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Canon imageRunner 1670F Facsimile Manual

Canon imagerunner 1670f mfp facsimile guide
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Facsimile Guide
Facsimile Guide
Please read this guide before operating this equipment.
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After you finish reading this guide, store it in a safe place for future reference.

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Summary of Contents for Canon imageRunner 1670F

  • Page 1 Facsimile Guide Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
  • Page 2 1670F Facsimile Guide...

  • Page 3: Manuals For The Machine

    Quick Start Guide • Getting Started • Basic Operations Reference Guide • Copy Instructions • Troubleshooting • Fax Instructions Facsimile Guide (imageRUNNER 1670F Only) (This Document) • Printer Instructions Printer Guide • Using the CAPT CD-ROM (Canon Advanced Printing Technology) Software •...
  • Page 4 Includes the specifications of the machine and the index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

  • Page 5: Table Of Contents

    Contents Preface ............ix How to Use This Manual .
  • Page 6 Chapter 2 Speed Dialing ........2-1 About Speed Dialing .
  • Page 7 Sending Method ..........3-10 Memory Sending .
  • Page 8 Chapter 5 Special Sending and Receiving Features ....5-1 Special Dialing Features .........5-2 Switchboard Dialing .
  • Page 9 Chapter 8 Troubleshooting ........8-1 List of LCD Display Messages .

  • Page 10: Preface

    Preface Thank you for purchasing the Canon imageRUNNER 1670F. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.

  • Page 11: Keys Used In This Manual

    Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are shown in this manual. The control panel keys on the machine are indicated within brackets when they appear in text. Press [Start].

  • Page 12: Displays Used In This Manual

    Displays Used in This Manual Information on the LCD display appears in this typeface and style: ADDITIONAL FUNCTIONS 2.COPY SETTINGS Menu items that appear on the LCD display are offset by < > (angular brackets) within text. For example: Press [4 ] or [ e] until <2.COPY SETTINGS> appears. Standby Display The standby display differs depending on whether the machine is in the Copy mode or Fax mode.

  • Page 13: Legal Notices

    IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, such as the 2500 (Touch-Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX (Public Branch Exchange) unit without “Call Waiting”...
  • Page 14 The telephone line cable should not be reconnected or the power cord connected until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for the servicing of equipment.
  • Page 15 Rights of the Telephone Company If this equipment (imageRUNNER1670F) harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services that may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

  • Page 16: Users In Canada

    IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards, such as 2500 (Touch-Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX (Private Branch Exchange) unit without “Call Waiting”...
  • Page 17 Notice • This product meets the applicable Industry Canada technical specifications. • Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord).

  • Page 18: Super G3

    (PSTN) currently supports 28.8 Kpbs modem speeds or slower, depending on telephone line conditions. Trademarks Canon, the Canon logo, and UHQ (Ultra High Quallity) are trademarks of Canon Inc. Other product and company names herein may be the trademarks of their respective owners.
  • Page 19 xviii...

  • Page 20: Chapter 1 Before You Start Using This Machine

    Before You Start Using This Machine CHAPTER This chapter explains the main features of the machine and what you should know and do before using the machine for faxing. Customer Support ........... 1-2 Control Panel and Keys .

  • Page 21: Customer Support

    Chapter 8, “Troubleshooting,” in this guide and/or in Chapter 6, “Troubleshooting,” in the Reference Guide. If you cannot solve the problem or if you think your machine needs servicing, contact your local authorized Canon dealer. Customer Support...

  • Page 22: Control Panel And Keys

    Control Panel and Keys This section describes the keys you use on the control panel when sending and receiving faxes. FAX Key Switches standby display to Fax mode. Displays messages and In Use/Memory indicator prompts during operation. Also displays selections, Flashes green when a fax is being text, and numbers when received or sent.

  • Page 23: Speed Dialing

    One-Touch Speed Dialing Keys You can use the keys marked 01 to 12 to dial fax/telephone numbers that you pre-register. To dial using these keys, you need to register the number for one-touch speed dialing. When you press the [Function] key and the indicator lights green, you can use the following keys for the fax functions.

  • Page 24: Using The Menus And Keys

    Using the Menus and Keys This machine has a menu system that you use to specify or register various settings. These settings allow you to customize the way your machine operates. This section provides a brief overview on how to use the control panel keys to open menus, make selections, and register data.

  • Page 25: Open A Menu And Select An Item

    Press [4 ] or [ e] to display the desired menu. You can select from eight submenus. ADDITIONAL FUNCTIONS 1.COMMON SETTINGS NOTE Displaying menus with [4 ] or [ e] is rotational. If you press [ e] when the last menu is displayed, the display rotates to the first menu.

  • Page 26: Return To The Standby Mode

    Return to the Standby Mode top/Reset Press [Stop/Reset] to return the machine to the Standby mode. NOTE If you do not press a key for two minutes, the machine automatically returns to the Standby mode. Entering Names, Numbers, and Symbols When you come to a step that requires you to enter a name for data registration, follow the procedure below.

  • Page 27: Correcting A Mistake

    If the next letter you want to enter is in a different key, just press that key to move the cursor to the right and display the first letter of that group. Follow these steps to enter the word ‘Canon’: ➞...

  • Page 28: Menu Key Summary Table

    Menu Key Summary Table Description These keys display the next or previous menu item, or move the cursor left or right. Press [ e] to display the next item in the menu. If you press [ e] when the last item is displayed, the display rotates to the first item on the menu. Press [4 ] to display the previous item in the menu.

  • Page 29: Things You Must Do Before Using This Machine

    Things You Must Do Before Using This Machine The following registrations and procedures must be completed before you can use the machine for fax operations. Checking and Setting the Telephone Line Type If you are not sure what type of telephone line you have, check with your local telephone company.
  • Page 30 Press [4 ] or [ e] to display <2.TEL LINE TYPE> ➞ press [Set]. TEL LINE SETTINGS TEL LINE TYPE ➞ 2.TEL LINE TYPE TOUCH TONE Press [4 ] or [ e] to display the telephone line type setting you want to set. TEL LINE TYPE ROTARY PULSE You can select from the following:...

  • Page 31: Registering Required Sender Information

    By now you have all had a chance to become familiar with your new set the prefix for this Canon fax units and are ready to set up a reliable, economical Canon fax units and are ready to set up a reliable, economical number as FAX or TEL.

  • Page 32: Entering The Date And Time

    Entering the Date and Time dditional Functions Press [Additional Functions]. Press [4 ] or [ e] to display <5.TIMER SETTINGS>. ADDITIONAL FUNCTIONS 5.TIMER SETTINGS Press [Set] twice. The date and time currently set for the machine are displayed. TIMER SETTINGS DATE/TIME SETTING ➞...

  • Page 33: Registering The Machine's Fax/Telephone Number And Name

    Registering the Machine’s Fax/Telephone Number and Name NOTE [Function] must be lit for you to use the [Space] , [Delete] , [Clear] , or [+] key. If [Function] is not lit, press [Function]. dditional Functions Press [Additional Functions]. Press [4 ] or [ e] to display <3.FAX SETTINGS>. ADDITIONAL FUNCTIONS 3.FAX SETTINGS Press [Set] four times.
  • Page 34 Enter your name or company’s name (max. 24 characters, including spaces), using the numeric keys. OPER SYMBOLS Tone CANON If you are unsure how to enter characters, see “Entering Names, Numbers, and • Symbols,” on p.1-7. If you have already registered your name or company’s name, the previous entry •...

  • Page 35: Checking The Registered Information

    List Summary,” on p. 7-2). The sender information is shown at the top of the list. The current settings of the machine are listed after this. 12/03/2004 16:40 FAX 123 4567 CANON ***************************** USER S DATA LIST ***************************** 1. COMMON SETTINGS...

  • Page 36: Chapter 2 Speed Dialing

    Speed Dialing CHAPTER This chapter describes the speed dialing methods and how to set them up. About Speed Dialing ..........2-2 Speed Dialing Methods .

  • Page 37: About Speed Dialing

    About Speed Dialing Speed dialing allows you to streamline and customize dialing procedures by registering a telephone number and other important settings so you can start a document transmission by pressing only a few keys. Speed Dialing Methods There are three speed dialing methods: ■...

  • Page 38: One-Touch Speed Dialing

    One-Touch Speed Dialing One-touch speed dialing allows you to dial a number and send a document by pressing one key. You can store up to 12 numbers for one-touch speed dialing. Registering Numbers NOTE [Function] must be lit for you to use the [Space] , [Delete] , or [Clear]...
  • Page 39 Enter the name that goes with the number (max. 16 characters, including spaces), using the numeric keys. OPER SYMBOLS Tone Canon ITALIA If you are unsure how to enter characters, see “Entering Names, Numbers, and Symbols,” on p. 1-7. One-Touch Speed Dialing...

  • Page 40: Changing/Deleting An Entry

    Press [Set]. 1-TOUCH SPD DIAL ➞ DATA ENTRY OK 3.OPTIONAL SETTING For details on the OPTIONAL SETTING features, see “ADD. Registration,” on p. 6- dditional Functions To continue registering other one-touch speed dialing keys, press [Additional Functions] ➞ repeat the procedure from step 4.

  • Page 41: Changing A One-Touch Speed Dialing Entry

    If you make a mistake, move the cursor under the number you want to delete by • pressing [4 ] or [ e]. Press [Delete] to delete one number at a time. Press [Set] twice. TEL NUMBER ENTRY DATA ENTRY OK 1-TOUCH SPD DIAL ➞ 2.NAME Canon OPTIX_ One-Touch Speed Dialing...

  • Page 42: Deleting A One-Touch Speed Dialing Entry

    ➞ re-enter the Press [Clear] lear name. Canon OPTICS If you do not want to change the name, proceed to step 9. • If you are unsure how to enter characters, see “Entering Names, Numbers, and •...

  • Page 43: Coded Speed Dialing

    Coded Speed Dialing Coded speed dialing allows you to dial a number and send a document by pressing [Coded Dial], followed by a two-digit code. You can register up to 100 numbers. Registering Numbers NOTE [Function] must be lit for you to use the [Space] , [Delete] , or [Clear]...
  • Page 44 Press [4 ] or [ e] to display a speed dialing code (00 to 99). CODED SPD DIAL A 02= If a fax/telephone number is already registered for the code, that number is • displayed. If a group is registered for the code, <GROUP DIAL> appears. •...
  • Page 45 Enter the name that goes with the number (max. 16 characters, including spaces), using the numeric keys. OPER SYMBOLS Tone Canon FRANCE If you are unsure how to enter characters, see “Entering Names, Numbers, and Symbols,” on p. 1-7. Press [Set].

  • Page 46: Changing/Deleting A Coded Speed Dialing Entry

    Changing/Deleting a Coded Speed Dialing Entry [Function] must be lit for you to use the [Space] , [Delete] or [Clear] keys. If [Function] is not lit, press [Function]. dditional Functions Press [Additional Functions]. Press [4 ] or [ e] to display <4.ADD. REGISTRATION> ➞ press [Set].

  • Page 47: Changing A Coded Speed Dialing Entry

    Press [Set] twice. TEL NUMBER ENTRY DATA ENTRY OK CODED SPD DIAL ➞ 2.NAME Canon UC_ to delete the previous entry ➞ re-enter the Press [Clear] Clear name. Canon UK If you do not want to change the name, proceed to step 9.

  • Page 48: Deleting A Coded Speed Dialing Entry

    Press [Set]. CODED SPD DIAL ➞ DATA ENTRY OK 3.OPTIONAL SETTING top/Reset Press [Stop/Reset] to return the machine to the Standby mode. Deleting a Coded Speed Dialing Entry Perform steps 1 through 5 in “Changing/Deleting a Coded Speed Dialing Entry,” on p. 2-11. Press [Clear] to delete the fax/telephone number.

  • Page 49: Group Dialing

    Group Dialing Group dialing allows you to register several fax/telephone numbers for one-touch or coded speed dialing. Creating Groups NOTE [Space] , [Delete] or [Clear] [Function] must be lit for you to use the keys . If [Function] is not lit, press [Function]. dditional Functions Press [Additional Functions].
  • Page 50 ● Registering a group under a one-touch speed dialing key ❏ Press [4 ] or [ e] to display the key under which you want to register the group (01 to 12). GROUP DIAL If a fax/telephone number is already registered in this key, <1-TOUCH SPD •...
  • Page 51 Press the one-touch speed dialing key assigned to each number you want to register in the group. ❏ Repeat for the other keys. TEL= 2 50921 04 Canon ITALIA ● Entering a destination registered for coded speed dialing ❏ ➞ Press [Coded Dial] enter the two-digit code assigned to the oded Dial number you want to register in the group using the numeric keys.
  • Page 52 Enter a name for the group (max. 16 characters, including spaces), using the numeric keys. OPER SYMBOLS Tone Canon GROUP 2_ If you do not want to register a name, proceed to step 9. Press [Set]. GROUP DIAL ➞ DATA ENTRY OK 3.TX TIME SETTING...

  • Page 53: Speed Dialing Lists

    Speed Dialing Lists You can print lists of the fax/telephone numbers you have registered for speed dialing. Keep these lists near your machine so you can refer to them when dialing. Printing Speed Dialing Lists dditional Functions Press [Additional Functions]. Press [4 ] or [ e] to display <7.PRINT LISTS>...

  • Page 54: 1-Touch List Sample

    2 887 0166 Canon AUSTRALIA REGULAR TX 2 887 0166 Canon AUSTRALIA 905 795 1111 Canon CANADA REGULAR TX GROUP DIAL Canon GROUP 2 2 50921 Canon ITALIA REGULAR TX 1 432 2060 Canon OPTICS REGULAR TX Sorted List Unsorted List...

  • Page 55: 1-Touch (Detail) Sample

    Canon UK 1 49 39 25 25 Canon FRANCE REGULAR TX GROUP DIAL Canon GROUP 1 516p488 6700 Canon U . S . A . REGULAR TX 81 773 3173 Canon UK REGULAR TX Unsorted List Sorted List Destinations listed in code order...

  • Page 56: Coded (Detail) Sample

    CANON ********************************* GROUP DIAL TEL # LIST ********************************* 21] Canon GROUP 1 [A 03] 516p488 6700 Canon U . S . A . 01] 905 795 1111 Canon CANADA 03] Canon GROUP 2 [A 00] 2131 1250 Canon DEUTSCH. [A 02] 1 49 39 25 25...

  • Page 57: Canceling The Print Job

    Canceling the Print Job dditional Functions Press [Additional Functions]. Press [4 ] or [ e] to display <7.PRINT LISTS> ➞ press [Set]. ADDITIONAL FUNCTIONS PRINT LISTS ➞ 7.PRINT LISTS 1.USER DATA Press [4 ] or [ e] to display <3.CANCEL REPORT> ➞ press [Set].

  • Page 58: Registering A Password And Subaddress

    Registering a Password and Subaddress A password and subaddress are required when you send faxes to another party’s fax machine that has a password and subaddress. NOTE • You can register a password and subaddress in a one-touch speed dialing key or speed dialing code.
  • Page 59 Press [4 ] or [ e] to display <3.OPTIONAL SETTING> ➞ press [Set]. 1-TOUCH SPD DIAL OPTIONAL SETTING ➞ 3.OPTIONAL SETTING Press [4 ] or [ e] to display <ON> ➞ press [Set]. OPTIONAL SETTING OPTIONAL SETTING ➞ 1.TX TIME SETTING Press [4 ] or [ e] to display <2.TX TYPE>...
  • Page 60 Enter a password. PASSWORD 12345 If you do not need to enter a password, proceed to step 11. • You can enter a password (up to 20 digits) using the numeric keys, [A], • [#] or [Space] Be sure to enter the password of the other party correctly, taking into account •...
  • Page 61 dditional Functions To continue registering other passwords and subaddresses, press [Additional Functions] ➞ repeat the procedure from step 3. top/Reset Press [Stop/Reset] to return the machine to the Standby mode. 2-26 Registering a Password and Subaddress...

  • Page 62: Chapter 3 Sending Documents

    Sending Documents CHAPTER This chapter describes the procedures for dialing and for sending documents. Preparing to Send a Fax ..........3-2 Preparing the Documents .

  • Page 63: Preparing To Send A Fax

    Handling,” in the Reference Guide. Image Quality Adjustment Canon’s UHQ (Ultra High Quality) imaging technology enables you to send documents whose quality is similar to the original. The machine allows you to adjust the resolution and contrast to best suit your particular document.
  • Page 64 Press [FAX]. AX Resolution Press [FAX Resolution] repeatedly to display the desired resolution. FAX RESOLUTION STANDARD You can select from the following: <STANDARD> Suitable for most text only documents. <FINE> Suitable for fine print documents. <PHOTO> Suitable for documents that contain photographs. <SUPER FINE>...

  • Page 65: Dialing Methods

    Dialing Methods There are several ways of dialing the number of the party to which you want to send a fax. ■ When the fax number is not registered in the machine: • Regular Dialing • Redialing ■ When the fax number is registered in the machine: •...

  • Page 66: Regular Dialing

    Regular Dialing You can dial a fax number using the numeric keys, just like dialing a telephone number. Dial the number using the numeric keys. For example: % & '  " OPER SYMBOLS Tone Energy Saver Additional Functions Collate on 1 Function Fax Monitor...

  • Page 67: One-Touch Speed Dialing

    Tone The number registered to the one-touch speed dialing key is displayed. TEL= 123 456 7890 01 Canon CANADA ➞ If you press the wrong key, press [Stop/Reset] press the correct key. • <NO TEL #> appears if a fax number is not assigned to the one-touch speed •...

  • Page 68: Coded Speed Dialing

    Image Quality Clear Tone The number registered to that speed dialing code is displayed. TEL= 1 23 45 67 89 A02 Canon FRANCE ➞ ➞ If you enter the wrong code, press [Stop/Reset] press [Coded Dial] enter • the correct code.

  • Page 69: Group Dialing

    OPER SYMBOLS the correct code. Tone The name of the group is displayed. TEL=GROUP DIAL A 21 Canon GROUP 1 <NO TEL #> appears if a fax number is not assigned to the speed dialing code you entered. Dialing Methods...

  • Page 70: Directory Dialing

    Directory Dialing Directory dialing allows you to look up a name you have registered in the machine and retrieve the number for dialing. This feature is convenient when you know the party’s name but cannot recall the one-touch speed dialing key or the code for speed dialing or group dialing where the number is registered.

  • Page 71: Sending Method

    Sending Method Memory Sending The machine begins calling the other party and transmitting the information after all documents are scanned into memory. Because the machine is multitasking, you can even scan a document into memory while performing other tasks. The machine has enough memory to store up to approximately 255 pages* (fewer if the document contains many graphics or particularly dense text).
  • Page 72 Dial the other party’s fax number. TEL= 1234567890 For dialing methods, see “Dialing Methods,” on p. 3-4. • ➞ If you enter the wrong number, press [Stop/Reset] enter the correct number. • If you must first dial a number to get an outside line (“9”, for example), add a •...

  • Page 73: Using The Platen Glass

    Using the Platen Glass NOTE • To fax a single sheet from the platen glass, you need to remove any documents in the ADF. • [Function] must be lit for you to use the [Book Sending] , [Space] , [Delete] or [Clear] keys.
  • Page 74 Dial the other party’s fax number. TEL= 9057951111 For dialing methods, see “Dialing Methods,” on p. 3-4. • If you enter the wrong number, press [Delete] to delete the last number • ➞ entered, or press [Clear] to clear your entire entry enter the correct number.

  • Page 75: Canceling Sending A Document

    Canceling Sending a Document While Documents Are Being Scanned top/Reset Press [Stop/Reset]. Scanning is canceled. After All Documents Are Scanned While Documents Are Being Sent top/Reset Press [Stop/Reset]. CANCEL DURING TX/RX? < YES NO > The machine asks you to confirm that you want to cancel. Press [4 ] (YES) to cancel sending.

  • Page 76: While Documents Are Waiting To Be Sent

    While Documents Are Waiting to be Sent NOTE [Function] must be lit for you to use the [Fax Monitor] or [Delete] key. If [Function] is not lit, press [Function]. However, you do not need to press [Function] in step 1 to execute the Fax Monitor function if <FAX MONITOR> is programmed in <PROG 1-TOUCH KEY>...

  • Page 77: Redialing When The Line Is Busy

    Redialing When the Line Is Busy There are two methods of redialing: manual and automatic. Manual Redialing Press [Redial/Pause] to dial the last number you dialed with the numeric keys. (This starts redialing regardless of whether automatic redialing is enabled.) Canceling Manual Redialing To cancel manual redialing, press [Stop/Reset].

  • Page 78: Canceling Automatic Redialing

    Canceling Automatic Redialing NOTE If you want to cancel a transmission while the machine is waiting to redial, you must delete the document from memory using <Memory Reference>. (See “Deleting a Document from Memory,” on p. 5-10.) Wait until the machine starts to redial. top/Reset Press [Stop/Reset].

  • Page 79: Sequential Broadcasting

    Sequential Broadcasting This feature allows you to scan a document once and send it to several destinations. Sending a Document to More Than One Destination You can send the document to a maximum of 122 destinations using a combination of the following dialing methods: •...

  • Page 80: One-Touch Speed Dialing

    ❏ Press the desired one-touch speed dialing key(s). Fax Monitor Memory eference TEL= 2 50921 eport Delayed Space 04 Canon ITALIA Transmission Book Sending Delete Clear ● Coded Speed Dialing ❏ Press [Coded Dial] ➞ enter the two-digit code using the numeric oded Dial keys.

  • Page 81: Regular Dialing

    ● Regular Dialing ❏ Enter the fax number using the numeric keys ➞ press [Set]. TEL= 1234567890 OPER SYMBOLS Tone If you enter an incorrect destination, press [Clear] to delete it. Or, press [Delete] to delete the last number you entered. NOTE •...

  • Page 82: Delayed Sending

    Delayed Sending You can use your machine to send faxes at a preset time. This feature is called delayed sending or timer sending. Using this feature, you can take advantage of lower long distance rates at night (for example). You can set up to 122 destinations and up to 20 reservations for delayed sending.
  • Page 83 Press [Set]. DELAYED TX SELECT LOCATIONS TEL= Enter a destination using a one-touch speed dialing key, a speed dialing code, [Redial/Pause], or the numeric keys. NOTE • You can only use the one-touch speed dialing keys when [Function] is off. If [Function] is on, press [Function].

  • Page 84: Checking The Status Of Faxes

    Checking the Status of Faxes You can check the status of the fax you are sending or receiving, and you can check the sending reservation. NOTE You do not need to press [Function] in step 1 to execute the Fax Monitor function if <FAX MONITOR>...

  • Page 85: Confirming Sending Reservation

    Confirming Sending Reservation Press [Function] while [In Use/Memory] is on ➞ press [Fax Function Monitor]. FAX MONITOR Fax Monitor 1.RX/TX STATUS Press [4 ] or [ e] to display <2.TX RESERVE STATUS> ➞ press [Set]. FAX MONITOR 16:00 0056 TX STNDBY ➞...

  • Page 86: Chapter 4 Receiving Documents

    Receiving Documents CHAPTER This chapter describes how you receive documents in the machine. Overview of Receiving Modes ......... . . 4-2 Setting the Receive Mode .

  • Page 87: Overview Of Receiving Modes

    Overview of Receiving Modes The machine provides you with several modes for receiving faxes. Once you have decided which mode is suitable for your needs, set the mode as described in “Using the Fax Features,” in the Quick Start Guide. You can change the mode when the machine is in the Standby mode.

  • Page 88: Setting The Receive Mode

    Setting the Receive Mode You can change the setting of the receive mode whenever necessary. The machine must be in the Standby mode. eceive Mode Press [Receive Mode] until the mode you want appears. RECEIVE MODE Manual You can select from the following: <FaxTel>*: If a telephone is connected to the machine, the machine automatically switches between fax calls and voice calls.

  • Page 89: Faxtel Mode Options

    Press [Set]. FAX 12/03/2004 15:30 Manual STANDARD The selected receive mode is set and the machine returns to the Standby mode. The current date and the selected receive mode are displayed. NOTE • The machine does not ring when it receives a fax in the FaxOnly mode. If you want to be alerted when a fax call is received, connect a telephone to the machine and enable the <INCOMING RING>...

  • Page 90: What Happens When The Faxtel Mode Is Selected

    What Happens When the FaxTel Mode Is Selected? Type of call Telephone Sending document Sending document manually automatically Telephone charges The machine answers without ringing. begin for the caller The machine listens for the fax tone. (8 seconds) <RING START TIME> The document is (Factory default The fax tone...

  • Page 91: Faxtel Options

    FaxTel Options dditional Functions Press [Additional Functions]. Press [4 ] or [ e] to display <3.FAX SETTINGS> ➞ press [Set]. ADDITIONAL FUNCTIONS FAX SETTINGS ➞ 3.FAX SETTINGS 1.USER SETTINGS Press [4 ] or [ e] to display <4.RX SETTINGS> ➞ press [Set].
  • Page 92 Press [Set] twice. FAX/TEL OPT. SET F/T RING TIME ➞ 2.F/T RING TIME 015SEC Press [4 ] or [ e] to set how long the machine rings until someone picks up the handset. F/T RING TIME 030SEC You can select from 15 to 300 seconds. •...

  • Page 93: Distinctive Ring Pattern Detection Feature (Drpd) Options

    Distinctive Ring Pattern Detection Feature (DRPD) Options Some telephone companies offer a Distinctive Ring Pattern (DRP) service, whereby they assign two or more telephone numbers with distinctive ring patterns to a single telephone line. If your telephone company offers such a service, you can have both fax numbers and telephone numbers for your machine, using only one telephone line.
  • Page 94 Press [4 ] or [ e] to display <3.DRPD:SELECT FAX> ➞ press [Set]. RX SETTINGS DRPD:SELECT FAX ➞ 3.DRPD:SELECT FAX DOUBLE RING Press [4 ] or [ e] to display the type of ring pattern for the number the machine uses. DRPD:SELECT FAX SHORT-SHORT-LONG Select the type of ring pattern that your telephone company assigned for the...

  • Page 95: Receiving Documents Manually

    Receiving Documents Manually In the Manual mode, if you connect a telephone to your machine, you can receive voice calls as well as manually receive faxes. You can activate reception from the machine or from the telephone connected to the machine (this is called “Remote Receiving”).
  • Page 96 Check for a voice call or a fax transmission. ● If you hear a person’s voice ❏ Start your conversation. If the caller wants to send you a fax, ask them to press the Start key on their fax machine. ●...

  • Page 97: Printing A Received Document In The Correct Page Order

    Printing a Received Document in the Correct Page Order The machine automatically collates your received fax documents in page order. However, if you set <PRINT IN ORDER> to ‘OFF’, received faxes are printed in the reverse page order. (See “Printer Settings,” on p. 6-11.) The illustrations below show the order in which the document is received depending on if you have enabled the <PRINT IN ORDER>...

  • Page 98: Canceling Receiving

    Canceling Receiving Follow this procedure to stop receiving a fax before reception is complete. top/Reset Press [Stop/Reset]. The machine asks you to confirm if you want to cancel. CANCEL DURING TX/RX? < YES NO > Press [4 ] (YES) to cancel receiving. If you change your mind and want to continue receiving, press [ e] (NO).

  • Page 99: Polling Receiving

    Polling Receiving The polling feature allows you to request a document to be faxed to you from another fax machine. The sender only needs to make sure that the document is on his fax machine and ready to be sent. When this machine polls the sender’s machine, the document is sent automatically.
  • Page 100 Press [4 ] or [ e] to display <1.1-TOUCH SPD DIAL> or <2.CODED SPD DIAL> ➞ press [Set]. ADD. REGISTRATION 1-TOUCH SPD DIAL ➞ 1.1-TOUCH SPD DIAL 905795 1111 Press [4 ] or [ e] to display the one-touch speed dialing number or speed dialing code ➞...
  • Page 101 Press [Set] twice. POLLING RX PASSWORD ➞ 1.PASSWORD Enter a password. PASSWORD OPER SYMBOLS 12345 Tone You can enter a password (up to 20 digits) using the numeric keys, [A], [#], or • [Space] Be sure to enter the password of the other party correctly, taking into account •...
  • Page 102 Press [Set]. 1-TOUCH SPD DIAL 03=GROUP DIAL dditional Functions To continue registering other passwords and subaddresses, press [Additional Functions] ➞ repeat the procedure from step 3. top/Reset Press [Stop/Reset] to return the machine to the Standby mode. 4-17 Polling Receiving...
  • Page 103 4-18 Polling Receiving...

  • Page 104: Special Sending And Receiving Features

    Special Sending and Receiving Features CHAPTER This chapter describes special sending and receiving features of the machine. These include special dialing features and memory features. Special Dialing Features ..........5-2 Switchboard Dialing .

  • Page 105: Special Dialing Features

    Special Dialing Features This section explains special dialing features, such as dialing through a switchboard, dialing an overseas number, and switching temporarily to tone dialing. Switchboard Dialing A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through a PBX or other telephone switching system, you have to dial the outside line access number first, and then dial the number of the party you are calling.
  • Page 106 Dial the international access code using the numeric keys. TEL= OPER SYMBOLS Tone ➞ If you enter the wrong number, press [Stop/Reset] enter the correct number. • For details on international access codes, contact your local telephone • company. edial / Pause If necessary, press [Redial/Pause] to enter a pause.

  • Page 107: Tone Dialing On A Rotary Pulse Line

    J=HJ Press [Start] to begin scanning . ➞ To cancel sending after dialing has started, press [Stop/Reset] [4 ]. NOTE To take advantage of the speed dialing features of your machine, register frequently used overseas numbers for one-touch or coded speed dialing. (See “One-Touch Speed Dialing,”...
  • Page 108 Enter the numbers requested by the information service using the numeric keys on the machine. OPER SYMBOLS TEL= Tone Numbers entered after pressing [A] (Tone) are dialed using tone dialing. • After pressing [A] (Tone), you cannot use the numeric keys on your telephone. •...

  • Page 109: Memory Features

    Memory Features Receiving Documents into Memory Receiving While Performing Other Tasks Because the machine is a multitasking device, it can receive faxes and voice calls while you are performing other tasks. If you receive a fax while you are performing other tasks, the machine stores the incoming fax in memory, then prints it as soon as you finish your task.

  • Page 110: Printing A List Of Documents In Memory

    3 12/03 16:30 14:00 0047 DELAYED TX 04] Canon ITALIA 2 12/03 16:37 14:05 0048 DEL SQ BDCST [A 02] Canon FRANCE 1 12/03 16:42 14:07 01] Canon CANADA 14:07 0049 DEL SQ BDCST [ 03] Canon GROUP 2 1 12/03...

  • Page 111: Resending A Document From Memory

    Resending a Document from Memory You can resend documents that are stored in memory. The machine stores faxes that are received but not printed due to a machine error (such as paper or toner has run out or a paper jam has occurred). It also stores documents that have not been transmitted due to a transmission error.

  • Page 112: Printing A Document In Memory

    Press [Set]. RESEND DOCUMENT SELECT LOCATIONS TEL= Enter the fax number ➞ press [Set]. For dialing methods, see “Dialing Methods,” on p. 3-4. • Press [Set] twice if you use the numeric keys to dial the fax number. • Sending starts. Printing a Document in Memory unction Press [Function].

  • Page 113: Deleting A Document From Memory

    Press [Set]. PRINT 1st PAGE ONLY? < YES NO > Press [4 ] (YES) to print the first page only, or press [ e] (NO) to print all the pages of the document. Printing starts. NOTE Pressing [4 ] (YES) prints the first page when sending (this is the last scanned page, not the first page when scanning with the ADF).
  • Page 114 Press [4 ] or [ e] to display the transaction number (TX/RX NO.) of the document you want to delete. DELETE DOCUMENT TX/RX NO. 0004 You can also enter the transaction number using the numeric keys. Press [Set]. The machine asks you to confirm that you want to delete the document. OK TO DELETE? <...
  • Page 115 5-12 Memory Features...

  • Page 116: Chapter 6 Customizing Fax Settings

    Customizing Fax Settings CHAPTER This chapter describes how to customize the fax settings of the machine using the Additional Functions menu system. About Additional Functions ..........6-2 Accessing the Additional Functions Menu .

  • Page 117: About Additional Functions

    About Additional Functions The ADDITIONAL FUNCTIONS menus allow you to specify or register various settings. This section explains how to access the menus and describes the contents of the menus related to the fax functions. NOTE • For details on copying functions and other COMMON SETTINGS menus, see Chapter 4, “Customizing Settings,”...
  • Page 118 Press [Set]. REPORT SETTINGS 1.TX REPORT NOTE • For details on the submenus, see “Additional Functions Fax Settings,” on p. 6-4. ➞ • Press [4 ] or [ e] to select the setting or value you want press [Set] to enter the setting.

  • Page 119: Additional Functions Fax Settings

    Additional Functions Fax Settings This section describes the fax settings only. For other menu items, see Chapter 4, “Customizing Settings,” in the Reference Guide. Common Settings Setting Item Description DEFAULT SETTINGS Selects which Standby mode display appears in the LCD display when the power cord is connected or the AUTO CLEAR function* activates.
  • Page 120 Setting Item Description 3.TX DONE TONE Adjusts the volume of the done tone sounded when sending is complete. 1 to 3 (1 is the default) ERROR ONLY (default) 1 to 3 (1 is the default) The volume is turned off. 4.RX DONE TONE Adjusts the volume of the done tone sounded when reception is complete.

  • Page 121: Fax Settings

    Fax Settings User Settings This submenu allows you to specify the basic operation settings for the Fax mode. Setting Item Descriptions 1.TEL LINE SETTINGS Specify the telephone line settings. 1.USER TEL NO. Your telephone and fax number can be registered. (p. 1-14) 2.TEL LINE TYPE Selects the telephone line type.
  • Page 122 Setting Item Descriptions 5.PROG 1-TOUCH KEY Programs a fax function into a one-touch key. The programmed fax function is executed by directly pressing the corresponding one-touch key. You do not need to press [Function] before pressing the one-touch key. 01 – 12 Select a one-touch key (01 to 12) in which you want to program the fax function.

  • Page 123: Report Settings

    Report Settings This submenu allows you to specify the report settings. Setting Item Description 1.TX REPORT Enables/disables automatic printing of a transmission report. OUTPUT NO No report is printed. PRINT ERROR ONLY Prints a report only when a transmission error occurs (default). REPORT WITH TX If you select <PRINT ERROR ONLY>...

  • Page 124: Tx Settings

    TX Settings This submenu allows you to specify transmission functions. Setting Item Descriptions 1.ECM TX ECM (Error Correction Mode) transmission is turned on or off. All transmissions are conducted with ECM if the other party’s fax supports ECM (default). ECM is turned off. 2.PAUSE TIME Sets the length of the pause you insert into a dialing sequence.

  • Page 125: Rx Settings

    RX Settings This submenu allows you to specify reception functions. Setting Item Description 1.ECM RX ECM (Error Correction Mode) receiving is turned on or off. All receptions are conducted with ECM if the other party’s fax supports ECM (default). ECM is turned off. 2.FAX/TEL OPT.SET When FaxTel has been set, optional settings are available.

  • Page 126: Printer Settings

    Setting Item Description 5.MAN/AUTO SWITCH Sets the machine to switch to the document receive mode after ringing for a specified length of time in the manual receive mode. The machine keeps ringing until someone answers the call manually with the handset or a connected extension telephone (default).

  • Page 127: System Settings

    Setting Item Description 3.TONER SUPPLY LOW Allows you to set how the machine responds when the toner supply is low. KEEP PRINTING The machine will keep printing until 80 pages are printed. Subsequent pages will be stored in memory. Reset to <RX TO MEMORY>...

  • Page 128: Add. Registration

    ADD. Registration 1-TOUCH SPD Dial This submenu allows you to register the information for one-touch speed dialing. (See “One-Touch Speed Dialing,” on p. 2-3.) Setting Item Description 1-TOUCH SPD DIAL Selects a one-touch speed dialing key. 1.TEL NUMBER ENTRY Registers the other party’s telephone number. 2.NAME Registers the other party’s name.

  • Page 129: Coded Spd Dial

    Setting Item Description If you have set more than two transmission time settings, repeat this procedure to delete all the preset times. Alternatively, when <OFF> is selected in <3. OPTIONAL SETTING>, the TX TIME SETTING and TX TYPE are canceled. You do not need to delete all of the preset times.

  • Page 130: Print Lists

    Prints the list of the group dialing numbers. CANCEL REPORT Cancels the printout of the report. Count Check You can check the counter information (how many prints and copies have been made). (For details, contact your local authorized Canon dealer.) 6-15 Additional Functions Fax Settings...
  • Page 131 6-16 Additional Functions Fax Settings...

  • Page 132: Chapter 7 Reports And Lists

    Reports and Lists CHAPTER This chapter describes the reports and lists that you can generate with the machine. Report and List Summary ..........7-2 Printing Reports .

  • Page 133: Report And List Summary

    Report and List Summary The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated for more details. Report or List Description Details USER’S DATA LIST Lists the current settings of your machine and p.

  • Page 134: Printing Reports

    Printing Reports NOTE Make sure that letter or legal size paper is loaded in the paper drawer. If a different paper size is loaded, the report or list cannot be printed. Also, the stack bypass cannot be used for printing the report or list. Activity Report The machine is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions.
  • Page 135 PGS. RESULT A12/03 15:10 905 795 1111 5001 AUTO RX A12/03 15:14 905 795 1111 5002 AUTO RX A12/03 15:22 Canon TOKYO 03 3758 2111 0001 SEQ. B CAST A12/03 15:24 Canon AUSTRALIA 2 887 0166 0001 SEQ. B CAST...

  • Page 136: Tx (Transmission) Report

    12/03/2004 17:47 FAX 123 4567 CANON *********************** TX REPORT *********************** TRANSMISSION OK TX/RX NO 0003 DESTINATION TEL # 1 432 2060 CONNECTION ID Canon OPTICS ST. TIME 12/27 14:59 USAGE T 00’00 12/03/2004 17:21 FAX 123 4567 CANON PGS. SENT RESULT #018 BUSY/NO SIGNAL...

  • Page 137: Multi Tx/Rx (Transaction) Report

    TX/RX NO 0054 PGS. TX/RX INCOMPLETE ––––– [ A 0 0 ] 2131 1250 TRANSACTION OK Canon DEUTSCH. [ A 02] 1 49 39 25 25 Canon FRANCE 01] 905 795 1111 Canon CANADA ERROR INFORMATION ––––– RX (Reception) REPORT The machine is factory-set not to print an RX (reception) REPORT even if an error occurs during reception.

  • Page 138: Chapter 8 Troubleshooting

    Troubleshooting CHAPTER This chapter describes the LCD display messages and the corrective actions you can take in the event that trouble occurs. List of LCD Display Messages ......... . 8-2 If Trouble Occurs.

  • Page 139: List Of Lcd Display Messages

    List of LCD Display Messages The following messages are displayed on the LCD display when the machine performs a function or encounters an error. This section describes messages related to fax functions only. For other messages, see Chapter 6, “Troubleshooting,” in the Reference Guide. CHANGE DOCUMENT Cause When using the platen glass to send documents in the Book Sending mode, you...
  • Page 140 MEM IN USE nn % Cause Shows the percentage of memory currently in use. Remedy Wait for the machine to send any faxes in memory. Also, print or delete any documents in memory you no longer need. (See “Printing a Document in Memory,” on p. 5-9, and “Deleting a Document from Memory,”...

  • Page 141: If Trouble Occurs

    If Trouble Occurs If an error occurs during faxing or receiving, check the following points. Sending Documents You cannot send a fax. Cause 1 The machine may have overheated. Remedy Disconnect the machine, and let it cool for about 10 minutes. Reconnect the machine and try sending again.
  • Page 142 Cause 9 The telephone line may not be working properly. Remedy Make sure there is a dial tone when you lift the handset of the telephone connected to the machine. If there is no dial tone, contact your local telephone company. Cause 10 The receiving fax machine may not be a G3 fax machine.

  • Page 143: Receiving Documents

    Receiving Documents Cannot receive a fax automatically. Cause 1 The machine may not be set to receive automatically. Remedy For the machine to receive faxes automatically, the receive mode must be set to <FaxTel>, <FaxOnly>, <AnsMode>, or <DRPD>. If you have set <AnsMode>, confirm that an answering machine is connected to the machine, and that it is turned on with a properly recorded outgoing message.
  • Page 144 80 pages of the document. (See “Printer Settings,” on p. 6-11.) Cause 3 The waste toner in the drum unit is full. Remedy Call your local authorized Canon dealer, and replace it with a new one. Cause 4 No paper may be loaded in the paper drawer. Remedy Make sure that paper is loaded in the paper drawer.
  • Page 145 Faxed images are blotched or uneven. Cause 1 The telephone lines may be in poor condition, or you may have a bad connection. Remedy ECM (Error Correction Mode) sending/receiving should eliminate such problems. However, if the telephone lines are in poor condition, set a slower rate for the reception speed.

  • Page 146: Using The Telephone

    Using the Telephone You cannot dial. Cause 1 The telephone line may not be connected properly. Remedy Make sure that all line connections are secure. Cause 2 The machine may not be set for the type of telephone line in use (pulse/tone). Remedy Make sure the machine is set for the correct telephone line type.

  • Page 147: If A Power Outage Occurs

    3 12/03 14:23 05] Canon OPTICS 0024 TRANSMIT [A 32] Canon UK 1 12/03 14:28 NOTE • Make sure that letter size paper is loaded in the paper drawer. If a different paper size is loaded, the report will not be printed. Also, you cannot use the stack bypass to print the report.

  • Page 148: If You Cannot Solve The Problem

    Canon’s support personnel are trained in the technical support of Canon’s products and should be able to help you with your problem. For details on contacting your local authorized canon dealer, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.
  • Page 149 8-12 If You Cannot Solve the Problem...

  • Page 150: Chapter 9 Appendix

    Appendix CHAPTER This chapter includes the specifications of the machine and the index. Specifications ............9-2 Facsimile .

  • Page 151: Specifications

    Specifications Specifications are subject to change without notice for product improvement or future releases. Facsimile Applicable Line PSTN (Public Switched Telephone Network) Compatibility Data Compressing System MH, MR, MMR, JBIG Modem Speed 33.6/31.2/28.8/26.4/24/21.6/19.2/16.8/14.4/12/ 9.6/7.2/4.8/2.4 Kbps Automatic fallback Transmission Speed Approximately 3 seconds/page* at 33.6 Kbps, ECM-MMR, transmitting from memory * Based on ITU-T No.

  • Page 152: Telephone

    Dialing • Automatic dialing One-touch speed dialing (12 destinations) Coded speed dialing (100 destinations) Group dialing (Max. 111 destinations) Directory dialing • Regular dialing • Automatic redialing • Manual redialing Networking • Sequential broadcast (Max. 122 destinations) • Automatic reception •...

  • Page 153: Index

    Index 4 (–) key............1-3 e (+) key............1-3 CANCEL REPORT setting......6-15 + key ............1-4 Canceling 1-TOUCH SPD DIAL settings ....6-13 automatic redialing ......3-17 1-TOUCH LIST manual redialing ........3-16 description ...........7-2 printing lists ........2-21 printing..........2-18 receiving ..........4-13 sample........2-19, 2-20 sending ..........3-14 setting ..........6-15 CHANGE DOCUMENT message ....8-2 Checking status .........3-23 Clear key............1-4...
  • Page 154 Date, entering ..........1-13 DEFAULT MODE setting......6-4 RX setting..........6-10 DEFAULT SETTINGS ........6-4 TX setting ..........6-9 Delayed sending ........3-21 Energy Saver key.........1-3 Delayed Transmission key ....1-4, 3-21 ERASE FAILED TX setting ......6-9 Delete key ............1-4 Deleting document from memory ....5-10 DENSITY CONTROL settings .....6-6 F/T RING TIME setting ......6-10 Dialing F/T SWITCH ACTION setting ....6-10...
  • Page 155 Memory sending canceling ...........3-14 Image quality adjustment......3-2 using, ADF.........3-10 In Use/Memory indicator......1-3 using, platen glass ......3-11 INCOMING RING settings ......6-10 Menu INCORRECT PAPER SIZE message ..8-2 descriptions .........6-4 INSIDE IMAGE setting.........6-6 keys .............1-9 using ............1-5 Messages, LCD KEEP PRINTING setting ......6-11 descriptions .........8-2 KEYPAD VOLUME setting ......6-4 Mistake, correcting........1-8...
  • Page 156 Polling ............4-14 REDIAL TIMES setting ........6-9 POLLING RX setting........6-14 Redialing Power outage ..........8-10 automatic ...........3-16 PRINT ERROR ONLY setting ......6-8 manual..........3-16 PRINT IN ORDER setting ....4-12, 6-11 Registering PRINT LISTS ..........6-15 coded speed dialing ......2-8 PRINTER SETTINGS ........6-11 information...........1-5 Printing one-touch speed dialing ......2-3 1-TOUCH LIST ........2-18 password and subaddress ....2-23...
  • Page 157 Sending SUPER FINE canceling ...........3-14 description ...........3-3 documents ...........3-1 setting.........3-3, 6-12 memory ..........3-10 Support, customer ........1-2 methods..........3-10 SW AFTER AUTO CLR setting....6-4 preparing documents......3-2 Symbols, entering ........1-7 problems..........8-4 SYSTEM SETTINGS .........6-12 redialing ..........3-16 reservation.........3-24 sequential broadcasting ....3-18 TEL LINE SETTINGS ........6-6 setting scanning resolution....3-2 TEL LINE TYPE settings ......6-6 timer ..........3-21...
  • Page 158 USER’S DATA LIST description ...........7-2 ULTRA FINE printing..........1-16 description ...........3-3 sample ..........1-16 setting.........3-3, 6-12 UNIT NAME setting ........6-6 USER DATA setting........6-15 VOLUME CONTROL setting......6-4 USER SETTINGS ........6-6 USER TEL NO. setting.........6-6 Index...
  • Page 159 MEMO...
  • Page 160 MEMO...
  • Page 161 MEMO...
  • Page 162 70% recycled paper. CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A.

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