the Open the scanner’s door, remove documents, scanner. scanner. and then close the door. Place the documents back in the document input tray. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 206 Plug the USB cable and power cable back into the scanner. Turn the scanner back on. If you are still unable to scan, contact Xerox Technical Support. Please refer to the Technical Support Card you received with the scanner for contact information.

  • Page 207: Setting Sleep Mode

    (Power Off) Disable—select this option to disable the automatic power off feature. This option may not be available for the current scanner. Click OK to save the changes and close the Sleep Mode window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 208: Vertical Line Reduction

    When prompted to clean the scanner click on OK to proceed only if you have already cleaned the scanner during preparation. Otherwise, follow the instructions on screen and clean the scanner. Place the 3 sheets of plain white paper in the scanner’s input tray and then click on OK. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 209 Click on the Restore Default button. Click on OK to restore the factory default adjustment. When the adjustment has been restored, click on OK to close the User Utility restore window. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 210: Troubleshooting

    Make sure Xerox DocuMate 5445 or Xerox DocuMate 5460 is the selected scanner. Problem: The scanned images are of poor quality. What do I do? There are various reasons why the scanned image is of poor quality.
  • Page 211 Find One Touch and uninstall it using the change/remove options. Follow the wizard through a complete removal of the One Touch program. Unplug your scanner's USB cable from the computer. Reboot your computer. Install Internet Explorer 7. Install your scanner driver. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 212 After scanning is complete and your file has been saved, turn the auto-protect feature back on. You do not need to close the Anti-SpyWare software. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 213: Uninstalling Your Scanner

    Windows Vista and later: Open Programs and Features Uninstalling the scanner driver: In the list of installed programs click on Xerox DocuMate 5445 or Xerox DocuMate 5460 driver. Click the Change/Remove or Uninstall button. Click Yes when asked to confirm that you want to remove the driver.

  • Page 214: Xerox Documate 5445 / 5460 Specifications

    Xerox DocuMate 5445 / 5460 Specifications Optical resolution 600 dpi Bit depth 24-bit color, 8-bit grayscale, 1-bit bitonal (black & white) Scan method Duplex Automatic Document Feeder (ADF) ADF specifications Maximum item size 8.5 x 100 inches (216 x 2540 mm) Minimum item size 1.9 x 2.8 inches (48 x 71 mm)
  • Page 215 Bundled Software ® Visioneer OneTouch Visioneer Acuity ® Nuance PaperPort ® Nuance OmniPage Nuance PDF Converter ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 216: Xerox Documate 5445 / 5460 Scanner Parts List

    Xerox DocuMate 5445 / 5460 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner. Part Name Part Number Input Tray 57-0148-000 Roller Exchange Kit 70-0567-000 • Double Feed Prevention Roller • Feed Roller Module...

  • Page 217: Regulatory Information

    Regulatory Information This chapter includes: • Basic Regulations on page 218 • Copy Regulations on page 220 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 218: Basic Regulations

    (2) this device must accept any interference received, including interference that may cause undesired operation. Changes and modifications to this equipment not specifically approved by Xerox may void the user’s authority to operate this equipment.

  • Page 219: Other Regulations

    A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Xerox Limited representative or by contacting: Environment, Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England, Telephone +44 (0) 1707 353434...

  • Page 220: Copy Regulations

    Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21. Certificates of Citizenship or Naturalization. (Foreign Naturalization Certificates may be photographed.) Passports. (Foreign Passports may be photographed.) Immigration Papers. Draft Registration Cards. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 221: Canada

    The above list is provided for your convenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 222: Other Countries

    Postage stamps and other negotiable instruments Note: This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 223: Compliance Information

    Compliance Information This chapter includes: • Product Recycling & Disposal on page 224 • Energy Star for the USA on page 225 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

  • Page 224: Product Recycling & Disposal

    Product Recycling & Disposal USA & Canada If you are managing the disposal of your Xerox product, please note that the product may contain lead, mercury, Perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market.

  • Page 225: Energy Star For The Usa

    Energy Star for the USA Energy Program Compliance ® ® The Xerox DocuMate 5445 / 5460 is E qualified under the E Program Requirements for NERGY NERGY Imaging Equipment. The E and E are registered United States trademarks. The E...
  • Page 226 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 227 Example, 169, 170, 171 Compression, 163 Excel Spreadsheet, 121 Compression Options, 162 computer specifications, 17 Configure Before Scan, 61 cancel, 74 Fax and Print, 58 Contrast, 62, 168, 169 File format, 53, 69, 73 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 228 54, 56 Key icon, 61, 62 New settings, 56 Options tab, 58 Panel features, 54 properties, 56, 73, 76, 82, 86, 102, 119 Languages in Document, 124 One Touch Button Panel ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 229 Edit or Delete, 61 Lock or unlock, 62 Text Documents Properties, 99 New, 61 Text Editors, 58 Scan Settings Tab, 62 text file format, 120 Scan to Folder, 76 Text file formats, 72 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...
  • Page 230 127 new, 125 User Guides, 38 User Shading, 204 User Utility, 203 Vertical Line Reduction, 208 Waiting Time, 207 Watermark, 64 White Level, 178 Word Document, 121 xls file format, 121 ® ® Xerox DocuMate 5445 / 5460 User’s Guide...

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