Brother MFC-9180 Owner's Manual
  1. Manuals
  2. Brands
  3. Brother Manuals
  4. All in One Printer
  5. MFC-9180
  6. Owner's manual
Brother MFC-9180 Owner's Manual

Brother MFC-9180 Owner's Manual

Multifunction center / fax machine
Hide thumbs Also See for MFC-9180:
Table of Contents

Advertisement

Quick Links

Download this manual See also: Service Manual
MFC-9180
OWNER'S MANUAL

Advertisement

Table of Contents
loading

Related Manuals for Brother MFC-9180

Summary of Contents for Brother MFC-9180

  • Page 1 MFC-9180 OWNER’S MANUAL...
  • Page 2 FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public...

  • Page 4: Using This Manual

    Using This Manual Thank you for purchasing a Brother fax machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual.
  • Page 5 User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine.

  • Page 6: Table Of Contents

    Table of Contents Using This Manual User-Friendly Programming Table of Contents...v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide...4 Control Panel Overview...10 Menu Mode & Menu Selection Table ...12 BASIC FAX USE Chapter 1 Setup Initial Settings ...17...
  • Page 7 Simultaneous Printing/Faxing ... 63 Printer Menu Functions ... 63 Acceptable Paper ... 64 Chapter 12 Printer Driver Settings (For Windows Using the Brother MFC-9180 Printer Driver ... 65 Basic Tab ... 65 Advanced Tab... 67 Support ... 74 Chapter 13...
  • Page 8 Setting Up and Using PC FAX (For Windows Introduction...94 MFC Remote Setup ...94 PC FAX Sending (For Windows Chapter 16 Using the Brother MFC with a New Power Macintosh Set up Your USB Equipped Apple ™ iMac Using Brother Printer Driver with your Apple Sending a Fax from your Macintosh Application...107...

  • Page 9: Preparation And Simple Use

    If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine. 2 Setting the Document You can scan the document for faxing and copying from either the ADF (Automatic Document Feeder) or from the glass platen.
  • Page 10 Multiple pages should be fanned first as shown in the diagram below. Documents are Face Up in the ADF Setting the Special Media Lever You can use the special media lever to select the Regular Position ( To feed regular types of originals, move the special media lever to the Regular Position ( can feed multiple pages.
  • Page 11 Using the Glass Platen To use the glass platen, the ADF must be empty. Lift the document cover. Using the document guidelines on the left, centre the document FACE DOWN on the glass platen. Close the document cover. If the document is a book or is thick, do not slam the cover or press on it, as damage to the glass platen may result.

  • Page 12: Advice For Preparation And Simple Use Guide

    5 Making a Single copy Insert the document face up in the ADF, or face down on the glass platen. Press Copy. To stop the copy process and release the original, press Stop/Exit. (See Making Copies, page 52.) 6 Multiple Copies (Using the ADF) Insert the document face up in the ADF.

  • Page 13: Connecting The Power Cord

    Connecting the Power Cord • This machine must be fitted with an earthed plug. • Since the machine is earthed via the mains plug, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line.

  • Page 14: Memory Storage

    Memory Storage In the event of a power failure, all settings in the GENERAL SETUP, SETUP RECEIVE, SETUP SEND, SET QUICK-DIAL, REPORT SETTING, REMOTE FAX OPT and MISCELLANEOUS functions are stored permanently and fax sending and receiving data are stored for several days. Multi-Line Connections (PABXs) Most offices use a central telephone system, or PABX.

  • Page 15: Using Extension Telephones

    Using Extension Telephones It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to the machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call.

  • Page 16: Connecting An External Telephone Answering Device (Tad)

    Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones.

  • Page 17: Connecting An External Or Extension Telephone

    Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes.

  • Page 18: Control Panel Overview

    Control Panel Overview Fax and Telephone Keys: Fax Resolution Sets the resolution when you send a fax. Tel/R (Telephone/Recall) This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc. Also, use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a...
  • Page 19 Lets you scan the next original into your computer and select the type of destination: word processing, graphics or E-mail application. Reset Clears data from the printer memory. Copy Keys: (For the Next Copy Only) Enlarge/Reduce Lets you select an enlargement or...

  • Page 20: Menu Mode & Menu Selection Table

    Press 2 for Fax Menu —OR— Press 3 for Copy Menu —OR— Press 4 for Printer —OR— You can scroll more quickly through each menu level by pressing option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows next menu level.
  • Page 21 To access the menu, press To exit, press Stop/Exit. Main Menu Submenu 1. GENERAL 1. DATE/TIME SETUP 2. STATION ID 3. VOLUME 4. PBX 5. CLOCK CHANGE 6. TONER SAVE 7. POWER SAVE 8. SLEEP MODE 9. TONE/PULSE Menu/Set. Menu Options Selections to accept...
  • Page 22 To access the menu, press Stop/Exit. To exit, press Main Menu Submenu 2. FAX 1. SETUP RECEIVE 2. SETUP SEND Menu/Set. Menu Options Selections 1. RECEIVE FAX ONLY MODE FAX/TEL TAD:ANSWER MACH. MANUAL 2. RING DELAY 3. F/T RING TIME 4.
  • Page 23 To access the menu, press To exit, press Stop/Exit. Main Menu Submenu 2. FAX 2. SETUP (Continued) SEND (Continued) 3. SET QUICK-DIAL 4. REPORT SETTING Menu/Set. Menu Options Selections to accept 4. BATCH TX 5. REAL TIME NEXT FAX ONLY 6.
  • Page 24 You can print resident fonts to check and confirm font types. Printer settings and status are listed here. You can restore factory default settings and temporary settings for the printer back to factory default settings.

  • Page 25: Chapter 1 Setup

    Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for several hours. All other settings remain unaffected.

  • Page 26: Custom Settings

    When you enter your name, see Entering Text, page 145. The telephone number you enter is used only for the Cover Page features. If you do not enter a fax number, no additional information can be entered. To enter a space, press characters.

  • Page 27: Pabx And Transfer

    Speaker Volume You can set the volume of the machine speaker. Press Menu/Set, 1, 3, 3. Press to select your volume setting (OFF, LOW, MED, or HIGH). Press Menu/Set when the screen displays your selection. Press Stop/Exit. —OR— You can adjust the speaker volume when the machine has dialled with no document in the ADF and the line is connected.

  • Page 28: Setting The Clock Change

    Setting the Clock Change You can easily let the machine’s clock gain or lose one hour by using this feature. Press Menu/Set, 1, 5. The screen displays Press to select Summer Time to gain an hour or Winter time to lose an hour, and press Menu/Set.

  • Page 29: Storing Numbers For Easy Dialling

    Turning Off the Scanner Lamp The scanner lamp stays on for 16 hours before switching off to preserve the life of the lamp. You can turn off the scanner lamp manually if you wish by pressing the simultaneously. The scanner lamp will remain turned off until the next time you use the scanning feature.

  • Page 30: Changing Speed Dial Numbers

    Changing Speed Dial Numbers If you try to store a Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit. Press Menu/Set, 2, 3, 1. The screen prompts you to enter a location.

  • Page 31: Sending A Fax Scanning Adjustment

    Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. This setting is a temporary setting only.

  • Page 32: Dialling A Number

    Dialling a Number Speed Dialling Insert the document face up in the ADF, or face down on the glass platen. Press Search/Speed Dial, then press # and the two-digit Speed Dial number. Press Fax Start. Search You can search for names you have stored in Speed Dial memories. (See Storing Speed Dial Numbers, page 21.) Insert the document face up in the ADF, or face down on the glass platen by using the dial pad.

  • Page 33: Sending Operation

    Manual and Automatic Fax Redial If you’re sending a fax manually (with external telephone) and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time.

  • Page 34: Dual Access

    Dual Access You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory) or prints PC data. You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan.

  • Page 35: Chapter 3 Receiving A Fax

    Receiving a Fax Receive Mode Settings Select Receive Mode Receive Mode 1. FAX ONLY 2. FAX/TEL (F/T) (with an External Telephone) 3. TAD:ANSWER MACH. (with an External Answering Machine) The TAD setting works only with an external telephone answering device (TAD). Ring Delay and F/T Ring Time do not work in this setting.

  • Page 36: Setting The Ring Delay

    Press Stop/Exit. The screen returns to the date and time display, along with your new receive mode setting. 09/06 15:25 Current Receive Mode Setting the Ring Delay The Ring Delay setting determines the number of times the machine rings before it answers in FAX ONLY or FAX/TEL mode.

  • Page 37: Receiving A Fax

    Fax Detect (with an External or Extension Telephone) When you use this feature, you don’t have to press Fax Start or with an external or extension telephone and hear calling beeps. Just hold the handset of an external or extension telephone and wait for several seconds. When you see RECEIVING on the fax screen or when you hear “chirps”...

  • Page 38: Setting The Print Density

    Setting the Print Density If the machine is printing too light or too dark, you can adjust the print density level. The new setting will remain until you change it again. This setting also adjusts that of copy function. Press Menu/Set, 2, 1, 8. Press to select your setting.

  • Page 39: Chapter 4 Telephone (Voice) Operation

    Telephone (Voice) Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine, the machine can be used to make normal telephone calls. You can dial numbers, by using Speed Dial memory, or using the dial pad. You can also use Pause function.
  • Page 40 Tone/Pulse If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals. Lift the external telephone’s handset and dial the number. When you are asked to enter any number, press # on the control panel of the machine.

  • Page 41: Printing Reports

    Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup: Press Menu/Set, 2, 4, 1. —OR— Press Menu/Set, 2, 4, 2. Customizing the Transmission Verification (Xmit) Report You can use the Xmit Report as confirmation that you sent a fax.

  • Page 42: Using The Reports Key

    TX means Transmit; RX means Receive. Prints a Transmission Verification Report for your last transmission. Lists settings for GENERAL SETUP, SETUP RECEIVE, SETUP SEND, REPORT SETTING, REMOTE FAX OPT and MISCELLANEOUS. You can print an accessories order form to your Brother dealer for service.

  • Page 43: Chapter 6 Advanced Sending

    Advanced Sending Advanced Operations Electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the Speed Dial memory, if you have used this feature to start the call. The cover page indicates the fax is from your Station ID, and the number of pages you’re sending. If you have COVERPG SETUP set to ON (Function menu 2-2-7), the number of pages on the cover page remains blank.
  • Page 44 Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 17.) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

  • Page 45: Overseas Mode

    Delayed Batch Transmission Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. If you set Batch Transmission to ON, all delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.
  • Page 46 Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 100 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 150 locations if you did not use up any locations for Groups, access codes or credit card numbers).

  • Page 47: Cancelling A Job While Scanning The Document

    Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only five keys (Search/Speed Dial, #, the two-digit location, and Fax Start). First, you will need to store each fax number as a Speed Dial number (See Storing Speed Dial Numbers, page 21). Then, you can combine them into a Group.

  • Page 48: Memory Security

    You can check which jobs are remaining in memory by following Steps 1 and 2 above. Memory Security This feature allows you to prevent unauthorised access to the machine. When switched ON, Memory Security prohibits most functions. The following functions listed are available while Memory Security is switched ON.
  • Page 49 Changing the Memory Security Password Press Menu/Set, 2, 0, 1. Press to choose SET PASSWORD. Press Menu/Set. The screen prompts you to enter the old password. Enter the current password. Press Menu/Set. Enter a 4-digit number as a new password. Press Menu/Set.
  • Page 50 PASSWORD. After 2 seconds the display will then return to displaying SECURE MODE. You must then start from Step 1 to switch OFF Memory Security. If you forget the Memory Security password, please contact your Brother dealer for service or the help number given with the warranty documentation.

  • Page 51: Advanced Receiving

    Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine (either into the machine’s EXT socket or into the back of the connector that plugs into the telephone wall socket). An extension phone is another phone on the same phone number as the machine, but plugged into a different telephone wall socket.

  • Page 52: Telephone Services

    Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is The preset Deactivation Code is # 5 1. If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from # 5 1 to 1 1 1.

  • Page 53: Chapter 8 Polling

    Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling only with another Brother fax machine. Your four-digit secure code must be entered on the machine that polls for your documents.

  • Page 54: Setup Delayed Polling Receive

    Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. Press Menu/Set, 2, 1, 9. Press to choose TIMER, and press Menu/Set. The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling.

  • Page 55: Polling Transmit

    Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6. Press Fax Start and wait for the fax to be polled. You can use Secure Polling only with another Brother fax machine. Polling...

  • Page 56: Chapter 9 Remote Fax Options

    Remote Fax Options Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

  • Page 57: Remote Retrieval

    Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 Press Menu/Set, 2, 5, 3. Enter a three-digit number from 000 to 998, and press Menu/Set. cannot be changed.

  • Page 58: Remote Commands

    Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 to enter a remote control command. Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF—Press 1.

  • Page 59: Retrieving Fax Messages

    Retrieving Fax Messages Dial the machine’s number. When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2. Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #.

  • Page 60: Making Copies

    Making Copies Basic Copy Operations Using the Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. Do NOT pull on the paper while copying is in progress. The scannable area of the machine begins at approximately 4 mm from the edge of the paper.

  • Page 61: Out Of Memory Message

    Making Multiple Copies (Using the Glass Platen) Lift the Document Cover. Using the document guidelines on the left, centre the document face down on the glass platen. Close the Document Cover. Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies.

  • Page 62: Temporary Copy Setting

    Temporary Copy Setting You can improve your copies by using the Copy keys: Enlarge/Reduce, Contrast, and Options. These settings are temporary, and the machine returns to its default settings 45 seconds after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or glass platen before the 45 seconds expire.

  • Page 63: Making Enlarged Or Reduced Copies

    Making Enlarged or Reduced Copies Insert the document face up in the ADF, or face down on the glass platen. Using the dial pad, enter the number of copies you want (up to 99). Press Enlarge/Reduce. Press to choose an enlargement or reduction ratio. You can reduce to 50%, 71% or 25% of the original size by pressing —OR—...

  • Page 64: Using The Options Key

    Using the Options Key The Options key changes the settings for number of copies, stack/sort and special copy options for the next copy only. See the explanation below the table. Press Options Menu Selections NO. OF COPIES COPY MODE STACK/SORT SPECIAL PAPER TYPE Copy Mode...
  • Page 65 Special Copy Options (Using ADF) You can save paper by copying either two or four pages onto one page. Insert the documents face up in the ADF. Using the dial pad, enter the number of copies you want (up to 99). Press Options and to select 2IN1, 4IN1 or OFF, and then press Menu/Set.
  • Page 66 2 in 1 4 in 1 Poster You can create a poster size copy of a photograph. Special Copy Options (2in1, 4in1 or Poster) are not available with Enlarge/Reduce. Poster size copy can be made only by using glass platen. It is not possible with the ADF.

  • Page 67: Changing Default Settings

    Paper Type You can use the following types of paper for copying. For the best print quality, select the type of media that you are using THIN (64-69 g/m PLAIN (70-95 g/m THICK (96-120 g/m THICKER (121-158 g/m TRANSPARENCY Press Options and to select your type of paper, and then press Menu/Set.

  • Page 68: Copy Contrast

    Copy Mode (Type of Original) You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs. TEXT is used for originals containing only text. PHOTO is used for copying photographs. Press Menu/Set, 3, 1.

  • Page 69: Chapter 11 Using The Machine As A Printer

    Windows Guide). The driver supports our unique compression mode to enhance printing speed in Windows applications, and allows you to set various printer settings including economy printing mode and custom paper size. Enhanced Memory Management The machine has its own Data Compression Technology, which automatically compresses graphic data and downloads font data efficiently into the MFC’s memory.

  • Page 70: Loading Envelopes

    When you use manual duplexing, it is possible that a paper jam may occur or the printer quality might not be satisfactory. Loading Envelopes You can load up to 10 envelopes into the Multi-purpose sheet feeder. Press down and hold the blue lever on the right as you load the envelopes and slide the paper guides to fit.

  • Page 71: Simultaneous Printing/Faxing

    Restoring Factory Default Settings You can return the machine to original factory settings. Permanent fonts are restored, but macros are cleared. You can change user settings using the Remote Printer Console program. Press Menu/Set, 4, 2. The screen displays Please choose 1 to restore the factory setting—OR—...

  • Page 72: Acceptable Paper

    Acceptable Paper To achieve high quality printing using the machine, it’s very important to select the right kind of paper. Paper Type Paper Size Cut sheet A4, Letter, Legal, B5, A5, Executive, Custom size 70-216 x 127-356 mm (2.75-8.5 x 5-14 inches) Envelopes DL, C5, COM-10, Monarch Post Card...

  • Page 73: Printer Driver Settings (For Windows ® Only)

    Printer Driver Settings Using the Brother MFC-9180 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

  • Page 74: Paper Size

    Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

  • Page 75: Advanced Tab

    Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.

  • Page 76: Print Quality

    Check the Manual Duplex box and there are six types of duplex directions available for each orientation. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed.
  • Page 77 Edit button. If you want to add a new Watermark, click the New button and select Text or Bitmap from the Watermark Style. Watermark Text Enter your Watermark Text into the Text Box and select the Font, Size, Darkness and Style. Printer Driver Settings (For Windows ® Only)

  • Page 78: Page Setting

    Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature.

  • Page 79: Device Options

    Device Options Set one of the following Printer Functions: • Quick Print Setup • Administrator (For Windows • Print Date & Time Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon.
  • Page 80 Administrator (For Windows The administrator selection permits the Copy, Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed. Chapter 12 ®...
  • Page 81 The Date and Time indicated in the selection box represents the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer. Printer Driver Settings (For Windows ® Only)

  • Page 82: Support

    Brother Solution Center and Driver Update Web sites. Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ’s, User Guides, Driver updates and Tips for using the machine.

  • Page 83: Brother Control Centre

    Using the Windows Brother Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF. This allows you to access the most frequently used scanning applications only with a few mouse clicks.

  • Page 84: Using The Scan Key With Windows Pc

    Uncheck the AutoLoad Pop-Up option. Using the Scan Key with Windows PC If you have connected a Macintosh, the Scan to key will not work with your computer. (See Using the Brother MFC with a New Power Macintosh ™ iMac...

  • Page 85: Using The Control Panel Keys

    Windows based PC and loaded the appropriate Brother Drivers for your version of ® . When you are ready to use the Scan to key, make sure the Brother Control Centre Windows application is running on your PC. Scan to Image You can scan a colour picture into your graphics application for viewing and editing.

  • Page 86: Brother Control Centre Features

    Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Centre automatically will create a link and a scanning application button for Outlook.

  • Page 87: Copy Operations

    Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother ® MFC printer driver—OR—You can direct the copy output to any standard Windows printer driver installed on the PC.

  • Page 88: Setting Up The Scanner Configurations

    Restore Defaults button. Perform an Operation from the Brother Control Centre Screen If you see this screen it means you left-clicked a button in the Brother Control Centre window without first placing an document in the ADF. Place the document in the Brother machine’s ADF, then click OK to return to the Brother Control Centre screen.

  • Page 89: Scan To File

    Portable Network Graphics (*.PNG) FlashPix (*.FPX) HFX Fax Files (*.HFX) To Search your system for the directory and folder you want, click the Browse… button. Click OK to save your settings. Using the Windows ® -Based Brother Control Centre (For Windows ® Only)

  • Page 90: Scan To E-Mail

    Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 91: File Attachments

    Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Colour Models Only) Convert non-image files to colour—Click this checkbox to convert all files that have been processed through OCR to colour.

  • Page 92: Scan To Word Processor

    Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 93: User Defined Button

    OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother MFC Software Suite. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.

  • Page 94: Copy

    Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC9180 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.

  • Page 95: Send A Fax

    FAX Resolution—Fine (200 x 200) To change the fax options, click the FAX Options… button. The Brother PC FAX Properties screen appears: Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To return to the factory default settings, click the Restore Defaults button.
  • Page 96 ® ScanSoft Paper Port for Brother is a document management application. You will use PaperPort to view scanned documents. PaperPort help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing. PaperPort ™...

  • Page 97: Organizing Your Items In Folders

    Page View displays each item ® MAX files and other files) appear Explorer to manage the folders and items shown in Desktop View. ™ ® PaperPort for Brother and ScanSoft as a full page ® item or a ® ® Help for more ™...

  • Page 98: Importing Items From Other Applications

    ™ Using ScanSoft TextBridge (Converting Image Text to Text You Can Edit) Software by: ™ ® ScanSoft TextBridge OCR is automatically installed when you install PaperPort computer. ® PaperPort can quickly convert the text on a PaperPort text) into text that you can edit with a word processing application. PaperPort character recognition application ScanSoft ®...

  • Page 99: Chapter 14 Using Scansoft ™ Paperport ® For Brother And Scansoft ™ Textbridge

    Accessing the Scanner To choose TWAIN_32 Brother MFL Pro Colour as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. ® From the PaperPort window, select Acquire from the File drop-down menu or select the TWAIN or Scan button.
  • Page 100 256 Colour. Brightness Adjusting the brightness settings to obtain the best image. The Brother MFC Software Suite offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.

  • Page 101: Prescanning An Image

    Markups pull-down menu and the Crop option in the Options pull-down menu to refine the image. Using ScanSoft You can crop the prescanned image ™ ® PaperPort for Brother and ScanSoft ® window. ™ ® TextBridge...

  • Page 102: Setting Up And Using Pc Fax (For Windows ® Only)

    Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the MFC Software Suite. Detailed installation and setup instructions are in the Manuals section of the Brother CD-ROM that is included with the machine.

  • Page 103: Pc Fax Sending (For Windows ® Only)

    PC FAX Sending (For Windows The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page. All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book.

  • Page 104: Setting Up Sending

    Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.

  • Page 105: Setting Up Speed Dial

    Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons.

  • Page 106: The Address Book

    The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. In the Address Book dialog box, click the The Brother Address Book Member Setup dialog box will appear: In the Brother Address Book Member Setup dialog box, type the member’s information.

  • Page 107: Setting Up A Group For Broadcasting

    If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. In the Brother Address Book dialog box, click the The Brother Address Book Group Setup dialog box appears: Type the name of the new group in the Group Name field.

  • Page 108: Exporting The Address Book

    Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: If you are creating a Vcard, you must first select the member. From the Address Book select File, point to Export, and then click Text—OR—Click Vcard and go to Step 5.

  • Page 109: Importing To The Address Book

    Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: From the Address Book select File, point to Import, and then click Text—OR—Click Vcard and go to Step 5. Select the data fields you wish to Import from the Available Items column and click Add>>.

  • Page 110: Setting Up Cover Page

    Setting Up Cover Page Access the Brother PC Fax Cover Page Setting from the FAX Sending dialog box by clicking (See User interface, page 96.) The Brother PC-FAX Cover Page Setup dialog box will appear: You can enter information in each box.
  • Page 111 From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers by clicking To: button.
  • Page 112 From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: Enter a telephone number by using any of the following methods: A.

  • Page 113: Chapter 16 Using The Brother Mfc With A New Power

    To select the Printer: From the Apple menu, open the Chooser. Click the HL-1200/MFL Pro icon. On the right side of the Chooser, click the printer to which you want to print. Close the Chooser. Using the Brother MFC with a New Power Macintosh ™...
  • Page 114 To print the document: From your Macintosh scanning application software such as Simple Text, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation and Scaling, then click OK. From your Macintosh scanning application software such as Simple Text, click File menu and select Print.

  • Page 115: Sending A Fax From Your Macintosh Application

    To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is greyed. From the Output pull-down menu, select Facsimile. When Facsimile is selected, the top button shows Send Fax and the Address button is available.
  • Page 116 To address the fax, type a fax number in the Input Fax Number box. —OR— Select a name/number from the Stored Fax Numbers box, and then click >>. Your recipient will appear in the Destination Fax Numbers box. You can select several stored numbers at once by using the Shift and Ctrl keys. If you want to, you can add your new recipients to the Stored Fax Numbers at this time by clicking New.

  • Page 117: Setting Up Your Address Book

    Type the name and fax number. If you want to, you can store a comment in the Memo field (up to 15 characters). Click OK to return to the Address Book dialog box. Using the Brother MFC with a New Power Macintosh ® ™...
  • Page 118 Adding a New Group You can set up a group of multiple recipients. Click Group. The Group Setting dialog box appears: In the Group Name field, type a name for your Group. From the Stored Fax Numbers box select the recipients for your Group, and then click >>. Your selection will appear in the box under the Group Name field.

  • Page 119: Using Brother Twain Scanner Driver With Your Apple ® Macintosh

    Accessing the Scanner Run your Macintosh TWAIN-compliant application software. The first time you use the Brother Twain driver, set it as default by choosing the Select Source. Afterwards, for each document you scan choose Acquire Image or select Scan. The scanner setup dialog box will appear.
  • Page 120 Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Color Type Black & White—Set the image Type to Black & White for text or line art. For photographic images, set the image type to Grey (Error diffusion) or True Grey.
  • Page 121 Adjust Image Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.
  • Page 122 Contrast The contrast setting is adjustable only when you have selected one of the Colour Type settings, but it is not available when Black & White is selected as the Colour Type. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more detail in grey areas.

  • Page 123: For Dos User

    Start your computer and go to the DOS prompt. If you are in Windows DOS prompt. Insert the Brother CD-ROM into your CD-ROM drive (substitute your appropriate drive letter for “X”). At the DOS prompt (C:\>) type X: (X is the letter of your CD-ROM drive) and press Enter.

  • Page 124: Running The Remote Printer Console Main Program

    Follow the instructions from the installer. Running the Remote Printer Console Main Program Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen. Do not use this program from a DOS window running under Windows.

  • Page 125: Chapter 18 Troubleshooting And Maintenance

    Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the machine often identifies the problem and displays an error message. The list below explains the most common error messages, in alphabetical order. ERROR MESSAGE CHANGE DRUM SOON The drum unit is near the end of its CHANGE TONER...
  • Page 126 Toner is used up and printing is not possible, or toner cartridge is not installed into the drum unit. Chapter 18 CAUSE Then contact your Brother dealer for service. Check the number and try again. Set up the Speed Dial number. (See Storing Speed Dial Numbers, page 21.)

  • Page 127: Document Jams And Paper Jams

    Before you can clear a paper jam error, you must find out where the paper is stuck. Review the following two types of printer jams and follow the instructions. • Do not force the jammed paper from the paper tray because you may damage the machine and cause toner to scatter on the next printed pages.
  • Page 128 Paper is Jammed in the Multi-purpose Sheet Feeder Push down the paper lever to pull the jammed paper upward and out of the feeder. Open the top cover and check that a torn piece of paper does not remain inside the machine.

  • Page 129: Difficulty With Operation

    You can make a copy using the Copy function and see if the same bottom of sentences are cut problem occurs. If the copy is also bad, call your Brother dealer for off. service. Vertical streaks/black lines...
  • Page 130 Your computer is not recognizing the printer’s “input buffer full” signal. Please make sure you connect the printer cable correctly. Reduce the printer resolution. Reduce the complexity of your document and try again.
  • Page 131 Brother software, the PC will show “MFC Connect Failure” each time you restart Windows turn it off by deselect the AutoLoad PopUp check box in the Brother Control Center chapter. (See How to Turn Off AutoLoad, page 76.) Paper Handling Difficulties...
  • Page 132 DIFFICULTY Printed pages are stained with toner or have vertical stripes. Dark Stripes or Toner Stains Printed pages have white spots in black text and graphic areas. White Spots Toner scatters and stains the printed page. Scattering Toner The whole page is printed black.
  • Page 133 DIFFICULTY Printed pages are blurred at Certain environmental conditions such as humidity, high the centre or at either edge. temperatures, etc. may cause this condition to occur. Make sure the machine is placed on a flat, horizontal surface. Remove the drum unit with the toner cartridge installed.

  • Page 134: Packing And Shipping The Machine

    Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. If you do not pack the machine correctly, you could void your warranty. Unplug the machine from the telephone wall jack. Unplug the machine from the AC outlet.
  • Page 135 Place documents (manual, printed material and CD-ROM) and a paper support into the carton. Place the drum unit and toner cartridge assembly, filter cores, cable ties, telephone line cord, power cord and printer cable into the carton as shown below. Close the carton and tape it shut. Troubleshooting and Maintenance...

  • Page 136: Regular Maintenance

    Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water.

  • Page 137: Cleaning The Printer

    Cleaning the Printer • Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. • Do not use isopropyl alcohol to clean the scanner window or the toner sensor. • Do not touch the scanner window with your finger.

  • Page 138: Cleaning The Drum Unit

    Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. Turn the drum unit upside down carefully. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.

  • Page 139: Replacing The Toner Cartridge

    Discard the used toner cartridge according to local regulations. If you are not sure of them, consult with Brother dealer for service. Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge. When discarding used toner cartridges, keep them separate from domestic waste.
  • Page 140 Open the top cover by pulling the lever toward you and lifting the cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by its handles and gently lift the drum forward toward you. Top Cover Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
  • Page 141 If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. • You can use only a genuine Brother toner cartridge (TN-8000 series), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void the machine’s warranty.

  • Page 142: Replacing The Drum Unit

    DRUM SOON, the drum unit is nearly at the end of its life. Prepare a new drum unit to replace the current one. You may need to order one from your Brother dealer. Even if the display shows CHANGE DRUM SOON, you may be able to continue to print without replacing the drum unit for a while.
  • Page 143 For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. After you have just used the machine, some internal parts of the machine will be extremely HOT! So please be careful.
  • Page 144 Discard the used drum unit according to local regulations. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. When discarding used drum units, keep them separate from domestic rubbish. Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminium bag and discard it according to local regulations.
  • Page 145 Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner Cartridge, page 131.) Drum Unit Toner Cartridge Holding the new drum unit by the handles, install it. Close the top cover. The machine will automatically eject the starter sheet. Do not pull or force the starter sheet from the machine.

  • Page 146: Chapter 19 Important Safety Information

    Important Safety Information Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the telephone and AC sockets (in this order) before cleaning. Do not use liquid or aerosol cleaners.

  • Page 147: Iec 60825 Specification

    IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit.
  • Page 148 Always replace the fuse cover. Never use a plug with the cover omitted. WARNING - THIS PRINTER MUST BE PROPERLY EARTHED. The wires in the mains cord are coloured in accordance with the following code: Green and yellow:...

  • Page 149: Chapter 20 Specifications

    Coding system Modem speed Document input width Document input length Scanning/Printing width Automatic Document Feeder (ADF) Multi-purpose Sheet Feeder 200 sheets (75 g/m Printer type Grey scale Display Polling types Contrast control Resolution Out of paper Reception Speed Dial Automatic redial...

  • Page 150: Printer Specifications

    Brother Printing System for Windows LaserJet 6P (PCL level 5e) ® Windows 95, 98, 98SE, Me, 2000 professional and Windows NT Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability ® ® Apple Macintosh QuickDraw OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1...

  • Page 151: Computer Requirement

    ® Macintosh ® QuickDraw G3, G4, iMac or iBook with OS8.5, 8.5.1 (Only Printer) OS8.6/9.0/9.0.4/9.1 (Printer & Scanner) Electrical and Environment Temperature (Allowable) 10 - 32.5°C (Storage) 0 - 40°C Warm-up Approx. 12 seconds at 25°C Power source 220 ~ 240V AC 50/60Hz Power consumption Operating (Copying);...

  • Page 152: Compilation And Publication Notice

    Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories. These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0161 931 2258 or fax number 0161 931 2218. (For UK only)

  • Page 153: Entering Text

    Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, don’t have printed letters because they are used for special characters.

  • Page 154: About Fax Machines

    About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals.

  • Page 155: Glossary

    Glossary ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone.
  • Page 156 F/T Ring Time The length of time the machine rings (when the receive mode setting is Fax/Tel) to notify you to pick up a voice call that has been automatically answered. Fax/Tel mode You can receive faxes and telephone calls. Do not use Fax/Tel if you are using an external answering machine.
  • Page 157 Tone A form of dialling on the telephone line used for Touch Tone telephones. Toner cartridge An accessory that holds toner for the drum unit on Brother laser models. Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner assembly.

  • Page 158: Index

    Administrator ...72 Answering Machine ...8 Auto Reduction ...29 Automatic Transmission ...25 Beeper Volume ...18 Broadcasting ...38 Brother Control Centre ... 75-76 BT Call Sign ...44 Chain Dialling ...24 CHANGE DRUM SOON ...117, 134 CHANGE TONER ...117, 131 CHECK DRUM UNIT ...117 CHECK PAPER ...117...
  • Page 159 Fax Forwarding ... 48 Fax Storage ... 48 Fax Tones and Handshake ... 146 Fine (Resolution) ... 23 Function Selection Table ... 12 Glossary ... 147 Grey Scale ... 141 HELP ... 34 Help ... iii iMac ... 105 Important Safety Instructions ... 138 Importing ...
  • Page 160 Print Date & Time ...73 Print Density ...30 Printer Driver Settings ...65 Product Description ...141 Quick Print Setup ...71 QUICK-DIAL ...34 QUICK-DIAL (list) ...34 Real Time Transmission ...26 Receive Mode ...27 Reception into Memory ...30 Remote Access Code ...49 Remote Code (Changing) ...44 Remote Commands ...50...
  • Page 161 Change Receive Mode Press 9 8 then for TAD, press 1. Fax/Tel (F/T), press 2. Fax, press 3. Exit Remote Operation Press 9 0. Change Remote Access Code Press Menu/Set, 2, 5, 3. Enter the 3-digit number. The cannot be changed.
  • Page 162 Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn feature off press 1. Enter Fax Forwarding press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax message forwarded and then press # #.
  • Page 163 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. LE7374004 Printed in China...

Table of Contents