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FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Using This Manual Thank you for purchasing a Brother Multi Function Centre. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual Additionally, the machine has a Reports key.
User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine.
Quick Reference Guide For Thai, Arabic, Indonesian, Cantonese, please refer to Quick Reference Guide enclosed in the carton box. Sending Faxes Automatic Transmission Real Time Transmission You can send faxes in real time. Place the original face up in the ADF, or face down on the scanner glass.
Storing Numbers Making Copies Storing Speed Dial Numbers Making a Single Copy Press Menu/Set, 2, 3, 1. Place the original face down in the ADF, or face down on the scanner glass. Enter a two-digit Speed Dial number, and then press Menu/Set. Press Copy.
Table of Contents Using This Manual User-Friendly Programming Quick Reference Guide ..............iii Table of Contents ................v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide ........4 Control Panel Overview ..............8 BASIC FAX USE Chapter 1 Setup...
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Simultaneous Printing/Faxing............55 Printer Menu Functions..............55 Acceptable Paper ................56 PRINTER/SCANNER ® Chapter 12 Printer Driver Settings (For Windows Only) Using the Brother MFC-9180 Printer Driver........57 Basic Tab ...................57 Advanced Tab ..................59 Support....................66 ® Chapter 13 Using the Windows -Based Brother MFL-Pro ®...
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Chapter 16 Using Automatic E-Mail Printing ® For Windows 95, 98, 98SE, Me Only..........97 Chapter 17 Using the Brother MFC with a New Power ® ™ ™ Macintosh G3, G4 or iMac /iBook ® ® Set up Your USB Equipped Apple...
If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine. 2 Setting the Document You can scan the document for faxing and copying from either the ADF (Automatic Document Feeder) or from the glass platen.
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Multiple pages should be fanned first as shown in the diagram below. Documents are Face Up in the ADF 30˚ Document Stopper Setting the Special Media Lever You can use the special media lever to select the Regular Position ( ) or Special Position ( To feed regular types of originals, move the special media lever to the Regular Position ( ).
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Using the Glass Platen To use the glass platen, the ADF must be empty. Documents are Face Down on the Glass Platen Lift the document cover. Using the document guidelines on the left, centre the document FACE DOWN on the glass platen.
5 Making a Single copy Insert the document face up in the ADF, or face down on the glass platen. Press Copy. To stop the copy process and release the original, press Stop/Exit. (See Making Copies, page 44.) 6 Multiple Copies (Using the ADF) Insert the document face up in the ADF.
Connecting the Power Cord • This machine must be fitted with an earthed plug. • Since the machine is earthed via the mains plug, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line.
Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones.
Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes.
Control Panel Overview Fax and Telephone Keys: Stop/Exit Stops a fax, cancels an operation or exits Fax Resolution from function mode. Sets the resolution when you send a fax. Hook Navigation Keys: This key is used to have a telephone Menu/Set conversation having picked up the Lets you access the menu and...
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Copy Keys: (For the Next Copy Only) Enlarge/Reduce Lets you select an enlargement or reduction ratio: 25%, 50%, 71%, 100%, 141%, 150%, 200%, 400%. For more choices, select MANUAL and use dial pad to type any percentage 25% and 400%. Contrast Press this key to temporarily change the contrast.
Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for several hours. All other settings remain unaffected.
Custom Settings Volume Settings Ring Volume You can select how loud the machine rings. The ring volume can be turned off for silent reception if required. Press Menu/Set, 1, 3, 1. Press to select OFF, LOW, MED, or HIGH. Press Menu/Set when the screen displays your selection. Press Stop/Exit.
Toner Save You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF. Press Menu/Set, 1, 4. Press to select ON (or OFF). Press Menu/Set. Press Stop/Exit. Power Save Setting Power Save Mode more reduces power consumption by turning off the CPU inside the machine.
Turning Off the Scanner Lamp The scanner lamp stays on for 16 hours before switching off to preserve the life of the lamp. You can turn off the scanner lamp manually if you wish by pressing the keys simultaneously. The scanner lamp will remain turned off until the next time you use the scanning feature. Turning off the scanner lamp will also reduce the power consumption.
Changing Speed Dial Numbers If you try to store a Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit. Press Menu/Set, 2, 3, 1. The screen prompts you to enter a location.
Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. This setting is a temporary setting.
Dialling a Number Speed Dialling Insert the document face up in the ADF, or face down on the glass platen. Press Search/Speed Dial, then press # and the two-digit Speed Dial number. Press Fax Start. Search You can search for names you have stored in Speed Dial memories. (See Storing Speed Dial Numbers, page 13.) Insert the document face up in the ADF, or face down on the glass platen by using the dial pad.
Manual and Automatic Fax Redial If you’re sending a fax manually (with external telephone) and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time.
Dual Access You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory) or prints PC data. You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan.
Receiving a Fax Receive Mode Settings Select Receive Mode Receive Mode 1. FAX ONLY Use this function if you want to receive fax messages only (no telephone calls). The machine should be connected on its own line. The machine automatically answers every call as a fax call.
Press Stop/Exit. The screen returns to the date and time display, along with your new receive mode setting. FAX:FAX ONLY F/T:FAX/TEL 09/06 15:25 TAD:EXTERNAL ANSWERING MACHINE MAN:MANUAL Current Receive Mode Setting the Ring Delay The Ring Delay setting determines the number of times the machine rings before it answers in FAX ONLY or FAX/TEL mode.
Fax Detect (with an External or Extension Telephone) When you use this feature, you don’t have to press Fax Start or 5 1 ( 9 1 for New Zealand) when you answer a fax call with an external or extension telephone and hear calling beeps. Just hold the handset of an external or extension telephone and wait for several seconds.
Reception into Memory As soon as the multi-purpose sheet feeder becomes empty during fax reception, the screen will display “CHECK PAPER”; please put some paper in the multi-purpose sheet feeder. (See Brother Quick Setup Guide.) If the MEMORY RECEPTION switch is ON at this time…...
Telephone (Voice) Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine, the machine can be used to make normal telephone calls. You can dial numbers by using Speed Dial memory or using the dial pad. You can also use Pause function.
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Tone/Pulse (Not available in New Zealand) If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.
Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup: Press Menu/Set, 2, 4, 1. 1.TRANSMISSION —OR— Press Menu/Set, 2, 4, 2. 2.JOURNAL PERIOD Customizing the Transmission Verification Report You can use the Transmission Report as confirmation that you sent a fax.
Lists settings for GENERAL SETUP, SETUP RECEIVE, 5.SYSTEM SETUP SETUP SEND, REPORT SETTING, REMOTE FAX OPT and MISCELLANEOUS. You can print an accessories order form to your Brother 6.ORDER FORM dealer for service. To Print a Report Press Reports.
Advanced Sending Advanced Operations Electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the Speed Dial memory, if you have used this feature to start the call. The cover page indicates the fax is from your Station ID, and the number of pages you’re sending. If you have COVERPG SETUP set to ON (Function menu 2-2-7), the number of pages on the cover page remains blank.
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Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 10.) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.
Delayed Batch Transmission Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. If you set Batch Transmission to ON, all delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.
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Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 100 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 150 locations if you did not use up any locations for Groups, access codes or credit card numbers).
Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only five keys (Search/Speed Dial, #, the two-digit location, and Fax Start). First, you will need to store each fax number as a Speed Dial number (See Storing Speed Dial Numbers, page 13). Then, you can combine them into a Group.
You can check which jobs are remaining in memory by following Steps 1 and 2 above. Memory Security This feature allows you to prevent unauthorised access to the machine. When switched ON, Memory Security prohibits most functions. The following functions listed are available while Memory Security is switched ON.
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Changing the Memory Security Password Press Menu/Set, 2, 0, 1. Press to choose SET PASSWORD. Press Menu/Set. The screen prompts you to enter the old password. OLD PASSWD:XXXX ENTER & SET KEY Enter the current password. Press Menu/Set. NEW PASSWD:XXXX ENTER &...
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PASSWORD. After 2 seconds the display will then return to displaying SECURE MODE. You must then start from Step 1 to switch OFF Memory Security. If you forget the Memory Security password, please contact your Brother dealer for service or the help number given with the warranty documentation.
Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine (either into the machine’s EXT socket or into the back of the connector that plugs into the telephone wall socket). An extension phone is another phone on the same phone number as the machine, but plugged into a different telephone wall socket.
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Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is 9 1 for New Zealand). The preset Deactivation Code is # 5 1 (# 9 1 for New Zealand). If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from 5 1 (...
Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling only with another Brother fax machine. Your four-digit secure code must be entered on the machine that polls for your documents.
Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. Press Menu/Set, 2, 1, 9. Press to choose TIMER, and press Menu/Set. The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling.
Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you have finished choosing settings and go to Step 6. Press Fax Start and wait for the fax to be polled. You can use Secure Polling only with another Brother fax machine. Polling...
Remote Fax Options Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.
Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. Press Menu/Set, 2, 5, 3. Enter a three-digit number from 000 to 999, and press Menu/Set.
Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Change Fax Forwarding Setting Press 9 5 then to...
Retrieving Fax Messages Dial the machine’s number. When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2. Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #.
Making Copies Basic Copy Operations Using the Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. Do NOT pull on the paper while copying is in progress. The scannable area of the machine begins at approximately 4 mm from the edge of the paper.
Making Multiple Copies (Using the Glass Platen) Lift the Document Cover. White Film Document Cover Glass Platen Using the document guidelines on the left, centre the document face down on the glass platen. Close the Document Cover. Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies.
Temporary Copy Setting You can improve your copies by using the Copy keys: Enlarge/Reduce, Contrast, and Options. These settings are temporary, and the machine returns to its default settings 45 seconds after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or glass platen before the 45 seconds expire.
Making Enlarged or Reduced Copies Insert the document face up in the ADF, or face down on the glass platen. Using the dial pad, enter the number of copies you want (up to 99). Press Enlarge/Reduce. Press to choose an enlargement or reduction ratio. You can reduce to 71%, 50% or 25% of the original size by pressing key.
Using the Options Key The Options key changes the settings for number of copies, stack/sort and special copy options for the next copy only. See the explanation below the table. Press Options Menu Selections Options Factory Setting NO. OF COPIES NO.
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Special Copy Options (Using ADF) You can save paper by copying either two or four pages onto one page. Insert the documents face up in the ADF. Using the dial pad, enter the number of copies you want (up to 99). Press Options and to select SPECIAL, and then press Menu/Set.
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2 in 1 4 in 1 Poster You can create a poster size copy of a photograph. Special Copy Options (2in1, 4in1 or Poster) are not available with Enlarge/Reduce. Poster size copy can be made only by using glass platen. It is not possible with the ADF.
Paper Type You can use the following types of paper for copying. For the best print quality, select the type of media that you are using THIN (64-69 gsm) For thin paper PLAIN (70-95 gsm) For ordinary plain paper THICK (96-120 gsm) For heavy weight paper or rough paper THICKER (121-158 gsm) For heavier weight paper, rough paper or bond paper...
Copy Mode (Type of Original) You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs. TEXT is used for originals containing only text. PHOTO is used for copying photographs. Press Menu/Set, 3, 1.
Workstation Version 4.0 are available on the CD-ROM supplied with the MFC. You ® can easily install them into your Windows system using our installer program (see Brother Quick Setup Guide). The driver supports our unique compression mode to enhance printing speed in ®...
Two-Sided Printing (Manual Duplex) ® ® The supplied printer drivers for Windows 95/98/98SE/Me and Windows NT Workstation Version 4.0 support manual duplex printing. (For more information, see the Help screen for the printer driver.) ® The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows driver instructs you (with a pop-up message) to reinsert the paper.
Paper Tray The machine ejects paper with printed surfaces face down into the paper tray at the front of the machine. When you use transparencies, remove each sheet immediately after printing, to prevent a paper jam or curled sheets. Reset Key Press this key to clear data from the memory.
Acceptable Paper To achieve high quality printing using the machine, it’s very important to select the right kind of paper. Paper Type Paper Size Cut sheet A4, Letter, Legal, B5, A5, Executive, A6, B6, Custom size 70-216 × 127-356 mm (2.75-8.5 × 5-14 inches) Envelopes DL, C5, COM-10, Monarch 70-216 ×...
The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded from the Brother Solutions Centre at http://solutions.brother.com ® Features in the Printer Driver (For Windows Users Only) ®...
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.
Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.
Print Quality Resolution You can change the resolution as follows: N 300 dpi N 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density. ® Print Setting (For Windows 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images).
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Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page...
Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature.
Device Options Set one of the following Printer Functions: • Quick Print Setup ® • Administrator (For Windows 95/98/98SE/Me Users Only) • Print Date & Time Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon.
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® Administrator (For Windows 95/98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed. Chapter 12...
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Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque.
Brother Solution Centre and Driver Update Web sites. Brother Solutions Centre The Brother Solutions Centre is a Web site offering information about your Brother product including FAQ’s, User Guides, Driver updates and Tips for using the machine.
Only) Brother MFL-Pro Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF. This allows you to access the most frequently used scanning applications only with a few mouse clicks. Using the Control Centre eliminates the need to manually launch the specific applications.
Uncheck the AutoLoad Pop-Up option. Using the Scan Key with Windows PC If you have connected a Macintosh, the Scan to key will not work with your ® computer. (See Using the Brother MFC with a New Power Macintosh G3, G4 or ™ ™...
PC and loaded the appropriate Brother Drivers for your version of ® Windows . When you are ready to use the Scan to key, make sure the Brother Control Centre application is running on your PC. Scan to Image You can scan a color picture into your graphics application for viewing and editing.
Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Centre automatically will create a link and a scanning application button for Outlook.
Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother ® MFC printer driver—OR—You can direct the copy output to any standard Windows printer driver installed on the PC.
Restore Defaults button. Perform an Operation from the Brother Control Centre Screen If you see this screen it means you left-clicked a button in the Brother Control Centre window without first placing an document in the ADF. Place the document in the Brother machine’s ADF, then click OK to return to the Brother Control Centre screen.
FlashPix (*.FPX) HFX Fax Files (*.HFX) To Search your system for the directory and folder you want, click the Browse… button. Click OK to save your settings. ® ® Using the Windows -Based Brother MFL-Pro Control Centre (For Windows Only)
Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click this checkbox to convert all files that have been processed through OCR to color.
Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.
Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC9180 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.
FAX Resolution—Fine (200 × 200) To change the fax options, click the FAX Options… button. The Brother PC FAX Properties screen appears: Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To return to the factory default settings, click the Restore Defaults button.
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™ ® ™ ® ScanSoft Paper Port for Brother is a document management application. You will use ® ® PaperPort to view scanned documents. PaperPort has a sophisticated, yet easy-to-use, filing system that will help you organize your documents. It allows you to combine or “stack” documents ®...
® manually create a link using the Create New Link command. (See PaperPort Help for more information about creating new links.) ™ ® ™ ® Using ScanSoft PaperPort for Brother and ScanSoft TextBridge...
™ ® Using ScanSoft TextBridge (Converting Image Text to Text You Can Edit) Software by: ™ ® ® ScanSoft TextBridge OCR is automatically installed when you install PaperPort on your computer. ® ® PaperPort can quickly convert the text on a PaperPort item (which is really just a picture of the ®...
Accessing the Scanner To choose TWAIN_32 Brother MFL Pro Color as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. ® From the PaperPort window, select Acquire from the File drop-down menu or select the TWAIN or Scan button.
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256 Color. Brightness ® Adjusting the brightness settings to obtain the best image. The Brother Multi-Function Link Suite offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.
® In the PaperPort window, use the options available in the Markups pull-down menu and the Crop option in the Options pull-down menu to refine the image. ™ ® ™ ® Using ScanSoft PaperPort for Brother and ScanSoft TextBridge...
® (For Windows Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi- ® Function Link Pro Suite software. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-ROM that is included with the machine.
Only) The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page. All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book.
Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.
Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons.
The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. In the Address Book dialog box, click the icon to add a member.
If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. In the Brother Address Book dialog box, click the icon to create a group. The Brother Address Book Group Setup dialog box appears: Type the name of the new group in the Group Name field.
Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: If you are creating a Vcard, you must first select the member. From the Address Book select File, point to Export, and then click Text—OR—Click Vcard and go to Step 5.
Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: From the Address Book select File, point to Import, and then click Text—OR—Click Vcard and go to Step 5. Select the data fields you wish to Import from the Available Items column and click Add>>.
Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking ( See User interface, page 88 .) The Brother PC-FAX Cover Page Setup dialog box will appear: You can enter information in each box.
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From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: Enter a telephone number by using any of the following methods: A.
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From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers by clicking To: button.
Netscape Navigator? or MS Internet Mail, do not support. I Automatic E-Mail Printing can be configured for a multiple user account: In Brother Automatic E-Mail Printing you can set up more than one e-mail account on a single PC so you can print e-mail in each account automatically.
USB cable that is no longer than 6 feet (1.8 meters). ® ® To work with the machine, your USB-Equipped Apple Macintosh must be set up with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.) Using Brother Printer Driver with your ® ® Apple Macintosh To select the Printer: From the Apple menu, open the Chooser.
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If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print. Option Setup allows you to change Duplex. ® ™ ™ Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook...
Sending a Fax from your Macintosh Application You can send a fax directly from your Macintosh application using the following steps: Create a document in a Macintosh application. To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is greyed.
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If you click Send Fax without addressing your fax, the following error message appears: Click OK to return to the Send Fax dialog box. ® ™ ™ Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook...
Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member To add a new member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box appears: Click New.
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The Print/Facsimile dialog box reappears: If you are ready to send your fax, click Send Fax. (Follow the steps on page 100 for sending a fax.) ® ™ ™ Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook...
The first time you use the Brother TWAIN driver, set it as the default by choosing the “Select Source”, then click the PaperPort icon. Afterward, for each document you scan choose “Acquire Image”...
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16.8 million colors. Although using 24 Bit Color creates an image with the most accurate colors, the image file will be approximately three times larger than a file created with 8 Bit Color. ® ™ ™ Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook...
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Adjust Image Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.
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This time only the selected area of the document will appear in the Scanning Area. Use your application, software for editing and refining the image as usual. ® ™ ™ Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook...
, exit and return to the DOS prompt. Insert the Brother CD-ROM into your CD-ROM drive (substitute your appropriate drive letter for “X”). At the DOS prompt (C:\>) type X: (X is the letter of your CD-ROM drive) and press Enter.
Type CD DOS and press Enter. X:\>CD DOS Type RPCSETUP and press Enter. X:\DOS>RPCSETUP Follow the instructions from the installer. Running the Remote Printer Console Main Program Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen.
Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the machine often identifies the problem and displays an error message. The list below explains the most common error messages, in alphabetical order. ERROR MESSAGE CAUSE ACTION...
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ERROR MESSAGE CAUSE ACTION MACHINE ERROR XX Machine has a mechanical problem. Turn off the power. Then contact your Brother dealer for service. NO RESPONSE/BUSY The number you called does not Check the number and try again. answer or is busy. Or, you may have reached number that is not connected to a fax machine.
Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam in the Top of the ADF Unit Remove any paper from the document feeder that is not jammed.
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Paper is Jammed in the Multi-purpose Sheet Feeder Push down the paper lever to pull the jammed paper upward and out of the feeder. Open the top cover and check that a torn piece of paper does not remain inside the machine.
You can make a copy using the Copy function and see if the same bottom of sentences are cut problem occurs. If the copy is also bad, call your Brother dealer for off. service. Vertical streaks/black lines...
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DIFFICULTY SUGGESTIONS Sending Faxes Poor transmitting quality Try changing your resolution to FINE or S.FINE. (See Fax Resolution, page 15.) Make a copy to verify the machine’s scanner operation. Transmission verification There is probably temporary noise or static on the phone line. Try prints “Results:NG”...
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DIFFICULTY SUGGESTIONS Paper Handling Difficulties The machine does not load Check to see if the CHECK PAPER or PAPER JAM message appears paper. The LCD shows on the LCD. If so, the Multi-purpose Sheet Feeder may be out of paper CHECK PAPER or PAPER or not properly installed.
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DIFFICULTY SUGGESTIONS Toner scatters and stains the Adjust the print conditions by setting the Print Density function. printed page. (See Setting the Print Density, page 22.) Clean the machine’s interior. (See Regular Maintenance, page 120 and Cleaning the Drum Unit, page 122.) Make sure that you use paper that meets specifications.
Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. Failure to pack the machine correctly may damage the machine and such damages will not be covered under warranty. Switch off and unplug the machine from the telephone wall jack. Unplug the machine from the AC outlet.
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Wrap the machine in the plastic bag and place it in the original carton with the original packing material. Place documents (manual, printed material and CD-ROM) into the carton. Place the drum unit and toner cartridge assembly, filter core, cable tie, telephone line cord, power cord, printer cable and paper supports into the carton as shown below.
Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water.
Cleaning the Printer • Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. • Do not use isopropyl alcohol to clean the scanner window or the toner sensor. • Do not touch the scanner window with your finger. •...
Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. Turn the drum unit upside down carefully. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.
Discard the used toner cartridge according to local regulations. If you are not sure of them, consult with Brother dealer for service. Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge. When discarding used toner cartridges, keep them separate from domestic waste.
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Open the top cover by pulling the lever toward you and lifting the cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by its handles and gently lift the drum forward toward you. Top Cover Drum Unit Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and...
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Unpack the new toner cartridge. Place the used toner cartridge into the aluminium bag and discard it according to local regulations. Used Toner Cartridge New Toner Cartridge Aluminum • Wait to unpack the toner cartridge until immediately before you install it into the machine.
DRUM SOON, the drum unit is nearly at the end of its life. Prepare a new drum unit to replace the current one. You may need to order one from your Brother dealer. Even if the display shows CHANGE DRUM SOON, you may be able to continue to print without replacing the drum unit for a while.
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For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. After you have just used the machine, some internal parts of the machine will be extremely HOT! So please be careful.
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Discard the used drum unit according to local regulations. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. When discarding used drum units, keep them separate from domestic rubbish. Wait to unpack the new drum unit until immediately before installing it. Place the used drum unit into the aluminium bag and discard it according to local regulations.
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Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner Cartridge, page 123.) Drum Unit Toner Cartridge Holding the new drum unit by the handles, install it. Close the top cover. The machine will automatically eject the starter sheet. Do not pull or force the starter sheet from the machine.
Important Safety Information Important Information for Australia Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the telephone and AC sockets (in this order) before cleaning. Do not use liquid or aerosol cleaners.
Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: N When the power cord is damaged or frayed. N If liquid has been spilled into the product. N If the product has been exposed to rain or water.
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This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers. Not all telephones will respond to incoming ringing when connected to the extension socket. This equipment may not provide for the effective hand-over of a call to another device connected to the same line.
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Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: N When the power cord is damaged or frayed. N If liquid has been spilled into the product. N If the product has been exposed to rain or water.
Important Information for Some Countries Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
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Authorized Service Personnel. A list of Authorized Service Centres has been included for your convenience, or you may contact the Brother Dealer for Service. Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: N If the power cord is damaged or frayed.
Important Information for All Countries IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit.
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For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe.
, emulation mode of HP Laser Jet 6P (PCL level 5e) ® ® Printer driver Windows 95, 98, 98SE, Me, 2000 professional and Windows NT Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability ® ® ® Apple Macintosh QuickDraw Driver for OS 8.5/8.5.1/8.6/9.0/...
All other brand and product names mentioned in this User’s Guide are registered trademarks of their respective companies. Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories. These are available from most Brother dealers. Model Name...
Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, don’t have printed letters because they are used for special characters.
Menu Mode & Menu Selection Table - Access the Menu - Go to next menu level - Accept an option - Scroll through the current menu level - Back to previous menu level - Forward to next menu level - Exit the Menu You can access the menu mode by pressing Menu/Set.
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Menu/Set. To access the menu, press Stop/Exit. To exit, press Menu Options Descriptions Page Main Menu Submenu Selections to accept 1. GENERAL 1. DATE/TIME Enter date and time for SETUP — — LCD display and to print on transmissions. 2. STATION ID Program the name and —...
To access the menu, press Menu/Set. To exit, press Stop/Exit. Menu Options Descriptions Page Main Menu Submenu Selections to accept 2. FAX 1. SETUP 1. RECEIVE FAX ONLY Choose the mode that RECEIVE MODE FAX/TEL best suits your needs. TAD:ANSWER MACH. MANUAL 2.
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Menu/Set. To access the menu, press Stop/Exit. To exit, press Menu Options Descriptions Page Main Menu Submenu Selections to accept 2. FAX 2. SETUP 2. FAX STANDARD Changes the default (Continued) SEND RESOLUTION FINE setting of fax resolution. (Continued) S.FINE PHOTO 3.
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To access the menu, press Menu/Set. To exit, press Stop/Exit. Menu Options Descriptions Page Main Menu Submenu Selections to accept 2. FAX 5. REMOTE 1. FAX FWD Set the machine to (Continued) FAX OPT forward faxes. 2. FAX Store incoming faxes in STORAGE memory for fax forwarding and remote...
About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals.
Glossary ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic E-Mail Printing Software application that automatically prints incoming E-mail messages on the machine. (Instructions are on the CD-ROM.) Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone.
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External Phone A TAD (telephone answering device) or telephone that is plugged into the Ext. socket of the machine. F/T Ring Time The length of time the machine rings (when the answer mode setting is Fax/Tel) to notify you to pick up a voice call that has been automatically answered. Fax/Tel mode You can receive faxes and telephone calls.
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Tone A form of dialling on the telephone line used for Touch Tone telephones. Toner cartridge An accessory that holds toner for the drum unit on Brother laser models. Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner assembly.
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Fine (Resolution) ........15 NOT ASSIGNED .........111 Function Selection Table ......143 On-Screen Programming ......ii Glossary ..........149 Options Key ...........48 Grey Scale ..........138 ORDER FORM ........26 Order Form ..........26 OUT OF MEMORY ......45 Outgoing Message ........7 HELP ............26 Overseas Mode ........29 Help ............i Packing and Shipping ......118 iMac ............98 Page Setting ...........62...
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Speed Dial (Changing) ......14 Standard (Resolution) ......15 Quick Print Setup ........63 Station ID ..........10 QUICK-DIAL ........26 Storing Telephone number ....13 QUICK-DIAL (list) ........26 SYSTEM SETUP ........26 Real Time Transmission ......18 To change Remote Codes ...... 36 Receive Mode ........19 Tone/Pulse ..........
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Change Answer Mode EMOTE ONTROL CCESS Press 9 8 Using Remote Access Code then for TAD, press 1. Fax/Tel (F/T), press 2. Dial the machine phone number from a touch Fax, press 3. tone phone. Enter your Remote Control Access Code Exit Remote Operation (159 ) after the beep.
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Retrieve Fax Remote Commands Press 9 6 Change Fax Forwarding Setting then to Retrieve all faxes press 2, then enter Press 9 5 the number of remote fax machine, then to Turn Fax Forwarding OFF press 1. and then # #. After the beep, hang Turn Fax Forwarding ON press 2.
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This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. ARL/ASA/NZ LE7374006 Printed in China...