Aastra 632d User Manual
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Aastra 632d User Manual

Supported communication systems: aastra 415, aastra 430, aastra 470, aastra intelligate
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Download this manual See also: Quick User Manual, Quick Reference Manual
Aastra Business Communication
Solution
Aastra 632d
User's Guide
Supported communication systems:
Aastra 415
Aastra 430
Aastra 470
Aastra IntelliGate
This User's Guide describes the functions, configuration
and use of the DECT phone Aastra 632d on the commu-
nication systems mentioned above.
eud-1586_en / 1.0 – R3.0 – © 04.2013

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  • Page 1 Supported communication systems: Aastra 415 Aastra 430 Aastra 470 Aastra IntelliGate This User's Guide describes the functions, configuration and use of the DECT phone Aastra 632d on the commu- nication systems mentioned above. eud-1586_en / 1.0 – R3.0 – © 04.2013...

  • Page 2: Welcome

    Welcome... Welcome to the User's Guide for the DECT phone Aastra 632d for Aastra 400 commu- nication systems. This User's Guide will assist you with the use of your phone and introduce you step by step to the functions and configurations.

  • Page 3: Table Of Contents

    Functions with Aastra Alarm Server ........
  • Page 4 Index ..............137 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46...

  • Page 5: Product And Safety Information

    Document information ............. . . 15 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46...

  • Page 6: Safety Information

    The speech quality could be affected. To prevent interference, avoid placing your handset in the immediate vicinity of computers, radios, TV sets, VCRs, and other tele- phone sets. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 7: Dealing With Batteries

    To dispose of the battery packs Do not throw away the batteries with your domestic waste. Take the batteries to an appropriate collection point for recycling. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 8: Product Information

    Purpose and function This product is part of the Aastra 400 communication solution. Aastra 400 is an open, modular and comprehensive communication solution for the business sector with several communication servers of different performance and expansion capacity, an extensive telephone portfolio and a multitude of expansions.
  • Page 9 © The information, graphics and layouts featured in the user information are subject to copyright and may not be duplicated, presented or processed without the written consent of Aastra Telecom Schweiz AG. Your product is supplied with a Quick User’s Guide, safety information and, where applicable, with other product-specific information.
  • Page 10 ISO 9001 quality guidelines. The relevant user information has been compiled with the utmost care. The functions of the Aastra 400 products have been tested and approved after comprehensive con- formity tests. Nonetheless, errors cannot be entirely excluded. The manufacturers shall not be liable for any direct or indirect damage that may be caused by incorrect handling, improper use, or any other faulty behaviour.

  • Page 11: Data Protection

    North America, Europe and Africa as well as Internet Service Providers and distributors of renown. Aastra Technologies Limited, (TSX: “AAH”), is a leading company at the forefront of the enterprise communication market. Aastra has its headquarters in Concord, Ontario, Canada.

  • Page 12: Limited Warranty (Australia Only)

    Exclusions Aastra does not warrant its products to be compatible with the equipment of any par- ticular telephone company. This warranty does not extend to damage to products resulting from improper installation or operation, alteration, accident, neglect, abuse, misuse, fire or natural causes such as storms or floods, after the product is in your pos- session.

  • Page 13: Warranty Repair Services

    Part 5-4 of Schedule 2 to the Competition and Consumer Act 2010 (the ACL), the exer- cise of a right conferred by such a provision or any liability of Aastra in relation to a failure to comply with a guarantee that applies under Division 1 of Part 3-2 of the ACL to a supply of goods or services.

  • Page 14: After Warranty Service

    Aastra in relation to a failure to comply with a guarantee that applies under Division 1 of Part 3-2 of the ACL to a supply of goods or services.

  • Page 15: Document Information

    • Based on communication server software version: R3.0 • Valid as of communication server software version: R3.0 • Copyright © 04.2013 Aastra Technologies Limited • In PDF Viewer, click on this link to download the latest version of this document: •...

  • Page 16: Operating And Display Elements

    Display symbols ..............20 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46...

  • Page 17: Key Designations And Sockets

    • Call up the phone number • In a connection • Adjusting the volume Middle side key short all states Excute configured call number long Idle state Configure side key Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 18 • Navigate cursor • Editor • Lists Call key short • Idle state • Call up redial list • Lists • Dial select call number Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 19 • Configure hotkey • Idle state SOS key short or hold Call up the preconfigured emer- • With locked down gency number keypad Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 20: Display Symbols

    System registrations Phone registered in system A, B, C, or D and ready for use (only displayed when phone is registered on more than one system) Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 21 Announcement Call recording Room monitoring activated Room monitoring is triggered Headset mode activated Microphone deactivated Call parked Keypad locked Bluetooth activated Bluetooth headset connected Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 22 Not available Alarm status information Man-down alarm temporarily deacti- Man-down alarm vated No-movement alarm temporarily deac- No-movement alarm tivated Escape alarm Escape alarm temporarily deactivated Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 23: Dialling And Phoning

    Making calls................25 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46...

  • Page 24: Answering Calls

    27. • To find out how to activate the automatic hands-free mode, refer to the chapter "Using your phone in hands-free mode", page 26. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 25: Making Calls

    To scroll through the call numbers last dialled, press the navigation key down- wards. Press the Call key. ➔ The phone number displayed is dialled. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 26: Muting The Microphone

    Switching the microphone off: Micro Press the Micro softkey. ➔ The microphone is deactivated, is displayed. Micro Switching the microphone back on: Press the Micro softkey once again. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 27: Using A Headset

    • To call a user, select the user’s phone number and press the Call key or Loud- speaker key. • For more information refer to your headset’s user’s guide. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 28: Using The Display And Operating Elements

    Signals ................34 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46...

  • Page 29: Keys

    Using the function: Press the hotkey to open the hotkey menu. Select the function you want and activate with the Execute softkey. ➔ The function is activated/deactivated. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 30: Input

    @ * / ( ) < = > % £ $ ¥ ª & § € <Space> # Enters digits The digit keys are used to enter the digits 0 to 9. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 31: Correcting Your Input

    You want to go to a certain character for an input or correction. With the navigation key you can move the cursor to the left or right. Move the cursor with the horizontal navigation key. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 32: Menu-Guided Navigation

    Right: opens displayed menu, scrolls forward through the menu, retrieves detailed information. Vertical navigation key: Up: scrolls upwards in the list. Down: scrolls downwards in the list. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 33 Activated features are also available via the menu: Menu > Activated features. Reset Press the Reset softkey to deactivate the function you want. ➔ The function is now deactivated. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 34: Signals

    • Battery almost empty • Not subscribed to any system Flashes alternately The phone is switched off and is being charged in the charging unit Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 35: Supplementary Features

    Functions with Aastra Alarm Server ........

  • Page 36: Making And Answering Calls

    If the phone is unable to find a matching user, List empty will appear on the dis- play. Press the Call key. ➔ The phone number displayed is dialled. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 37: Dialling From The Phone Book

    • The search function is not affected by upper/lower case and special charac- ters. • If the phone is unable to find a matching user, List empty will appear on the display. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 38: Dialling From The Call List Of Unanswered Calls

    Hides the display. The entry remains stored in the list of the last unanswered calls, is displayed. Note: The call list of unanswered calls can also be selected using the menu: Menu > Call lists > Missed calls. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 39: Dialling From The Call List Of Answered Calls

    Press the Call key. ➔ The phone number displayed is dialled. Note: Redial list can also be selected using the menu: Menu > Call lists > Redial. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 40: Requesting A Callback

    You called someone and hear the busy tone or the ring-back tone. Callback To activate a callback request: Press the Callback softkey. ➔ Acknowledgement tone sounds, the display shows Call expected. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 41 The callback can be changed via Menu > Activated features > Delete or Call as long as it was not answered or cancelled by the system. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 42 Requirement: It is essential that the internal user has not barred the Call waiting func- tion on his phone (for configuration see the chapter "Activating protection against call types", page 96). Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 43: Answering Call Waiting

    Ending a current call: Press the End call softkey. ➔ The first call is terminated. You are now connected with the party who initi- ated the call waiting. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 44: Starting An Announcement

    User is made aware of the announcement. You can now talk. You can also start the announcement using Menu > Call features > Announce- ment > User/Group. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 45: Receiving An Announcement

    *47 (see "User’s Guide Function Codes" on the Aastra DocFinder). If you have forgotten your PIN, your system administrator can reset it to the default setting. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 46: Using Functions While In A Call

    • If the other user does not answer, you can cancel the enquiry call with the End call softkey and take back the first call. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 47: Making A Conference Call

    Depending on the system’s configuration you may hear an attention tone. Leaving a conference call: Press the End key. ➔ The other conference parties remain in the call. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 48 The other party is then called directly by your first call partner. Note: Recall: If the other party does not answer, the call comes back to your phone. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 49: Recording A Call

    • During dialling with a busy line. Call recording only starts when the connection is set up. Therefore, no ring-back tones or wait tones are recorded. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 50 Stop softkey. ➔ The recording is sent to your e-mail address. Call recording overview: You can find the call recording overview in your e-mail box. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 51: Organising Absences From The Desk

    3.3 pm. Contact your system administrator for more information. • All the configuration possibilities for a presence profile can be found in chapter "Configuring presence/presence profile", page Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 52 Enter an internal name (see chapter "Dialling by name (Quickdial)", page 36). Select the user you want from the phone book or a call list. ➔ Presence status is displayed. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 53: Absence Information

    Voice mail greeting and select Absence information. ➔ The setting is stored. Your caller hears the selected absence information, fol- lowed, if applicable, by time and date. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 54 56) or to a Text message (see chapter "Forwarding to a message", page 57). • You can also activate forwarding by remote control, see chapter "Setting functions by remote control", page 77. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 55 56). • You can also activate call forwarding by remote control, see chapter "Setting functions by remote control", page 77. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 56 (Forwarding if busy). • A new voice mail message is signalled with a text message on the display and a red-flashing LED indicator in the idle state. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 57 <Text> Enter the text and confirm with the softkey. ➔ Forwarding is activated. To deactivate forwarding: Press Menu > Activated features > Reset. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 58: Voice Messages And Text Messages

    • To find out how to configure a voice mail, refer to the chapter "Configuring voice mail", page or in the "User’s Guide Voice Mail Systems" on the Aastra DocFinder. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 59 Enter the call number and press the softkey. If you wish to keep a copy of the voice message, answer the questions with the softkey. ➔ The voice message is sent. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 60: Send Text Messages

    Group: Enter the call number and press the Send softkey. ➔ The text message is sent. Note: If the display shows Not available, the text message could not be sent. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 61: Read Text Messages

    Note: You can select and read a new text message even during an active call using Text message > Inbox. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 62: Functions For Special Situations

    Note: You can also find the call number of the user you want in the phone book or in a call list. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 63 Press the Read softkey. ➔ Displays detailed information; the alarm is not deleted. Delete Deleting the alarm: Press the Delete softkey. ➔ Deletes the alarm. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 64 *47 (see "User’s Guide Function Codes" on the Aastra DocFinder). If you have forgotten your PIN, your system administrator can reset it to the default setting. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 65 Press the function key for MCID. MCID After the call do not hang up: press the function key for MCID while you hear the busy tone. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 66 To deactivate personal call routing: Press Menu > Activated features > Reset. Renaming personal call routing: Press Menu > Settings > General > Personal call routing > Change. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 67 Low, Medium, High) or more than 2 seconds, a call is immediately triggered to an internal or external destination number you have spec- ified (destination phone). is displayed. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 68 This is possible even if a call forwarding is acti- vated on the monitoring phone. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 69 Reset To deactive room monitoring: Press the Reset softkey. Press Menu > Activated features > Reset. ➔ Room monitoring is now deactivated. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 70: Free Seating

    • You can only log on once to a Free Seating phone. The moment you log in to another free seating phone, you are automatically logged off the original phone. Log out: Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 71 You are now logged off; the free seating phone is now available again to other users. Note: You are automatically logged off if your system administrator has set up an automatic logoff process. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 72 Your system administrator can set a delay (0-60 seconds, depending on the Aastra system phone). During this delay the user can enter another call number in order not to trigger a call on the hotline destination number. If the user does not dial another phone number during this predefined time or puts the handset back down again, a connection with the Hotline number is automatically set up.

  • Page 73: Functions With Opencount

    Functions with OpenCount OpenCount is a software package used for the call logging management on the communication system. The application can be integrated into your Aastra com- munication system and enables the logging, the administration, and the analy- sis of all call and connection data.

  • Page 74: Functions With Aastra Alarm Server

    Aastra Alarm Server is used. A patient needs help and presses the alarm button. The Aastra Alarm Server sends a visual (e.g.
  • Page 75 "Starting an announcement", page 44). The differences are as follows: • Direct response can only be used with a specifically configured Aastra Alarm Server. • Direct response can only be triggered using the Direct response softkey once an alarm is received.
  • Page 76 Your system administrator can set a delay (depending on the Aastra system phone). During this delay the user can enter another call number in order not to trigger a call on the hotline destination number. If the user does not dial another phone number during this predefined time or puts the handset back down again, a connection with the Hotline number is automatically set up.

  • Page 77: Setting Functions By Remote Control

    *47 (see "User’s Guide Function Codes" on the Aastra DocFinder). If you have forgotten your PIN, your system administrator can reset it to the default setting. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 78: Personalizing Your Phone

    Formulating functions ............. . . 107 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46...

  • Page 79: Configuring Cordless Phone Functions

    If you cordless phone cannot find a system, the display shows "No system". You can switch to an available system using Menu > Settings > System > System reg- istrations (see chapter l "Managing communication systems", page 94). Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 80: Locking Your Phone

    Scroll to General and press the Select softkey. Barring Scroll to Barring and press the Select softkey. ➔ You are prompted to enter your PIN. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 81 The phone is unlocked. ➔ To unlock all your phones, execute the function code #33* <PIN> # (see "User’s Guide Function Codes" on the Aastra DocFinder). Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 82 When the server alarms are activated in the system, you can select from the alarm sig- nalling as follows: Vibracall, Progressive ring tone, Suppress ring tone. List of melodies (incl. the alarm melodies) is available to listen to. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 83 Select softkey. Direct call answer Scroll to Direct call answer and activate or deactivate with the Select softkey. ➔ The setting is stored. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 84: Display Settings

    Select softkey. <Display setting> Select the display setting you want. Note: The Select softkey displays the colour scheme you want. ➔ The setting is stored. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 85: Setting The Volume

    The new volume will remain stored even after the call is ended. Louder: Press the upper sidekey during the call. Quieter: Press the lower sidekey during the call. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 86: Audio Profile Settings

    "Loud environment" profile. • Confirmation tone: Each keystroke is confirmed with a beep. • Battery warning: Battery nearly run-down triggers a warning. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 87 ➔ All the audio profiles are displayed. Select Select the audio profile you want and activate with the Select softkey. ➔ Audio profile is activated. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 88: Hands-Free And Headset Settings

    You want to make and receive phone calls with a Bluetooth-supported headset. You can activate Bluetooth devices as soon as you have activated the Bluetooth mode. You can activate or deactivate the Bluetooth manually. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 89 Remove device: Scroll to Select headset and press the Select softkey. Select the device you want and press the Delete softkey. ➔ Device was removed. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 90: General Settings

    Scroll to General and press the Select softkey. DTMF Scroll to DTMF and activate or deactivate with the Select softkey. ➔ The setting is stored. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 91 • For each digit entered, the display shows an "*". • You can also change the PIN with function code *47 (see "User’s Guide Func- tion Codes" on the Aastra DocFinder). Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 92 2. Enter the PIN you want and confirm with the softkey. ➔ The setting is stored. Note: Delete the current PIN if you prefer to enter your alarm settings without the Admin PIN. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 93 Idle text Scroll to Idle text and press the Select softkey. <Text> Enter the text and confirm with the Save softkey. ➔ The text is stored. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 94 Press key 2 and hold it down for a moment. Choice of available systems (with 3-4 systems): Press and hold down key 2 > Select system. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 95 ID) auswählen. ➔ The information can now be retrieved. The software version is also available via service menu: Press and hold down key 5 version. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 96: Protect Yourself Against Calls

    Select the protection setting you want and activate or deactivate with the Select softkey. ➔ The setting is stored. Note: You can deactivate an activated protection using Menu > Activated features > Reset. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 97: Managing Your Private Contacts

    2. Use the right navigation key to open the contact and highlight the call num- ber you want. 3. Specify the selected phone number as default number using the Default softkey. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 98 New contact Adding new contact: Press the Add new contact softkey, select the number type you want, and con- firm with the Save softkey. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 99: Configuring Voice Mail

    • For further information on voice mail refer to the chapter "Listening to voice message", page or in the "User’s Guide Voice Mail Systems" on the Aastra DocFinder. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 100: Configuring Presence/Presence Profile

    If you renamed your personal greeting, your greeting name is displayed here. Your caller obtains one of the personal greetings. The time and date are never given in the global greeting and personal greetings. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 101 After you have changed and saved the active presence profile you have to tem- porarily select another presence profile and then reactivate the presence pro- file you want in order to have the settings applied. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 102: Configuring Keys

    You can assign each key with a specific action type so you can trigger a particular action by simply pressing that key. Choice available: • Number key: To store the phone number; • Function key: Activate/deactivate or execute a function. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 103 2. Make the changes and confirm with the Save softkey. ➔ Key assignment is stored. Delete Deleting a key assignment: Press the Delete softkey. ➔ Key assignment is deleted. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 104 More information on how to store functions under a configurable key using function commands and function code can be found in chapter "Formulating functions", page 107. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 105 This function lets you prevent your call number from being displayed to the CLIR caller. For further information refer to chapter "Suppressing your call num- ber from your called party's terminal display", page 65. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 106 You can charge the charges and call information of your outgoing PIN call rebook and incoming calls to certain projects . For further information refer to chapter "PIN telephony", page 73. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 107: Formulating Functions

    Dial phone number last dialled ("R") "I201" Seize line ("I") and dial phone number 201 "I*21201X" Seize line ("I"), activate call forwarding unconditional ("*21") to phone number 201, disconnect ("X") Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 108 • You can only activate certain function codes if the same function cannot be obtained via the menu. • The availability of certain function code may be restricted depending on the sys- tem and software version. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 109: Alarm

    For your safety ..............122 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46...

  • Page 110: Locking The Alarm Settings

    After you have entered the correct Admin PIN, all the alarm settings are freely accessible until you return to the idle state. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 111: Alarm Functions

    Note: Operation without alarm system is not suitable for personal protection as alarm reception cannot be guaranteed. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 112 Scroll to Alarm server mode Comm. server alarm mode and press the Select soft- Comm.system alarm key. mode ➔ The alarm server mode is activated/deactivated. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 113 Call Key. To make a normal call, you can temporarily deactivate the function using the Correction key. Contact your system administrator for more information. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 114: Sensor Alarm Types

    If the handset is in violent movement for longer than the set detection duration (for example caused by running), the escape alarm is triggered. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 115 (see Alarm confir- mation time) expires. The subsequent procedure depends on how the alarm system is configured. Contact your system administrator for more information. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 116 Cancel No-movement, man-down and escape alarm was triggered: Press the Cancel softkey or any key. ➔ The pre-alarm on the phone is stopped. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 117 2. Scroll to Permanently disable sensor alarm and confirm with the Execute soft- key. ➔ Alarm is reactivated. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 118 1. Press the navigation key up. ➔ Activated features is opened. 2. Scroll to Enable sensor alarm and confirm with the Execute softkey. ➔ Alarm is reactivated. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 119: Configuring The No-Movement, Man-Down And Escape Alarm

    4. Scroll to Sensitivity and press the Select softkey. 5. Select the sensitivity level and press the Select softkey. ➔ Alarm is activated/deactivated. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 120 Setting the dura- time tion how long the alarm shall ring as long as the receipt is not acknowledged on the phone. ➔ The setting is stored. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 121: Setting The Alarm Signalling

    To listen to all the melodies use the Test softkey. Vibracall Selecting the vibracall: Scroll to Vibracall and press the Select softkey. ➔ The setting is stored. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 122: Triggering An Alarm Manually

    (see chapter "Activating range alarm and system busy beep", page 82). Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 123 Triggering test alarm is also available via the alarm configuration menu: Press and hold down key 3 Transmit test alarm. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 124: Installation And First-Time Operation

    Logging your phone on ............. . 131 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46...

  • Page 125: Equipment Provided

    Cordless phone Standard battery supply unit with country-spe- cific adapters Quick User's Guide and safety Screwed-on belt information Options Power battery Carry strap Power battery cover Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 126: Connecting A Cordless Phone

    2. Feed the cable through the strain relief provided. 3. Plug the plug-in power adapter into an available socket outlet. Note: The plug designs vary from country to country. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 127 The charging unit and plug-in power supply vary from country to country. Software New phone software can simply be updated during operation using automatic firm- ware updates, reducing maintenance costs as a result. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 128: Battery

    1. If necessary, remove the fitted clamp. 2. Fit the battery cover as described for the standard battery. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 129: Carry Strap

    A carry strap with attachment is optionally available. To attach the holder, replace the screwed-on belt clip by the carrying strap attachment. Carry straps are optionally available. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 130: Usb And External Charging Socket

    Once it has been deleted or formatted, the card can no longer be used in your phone. Ask your system administrator from which device hardware/software release the microSD card is supported. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 131: Logging Your Phone On

    A registration entry contains, among others, a system name (e.g. A,B,C). If your phone is registered with several systems, the name of the active system is shown on the display. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 132: Further Information

    Technical data............... 135 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46...

  • Page 133: Troubleshooting

    Restricted mode following a software update without update licence. Note: For all other messages, faults and questions you may have, contact your system administrator. Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 134: Communication System And Software Versions

    The corresponding text sections are identified by a letter inside square brackets [a]. The list below indicates which system versions support the relevant features. Contact your system administrator for more information. R1.2 R2.0 R3.0 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 135: Technical Data

    Standard battery: up to 100 hours Power battery: up to 200 hours Charging time in the charging unit 2 hours for fully charged state Battery compartment screwed Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 136 Length x Width x Depth: 76 x 75 x 24 mm 40 g Power supply ID: 23-00-1061-00 or 23-00-1089-00 ID: 23-00-1089-00 Surface finish (sides and front) Silicone treated Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...

  • Page 137: Index

    Index Stopping a triggered pre-alarm ..... 116 Temporarily disable sensor alarm ....117 Aastra Alarm Server ............74 Testing the alarm function ....... 123 Absence information ............53 Trigger procedure ..........115 Accessories (Safety information) ........ 7 Triggering an alarm manually ......122 Actions following an alarm ........63...
  • Page 138 Configuring presence profile ......... 100 Disposal (Safety information) ........7 Configuring the DTMF mode ........90 Do not disturb ..............96 Configuring voice mail ..........99 Document designation ..........15 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 139 Man-down alarm ............114 Key ................19 MCID ...................65 using ................29 Medical equipment (Safety information) ....6 Hotline ................72 Menu-guided navigation ..........32 Hotline alarm ..............76 microSD card ..............130 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 140 Registration ..............131 Trademarks ..............10 Reject ..................42 Transferring a call partner ..........48 Remote control ...............77 Troubleshooting ............133 Resetting activated features ........33 Response times ............116 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 141 Vibracall ................86 Voice message: playing ................58 Voice messages: deflecting ..............59 Volume: setting the audio profile ........86 setting the volume during the call ....85 Weight ................136 Aastra 632d www.InternetVoipPhone.co.uk | sales@internetvoipphone.co.uk | 0800 088 48 46 eud-1586/1.0 – R3.0 – 04.2013...
  • Page 142 Conformity Aastra Telecom Schweiz AG hereby declares that • the Aastra 400 products conform to the basic requirements and other relevant stipulations of Directive1999/5/EC. • all our products are manufactured in conformity with RoHS (2011/65/EU). The product-specific declarations of conformity can be found on the Aastra DocFinder: www.aastra.com/docfinder.

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