Download  Print this page

Brother MFC-6890CDW User Manual

Fax copy
Hide thumbs


Version 0


Table of Contents

  Related Manuals for Brother MFC-6890CDW

  Summary of Contents for Brother MFC-6890CDW

  • Page 1 USER’S GUIDE MFC-6890CDW Version 0 UK/IRE/GEN/SAF...
  • Page 2 Register your product on-line at By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
  • Page 3: Compilation And Publication Notice

    FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
  • Page 4 EC Declaration of Conformity under the R & TTE Directive...
  • Page 5: Table Of Contents

    Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide and Network User’s Guide ......3 Viewing Documentation...................3 ® Accessing Brother Support (For Windows ) ............5 Control panel overview ..................6 LCD screen indications..................8 Basic Operations .....................9 Loading paper and documents Loading paper and other print media..............10...
  • Page 6 LCD screen......................33 LCD Contrast ....................33 Setting the backlight brightness..............33 Setting the Dim Timer for the backlight ............33 Security features Secure Function Lock ..................34 Setting and changing the Administrator Password ........34 Setting up and changing the Public user ............35 Setting up and changing restricted users ............36 Turning Secure Function Lock on/off.............37 Switching users .....................38 Changing to the Public mode ................38...
  • Page 7 Receiving a Fax Receive modes ....................49 Choose the Receive Mode ..................49 Using receive modes ...................50 Fax only ......................50 Fax/Tel......................50 Manual......................50 External TAD ....................50 Receive mode settings ..................51 Ring Delay .....................51 F/T Ring Time (Fax/Tel mode only)...............51 Fax Detect .....................52 Additional receiving operations................52 Printing a reduced incoming fax ..............52 Setting Receiving Priority ................53 Printing a fax from the memory ..............
  • Page 8 Telephone and External devices Voice operations ....................64 Tone or Pulse ....................64 Fax/Tel mode ....................64 Fax/Tel mode in Power Save condition ............64 Telephone services....................65 Caller ID (U.K. and Ireland only)..............65 Setting the Telephone Line Type..............66 BT Call Sign (U.K. only).................66 Connecting an external TAD (telephone answering device)........67 Connections....................68 Recording outgoing message (OGM) on an external TAD ......68 Multi-line connections (PBX) .................68...
  • Page 9 Polling Polling overview....................84 Polling receive .....................84 Setup to receive polling .................84 Setup to receive polling with secure code .............84 Setup to receive delayed polling..............85 Sequential polling (Monochrome only) ............85 Cancelling a Sequential Polling Job .............. 86 Polled transmit (Monochrome only) ..............86 Setup for polled transmit................86 Setup for polled transmit with secure code............87 Section III Copy...
  • Page 10 Section IV Direct Photo Printing Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Operations..............104 Printing from a memory card or USB Flash memory drive without a PC..104 Scanning to a memory card or USB Flash memory drive without a PC ..104 Using PhotoCapture Center™...
  • Page 11 Section V Software Software and Network features Section VI Appendixes Safety and Legal Choosing a location ...................128 To use the machine safely.................129 Important safety instructions................134 IMPORTANT - For your safety ..............135 LAN connection ...................135 Radio interference ..................135 EU Directive 2002/96/EC and EN50419............136 EU Directive 2006/66/EC - Removing or Replacing the Battery....
  • Page 12 Menu and Features On-screen programming..................168 Menu table ....................168 Memory storage...................168 Mode and menu keys ..................168 Menu table ....................169 Entering Text ....................196 Specifications General ......................197 Print media......................199 Fax........................200 Copy ........................202 PhotoCapture Center™ ..................203 PictBridge ......................204 Scanner ......................205 Printer ........................206 Interfaces ......................207 Computer requirements ..................208 Consumable items .....................209 Network (LAN) ....................210...
  • Page 13 Section I General General Information Loading paper and documents General setup Security features...
  • Page 14: General Information

    Warnings tell you what to do to documentation prevent possible personal injury. Cautions specify procedures you Thank you for buying a Brother machine! must follow or avoid to prevent Reading the documentation will help you possible minor or severe injuries.
  • Page 15: Accessing The Software User's Guide And Network User's Guide

    Guide in HTML format. instructions below: This format is recommended for viewing on your computer. Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. PDF documents: User’s Guide for stand-alone operations, Software If the model name screen appears, click User’s Guide and Network User’s...
  • Page 16 There are several ways you can scan documents. You can find the instructions as ® Turn on your Macintosh . Insert the follows: Brother CD-ROM into your CD-ROM Software User’s Guide drive. The following window will appear. Scanning ® (For Windows 2000 Professional/ ®...
  • Page 17: Accessing Brother Support (For Windows ® )

    Web support (Brother Solutions ® (For Mac OS X 10.2.4 or greater) Center) and on the Brother CD-ROM. ControlCenter2 Click Brother Support on the main menu. ® (For Mac OS X 10.2.4 or greater) The following screen will appear: Network Scanning ®...
  • Page 18: Control Panel Overview

    Chapter 1 Control panel overview 27.01.2009 Mem. 01.01.2009 06:11 06:11 New Fax New Fax Prev 01 01 History 1 Fax and telephone keys: 3 Mode keys: Duplex Copy Press this key to copy on both sides of the Lets you access Fax mode. paper.
  • Page 19 General Information Mem. Mem. 01.01.2009 06:11 New Fax New Fax MENU Preview 01 01 Phone Book 5 Power Save Lets you put the machine into Power Save mode. Stop/Exit Stops an operation or exits from a menu. 7 LCD (liquid crystal display) This is a Touchscreen LCD.
  • Page 20: Lcd Screen Indications

    Chapter 1 LCD screen indications 9 New Fax(es) When Fax Preview is set to On, you can see how many new faxes you have received. The LCD shows the current machine status when the machine is idle. 10 History Lets you view a list of outgoing calls and the caller ID history.
  • Page 21: Basic Operations

    General Information Basic Operations To operate the Touchscreen use your finger to press the MENU or option button directly on the LCD screen. To access more menus or options in a setting, press d c or a b to scroll through them.
  • Page 22: Loading Paper And Documents

    Loading paper and documents Loading paper and Note other print media • When you are using A3, Legal or Ledger size paper, press and hold the universal guide release button (1) as you slide out Note the front of the paper tray. •...
  • Page 23 Loading paper and documents With both hands, gently press and slide Gently put the paper into the paper tray the paper side guides (1) and then the print side down and top edge in first. paper length guide (2) to fit the paper Check that the paper is flat in the tray.
  • Page 24 Chapter 2 Close the paper tray cover. Note Check that the paper is flat in the tray If you are finished using A3, Ledger or and below the maximum paper mark (1). Legal size paper and want to use a smaller paper size, take the paper out of the tray.
  • Page 25: Loading Paper In Paper Tray #2

    Loading paper and documents Loading paper in paper With both hands, gently press and slide the paper side guides (1) and then the tray #2 paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) Note on the paper side guides (1) and paper You can only use plain paper sizes A3,...
  • Page 26 Chapter 2 Gently put the paper into the paper tray Note print side down and top edge in first. If you are using A3, Ledger or Legal size Check that the paper is flat in the tray paper, press and hold the universal guide and below the maximum paper release button (1) as you slide out the mark (1).
  • Page 27 Loading paper and documents Put on the paper tray cover. Pull tray #1 out of the machine. Press and hold the universal guide release button (1) as you slide out the front of the paper tray. Slowly push the paper tray back into the machine.
  • Page 28: Loading Envelopes And Postcards

    Chapter 2 Loading envelopes and Close the paper tray cover and slowly push the paper tray into the machine. postcards Pull out the paper support (1) until it clicks and unfold the paper support flap (2). About envelopes Use envelopes that weigh between 80 to 95 g/m Some envelopes need margin settings to be set in the application.
  • Page 29 Loading paper and documents Loading envelopes and postcards in Put envelopes or postcards in the paper tray with the address side down and the tray #1 leading edge (top of the envelopes) in Before loading, press the corners and first. We recommend you load one extra sides of envelopes or postcards to make envelope or postcard.
  • Page 30: Removing Small Printouts From The Machine

    Chapter 2 If you have problems printing on envelopes with the flap on the short edge, try the following: Open the envelope flap. Make sure the flap is to the back edge of the envelope when printing. Adjust the size and margin in your application.
  • Page 31: Printable Area

    Loading paper and documents Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on. ®...
  • Page 32: Acceptable Paper And Other Print Media

    To get the best print quality, we suggest using Brother paper. (See table below.) The print quality can be affected by the type If Brother paper is not available in your of paper you use in the machine. country, we recommend testing various To get the best print quality for the settings papers before purchasing large quantities.
  • Page 33: Handling And Using Print Media

    Loading paper and documents Handling and using print Paper capacity of the output paper tray media Up to 50 sheets of 80 g/m A4 paper. Store paper in its original packaging, and Transparencies and photo paper must be keep it sealed. Keep the paper flat and picked up from the output paper tray one away from moisture, direct sunlight and page at a time to avoid smudging.
  • Page 34: Choosing The Right Print Media

    Chapter 2 Choosing the right print media Paper type and size for each operation Paper Type Paper Size Usage Copy Photo Printer Capture 279.4 × 431.8 mm (11 × 17 in.) Cut Sheet Ledger × 420 mm (11.7 × 16.5 in.) ×...
  • Page 35 Up to 200 g/m Envelopes Up to 0.52 mm 75 to 95 g/m Transparencies – – Up to 100 sheets of 80 g/m paper. Up to 250 sheets of 80 g/m paper. BP71 260 g/m paper is especially designed for Brother inkjet machines.
  • Page 36: Loading Documents

    Chapter 2 Loading documents How to load documents IMPORTANT You can send a fax, make copies, and scan from the ADF (automatic document feeder) • DO NOT pull on the document while it is and from the scanner glass. feeding. •...
  • Page 37: Using The Scanner Glass

    Loading paper and documents How to load documents Place your documents, face up, top edge first in the ADF until you feel them touch the feed roller. Note To use the scanner glass, the ADF must Note be empty. Insert A4/Letter documents short-edge first.
  • Page 38: Scannable Area

    Chapter 2 Scannable area The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. Usage Document Top (1) Left (3) Size Bottom (2) Right (4) Ledger 3 mm 3.7 mm 3 mm 4.5 mm Letter...
  • Page 39: General Setup

    General setup Power Save mode Bringing your machine out of Power Save mode To maintain print quality, prolong print head life, and provide the best ink cartridge Press the Power Save key. economy, you should keep your machine The LCD shows the date and time. connected to the power at all times.
  • Page 40: Mode Timer

    Chapter 3 Mode Timer Press Stop/Exit. On/Off Receive Available The machine has four temporary mode keys setting mode operations on the control panel: Fax, Scan, Copy and Photo Capture. You can change the amount Fax Receive Fax Receive: Fax Only Fax Detect of time the machine takes after the last Scan, External...
  • Page 41: Paper Settings

    Letter, Legal or Ledger. Press Stop/Exit. Press the paper type: Plain Paper, Inkjet Paper, Note Brother BP71, Other Glossy You can change the paper size and tray or Transparency. selection temporarily for the next copy. If you chose Tray#2, press A4, A3, (See Paper Options on page 95.)
  • Page 42: Tray Use In Fax Mode

    Chapter 3 Tray use in Fax mode Secure Paper Feed mode for A3 size Short Grain Paper You can change the default tray the machine will use for printing received faxes. If your prints have horizontal lines when using A3 paper, your paper may be long grain Auto Select will allow your machine to paper.
  • Page 43: Volume Settings

    General setup Volume Settings Beeper Volume When the beeper is on, the machine will beep Ring Volume when you press a key, make a mistake or after you send or receive a fax. You can choose a range of ring volume You can choose a range of volume levels, levels, from High to Off.
  • Page 44: Automatic Daylight Savings Time

    Chapter 3 Automatic Daylight Sleep Mode Savings Time You can choose how long the machine will remain idle (from 1 to 60 minutes) before it You can set the machine to change goes into sleep mode. The timer will restart if automatically for daylight savings time.
  • Page 45: Lcd Screen

    General setup LCD screen Setting the Dim Timer for the backlight LCD Contrast You can set how long the LCD backlight stays on after you go back to the Ready screen. You can adjust the LCD contrast for a sharper and more vivid display.
  • Page 46: Security Features

    LCD will show password. If you forget it, please call your Wrong Password. Re-enter the correct Brother dealer for service. password. If you forget it, please call your Brother dealer for service. Print includes PC-Fax Send as well as all print jobs.
  • Page 47: Setting Up And Changing The Public User

    Security features Changing the password Enter the four-digit administrator password using the buttons on the LCD. Press MENU. Press OK. Press a or b to display Press a or b to display Public. General Setup. Press Public. Press General Setup. Do one of the following: Press a or b to display To set up the Public user, press...
  • Page 48: Setting Up And Changing Restricted Users

    Chapter 4 Setting up and changing Press Stop/Exit. restricted users Note You cannot use the same password as another user’s password. Setting up restricted users You can set up users with restrictions and a Changing user name, password or password. You can set up to 20 restricted users.
  • Page 49: Turning Secure Function Lock On/Off

    Security features To change the restrictions for this user, Press and repeat h to l if you press Enable or Disable for each want to reset more users. operation, as follows: Press Fax Tx. Then press Enable or Press Stop/Exit. Disable.
  • Page 50: Switching Users

    Chapter 4 Switching users Reset all users This setting allows a restricted user to log on You can reset all settings and passwords for the machine when Secure Function Lock is the Public user and all restricted users. turned on. Press MENU.
  • Page 51 Section II Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Printing Reports Polling...
  • Page 52: Sending A Fax

    Sending a Fax Entering Fax mode Faxing from the ADF When you want to send a fax, or change fax Press (Fax). send or receive settings, press the (Fax) key to illuminate it in blue. Place the document face up in the ADF. (See Using the ADF on page 24.) Enter the fax number using the dial pad.
  • Page 53: Faxing From The Scanner Glass

    Sending a Fax Faxing from the scanner When the LCD asks you Next Page?, do one of the following: glass To send a single page, press No (or press Mono Start again). You can use the scanner glass to fax pages of a book one at a time.
  • Page 54: Colour Fax Transmission

    Chapter 5 Colour fax transmission Button Description Your machine can send a colour fax to Enlarge the fax. machines that support this feature. Reduce the fax. Colour faxes cannot be stored in the memory. When you send a colour fax, the machine will Scroll vertically.
  • Page 55: Broadcasting (Monochrome Only)

    Sending a Fax Broadcasting Note (Monochrome only) • If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 256 different numbers. Broadcasting is when the same fax message is automatically sent to more than one fax •...
  • Page 56: Cancelling A Broadcast In Progress

    Chapter 5 Additional sending Cancelling a Broadcast in progress operations Press Stop/Exit. Sending faxes using multiple Do one of the following: settings To cancel the entire broadcast, press When you send a fax you can choose any Entire Broadcast. Go to step c. combination of these settings: resolution, To cancel the current job, press the contrast, glass scan size, overseas mode,...
  • Page 57: Contrast

    Sending a Fax Contrast Changing fax resolution If your document is very light or very dark, you The quality of a fax can be improved by may want to change the contrast. For most changing the fax resolution. documents the factory setting Auto can be used.
  • Page 58: Dual Access (Monochrome Only)

    Chapter 5 Dual access Overseas Mode (Monochrome only) If you are having difficulty sending a fax overseas due to possible interference on the You can dial a number and start scanning the telephone line, we recommend that you turn fax into memory—even when the machine is on the Overseas mode.
  • Page 59: Delayed Batch Transmission (Monochrome Only)

    Sending a Fax Delayed Batch Transmission Do one of the following: (Monochrome only) To cancel, press Yes. If you want to cancel another job go Before sending the delayed faxes, your to step f. machine will help you economize by sorting To exit without cancelling, press No.
  • Page 60: Restoring All Fax Settings To The Factory Settings

    Chapter 5 Restoring all fax settings to When you hear the fax tone, press Mono Start or Colour Start. the factory settings Then press Send on the LCD. You can restore all the fax settings you have Replace the handset. changed to the factory settings.
  • Page 61: Receiving A Fax

    Receiving a Fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line. Choose the Receive Mode By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.
  • Page 62: Using Receive Modes

    Chapter 6 Using receive modes External TAD External TAD mode lets an external Some receive modes answer automatically answering device manage your incoming (Fax Only and Fax/Tel). You may want to calls. Incoming calls will be dealt with in one change the ring delay before using these of the following ways: modes.
  • Page 63: Receive Mode Settings

    Receiving a Fax Receive mode settings F/T Ring Time (Fax/Tel mode only) Ring Delay When somebody calls your machine, you and your caller will hear the normal telephone ring The Ring Delay sets the number of times the sound. The number of rings is set by the ring machine rings before it answers in Fax Only delay setting.
  • Page 64: Fax Detect

    Chapter 6 Additional receiving Fax Detect operations If Fax Detect is On: Printing a reduced incoming The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset If you choose On, the machine automatically you are using, just replace the handset.
  • Page 65: Setting Receiving Priority

    Receiving a Fax Setting Receiving Priority If a A3 Colour fax is sent to your machine, your machine will receive either a A3 Mono fax or a A4 Colour fax depending on the Receiving Priority setting. If you choose Mono(Max.A3), you will receive a A3 Mono fax.
  • Page 66: Printing A Fax From The Memory

    Chapter 6 Memory Receive Printing a fax from the memory (Monochrome only) If you have chosen fax storage, you can still You can only use one Memory Receive print a fax from the memory when you are at operation at a time: your machine.
  • Page 67: Fax Storage

    Receiving a Fax Fax Storage Press Fax Forward. Enter the forwarding number (up to 20 If you choose Fax Storage, your machine digits) by using the buttons on the LCD. stores the received fax in the memory. You Press OK. will be able to retrieve fax messages from another location using the remote retrieval Press Backup Print:On or...
  • Page 68: Pc Fax Receive

    Chapter 6 PC Fax Receive Press Stop/Exit. Note If you turn on the PC-Fax Receive feature • PC Fax Receive is not supported in the your machine will store received faxes in memory and send them to your PC ® Mac OS automatically.
  • Page 69: Changing The Destination Pc

    Receiving a Fax Changing the destination PC Turning off Memory Receive Operations Press MENU. Press MENU. Press a or b to display Fax. Press a or b to display Fax. Press Fax. Press Fax. Press a or b to display Setup Receive.
  • Page 70: Changing Memory Receive Operations

    Chapter 6 Fax Preview Changing Memory Receive Operations (Monochrome only) If received faxes remain in your machine’s How to preview a received fax memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: You can view received faxes on the LCD by pressing the Fax Preview button on the Erase All Doc?
  • Page 71 Receiving a Fax Using Fax Preview When the fax is displayed, press More. The buttons will appear on the LCD and When you receive a fax, you will see the pop- perform the operations shown below. up message on the LCD. (For example: New Fax: 02) Button Description...
  • Page 72: Turning Off Fax Preview

    Chapter 6 Turning off Fax Preview How to print a fax Press Fax Preview. Press Fax Preview. Press the fax you want to view. Press More. Press More. Press Turn Off Fax Preview. Press (Print). Press Yes to confirm. If the fax is multiple pages, go to step e.
  • Page 73: Remote Retrieval

    Receiving a Fax Remote Retrieval Using your Remote Access Code You can call your machine from any touch tone telephone or fax machine, then use the Dial your fax number from a touch tone remote access code and remote commands telephone or another fax machine.
  • Page 74: Remote Fax Commands

    Chapter 6 Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details Change the Fax Forwarding or Fax...
  • Page 75: Retrieving Fax Messages

    Receiving a Fax Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch tone telephone and have your fax messages You can change the default setting of your fax sent to a machine. Before you use this forwarding number from another touch tone feature, you have to turn on Fax Storage.
  • Page 76: Telephone And External Devices

    Telephone and External devices Voice operations Fax/Tel mode in Power Save condition Voice calls can be made either with an extension or external telephone, by dialling When the machine is in Power Save mode manually, or by using Quick Dial numbers. you can receive faxes if the Power Save setting is Fax Receive:On.
  • Page 77: Telephone Services

    Telephone and External devices Telephone services Note The Caller ID service varies with different Your machine supports the Caller ID carriers. Call your local telephone subscriber telephone service that some company to find out about the kind of telephone companies offer. service available in your area.
  • Page 78: Setting The Telephone Line Type

    Chapter 7 Setting the Telephone Line Note Type You can program a press of the R button as part of a number stored in a One Touch dial If you are connecting the machine to a line or Speed Dial location. When programming that features PBX or ISDN to send and the One Touch dial or Speed Dial number, receive faxes, it is also necessary to change...
  • Page 79: Connecting An External Tad (Telephone Answering Device)

    Telephone and External devices Connecting an external To enable the machine to work with BT Call Sign (With your external TAD (telephone telephone only) answering device) Press MENU. You may choose to connect an external Press a or b to display Fax. answering device.
  • Page 80: Connections

    Chapter 7 Multi-line connections (PBX) IMPORTANT DO NOT connect a TAD elsewhere on the We suggest you ask the company who same telephone line. installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system.
  • Page 81: External And Extension Telephones

    Telephone and External devices External and extension If you answer a call and no one is on the line: telephones You should assume that you're receiving a manual fax. Connecting an external or If you answered at an extension telephone, extension telephone press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up.
  • Page 82: Using A Cordless External Telephone

    Chapter 7 Using a cordless external This new connection configuration can be arranged by contacting BT, Kingston upon telephone Hull Telecommunications, your PBX maintainer or a qualified telephone If your cordless telephone is connected to the installation company as appropriate. Simply telephone line cord (See External and explained, the extension telephone circuit extension telephones on page 69) and you...
  • Page 83 Telephone and External devices Changing the remote codes Note If you want to use Remote Activation, you • If you are always disconnected when have to turn on the remote codes. The preset accessing your external TAD remotely, try Remote Activation Code is l 5 1. The preset changing the Remote Activation Code and Remote Deactivation Code is # 5 1.
  • Page 84: Dialling And Storing Numbers

    Dialling and storing numbers How to Dial Fax Redial If you are sending a fax manually and the line Manual dialling is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If Press all of the digits of the fax or telephone you want to make a second call to a number number using the dial pad.
  • Page 85: Outgoing Call History

    Dialling and storing numbers Outgoing Call history Caller ID history The last 30 numbers you sent a fax to will be This feature requires the Caller ID subscriber stored in the outgoing call history. You can service offered by many local telephone choose one of these numbers to fax to, add to companies.
  • Page 86: Storing Numbers

    Chapter 8 Storing numbers Do one of the following: Enter the name (up to 16 characters) using the buttons on the LCD. You can set up your machine to do the following types of easy dialling: One Touch, Press OK. Speed Dial and Groups for broadcasting (To help you enter letters, see faxes.
  • Page 87: Storing One Touch Numbers From Outgoing Calls

    Dialling and storing numbers Storing One Touch numbers When the LCD displays your settings, press OK to confirm. from Outgoing Calls Press Stop/Exit. You can store One Touch numbers from the Outgoing Call history. Storing One Touch numbers from the Caller ID history Press Redial/Pause.
  • Page 88: Storing Speed Dial Numbers

    Chapter 8 Do one of the following: Enter the first fax or telephone number (up to 20 digits) using the buttons on the Enter the name (up to 16 characters) LCD. using the buttons on the LCD. Press OK. Press OK. Note (To help you enter letters, see If you want to store an E-mail address to...
  • Page 89: Storing Speed Dial Numbers From Outgoing Calls

    Dialling and storing numbers Storing Speed Dial numbers To choose where the number will be stored, do one of the following: from Outgoing Calls To accept the displayed next available Speed Dial location, press You can store Speed Dial numbers from the Outgoing Call history.
  • Page 90: Changing Or Deleting One Touch Or Speed Dial Names Or Numbers

    Chapter 8 Changing or Deleting Do one of the following: One Touch or Speed Dial Enter the name (up to 16 characters) using the buttons on the LCD. names or numbers Press OK. You can change a One Touch or Speed Dial (To help you enter letters, see name or number that has already been Entering Text on page 196.)
  • Page 91: Setting Up Groups For Broadcasting

    Dialling and storing numbers Setting up groups for Do one of the following: broadcasting If you chose Name:, enter the name (up to 16 characters) using the buttons on the LCD. (See Entering Groups, which can be stored in a One Touch Text on page 196.) key or a Speed Dial location, allow you to The LCD will display your settings.
  • Page 92 Chapter 8 Add One Touch or Speed Dial numbers Press OK. to the Group by pressing them to display Press Stop/Exit. a red checkmark. Press OK. If you want to list the numbers by Deleting a Group alphabetical order, press Note Press Phone Book.
  • Page 93: Combining Quick Dial Numbers

    Dialling and storing numbers Combining Quick Dial Note numbers If you must wait for another dial tone or signal at any point in the dialling Sometimes you may want to choose from sequence, create a pause in the number several long distance carriers when you send by pressing Redial/Pause.
  • Page 94: Printing Reports

    Printing Reports Fax reports Press Report Setting. Press XMIT Report. You need to set up the Transmission Verification Report and Journal Period using Press On, On+Image, Off, the MENU keys. Off+Image, Off2 or Off2+Image. Press Stop/Exit. Transmission Verification Report Fax Journal (activity report) There are several settings available for the You can set the machine to print a journal at Transmission Verification Report:...
  • Page 95: Reports

    Printing Reports Reports Press d or c to choose an interval. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day The following reports are available: countdown.) XMIT Verify 6, 12, 24 hours, 2 or 7 days Prints a Transmission Verification Report The machine will print the report at for your last transmission.
  • Page 96: Polling

    Secure Polling only works with Brother fax so you pay for the call. The polling feature machines. If you want to get a fax from a...
  • Page 97: Setup To Receive Delayed Polling

    Polling Setup to receive delayed Sequential polling polling (Monochrome only) Delayed polling lets you set the machine to Sequential polling lets you request begin polling receive at a later time. You can documents from several fax machines in one only set up one delayed polling operation. operation.
  • Page 98: Cancelling A Sequential Polling Job

    Chapter 10 Polled transmit Press Mono Start. The machine polls each number or (Monochrome only) group in turn for a document. Press Stop/Exit while the machine is dialling Polled transmit lets you set up your machine to cancel the polling process. to wait with a document so another fax machine can call and retrieve it.
  • Page 99: Setup For Polled Transmit With Secure Code

    Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine, they will have to enter the secure code.
  • Page 100 Chapter 10...
  • Page 101: Section Iii Copy

    Section III Copy Making copies...
  • Page 102: Making Copies

    Making copies How to copy Skew Adjustment (See page 96.) Book Copy (See page 97.) Entering Copy mode Watermark Copy (See page 97.) Duplex Copy (See page 98.) When you want to make a copy, press Favorite Settings (See page 100.) (Copy) to illuminate it in blue.
  • Page 103: Making Multiple Copies

    Making copies Copy settings Making multiple copies You can make up to 99 copies in one print You can change the copy settings temporarily run. for the next copy. The machine returns to its default settings Press (Copy). after 1 minute, or if the Mode Timer returns the machine to Fax mode.
  • Page 104: Enlarging Or Reducing The Image Copied

    Chapter 11 Press d or c to display Quality. 100% Press Quality. 198% 10x15cm i A4 186% 10x15cm i LTR Press Fast, Normal or Best. 142% A4iA3, A5iA4 If you do not want to change additional 97% LTR i A4 settings, press Mono Start or 93% A4 i LTR Colour Start.
  • Page 105: Making N In 1 Copies Or A Poster

    Making copies Making N in 1 copies or a Press d or c to display Off(1in1), 2in1(P), 2in1(L), 4in1(P), poster (Page Layout) 4in1(L), 1 to 2, Poster (2 x 2) or Poster (3 x 3). The N in 1 copy feature can help you save paper by letting you copy two or four pages If you chose 2in1 or onto one printed page.
  • Page 106: Sorting Copies Using The Adf

    Chapter 11 If you are copying from the ADF, insert the Poster (2 x 2) document face up in the direction shown You can make a poster size copy of a below: photograph. 2 in 1 (P) 2 in 1 (L) Poster (3 x 3) 4 in 1 (P) You can make a poster size copy of a...
  • Page 107: Adjusting Brightness And Contrast

    Press OK. Press Paper Type. If you do not want to change additional Press Plain Paper, Inkjet Paper, settings, press Mono Start or Brother BP71, Other Glossy or Colour Start. Transparency. Contrast If you do not want to change additional...
  • Page 108: Skew Adjustment

    Chapter 11 Skew Adjustment Press d or c to display Paper Size. Press Paper Size. If your copy is scanned skewed, your machine can correct the data automatically. Press A4, A5, 10x15cm, Letter, This setting is only available when using the Legal, A3 or Ledger.
  • Page 109: Book Copy

    Making copies Book Copy Watermark Copy Book copy corrects dark borders and skew You can place a logo or text into your when copying from the scanner glass. Your document as a Watermark. You can select machine can correct the data automatically or one of the template watermarks, data from you can make specific corrections.
  • Page 110: Duplex (2-Sided) Copying (Tray #1 Only)

    Chapter 11 Do one of the following: Press OK to confirm to use watermark. Load your document. If you want to use a document as the watermark, press Scan. Enter the number of copies you want. Place the document that you want to If you do not want to change additional use for the watermark on the scanner settings, press Mono Start or...
  • Page 111 Making copies DO NOT touch printed pages until they are Note ejected the second time. The machine will • Fit to Page, Page Layout, print and eject the first side, and then pull the Book Copy and Watermark Copy are paper back in to print the second side.
  • Page 112: Setting Your Favourites

    Chapter 11 Setting your favourites Do one of the following: Place the next page on the scanner You can store the copy settings that you use glass. most often by setting them as a favourite. You Press Scan. Go to step k. can set up to three favourites.
  • Page 113: Out Of Memory' Message

    Making copies ‘Out of Memory’ Retrieving your favourite setting When you are ready to use one of your message favourite set of settings, you can recall it. If you get an Out of Memory message Press (Copy). while scanning a multi-page document, you will have the option to press Mono Start or Press Favorite.
  • Page 114 Chapter 11...
  • Page 115: Section Iv Direct Photo Printing

    Section IV Direct Photo Printing Printing photos from a memory card or USB Flash memory drive Printing photos from a camera...
  • Page 116: Printing Photos From A Memory Card Or Usb Flash Memory Drive

    USB Flash memory drive PhotoCapture Center™ Using a memory card or USB Flash memory drive Operations Your Brother machine has media drives Printing from a memory card (slots) for use with the following popular ® digital camera media: CompactFlash or USB Flash memory drive Memory Stick™, Memory Stick PRO™, SD,...
  • Page 117: Memory Cards Or Usb Flash Memory Drive Folder Structure

    Printing photos from a memory card or USB Flash memory drive Memory cards or USB Flash Please be aware of the following: memory drive folder structure When printing an index or image, PhotoCapture Center™ will print all valid images, even if one or more images have Your machine is designed to be compatible been corrupted.
  • Page 118: Getting Started

    Chapter 12 Getting started Photo Capture key indications: Firmly put a memory card or USB Flash memory drive into the correct slot. Photo Capture light is on, the memory card or USB Flash memory drive is correctly inserted. 2 3 4 5 Photo Capture light is off, the memory 1 USB Flash memory drive card or USB Flash memory drive is not...
  • Page 119: Entering Photocapture Mode

    Printing photos from a memory card or USB Flash memory drive Print Images Entering PhotoCapture mode After you insert the memory card or USB View Photos Flash memory drive, press the (Photo Capture) key to illuminate it You can preview your photos on the LCD in blue and the LCD displays the before you print them.
  • Page 120: Print Index (Thumbnails)

    No.3, and so on). Press Paper Type. Choose the paper type you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press Paper Size. Choose the paper size you are using, The PhotoCapture Center™ uses these Letter or A4.
  • Page 121: Printing Photos

    Printing photos from a memory card or USB Flash memory drive Printing Photos Enhance Photos Before you can print an individual image, you You can edit and add effects to your photos have to know the image number. and view them on the LCD before printing. Make sure you have put a memory card Note or USB Flash memory drive in the...
  • Page 122 Chapter 12 • While the image is enlarged, you can Note move around the image with up ( ), • You have 7 ways to add effects to your down ( ), left ( )and right ( ). photo. • Press Cancel to return to the list of effects.
  • Page 123: Dpof Printing

    Printing photos from a memory card or USB Flash memory drive DPOF printing DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera.
  • Page 124: Photocapture Center™ Print Settings

    Options 2 Page — Print Quality Normal/Photo (Does not appear for DPOF printing) — Paper Type Plain Paper/Inkjet Paper/ Brother BP71/Other Glossy (When A4 or Letter is chosen) Paper Size 10x15cm/13x18cm/ A4/A3/Letter/Ledger 8x10cm/ 9x13cm/ 10x15cm/13x18cm/ 15x20cm/Max. Size — Brightness Dark...
  • Page 125: Print Speed And Quality

    Press Normal or Photo. Press the paper type you are using, If you do not want to change additional Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. settings, press Press Colour Start to print. If you do not want to change additional settings, press Press Colour Start to print.
  • Page 126: Adjusting Brightness, Contrast And Colour

    Chapter 12 Adjusting Brightness, Paper and print size Contrast and Colour Press Print Setting. Press a or b to display Paper Size. Brightness Press Paper Size. Press Print Setting. Press the paper size you are using, Press a or b to display Brightness. 10x15cm, 13x18cm, A4, A3, Letter or Ledger.
  • Page 127: Colour Enhancement

    Printing photos from a memory card or USB Flash memory drive Colour Enhancement Note You can turn on the colour enhancement • White Balance feature to print more vivid images. Printing This setting adjusts the hue of the white time will be slower. areas of an image.
  • Page 128: Cropping

    Chapter 12 Cropping Borderless printing If your photo is too long or wide to fit the This feature expands the printable area to the available space on your chosen layout, part edges of the paper. Printing time will be of the image will automatically be cropped. slightly slower.
  • Page 129: Setting Your Changes As A New Default

    Printing photos from a memory card or USB Flash memory drive Scan to a memory card Setting your changes as a new default or USB Flash memory drive You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change Entering Scan mode them again.
  • Page 130: How To Scan To A Memory Card Or Usb Flash Memory Drive

    Chapter 12 How to scan to a memory card Do one of the following: or USB Flash memory drive To change the quality, press d or c to display Quality. Press Quality and choose You can scan monochrome and colour Color 150 dpi, documents onto a memory card or USB Flash Color 300 dpi,...
  • Page 131: Glass Scan Size

    Printing photos from a memory card or USB Flash memory drive Glass Scan Size How to set a new default To scan a Letter, Legal, Ledger, or A3 size You can save the Scan to Media settings document, you need to change the (Quality, File Type, and Glass Scan Size setting.
  • Page 132: Understanding The Error Messages

    USB Flash memory drive that is not supported has been connected to the USB direct interface. For more information, visit us at This message will also appear if you connect a broken device to the USB direct interface.
  • Page 133: Printing Photos From A Camera

    Depending on your camera some of these settings may not be available. Camera Menu Options Selections Your Brother machine supports the Paper Size Ledger, A3, Letter, A4, PictBridge standard, allowing you to connect 10×15cm, Printer Settings to and print photos directly from any PictBridge compatible digital camera.
  • Page 134: Printing Images

    Chapter 13 Turn on the camera. Settings Options When the machine has recognized the camera, the LCD shows Paper Size 10×15cm Camera Connected. Paper Type Glossy Paper Layout Borderless: On Choose the photo you want to print following the instructions from your Print Quality Fine camera.
  • Page 135: Printing Photos Directly From A Digital Camera (Without Pictbridge)

    Printing photos from a camera Printing photos Printing Images directly from a digital Note camera (without Remove any memory cards or USB Flash PictBridge) memory drive from the machine before connecting a digital camera. If your camera supports the USB Mass Make sure that your camera is turned Storage standard, you can connect your off.
  • Page 136: Understanding The Error Messages

    Chapter 13 Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory.
  • Page 137 Section V Software Software and Network features...
  • Page 138: Software And Network Features

    Network Printing ® Network Scanning Make sure your Macintosh is turned on. Insert the Brother CD-ROM into your Wired and Wireless Network CD-ROM drive. How to read HTML User’s Guide This is a quick reference for using the HTML Double-click the Documentation icon.
  • Page 139 Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...
  • Page 140: Safety And Legal

    Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10°C and 35°C.
  • Page 141: To Use The Machine Safely

    Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours.
  • Page 142 Doing this may cause a fire or electrical shock. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.
  • Page 143 Safety and Legal Always make sure the plug is fully inserted. DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire. When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.
  • Page 144 DO NOT put your hands in front of the machine under the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury. DO NOT touch the area shaded in the illustration.
  • Page 145 Safety and Legal When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Outer Rear Cover.
  • Page 146: Important Safety Instructions

    11 Wait until pages have exited the machine before picking them up. 12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions: If liquid has been spilled into the product.
  • Page 147: Important - For Your Safety

    Safety and Legal IMPORTANT - For your safety To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three- pin electrical socket that is effectively grounded through the normal household wiring. The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe.
  • Page 148: Eu Directive 2002/96/Ec And En50419

    The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy-efficient office equipment. ® As an ENERGY STAR Partner, Brother Industries, Ltd. has determined that this product meets ® the ENERGY STAR guidelines for energy efficiency.
  • Page 149: Legal Limitations For Copying

    Safety and Legal Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
  • Page 150: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2008 Brother Industries, Ltd. All rights reserved. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries.
  • Page 151: Troubleshooting And Routine Maintenance Troubleshooting

    If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 152 Clean the print head. (See Cleaning the print head on page 163.) or graphics. Make sure that you are using Brother Original Innobella™ ink. Try using the recommended types of paper. (See Acceptable paper and other print media on page 20.) If you are using A3 long grain paper, you may get horizontal lines appearing on your prints.
  • Page 153: Printing Received Faxes

    Enhancement will not work. Use at least 24 bit colour data with the Colour Enhancement feature. Photo paper does not feed When you print on Brother Photo paper, load one extra sheet of the same photo properly. paper in the paper tray. An extra sheet has been included in the paper package for this purpose.
  • Page 154 Telephone Line or Connections Difficulty Suggestions Dialling does not work. (No dial Make sure the machine is plugged in and not in Power Save mode. tone) Check the line cord connections. Change the Tone/Pulse setting. (See the Quick Setup Guide.) Lift the external telephone’s handset, (or the machine’s handset or cordless handset if available), and then dial the number to send a manual fax.
  • Page 155: Handling Incoming Calls

    For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM (Error Correction Mode) feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
  • Page 156 Quick Setup Guide. Also, before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.
  • Page 157 For Windows XP SP2 and Windows Vista users, see Firewall settings in the Software User’s Guide on the CD-ROM. ® For Windows XP SP1 users, please visit the Brother Solutions Center. ( Your computer cannot find your ® <Windows users>...
  • Page 158: Dial Tone Detection

    Dial Tone detection Telephone line interference When you send a fax automatically, by If you are having problems sending or default your machine will wait for a fixed receiving a fax due to possible interference amount of time before it starts to dial the on the telephone line, you can change the number.
  • Page 159: Error And Maintenance Messages

    You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at Error Message...
  • Page 160: Cannot Detect

    If you are using non Brother Replace the cartridge with a Brother Original ink the machine may not Original ink cartridge. If the error message detect the ink cartridge.
  • Page 161: Ink Low

    Troubleshooting and Routine Maintenance Error Message Cause Action The proportions of your photo are Choose a regularly proportioned image. Image Too Long. irregular so effects could not be added. The size of your photo is too small Choose a larger image. Image Too Small.
  • Page 162: Not Registered

    Error Message Cause Action The machine is out of paper or Do one of the following: No Paper Fed paper is not properly loaded in the Refill the paper in the paper tray, and paper tray. then press Mono Start or Colour Start.
  • Page 163 USB Device. the USB direct interface. (For more information, visit us at Paper is not the correct size. 1 Make sure the machine’s Paper Size Wrong Paper Size setting matches the size of paper in the tray.
  • Page 164: Error Animations Display

    Error animations Display Transferring faxes to another fax machine Error animations display step-by-step If you have not set up your Station ID, you instructions when paper gets jammed. You cannot enter fax transfer mode. (See Enter can read the steps at your own pace by personal information (station ID) in the Quick pressing c to see the next step and d to go Setup Guide.)
  • Page 165: Document Jam

    Troubleshooting and Routine Maintenance Document jam Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 56.) Documents can jam in the ADF unit if they are If faxes are in the machine’s memory not inserted or fed properly, or if they are too when you set up PC Fax Receive, the long.
  • Page 166: Printer Jam Or Paper Jam

    Printer jam or paper jam Document is jammed inside the ADF unit Take out the jammed paper depending on Take out any paper from the ADF that is where it is jammed in the machine. not jammed. Pull the paper trays (1) out of the Lift the document cover.
  • Page 167 Troubleshooting and Routine Maintenance Pull out the jammed paper (1) and press Reset the machine by lifting the scanner Stop/Exit. cover from the front of the machine and then close it. If you cannot remove the jammed paper from the front side, or the error message still appears on the LCD after you remove the jammed paper, please go to the next step.
  • Page 168 Close the Inner Rear Cover (1) if it is IMPORTANT open as shown in the illustration. • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.
  • Page 169: Routine Maintenance

    Push paper tray #1 and paper tray #2 specification and will work to a level of firmly back into the machine. optimum performance and reliability when used with genuine Brother Branded ink IMPORTANT cartridges. Brother cannot guarantee this optimum performance and reliability if ink...
  • Page 170 Open the ink cartridge cover. Turn the green knob on the protective If one or more ink cartridges that have yellow cap clockwise until it clicks to reached the end of their life, for example release the vacuum seal, then remove Black, the LCD shows Cannot Print.
  • Page 171 Troubleshooting and Routine Maintenance Gently push the ink cartridge until it IMPORTANT clicks, and then close the ink cartridge cover. • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.
  • Page 172: Cleaning The Outside Of The Machine

    Cleaning the outside of the Pull the paper trays (1) completely out of the machine. machine Clean the Touchscreen as follows: IMPORTANT • To prevent activating the Touchscreen while cleaning, put the machine into Power Save mode first by pressing the Power Save key.
  • Page 173: Cleaning The Scanner Glass

    Troubleshooting and Routine Maintenance Cleaning the scanner glass Cleaning the machine’s printer platen Lift the document cover (1). Clean the scanner glass (2) and the white CAUTION plastic (3) with a soft lint-free cloth moistened with a non-flammable glass Be sure to unplug the machine from the cleaner.
  • Page 174: Cleaning The Paper Feed Roller

    Cleaning the paper feed roller Clean the paper feed rollers (1) with the cloth, using a side-to-side motion. Slowly turn the rollers so that the whole If the paper feed rollers are stained with ink, it surface is cleaned. may cause paper feed or duplex copy problems.
  • Page 175: Cleaning The Paper Pick-Up Roller

    Slowly turn the rollers so that the whole installing a new genuine Brother Branded surface is dried. replacement cartridge for each problem colour. Try cleaning the print head again Close the Inner Rear Cover and the up to five more times.
  • Page 176: Checking The Print Quality

    If ink is still missing, The LCD asks you if the print quality is call your Brother dealer. Do one of the following: IMPORTANT If all lines are clear and visible, press Yes to finish the Print Quality check DO NOT touch the print head.
  • Page 177: Checking The Print Alignment

    Troubleshooting and Routine Maintenance Checking the print alignment Checking the ink volume You may need to adjust the print alignment Although an ink volume icon appears on the after transporting the machine, if your printed LCD, you can use the ink menu to see a large text becomes blurred or images become graph showing the ink that is left in each faded.
  • Page 178: Packing And Shipping The Machine

    Packing and shipping IMPORTANT the machine • Make sure that the plastic tabs on both sides of the green protective part (1) have securely clicked into place (2). When you transport the machine, use the packing materials that came with your machine.
  • Page 179 Troubleshooting and Routine Maintenance Gently close the scanner cover using Pack the machine and the printed the finger holds on both sides of it as you materials in the original carton with the push down on the Scanner Cover original packing material as shown Support (1).
  • Page 180: Menu And Features

    Menu and Features On-screen Mode and menu keys programming Access the main menu. MENU Your machine is designed to be easy to operate with LCD on-screen programming using the menu buttons on the Touchscreen. User-friendly programming helps you take full Access each mode and its advantage of all the menu selections your menu of temporary settings.
  • Page 181: Menu Table

    #1. (Options) 10x15cm Letter Legal Ledger Paper Type (Options) Plain Paper* Inkjet Paper Brother BP71 Other Glossy Transparency Sets the size of the paper Tray#2 Paper Size in the paper tray #2. (Options) Letter Legal Ledger...
  • Page 182 Level1 Level2 Level3 Options Descriptions Page Choose the tray that will General Setup Tray Setting Tray Use:Copy Tray#1* be used for Copy mode. (Continued) (Continued) Tray#2 Choose the tray that will Tray Use:Fax Tray#1 be used for Fax mode. Tray#2 Auto Select* Adjusts the ring volume.
  • Page 183 Menu and Features Level1 Level2 Level3 Options Descriptions Page — You can choose how long General Setup Sleep Mode 1 Min the machine will remain (Continued) 2 Mins idle before it goes into sleep mode. 3 Mins 5 Mins 10 Mins* 30 Mins 60 Mins A3 - Short Grain —...
  • Page 184 Level1 Level2 Level3 Options Descriptions Page Choose the receive Setup Receive Mono/Colour Mono(Max.A3)* options for incoming (Continued) (Continued) Colour(Max.A4) faxes. Cuts the size of incoming Auto Reduction faxes. You can set the machine Memory Receive Off* to either forward fax Fax Forward messages, store incoming faxes in the memory (so...
  • Page 185 Menu and Features Level1 Level2 Level3 Options Descriptions Page Adjusts the modem speed Miscellaneous Compatibility High* to help resolve (Continued) Normal transmission problems. Basic(for VoIP) Uses with BT Call Sign. BT Call Sign (U.K. Only) Off* View or print a list of the Caller ID last 30 Caller IDs stored in (U.K.
  • Page 186 Network menu Level1 Level2 Level3 Level4 Options Descriptions Chooses the Network Wired LAN TCP/IP BOOT Method Auto* BOOT method Static that best suits your needs. RARP BOOTP DHCP [000-255]. Enter the IP IP Address address. [000-255]. [000-255]. [000-255] [000-255]. Enter the Subnet Subnet Mask mask.
  • Page 187 Wired LAN TCP/IP IPv6 Disable the IPv6 (Continued) (Continued) (Continued) Off* protocol. If you want to use the IPv6 protocol, visit http://solutions. for more information. — Chooses the Ethernet Auto* Ethernet link 100B-FD mode. 100B-HD 10B-FD 10B-HD Chooses the...
  • Page 188 Level1 Level2 Level3 Level4 Options Descriptions Specifies the IP Network WLAN TCP/IP DNS Server (Primary) address of the (Continued) (Continued) (Continued) primary or (Secondary) secondary server. Automatically APIPA allocates the IP address from the link-local address range. Sets the IPv6 IPv6 protocol On.
  • Page 189 Menu and Features Level1 Level2 Level3 Level4 Options Descriptions — Enter the mail Network E-mail/IFAX Mail Address Mail Address address. (Up to (Continued) 60 characters) Enter the SMTP Setup Server SMTP Server Name (Up to 30 server address. characters) IP Address [000-255].
  • Page 190 Level1 Level2 Level3 Level4 Options Descriptions Automatically Network E-mail/IFAX Setup Mail RX Auto Polling checks the POP3 (Continued) (Continued) server for new messages. Sets the interval Poll Frequency 1 Min for checking for (When 3 Mins new messages Auto Polling on the POP3 5 Mins is set to On.)
  • Page 191 Menu and Features Level1 Level2 Level3 Level4 Options Descriptions — You can set Network Scan to FTP Passive Mode Passive Mode to (Continued) OFF or ON depending on your FTP server and network firewall configuration. — — You can change Port Number the port number used to access...
  • Page 192 MENU ( ) (continued) MENU Level1 Level2 Level3 Options Descriptions Page — — Prints these lists and Print Reports XMIT Verify reports. — — Help List — Quick Dial Alphabetical Order Numerical Order — — Fax Journal — — User Settings Network Config —...
  • Page 193 Menu and Features Fax ( Level1 Level2 Level3 Options Descriptions Page — — Sets the resolution for Fax Resolution Standard* outgoing faxes. Fine S.Fine Photo — — Changes the lightness or Contrast Auto* darkness of faxes you send. Light Dark —...
  • Page 194 Level1 Level2 Level3 Options Descriptions Page — — You can restore all settings Factory Reset to the factory settings. — You can choose a number History Outgoing Call Send a fax from the Outgoing Call More Add to Speed history and then send a fax Dial to it, add it to Speed Dial, Add to One...
  • Page 195 Menu and Features Scan ( Level1 Option1 Option2 Option3 Descriptions Page — — You can scan a monochrome Scan to E-mail or a colour document into Software your E-mail application. User's Guide Chooses the file format to E-mail server Quality Color 150 dpi* on the send the scanned data via...
  • Page 196 Level1 Option1 Option2 Option3 Descriptions Page — — — You can scan a colour picture Scan to Image into your graphics Software application. User's Guide — — — You can have your text Scan to OCR on the document converted to an CD-ROM editable text file.
  • Page 197 Menu and Features Level1 Option1 Option2 Option3 Descriptions Page Chooses the file format to Scan to FTP Name Quality Color 150 dpi* send the scanned data via Software (Choose or enter Color 300 dpi FTP. User's the name that you Guide Color 600 dpi want to use for the...
  • Page 198 Level1 Option1 Option2 Option3 Descriptions Page Chooses the file format to Scan to FTP IP Address Quality Color 150 dpi* send the scanned data via Software (Continued) (Enter the Color 300 dpi FTP. User's IP address of the Guide Color 600 dpi FTP server.) on the B/W 200x100 dpi...
  • Page 199 — Choose the paper type that Paper Type Plain Paper* matches the paper in the (Tray #1 only) Inkjet Paper tray. Brother BP71 Other Glossy Transparency — — Choose the paper size that Paper Size matches the paper in the (Tray #1 only) tray.
  • Page 200 Level1 Level2 Level3 Options Descriptions Page — — Adjusts the brightness of Brightness Dark Light copies. — — Adjusts the contrast of Contrast copies. — — You can choose to stack or Stack/Sort Stack* sort multiple copies. Sort — If you choose A3 You can make N in 1, Page Layout Off(1in1)*...
  • Page 201 Menu and Features Level1 Level2 Level3 Options Descriptions Page — Enables or disables duplex Duplex Copy Portrait Long printing. You can also edge flip choose long edge or short Portrait Short edge duplex printing. edge flip Landscape Long edge flip Landscape Short edge flip —...
  • Page 202 Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page — Places a text into your Edit Template Text CONFIDENTIAL* document as a Watermark DRAFT using a template. COPY — Position Pattern — Size Small Medium* Large — Angle -90° -45°* 0°...
  • Page 203 Menu and Features Option1 Option2 Option3 Option4 Descriptions Page Places a logo or text into Use Image Scan Transparency your document as a (Set page and Watermark using a press start) scanned image. Places a logo or text into Media Position your document as a Watermark using an image...
  • Page 204 Photo Capture ( Level1 Level2 Level3 Options Descriptions Page See the print You can print all photos in View Photos settings in the your memory card or USB (Print All Photos) following table. Flash memory drive. (Auto Correct) The machine starts a Slide Show of your photos.
  • Page 205: Print Settings

    (Does not appear Photo* for DPOF printing) — — Choose the paper type. Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy* (When A4 or — Choose the paper and print Paper Size 10x15cm* Letter is chosen) size. 13x18cm...
  • Page 206 Option1 Option2 Option3 Option4 Descriptions Page Adjusts the hue of the white Color Enhance White Balance areas. (Does not appear Off* when Enhance Photos is chosen.) Enhances the detail of the Sharpness image. Adjusts the total amount of Color Density colour in the image.
  • Page 207: Phone Book

    Menu and Features Phone Book ( Phone Book Level1 Level2 Level3 Options Descriptions Page — — You can dial by pressing Phone Book Send a fax only a few keys (and Start). — You can set up dial entry by More Set Speed Dial pressing only a few keys.
  • Page 208: Entering Text

    Entering Text When you are setting certain menu selections, you may need to enter text into the machine. Press to choose numbers, letters or special characters. Up to four letters are assigned to each button on the LCD. By pressing the correct button repeatedly, you can access the character you want. Inserting spaces To enter a space, press to choose special characters, then press the space button...
  • Page 209: D Specifications

    Specifications General Printer Type Inkjet Piezo with 94 × 2 nozzles Print Method Mono: Piezo with 94 × 3 nozzles Colour: Memory Capacity 64 MB LCD (liquid crystal display) Touchscreen 4.2 in. (106.7 mm) Colour LCD Touchscreen active area 4.0 in. (100.3 mm) Power Source AC 220 to 240V 50/60Hz Power Consumption...
  • Page 210 Weight 16.5 kg Noise Operating: m = 50 dB or less Noise per ISO 9296 Operating: d = 63.6 dB (A) (Mono) d = 55.4 dB (A) (Colour) Office equipment with L d > 63.0 dB (A) is not suitable for use in rooms where people do primarily intellectual work.
  • Page 211: Print Media

    Specifications Print media Paper Input Paper Tray #1 Paper type: Plain paper, inkjet paper (coated paper), glossy paper transparencies and C5, Com-10, DL, Monarch and JE4 envelopes Paper size: Ledger, A3, Letter, Legal, Executive, A4, A5, A6, JIS B4, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 10×15cm, Photo L (89×127mm), Photo 2L (13×18cm), Index card and Postcard Width: 89 mm - 297 mm...
  • Page 212: Fax

    Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33600 bps Document Size ADF Width: 148 mm to 297 mm ADF Length: 148 mm to 431.8 mm Scanner Glass Width: Max. 297 mm Scanner Glass Length: Max. 431.8 mm Scanning Width 288 mm Printing Width...
  • Page 213 Monochrome only ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications...
  • Page 214: Copy

    Copy Colour/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 297 mm ADF Length: 148 mm to 431.8 mm Scanner Glass Width: Max. 297 mm Scanner Glass Length: Max. 431.8 mm Copy Width: Max. 291 mm Multiple Copies Stacks/Sorts up to 99 pages Resolution Scans up to 1200×1200 dpi Prints up to 1200×1200 dpi...
  • Page 215: Photocapture Center

    Specifications PhotoCapture Center™ ® Compatible Media CompactFlash (4MB - 8GB) (Type I only, Type 2 and Microdrive™ are not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.) Memory Stick™ Memory Stick PRO™ Memory Stick Duo™...
  • Page 216: Pictbridge

    PictBridge Compatibility Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit for more information. Interface USB direct interface...
  • Page 217: Scanner

    XP Professional, and Windows XP Professional x64 Edition. ® ® Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows XP and Windows Vista (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
  • Page 218: Printer

    ® Windows Vista driver supporting Brother Native Compression mode ® Mac OS X 10.2.4 or greater: Brother Ink Driver Resolution Up to 1200 × 6000 dpi 1200 × 2400 dpi 1200 × 1200 dpi 600 × 600 dpi 600 × 300 dpi 600 ×...
  • Page 219: Interfaces

    Specifications Interfaces A USB 2.0 interface cable that is no longer than 2 m. Ethernet UTP cable category 5 or greater. LAN cable Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode.
  • Page 220: Computer Requirements

    Microsoft Internet Explorer 5.5 or greater. For WIA, 1200 x 1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. Third party USB ports are not supported. All trademarks, brand and product names are PC Fax supports black and white only, and does property of their respective companies.
  • Page 221: Consumable Items

    <Standard Yellow> LC1100Y, <High Yield Yellow> LC1100HY-Y What is Innobella™? Innobella™ is a range of genuine consumables offered by Brother. The name "Innobella™" derives from the words "Innovation" and "Bella" (meaning "Beautiful" in Italian) and is a representation of the "innovative"...
  • Page 222: Network (Lan)

    Yes (simple setup with your Wi-Fi Protected Setup™-capable access point/router) See the Computer Requirements chart on page 208. If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from
  • Page 223: Wireless One-Push Configuration

    Specifications Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™ (PBC ) or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router / access point and the machine, you can set up the wireless network and security settings.
  • Page 224: E Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax...
  • Page 225 Help list F/T Ring Time A printout of the complete Menu table that The length of time that the Brother you can use to program your machine machine rings (when the Receive Mode when you do not have the User's Guide setting is Fax/Tel) to notify you to pick up with you.
  • Page 226 OCR (optical character recognition) Pulse The bundled ScanSoft™ PaperPort™ A form of rotary dialling on a telephone 11SE with OCR or Presto! PageManager line. software application converts an image of Quick Dial List text to text you can edit. A listing of names and numbers stored in One Touch One Touch and Speed Dial memory, in Keys on the machine’s control panel...
  • Page 227 Glossary Scan to Media User Settings You can scan a monochrome or colour A printed report that shows the current document into a memory card or USB settings of the machine. Flash memory drive. Monochrome images Xmit Report (Transmission Verification will be in TIFF or PDF file format and Report) colour images may be in PDF or JPEG file...
  • Page 228: Index

    Index Copy book ............97 brightness ..........95 Access codes, storing and dialling ...81 contrast ..........95 ADF (automatic document feeder) ..24 duplex ........... 98 Answering machine (TAD) .......67 enlarge/reduce ........92 connecting ..........68 ® ® enter Copy mode ........90 Apple Macintosh favourite settings ........
  • Page 229 from external telephone ....69 into PC ..........56 printing from memory ......54 Envelopes ......16 reducing to fit on paper ..... 52 Error messages on LCD ......147 retrieving from a remote site ..62 B&W Print Only ........147 Ring Delay, setting ......51 Cannot Detect ........148 telephone line interference ....
  • Page 230 Ink cartridges Network checking ink volume ......165 Printing ink dot counter ........157 See Network User's Guide on the replacing ..........157 CD-ROM. Innobella™ ..........209 Scanning See Software User's Guide on the CD-ROM. Jacks external telephone ......67 One touch TAD (answering machine) ....67 setting up ..........
  • Page 231 Print settings Brightness ........114 Colour enhancement .......115 Quick Dial ..........74 Contrast ...........114 Broadcasting ........43 Paper type & size ....113 using Groups ........43 Quality ........112 Group dial Return to factory setting ....117 changing ........75 Set new default ........117 setting up Groups for Broadcasting ...
  • Page 232 Resolution Troubleshooting ........139 copy ............202 checking ink volume ......165 fax ............200 document jam ........153 print .............206 error messages on LCD ..... 147 scan ............205 if you are having difficulty setting for next fax .........45 copying ..........143 Restricted users ........36 document jam ........
  • Page 233 Visit us on the World Wide Web This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.