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Xerox WorkCentre 5845 Installation And Operation Manual page 7

Xerox workcentre series laser mfp secure installation and operation
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3. Embedded Fax:
Ensure that Embedded Fax is properly installed.
Set Embedded Fax parameters and options via the Local User Interface on the machine by following the
instructions for "Embedded Fax" in Section 8 of the SAG.
Set the minimum length of the (Embedded Fax) secure receive passcode from the Control Panel by performing
the following:
Press the Machine Status button and then the Tools tab.
Touch Service Settings > Embedded Fax Settings.
Touch Fax Passcode Length.
Enter the desired minimum secure receive passcode length in the indicated 'Length' text box between 4 and
10 digits.
Touch OK.
Set the minimum length of the (Embedded Fax) secure receive passcode from the Web UI by following the
instructions for "Configuring Fax Passcode Length" under "Fax Security" under "Embedded Fax" in Section 8 of
the SAG.
Enable and set (Embedded Fax) Secure Receive passcode from the Control Panel by performing the instructions
for "Enabling or Disabling the Secure Fax Feature" under "Fax Security" under "Embedded Fax" in Section 8 of
the SAG. Set 'Guest Access' to Disabled to prevent unauthenticated users from being able to enable or disable
Secure Receive.
Enable Fax Forwarding on Receive and establish up to five fax forward rules from the Web UI by following the
instructions for "Fax Forwarding" under "Embedded Fax" in Section 8 of the SAG. Only add E-mail addresses to
the fax forward rules established by following the instructions for "Adding an Email Address to a Fax Forward
Rule".
The Mailbox and Polling Policy should be set to delete received faxes when they are printed. Set the Mailbox
and Polling Policy by following the instructions under "Defining Mailbox and Polling Policies" under "Embedded
Fax" in Section 8 of the SAG. Makes sure the Delete on Print option is selected for Received Documents.
The Local Polling option and embedded fax mailboxes should not be set up or used at any time.
Remote Polling should only be used by the System Administrator.
Printing of Embedded Fax confirmation reports is not included in the evaluation. The Embedded Fax cover
sheets should not be printed with an Embedded Fax job.
4. Scan To Mailbox:
a.
Enable and configure the Scan to Mailbox feature from the Web UI by following the instructions under
'Enabling or Disabling Scan to Mailbox' in Section 7 of the SAG.
Establish a unique Scan-to-Mailbox mailbox for each authenticated user.
In configuring the Scan to Mailbox feature, set the feature so that scanned documents are only stored in
private folders and that public folders are not allowed by setting the proper scan policies. To set the scan
policies for the Scan to Mailbox feature follow the instructions under "Setting Scan Policies" in Section 7 of the
SAG. in the evaluated configuration. Set the scan policies as follows:
Deselect Allow Scanning to Default Public Folder
Deselect Require per Job password to public folders
Select Allow additional folders to be created
Select Require password when creating additional folders
Select Prompt for password when scanning to private folder
Deselect Allow access to job log data
5. Scan to Email:
Set the domain filtering to limit the domains to which Scan to E-mail jobs can be sent. Enable the domain
filtering option by following the instructions under "Editing Domain and Email Filter Settings" under
"Configuring Email Security Settings" under "Scanning to an Email Address" in Section 7 of the SAG.
Configure encryption and signing of Scan to Email jobs by following the instructions for "Configuring Email
Encryption Settings" and "Configuring Email Signing Settings", respectively, under "Configuring Email Security
6

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