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Brother DCP-7030 Software User's Manual

Brother dcp-7030: user guide.
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SOFTWARE
USER'S GUIDE
MFC-7840W
MFC-7440N
MFC-7340
MFC-7345N
DCP-7040
DCP-7030
Not all models are available in all
countries.
Version B
USA

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   Summary of Contents for Brother DCP-7030

  • Page 1

    SOFTWARE USER’S GUIDE MFC-7840W MFC-7440N MFC-7340 MFC-7345N DCP-7040 DCP-7030 Not all models are available in all countries. Version B...

  • Page 2

    Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries.

  • Page 3: Table Of Contents

    Settings in the Scanner Setup dialog box..................33 ® ® Scanning a document using the WIA driver (For Windows XP/ Windows Vista ).........37 WIA compliant ...........................37 Scanning a document into the PC .....................37 Pre-Scanning to crop a portion you want to scan using the scanner glass ........39...

  • Page 4

    Viewing items ............................50 Organizing your items in folders ......................51 Quick links to other applications ......................52 ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit ......52 Importing items from other applications.....................52 Exporting items into other formats.....................53 Uninstalling ScanSoft™...

  • Page 5

    Setting up a cover page........................94 Entering cover page information......................95 Sending a file as a PC-FAX using the Facsimile style user interface..........95 Sending a file as a PC-FAX using the Simple style user interface ............96 Address Book ............................98 Brother Address Book ........................99 Setting up a member in the Address Book ..................99...

  • Page 6

    Scanning an image into your Macintosh ..................150 Pre-Scanning an image ........................150 Settings in the Scanner window ......................151 Using the Scan key (For USB cable users) ...................154 Scan to E-mail ..........................154 Scan to Image ..........................155 Scan to OCR ...........................155 Scan to File............................156 ®...

  • Page 7

    Scan to Image ..........................170 Scan to OCR ...........................171 Scan to E-mail ..........................172 Scan to File............................173 COPY / PC-FAX (PC-FAX is MFC models only) ...................175 DEVICE SETTINGS ..........................177 Remote Setup (MFC models only) ....................177 Quick-Dial (MFC models only)......................178 Status Monitor ..........................178 Network Scanning Before using Network Scanning ......................179...

  • Page 8

    Section I ® Windows Printing Scanning ControlCenter3 Network Scanning (For models with built-in network) Remote Setup (MFC models only) Brother PC-FAX Software (MFC models only) Firewall settings (For Network users)

  • Page 9: Printing

    • If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137. See Firewall settings (For Network users) on page 110.

  • Page 10: Printing A Document

    Printer* as your printer driver from the Print or Print Settings menu in your software application, and then click OK to begin printing. *(Where XXXX is your model name. If you are using a LAN cable to connect your machine then LAN will be in the printer driver name.) Note ®...

  • Page 11: Duplex Printing

    Guidelines for printing on both sides of the paper If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed Slot.

  • Page 12: Printer Operation Keys

    Job Cancel To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (ALL).

  • Page 13: Printer Emulation Support (mfc-7840w Only)

    When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto. Your machine has the following emulation modes. You can change the setting by using the control panel or a web browser.

  • Page 14: Printing The Internal Font List (mfc-7840w Only)

    Printing Printing the Internal Font List (MFC-7840W only) You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose Press Menu, 4, 2, 1. Press Start. The machine prints the list.

  • Page 15: Restoring Default Printer Settings (mfc-7840w Only)

    Printing Restoring default printer settings (MFC-7840W only) You can return the machine’s printer settings to the factory settings. Fonts and macros loaded to the machine’s memory will be cleared. Press Menu, 4, 3. To restore the default settings, press 1.

  • Page 16: Status Monitor

    A green icon indicates the normal stand-by condition. A yellow icon indicates a warning. A red icon indicates a printing error has occurred. There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the desktop. Note •...

  • Page 17: Printer Driver Settings

    Printing Printer driver settings Note ® For Macintosh users, see Printing and Faxing on page 116. You can change the following printer settings when you print from your computer. Paper Size Multiple Page Orientation Copies Media Type Paper Source Resolution...

  • Page 18: Features In The Windows Printer Driver

    Printer Properties dialog box. Basic tab You can also change settings by clicking the illustration on the left side of the Basic tab. Choose the Paper Size, Multiple Page, Orientation, Copies and Media Type (1). Choose the Paper Source (2).

  • Page 19: Multiple Page

    With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.

  • Page 20

    Printing Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env.

  • Page 21: Advanced Tab

    Printing Advanced tab Change the tab settings by clicking one of the appropriate icons: Print Quality (1) Duplex (2) Watermark (3) Page Setting (4) Device Options (5)

  • Page 22: Print Quality

    • 600 dpi • 300 dpi Toner Save Mode You can save running costs by turning on the Toner Save Mode, which reduces the print density (print appears lighter). Note • We do not recommend Toner Save Mode for printing Photo or Gray Scale images.

  • Page 23: Duplex Printing

    There are six types of manual duplex binding directions available for each orientation. Booklet Printing When you want to print a booklet, use this function. To make the booklet, fold the printed pages down the middle. Binding Offset...

  • Page 24: Watermark

    Watermark You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use.

  • Page 25: Watermark Setting

    You can change the watermark’s size and position on the page by selecting the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, and then choose Text or Bitmap in the Watermark Style.

  • Page 26: Page Setting

    Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size. Check Free if you want to change the size.

  • Page 27: Device Options

    Printing Device Options You can change the following printer functions: Secure Print Quick Print Setup Macro (MFC-7840W only) Header-Footer Print Density adjustment Improve Print Output...

  • Page 28

    The feature allows you to quickly choose driver settings by clicking a tasktray icon. You can turn the quick print setting on or off. By placing a check in the selection boxes for the following functions you can choose which will be available in the quick print setting.

  • Page 29: Support Tab

    • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting.

  • Page 30: Tray Settings

    • Paper Size This setting allows you to define which paper size is used for the tray and manual feed slot. Highlight the paper source you want to define and then choose the paper size from the pull-down menu. Click Update to apply the setting to the paper source.

  • Page 31

    Printing Serial No. (2) By clicking Auto Detect, the printer driver will probe the printer and display its serial number. If it fails to receive the information, the screen will display "---------". Note The Auto Detect function is not available under the following printer conditions: •...

  • Page 32: Features In The Br-script

    Specifies the order in which the pages of your document will be printed. Front to Back prints the document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on...

  • Page 33

    Printing Paper/Quality tab Choose the Paper Source. • Paper Source You can choose Automatically Select, Tray1 or Manual Feed.

  • Page 34: Advanced Options

    Printing Advanced options You can access the Advanced options by clicking the Advanced... button on the Layout tab or Paper/Quality tab. Choose the Paper Size and Copy Count (1). Paper Size From the drop-down box choose the Paper Size you are using.

  • Page 35

    You can change settings by choosing the setting in the Printer Features list (3): Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.

  • Page 36: Ports Tab

    You can change the BR-script emulation language level. Choose the level from the drop-down list. Ports tab If you want to change the port where your printer is connected or the path to the network printer you are using, choose or add the port you want to use.

  • Page 37: Scanning

    50. • If your PC is protected by a firewall, and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137. See Firewall settings (For Network users) on page 110.

  • Page 38

    • For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX LAN). (Where XXXX is your model name) Check the Display scanner dialog box on the Scan or Get Photo panel. Click Scan. The Scanner Setup dialog box appears:.

  • Page 39: Pre-scanning To Crop A Portion You Want To Scan

    Pre-Scanning to crop a portion you want to scan You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image.

  • Page 40: Settings In The Scanner Setup Dialog Box

    In the PaperPort™ 11SE window, use the options available to refine the image. Settings in the Scanner Setup dialog box Image Type Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are listed in the table below:...

  • Page 41

    Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the appearance of gray.) True Gray Use for photographic images or graphics.

  • Page 42: Document Size

    Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.

  • Page 43

    • Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG. • User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm...

  • Page 44: Scanning A Document Using The Wia Driver (for Windows ® Xp/ Windows Vista ® )

    If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 39.) Load your document.

  • Page 45

    Choose the picture type (2). Choose the Paper size from the drop-down list (4). If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you...

  • Page 46: Pre-scanning To Crop A Portion You Want To Scan Using The Scanner Glass

    The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Follow the steps from a to g of Scanning a document into the PC on page 37.

  • Page 47

    Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting.

  • Page 48

    The Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect.

  • Page 49

    Scanning • For users who do not have administrator rights: Enter the administrator password and click OK.

  • Page 50: Scanning A Document Using The Wia Driver (for Windows Photo Gallery And Windows Fax And Scan Users)

    If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 45.) Load your document.

  • Page 51

    Scanning Adjust the following settings, if needed, in the Scanner dialog box. 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note The scanner resolution can be set as high as 1200 dpi.

  • Page 52: Pre-scanning To Crop A Portion You Want To Scan Using The Scanner Glass

    The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Follow the step from a to e of Scanning a document into the PC on page 43.

  • Page 53

    Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window.

  • Page 54: Using The Scan Key (for Usb Users)

    Note If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration.

  • Page 55: Scan To Ocr

    Scan to File You can scan a black and white or a color document into your PC and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter3.

  • Page 56

    The machine starts the scanning process. Note • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration.

  • Page 57: Using Scansoft™ Paperport™ 11se With Ocr By Nuance

    PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing. This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™...

  • Page 58: Organizing Your Items In Folders

    PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View. An item can be a PaperPort™ 11SE item or a non-PaperPort™ 11SE item: Folders are arranged in a ‘tree’...

  • Page 59: Quick Links To Other Applications

    11SE. PaperPort™ 11SE can use your preferred OCR application if it is already on your PC. You can convert the entire item, or by using the Copy Text command, you can choose only a portion of the text to convert.

  • Page 60: Exporting Items Into Other Formats

    Scanning Exporting items into other formats You can export or save PaperPort™ 11SE items in several popular file formats, such as BMP, JPEG, TIFF or PDF. Exporting an image file Click File, then Save As in the PaperPort™ 11SE window.

  • Page 61: Controlcenter3

    Scan directly to a file, E-mail, word processor or graphics application of your choice. (1) Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own application needs. (2) Access the Copy features available via your PC. (3) Access the ‘PC-FAX’...

  • Page 62

    ControlCenter3 Modern Classic Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. ® ® • For the Modern user interface, you need to install Adobe Flash Player 8 or greater.

  • Page 63: Switching The User Interface

    From the SKIN SELECT dialog, you can choose your preferred user interface. Turning the Auto Load feature off Once you start ControlCenter3 from the Start menu, the icon will appear on the task tray. You can open the ControlCenter3 window by double-clicking the icon.

  • Page 64: Scan

    File Lets you scan directly to a disk file. You can change the file type and destination folder, as needed. ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter3 Software button for each scan feature.

  • Page 65: File Type

    To change the default settings, right-click the Image button, click ControlCenter Configuration and click the Software Button tab. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.

  • Page 66

    Choose File Type from the drop-down list. You can delete an application that you have added by clicking the Delete button in the Software Button tab. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on...

  • Page 67: Ocr (word Processing Program)

    ControlCenter3 OCR (Word Processing program) Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab.

  • Page 68: E-mail

    Delete button. When you first start ControlCenter3 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list.

  • Page 69: File

    File The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab.

  • Page 70: Custom Scan

    E-mail addresses chosen from your E-mail address book. Scan to File Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.

  • Page 71: File Type

    Scan to Image General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.

  • Page 72

    Interface, Brightness and Contrast settings. Scan to OCR General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.

  • Page 73

    Document Size, Show Scanner Interface, Brightness and Contrast settings. Scan to E-mail General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.

  • Page 74

    Interface, Brightness and Contrast settings. Scan to File General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.

  • Page 75

    ControlCenter3 Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the destination of the scanned image after every scan.

  • Page 76: Copy

    COPY Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.

  • Page 77

    ControlCenter3 Note You must configure each of the copy buttons before they can be used.

  • Page 78: Pc-fax (mfc Models Only)

    These buttons are for sending or receiving faxes using the Brother PC-FAX application. Send Lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 92.)

  • Page 79: Send

    ControlCenter3 Send The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 92.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.

  • Page 80: Address Book

    Receiving software on your PC on page 106.) Address Book The Address Book button lets you add, amend or delete contacts from your address book. To edit this address book, click the Address Book button to open the dialog box. (See Brother Address Book on page 99.)

  • Page 81: Device Setting

    Lets you open the Remote Setup Program. (See Remote Setup on page 90.) Quick-Dial (MFC models only) Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 90.) Status Monitor Allows you to open the Status Monitor Utility. (See Status Monitor on page 9) User’s Guide...

  • Page 82: Remote Setup (mfc Models Only)

    ControlCenter3 Remote Setup (MFC models only) The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 90.

  • Page 83: Quick-dial (mfc Models Only)

    Quick-Dial numbers from your PC. Status Monitor The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 9)

  • Page 84: User's Guide

    ControlCenter3 User’s Guide The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML format.

  • Page 85: Network Scanning (for Models With Built-in Network)

    30 clients try to connect at a time, 5 of those clients will not be shown on the LCD. • If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137.

  • Page 86: Network Scanning (for Models With Built-in Network)

    Note ® For Windows Vista when the User Account Control screen appears, do the following. • For users who have administrator rights: Click Continue. • For users who do not have administrator rights: Enter the administrator password and click OK.

  • Page 87

    Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like (Max. 15 characters).

  • Page 88

    If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to enter the PIN number before the document can be scanned and sent to the PC. (See Using the Scan...

  • Page 89: Using The Scan Key

    Press a or b to choose the destination PC you want to use for E-mailing your document. Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on the control panel.

  • Page 90: Scan To Ocr

    The machine starts the scanning process. Note If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration.

  • Page 91: Scan To File

    Scan to File When you choose Scan to File, you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter3.

  • Page 92: Scan To Ftp (mfc-7440n And Mfc-7840w Only)

    Administrator Settings. You can configure up to ten FTP server profiles. Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD of the machine and can be up to 15 characters.

  • Page 93

    Choose the file name you want to use for the scanned document. You can choose from seven present and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf).

  • Page 94

    Network Scanning (For models with built-in network) Enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be entered in each of the user defined name fields. Scan to FTP using FTP Server Profiles Put the document face up in the ADF, or face down on the scanner glass.

  • Page 95: Scan To Ftp Manual Method

    If you want to start scanning, press Start and go to Step m. If you want to change the file name, go to Step k. Press a or b to choose a file name you want to use and press OK. Press Start and go to Step m. Note If you want to change the file name manually, go to step l Press a or b to choose <Manual>.

  • Page 96

    Note If a timeout or any other error occurs, start the Scan to FTP process again from the beginning a. If the username is entered incorrectly then the LCD will show Authenticate Err, please start the process...

  • Page 97: Remote Setup (mfc Models Only)

    Lets you upload data to the machine without exiting the Remote Setup application. Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.

  • Page 98

    • You can use the Export and Import buttons to save Quick Dial or all your settings for your machine. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137.

  • Page 99: Brother Pc-fax Software (mfc Models Only)

    The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.

  • Page 100: Brother Pc-fax Software (mfc Models Only)

    Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). For PC-Fax send, this number will be applied and Dial Prefix set in the function menu will be ignored.

  • Page 101: Setting Up A Cover Page

    Brother PC-FAX Software (MFC models only) User interface Choose the user interface from two choices: Simple style or Facsimile style. Simple style Facsimile style Setting up a cover page From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page setup screen.

  • Page 102: Entering Cover Page Information

    Brother PC-FAX Software (MFC models only) Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. Choose the recipient information you want to add to the cover page.

  • Page 103: Sending A File As A Pc-fax Using The Simple Style User Interface

    Note • If you want to cancel the fax, click Stop. • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start. Sending a file as a PC-FAX using the Simple style user interface Create a file in any application on your PC.

  • Page 104

    Choose Brother PC-FAX v.2 as your printer, and then click Print. The Simple style user interface appears: Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 93.) Enter the fax number using any of the following methods: Enter the fax number in the To: field.

  • Page 105: Address Book

    PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address. For the address book file, you must enter the path and file name of the database file which contains the address book information.

  • Page 106: Brother Address Book

    In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box appears: In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to save the information.

  • Page 107: Speed Dial Setup

    Brother PC-FAX Software (MFC models only) Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons.

  • Page 108: Setting Up A Group For Broadcasting

    Enter the name of the new group in the Group Name field. In the Available Names box, choose each member to be included in the group, and then click Add >>. Members added to the group appear in the Group Members box.

  • Page 109: Editing Member Information

    Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail. (A vCard is an electronic business card that contains the sender’s contact information.) If you are creating a vCard, you must first click on the address...

  • Page 110

    Brother PC-FAX Software (MFC models only) Click OK to save the data. Enter the name of the file, and then click Save.

  • Page 111: Importing To The Address Book

    From the Available Items column, choose the data fields you want to import, and click Add >>. Note From the Available Items list choose the fields in the same order they are listed in the import text file. Choose Tab or Comma based on the file format you are importing from Divide Character.

  • Page 112: Pc-fax Receiving

    • The PC-FAX software can only receive Black & White fax documents. • If your PC is protected by a firewall and is unable to use PC-FAX receive, you may need to configure the firewall settings to allow communication through port number 54926 and 137. See Before using the Brother software on page 110.

  • Page 113: Enabling Pc-fax Receiving Software On Your Machine

    Note If you choose Backup Print:On, the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory when they have been successfully printed and sent to your PC.

  • Page 114: Setting Up Your Pc

    The PC-Fax RX Setup dialog box appears: In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. In File Format, choose .tif or .max as the received document format. The default format is .tif.

  • Page 115: Configuring The Network Pc-fax Receiving Settings

    The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (See the Quick Setup Guide). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below.

  • Page 116: Viewing New Pc-fax Messages

    Double-click any new faxes to open and view them. Note The name title of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example ‘Fax 2-20-2006 16;40;21.tif’.

  • Page 117: Firewall Settings (for Network Users)

    Internal Port number 54925 54926 Add Port number 137 if you still have trouble with your network connection after you added port 54925 and 54926. Port number 137 also supports printing and Remote Setup over the network. ® For Windows XP SP2 users Click the Start button, Control Panel, Network and Internet Connection and then Windows Firewall.

  • Page 118

    Add port 54926 for Network PC-Fax by entering the information below: 1 In Description of service: Enter any description, for example "Brother PC-Fax". 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: - Enter "Localhost".

  • Page 119: For Windows Vista Users

    When the User Account Control screen appears, do the following. For users who have administrator rights: Click Continue. For users who do not have administrator rights: Enter the administrator password and click OK. Make sure that Windows Firewall on the General tab is set to On.

  • Page 120

    Firewall settings (For Network users) Click the Exceptions tab. Click the Add port... button. To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925” .

  • Page 121

    Firewall settings (For Network users) Make sure that the new setting is added and is checked, and then click OK. If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK.

  • Page 122

    Section II ® ® Apple Macintosh Printing and Faxing Scanning ControlCenter2 Network Scanning Remote Setup...

  • Page 123: Printing And Faxing

    Printer operation key Job Cancel To cancel the current print job, press Job Cancel. You can clear the data that is left in the memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (ALL).

  • Page 124: Printer Emulation Support (mfc-7840w Only)

    When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto. Your machine has the following emulation modes. You can change the setting by using the control panel or a web browser.

  • Page 125: Printing The Internal Font List (mfc-7840w Only)

    Printing and Faxing Printing the Internal Font List (MFC-7840W only) You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose Press Menu, 4, 2, 1. Press Start. The machine prints the list.

  • Page 126: Restoring Default Printer Settings (mfc-7840w Only)

    Printing and Faxing Restoring default printer settings (MFC-7840W only) You can return the machine’s printer settings to the default settings. Fonts and macros loaded to the machine’s memory will be cleared. Press Menu, 4, 3. To restore the default settings, press 1.

  • Page 127: Status Monitor

    Hiding or showing the window After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Brother Status Monitor. To show the window, click the Status Monitor icon in the dock or click the Status Monitor in the DeviceSettings tab of ControlCenter2.

  • Page 128: Features In The Printer Driver (for Macintosh ® )

    This printer supports Mac OS X 10.2.4 or greater. Note ® ® The screens in this section are from Mac OS X 10.4. The screens on your Macintosh will vary depending on your operating system version. Page Setup You can set the Paper Size, Orientation and Scale.

  • Page 129

    Printing and Faxing ® For Mac OS X 10.5 For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Note To control special printing features, choose Print Settings from the Print dialog box.

  • Page 130: Cover Page (for Mac Os ® X 10.4 Or Greater)

    Cover Page Type Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box. Layout Pages per Sheet Choose how many pages will appear on each side of the paper.

  • Page 131: Secure Print

    Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.

  • Page 132: Print Settings

    Printing and Faxing Print Settings Basic tab Resolution You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200...

  • Page 133

    Printing and Faxing Toner Save Mode You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off. Note • We do not recommend Toner Save Mode for printing Photo or Gray Scale images.

  • Page 134

    You can represent soft contrasts between various shades of gray. • Graphics This is a graphics mode (contrast priority). Choose this setting for printing text and figures, such as business and presentation documents. You can represent sharp contrasts between shaded areas.

  • Page 135

    • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting.

  • Page 136: Removing The Printer Driver For Macintosh

    Restart the Macintosh Log on as an ‘Administrator’. Run the Print Center (from the Go menu, choose Applications, Utilities), then choose the printer you want to remove and remove it by clicking the Delete button. Drag the HL_MFLPro folder (from the Macintosh HD (Startup Disk), choose Library, Printers, Brother) into the Trash and then empty the Trash.

  • Page 137: Using The Br-script3 Driver (mfc-7840w Only) (post Script ® 3 ™ Language Emulation Printer Driver)

    3 ™ language emulation printer driver) Note • To use the BR-Script3 printer driver, you need to set the Emulation to BR-Script 3 by using the control panel before connecting the interface cable. (See Printer Emulation Support (MFC-7840W only) on page 117.) •...

  • Page 138

    10.4 or greater users, go to f. Choose USB. Choose the model name and make sure that Brother in Printer Model (Print Using) and the model name which shows BR-Script in Model Name (Model) are selected, and then click Add.

  • Page 139

    Printing and Faxing ® For Mac OS 10.4.x users: Choose Quit Printer Setup Utility from the Printer Setup Utility menu.

  • Page 140

    Printing and Faxing ® For Mac OS X 10.5 Choose System Preference from the Apple menu. Click the Printer & Fax icon. Click + button which is located below the Printers section.

  • Page 141

    Click the Default icon which is located at the top of the dialog box. Choose your machine from the Printer Name list and Select a driver to use... in Print Using. Choose the model name which shows BR-Script in Print Using, and then click Add.

  • Page 142

    Printing and Faxing Choose Quit System Preferences from the System Preferences menu.

  • Page 143: Features In The Br-script

    Features in the BR-Script (PostScript 3 ™ language emulation) printer driver (MFC-7840W only) Page Setup You can set the Paper Size, Orientation and Scale. Choosing page setup options ® From an application such as Apple TextEdit, click File, then Print to start printing.

  • Page 144

    Printing and Faxing ® For Mac OS X 10.5 For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Note To control special printing features, choose Printer Features from the Print dialog box.

  • Page 145: Cover Page (for Mac Os ® X 10.4)

    Cover Page Type Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box. Layout Pages per Sheet Choose how many pages will appear on each side of the paper.

  • Page 146: Printer Features

    Choose Odd numbered pages and print, and then choose Even numbered pages and print. Printer Features Feature Sets: Set 1 Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper...

  • Page 147

    Secure Print allows you to secure documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine. The secured document must have a Password and Job Name.

  • Page 148

    Reduce Paper Curl If you check this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting.

  • Page 149: Sending A Fax (mfc Models Only)

    ® For Macintosh ® You can send a fax directly from a Macintosh application. Note Fax documents will be sent in Black and White only. ® Create a document in a Macintosh application. ® From an application such as Apple TextEdit, click File, then Print.

  • Page 150

    Printing and Faxing ® For Mac OS X 10.5 For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choose Send Fax from the pop-up menu.

  • Page 151

    Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.

  • Page 152: Drag A Vcard From The Mac Os ® X Address Book Application

    ® (For Mac OS X 10.2.x to 10.4.x) ® You can address a fax number using a vCard (an electronic business card) from the Mac OS Address Book application. Click Address Book. ® Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field.

  • Page 153

    Printing and Faxing When you are finished addressing your fax, click Print. Note The vCard used must contain a work fax or home fax number.

  • Page 154: Using Mac Os ® X 10.5 Addresses Panel

    Printing and Faxing ® Using Mac OS X 10.5 Addresses panel You can address a fax number using Addresses button. Click Addresses. Choose the fax number from Addresses panel and then click To.

  • Page 155

    Printing and Faxing When you are finished addressing your fax, click Print.

  • Page 156: Scanning

    TWAIN Scanner driver with any applications that support TWAIN specifications. Note If you want to scan from a machine on a network, choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2.

  • Page 157: Scanning An Image Into Your Macintosh

    The PreScan button is used to preview and also lets you crop any unwanted areas from the image. When you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to scan the image.

  • Page 158: Settings In The Scanner Window

    Black dots are put in a specific pattern to give the gray appearance.) True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.

  • Page 159

    Postcard 2 Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm.) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image.

  • Page 160: Adjusting The Image

    Scanning Note User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm Adjusting the Image Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images.

  • Page 161: Using The Scan Key (for Usb Cable Users)

    Note If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in...

  • Page 162: Scan To Image

    The machine starts the scanning process. Note If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration.

  • Page 163: Scan To File

    Note • If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration.

  • Page 164: Using Presto

    NewSoft Presto! PageManager Features OCR: In one step you can scan an image, recognize the text, and edit it with a word processor. Image Editing: Enhance, crop and rotate images, or open them with an image-editing program of your choice.

  • Page 165

    1.35 + m 0.34 per minute) E-mail Address: fr.nsc@newsoft.eu.com URL: http://fr.newsoft.eu.com Italy Company name: Postal Address: Not Open Telephone: 0899399878 (For callers from within Italy, this is not a toll-free call, Callers will be charged at Euro 0.80 per minute) E-mail Address: it.nsc@newsoft.eu.com URL: http://it.newsoft.eu.com...

  • Page 166

    Scanning Spain Company name: Postal Address: Not Open Telephone: 0807505598 (For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute) E-mail Address: sp.nsc@newsoft.eu.com Other countries E-mail Address: tech@newsoft.eu.com (English)

  • Page 167: Controlcenter2

    Using ControlCenter2 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the icon and choose Open.

  • Page 168: Turning The Autoload Feature Off

    ControlCenter2 Turning the AutoLoad feature off ® If you do not want ControlCenter2 to run automatically each time you start your Macintosh , do the following. Click the ControlCenter2 icon in the menu bar and choose Preferences. The ControlCenter2 preference window appears.

  • Page 169: Scan

    ControlCenter2 SCAN There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. ® Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination ®...

  • Page 170: File Types

    To change the default settings, click the button while holding down the Ctrl key and choose Software Button. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.

  • Page 171

    You can delete an application that you have added. Just choose the Application Name and click the Delete button. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function.

  • Page 172: Ocr (word Processing Application)

    Target Application pop-up menu. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.

  • Page 173: E-mail

    Delete button. When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the pop-up menu. If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list.

  • Page 174: File

    File The Scan to File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button.

  • Page 175: Custom Scan

    E-mail addresses chosen from your E-mail address book. Scan to File Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.

  • Page 176: File Types

    ControlCenter2 File types You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg)

  • Page 177: Scan To Image

    ControlCenter2 Scan to Image General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and...

  • Page 178: Scan To Ocr

    ControlCenter2 Scan to OCR General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,...

  • Page 179: Scan To E-mail

    ControlCenter2 Scan to E-mail General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size,...

  • Page 180: Scan To File

    ControlCenter2 Scan to File General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.

  • Page 181

    ControlCenter2 Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to change it.

  • Page 182: Copy / Pc-fax (pc-fax Is Mfc Models Only)

    COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can ®...

  • Page 183

    ControlCenter2 To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (Sending a fax (MFC models only) on page 142.)

  • Page 184: Device Settings

    Status Monitor Allows you to open the Status Monitor Utility. Remote Setup (MFC models only) The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 189.

  • Page 185: Quick-dial (mfc Models Only)

    Macintosh Status Monitor The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as a paper jam. (See Status Monitor on page 120.)

  • Page 186: Network Scanning

    Network Scanning If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu in the main screen of ControlCenter2. If you already installed the MFL-Pro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made.

  • Page 187

    Note • To use ‘Scan To’ button features on the machine, click the check box for Register your computer with the “Scan To” functions at the machine. Then enter the name you want to be displayed on the ® machines LCD for your Macintosh .

  • Page 188: Using The Scan Key

    The machine starts the scanning process. Note If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration.

  • Page 189: Scan To Ocr

    The machine starts the scanning process. Note If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration.

  • Page 190: Scan To File

    Network Scanning Scan to File When you choose Scan to File, you can scan a black and white or color document and send it directly to a ® Macintosh you designate on your network. The file will be saved in the folder and file format that you have ®...

  • Page 191

    Network Scanning Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD of the machine and can be up to 15 characters. The Host Address is the domain name of the FTP server. Enter the Host Address (for example ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).

  • Page 192

    Choose the file name you want to use for the scanned document. You can choose from seven present and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf).

  • Page 193

    Network Scanning Enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be entered in each of the user defined name fields. Scan to FTP using FTP Server Profiles Put the document face up in the ADF, or face down on the scanner glass.

  • Page 194: Scan To Ftp Manual Method

    If you want to start scanning, press Start and go to Step m. If you want to change the file name, go to Step k. Press a or b to choose a file name you want to use and press OK. Press Start and go to Step m. Note If you want to change the file name manually, go to step l.

  • Page 195

    If you want to start scanning, press Start and go to Step p. If you want to change the file name, go to Step n. Press a or b to choose a file name you want to use and press OK. Press Start and go to Step p. Note If you want to change the file name manually, go to step o.

  • Page 196: Remote Setup

    Lets you upload data to the machine without exiting the Remote Setup application. Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.

  • Page 197

    Lets you read the setting from a file. Note • You can use the Export and Import buttons to save Quick Dial or all your settings for your machine. ® • If you need to change the machine that was registered to your Macintosh...

  • Page 198: Index

    Index PS printer driver ............25 BR-Script 3 mode ..........6 Remote Setup ® Macintosh ............189 ® Windows .............. 90 ControlCenter2 ® Macintosh ............160 ControlCenter3 ® Windows .............. 54 Scan ® Macintosh ® into Macintosh ..........150 Network ............. 179 Device options ............

  • Page 199

    These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

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