Kyocera TASKalfa 650c Scanning Manual
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Kyocera TASKalfa 650c Scanning Manual

Multifunctional digital systems
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MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide

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  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide...
  • Page 2 ©2009 KYOCERA MITA Corporation All rights reserved...

  • Page 3: Preface

    Preface Thank you for purchasing Multifunctional Digital Color Systems. This manual provides instructions on how to use the equipment for scanning and Internet faxing. Read this manual before using your Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the this equipment’s functions.

  • Page 5: Table Of Contents

    CONTENTS Preface............................1 Chapter 1 OVERVIEW Scan Features ........................... 6 Scan functions ........................6 Scan speed ........................... 8 Templates..........................8 Internet Fax Features ....................... 9 Chapter BASIC OPERATION Viewing Touch Panel for Scan Menu ..................12 Default Settings ........................14 Scan to e-Filing........................
  • Page 6 Chapter 4 USING TEMPLATES Registering Scan Templates ....................62 Using Scan Templates ......................67 Chapter 5 OTHER SCANNING METHODS Scanning Images Using the HS Remote Scan Driver ............76 Scanning Images Using the HS WIA Driver ................. 77 Chapter 6 INTERNET FAX Precautions for Internet Fax Transmissions ...............
  • Page 7 OVERVIEW This chapter provides an overview of the scan and Internet Fax features. Scan Features........................... 6 Scan functions................................6 Scan speed ................................8 Templates ................................8 Internet Fax Features ....................... 9...

  • Page 8: Chapter 1 Overview

    1 OVERVIEW Scan Features With the equipment, originals placed in the Reversing Automatic Document Feeder or on the original glass can easily be scanned as image data. The image data can then be stored in the e-Filing boxes and/or the shared folder of the equipment and/or sent to e-mail addresses.
  • Page 9 1 OVERVIEW 1.OVERVIEW Scan to File or USB Scan to File or USB allows you to save scanned images as PDF, XPS, TIFF, or JPEG files either in the shared folder in the equipment, a USB storage device, or a network folder in another computer. From these folders, you can copy the saved data and use it on your computer.

  • Page 10: Scan Speed

    1 OVERVIEW Web Service (WS) Scan Web Service (WS) Scan uses the functions of Windows Vista to scan images from a client computer through the network. The images scanned on the equipment can be loaded to your client computer and viewed via an application supporting the Windows Imaging Acquisition (WIA) Scan Driver.

  • Page 11: Internet Fax Features

    1 OVERVIEW Internet Fax Features Internet Fax allows a copy of a scanned document to be sent as an e-mail with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication costs can be dramatically reduced. With Internet Fax, an e-mail address is to be specified in place of a phone number to transmit a copy of a scanned document to the Internet Fax equipment or the client computers.
  • Page 13 BASIC OPERATION This chapter describes the basic scanning operations. Viewing Touch Panel for Scan Menu ..................12 Default Settings ........................14 Scan to e-Filing........................15 Scan to File or USB ........................ 16 Scan to E-mail......................... 22 Web Service (WS) Scan ......................27 Using Saved Scan Data ......................

  • Page 14: Viewing Touch Panel For Scan Menu

    BASIC OPERATION Viewing Touch Panel for Scan Menu When you press the [SCAN] button on the control panel, the SCAN menu is displayed on the touch panel. If the equipment is managed by the Department Management or User Management features, you need to enter a department code or the user information, such as the user name and password.
  • Page 15 BASIC OPERATION .BASIC OPERATION 7) [PREVIEW] Press this button when you want to preview your scans. P.42 “Previewing Scans” 8) [COMMON SETTING] Press this button when you want to make changes in the common settings applicable to the “Scan to e-Filing,” “Scan to File or USB,”...

  • Page 16: Default Settings

    BASIC OPERATION Default Settings A default refers to a setting selected automatically when you turn on the equipment, when the equipment wakes up from Sleep Mode, or when the [FUNCTION CLEAR] button is pressed on the control panel. To scan your document, the default settings can be used as they are whereas pressing [COMMON SETTING] during the scan operation allows you to select the preferred settings for each scan job.

  • Page 17: Scan To E-Filing

    BASIC OPERATION Scan to e-Filing With this function, you can scan originals and store the scans in e-Filing boxes. The e-Filing boxes have a data capacity of 14 GB. You can scan 200 pages per job. When saving your scans, you can specify a public box or one of the user boxes. The public box is a pre-defined box and is used to store documents that any users of the equipment may need to work with.

  • Page 18: Scan To File Or Usb

    BASIC OPERATION Scan to File or USB The Scan to File or USB function sends and stores scans to a shared folder in the equipment's hard disk, a USB storage device, or a specified network folder. The shared folder has a data capacity of 10 GB. You can scan up to 1000 pages per job.
  • Page 19 BASIC OPERATION .BASIC OPERATION Make sure that [MFP LOCAL] is selected and highlighted. Proceed to Step 9. If [USB MEDIA] is selected, you cannot select [MFP LOCAL]. When you want to select [MFP LOCAL], press [USB MEDIA] to cancel the selection. If saving data in a network folder is enabled by the administrator, you can select 2 file destinations from [MFP LOCAL] or [USB MEDIA], [REMOTE 1] and [REMOTE 2].
  • Page 20 BASIC OPERATION If the “FOUND USB DEVICE” message appears on the touch panel, press [MFP LOCAL] to deselect the button, and then press [USB MEDIA] to highlight it. Proceed to Step 9. When you store scans in the USB storage device, do not disconnect the device from the equipment until data transmission is complete.
  • Page 21 BASIC OPERATION .BASIC OPERATION Select a folder for the remote destination. 1) Select FTP, SMB, NetWare IPX, or NetWare IP as a protocol to transfer the file. 2) Press [SERVER NAME], [NETWORK PATH], [LOGIN USER NAME], [PASSWORD] and/or [COMMAND PORT] and specify the file destination. 3) Finally, press [OK].
  • Page 22 BASIC OPERATION Define the settings for the new file as required. 1) Press [FILE NAME] and change the file name. 2) Select an option for each of the FILE FORMAT, MULTI/SINGLE PAGE and/or SECURITY settings. 3) Finally, press [OK]. [FILE NAME] Pressing the button displays an on-screen keyboard.
  • Page 23 BASIC OPERATION .BASIC OPERATION Press [SCAN]. To scan 2-sided documents or change settings such as Color Mode and Resolution, press [COMMON SETTING]. P.34 “Changing Common Settings” You can preview your scans by pressing [PREVIEW], followed by [SCAN]. P.42 “Previewing Scans” You can set another scan function by pressing [e-FILING] or [E-MAIL].

  • Page 24: Scan To E-Mail

    BASIC OPERATION Scan to E-mail With this scan function, you can send your scans to a specified e-mail address as an attached file. The Scan to E-mail function requires the network administrator to set the equipment configuration. Scanning to e-mail Place the original(s).
  • Page 25 BASIC OPERATION .BASIC OPERATION On the AUTHENTICATION screen, complete the user authentication. 1) Press [USER NAME] and enter the user name. 2) Press [PASSWORD] and enter the password. 3) Finally, press [OK]. Pressing each button displays an on-screen keyboard. Enter each item using the keyboard and digital keys, and then press [OK] to set the entry.
  • Page 26 BASIC OPERATION Press [SUBJECT] and [BODY] and enter each item. Pressing each button displays an on-screen keyboard. Enter each item using the keyboard and digital keys, and then press [OK] to set the entry. The maximum number of characters allowed for each box is as follows: - [SUBJECT]: 128 characters - [BODY]: 1,000 characters If you want to send a copy of the e-mail to other contacts, press [CC] and specify additional e-mail...
  • Page 27 BASIC OPERATION .BASIC OPERATION FILE FORMAT [PDF]—Press this button to store your scan as a PDF file. [SLIM PDF]—Press this button to store your scan as a slim PDF file. This option is suitable when minimizing the file size is more important than the image quality. This option is available only when [FULL COLOR] or [GRAY SCALE] is selected for the color mode setting.
  • Page 28 BASIC OPERATION Press [SCAN] or the [START] button. To scan 2-sided documents or change settings such as Color Mode and Resolution, press [COMMON SETTING]. P.34 “Changing Common Settings” You can preview your scans by pressing [PREVIEW], followed by [SCAN]. P.42 “Previewing Scans” You can set another scan function by pressing [e-FILING] or [FILE/USB].

  • Page 29: Web Service (Ws) Scan

    BASIC OPERATION Web Service (WS) Scan Web Service (WS) Scan uses the functions of Windows Vista to scan images from a client computer through the network. Scanning can be performed through the touch panel operation or from a client computer running Windows Vista. The images scanned on the equipment can be loaded to your client computer and viewed on an application supporting the Windows Imaging Acquisition (WIA) Scan Driver.
  • Page 30 BASIC OPERATION Select the client that fits your needs, and then press [SCAN]. If the desired client name is not shown on the screen, use to switch between pages. The following screen is displayed. To cancel the operation, press [CANCEL]. If the above screen does not appear, make sure that the selected client is running.

  • Page 31: Using Saved Scan Data

    BASIC OPERATION Using Saved Scan Data Using scan data saved as e-Filing documents You can display a list of the scan data stored in e-Filing and use it in various ways from the touch panel or with the e-Filing web utility. For instructions on how to use the data stored in e-Filing, refer to the e-Filing Guide. Using scan data saved as files To access your scans stored in the equipment's shared folder, a USB storage device, or a network folder, use the Windows Explorer search function or the Macintosh Finder.
  • Page 32 BASIC OPERATION Using scans saved in USB storage device When you select [USB MEDIA] to save your scans, they are stored in the USB storage device connected to the equipment. When you save your scans in the USB storage device, a sub-folder is automatically created. The name of the sub-folder depends on how you operate the Scan to File or USB function.

  • Page 33: Viewing The Scan Job Status And Log

    BASIC OPERATION Viewing the Scan Job Status and Log The status and log of scan jobs can be viewed on the touch panel. If the equipment is managed by the User Management feature, you need to enter the user information, such as the user name and password.
  • Page 34 BASIC OPERATION Besides scanning, the following types of jobs are recorded and displayed on the [LOG] tab: Copy to e-Filing (Documents are copied and saved in e-Filing.) Copy and File (Documents are copied and saved in the equipment's shared folder.) Fax and File (Documents are faxed and saved in the equipment's shared folder.) Internet Fax and File (Documents are sent with Internet Fax and saved in the equipment's shared folder.) Fax forwarded to e-Filing/shared folder (Received faxes are saved in e-Filing or the equipment's shared folder by...
  • Page 35 USEFUL FUNCTIONS This chapter describes how to scan documents using various advanced settings. Changing Common Settings ....................34 Specifying color mode ............................34 Specifying resolution ............................35 Selecting original mode ............................35 Scanning 2-sided originals ...........................36 Specifying original size ............................36 Changing orientation ............................37 Changing compression ratio..........................37 Removing blank pages ............................38 Erasing black frames around images ........................39...

  • Page 36: Changing Common Settings

    3 USEFUL FUNCTIONS Changing Common Settings Common settings are scan settings applied equally to the “Scan to e-Filing,” “Scan to File or USB,” and “Scan to E-mail” functions. The options frequently used in scanning are generally registered as the default common settings ( P.14), and you can scan documents without changing the settings.

  • Page 37: Specifying Resolution

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Specifying resolution Select a resolution from the following options: [600]—Select this option to scan originals at 600 dpi. [400]—Select this option to scan originals at 400 dpi. [300]—Select this option to scan originals at 300 dpi. [200]—Select this option to scan originals at 200 dpi.

  • Page 38: Scanning 2-Sided Originals

    3 USEFUL FUNCTIONS Scanning 2-sided originals With the Single/2-sided Scan setting, you can choose whether to scan originals on both sides. Select from the following options: [SINGLE]—Select this option to scan only the front of the originals. [BOOK]—Select this option to scan both sides of the originals in the same direction. [TABLET]—Select this option to scan the front in one direction and the back rotated by 180 degrees.

  • Page 39: Changing Orientation

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Changing orientation With the rotation setting, you can change the orientation of your scans. If necessary, select the desired rotation pattern from the following options: —Select this option to scan originals without a change in orientation. —Select this option to rotate your scans 90 degrees to the right.

  • Page 40: Removing Blank Pages

    3 USEFUL FUNCTIONS Removing blank pages If your original contains blank pages, you can remove them from the scan result. To take advantage of this feature, enable the Omit Blank Page setting. [ON]—Select this option when you want to enable the feature and remove blank pages from the scan result. [OFF]—Select this option when you want to disable the feature and include blank pages in your scans.

  • Page 41: Erasing Black Frames Around Images

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Erasing black frames around images You may want to scan originals with the original cover left open especially when they are as small as a drivers license or as thick a book as a dictionary. In this case, the open cover admits light to the Original Glass surface, producing a scan image with a black outer frame.

  • Page 42: Adjusting Exposure

    3 USEFUL FUNCTIONS Adjusting exposure to select the preferable exposure setting from 11 levels. If [AUTO] is selected, the automatic exposure adjustment feature is enabled, automatically setting the exposure best suited to your originals. Adjusting contrast to select the preferable contrast setting from 9 levels. The contrast setting is available only when [FULL COLOR] or [AUTO COLOR] is selected for the color mode setting.

  • Page 43: Adjusting Sharpness

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Adjusting sharpness The sharpness setting determines whether your scans look clear or blurry. Use to select the preferable setting from 9 levels. Adjusting color balance The color balance of your scans can be adjusted with the saturation and RGB adjustment settings. The page shown in the above figure is available only when [FULL COLOR] or [AUTO COLOR] is selected for the color mode setting.

  • Page 44: Previewing Scans

    3 USEFUL FUNCTIONS Previewing Scans With the preview feature, you can view your scans on the touch panel before saving or e-mailing them. Follow the procedure below. The preview feature is not available with the WS Scan function. Previewing scans On the SCAN menu screen, press [PREVIEW].
  • Page 45 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS to enlarge/reduce the displayed image. to scroll the displayed image. If multiple pages are scanned, you can switch between the pages using the following navigation buttons: —Press this button to display the very first page. —Press this button to display the previous page.

  • Page 46: Specifying E-Mail Addresses

    3 USEFUL FUNCTIONS Specifying E-mail Addresses To specify e-mail addresses for the Scan to E-mail function or Internet faxing, you have the following options: P.44 “Keying in e-mail addresses” P.46 “Selecting from the address book” P.46 “Searching the address book with ID numbers” P.47 “Searching the address book with search strings”...
  • Page 47 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS If you want to specify multiple e-mail addresses for Internet faxing, press [MULTI] and repeat Steps 1 and 2. If you press [INPUT @] without pressing [MULTI], you can edit the e-mail address you have just entered. Press [OK].
  • Page 48 3 USEFUL FUNCTIONS Selecting from the address book On the [SINGLE] tab, press for the desired contacts. For Scan to E-mail, proceed to Step 2. For Internet faxing, the e-mail address is specified. Continue the Internet faxing operation. P.83 “Sending Internet Faxes” You can select multiple contacts.
  • Page 49 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Using the digital keys, enter the ID number for the desired contact and then press [OK]. The page containing the contact of the specified ID number is displayed. Press for the desired contacts. For Scan to E-mail, press [OK] at the end. Before pressing [OK], you can specify additional e-mail addresses.
  • Page 50 3 USEFUL FUNCTIONS Press the corresponding button(s) for the desired search category and enter the search string. Finally, press [SEARCH]. Pressing each button displays an on-screen keyboard. Enter a search string using the keyboard and digital keys, and then press [OK] to set the entry. The contacts are searched for based on the entered search string(s).
  • Page 51 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Press [OK]. If you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.55 “Viewing/Deleting specified e-mail addresses” Searching the LDAP server with search strings To search an LDAP server for e-mail addresses, the network administrator must register the directory service on COMMAND CENTER.
  • Page 52 3 USEFUL FUNCTIONS Press [DIR SERVICE]. The Directory Search Name screen appears. When [DIR SERVICE] is selected and marked with an orange line, the equipment searches the default directory service. Select the directory service name that you want to search, and then press [OK]. The ADDRESS SEARCH screen appears again.
  • Page 53 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Press for the desired contacts and then press [OK]. For Scan to E-mail, proceed to Step 4. For Internet faxing, the e-mail addresses are specified. To specify additional e-mail addresses, repeat the above steps. If you have pressed a wrong button, press the [FUNCTION CLEAR] button and start over again. P.22 “Scan to E-mail”...
  • Page 54 3 USEFUL FUNCTIONS Select the desired group(s). For Scan to E-mail, press [OK] at the end. To view e-mail addresses registered in a group, press [CONTENTS]. Before pressing [OK], you can specify additional e-mail addresses. If you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.55 “Viewing/Deleting specified e-mail addresses”...
  • Page 55 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Using the digital keys, enter the ID number for the desired group, and then press [OK]. The page containing the group of the specified ID number is displayed. Select the desired group. For Scan to E-mail, press [OK] at the end. To view e-mail addresses registered in a group, press [CONTENTS].
  • Page 56 3 USEFUL FUNCTIONS Press [SEARCH]. The GROUP SEARCH screen appears. Press [GROUP NAME] and key in a search string for the desired group name. Finally, press [SEARCH]. Pressing [GROUP NAME] displays an on-screen keyboard. Enter a search string using the keyboard and digital keys, and then press [OK] to set the entry.
  • Page 57 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Press [OK]. To view e-mail addresses registered in a group, press [CONTENTS]. Before pressing [OK], you can specify additional e-mail addresses. If you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.55 “Viewing/Deleting specified e-mail addresses” Viewing/Deleting specified e-mail addresses You can view the specified e-mail addresses, contacts, and groups, and delete them from the list.

  • Page 58: Scanning With Dual Functions (Dual Agents)

    3 USEFUL FUNCTIONS Scanning with Dual Functions (Dual Agents) When performing a scan operation, you can select 2 of the scan functions at one time. The WS Scan function cannot be selected together with other scan functions. Scanning with dual functions (Dual Agents) Place the original(s).
  • Page 59 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS On the SCAN menu, select the second scan function that you want to use, and repeat Step 4. On the SCAN menu, press [SCAN]. You can set 2 scan functions at one time. Selecting 3 scan functions at one time is not allowed. The WS Scan function cannot be selected with other scan functions.
  • Page 60 3 USEFUL FUNCTIONS When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limits. Will you save stored originals?” message appears. If you want to save the scans, press [YES]. When the temporary workspace is full on the equipment’s hard disk, the “Not enough Work Space to store originals.

  • Page 61: Encrypting Pdf Files

    3 USEFUL FUNCTIONS Encrypting PDF Files With “Scan to File or USB” or “Scan to E-mail,” selecting [PDF] as the file format gives you the option to encrypt the PDF files. To take advantage of this feature, follow the procedure below. Encrypting PDF files On the SCAN menu, press [FILE/USB] or [E-MAIL] for the desired scan function.
  • Page 62 3 USEFUL FUNCTIONS Key in or select the following items, and then press [OK]. [USER PASSWORD] Press this button to set a password for the encrypted PDF file(s). The password is asked for when you open the file. [MASTER PASSWORD] Press this button to set a password for changing the encryption level and authority settings.

  • Page 63: Using Templates

    USING TEMPLATES This chapter describes how to scan documents using templates. Registering Scan Templates ....................62 Using Scan Templates ......................67...

  • Page 64: Registering Scan Templates

    4 USING TEMPLATES Registering Scan Templates Once you register a template, you can easily perform scan operations by recalling a set of preferred scan settings. Depending on the purpose, templates can be registered either to the public template group or a private template group. PUBLIC TEMPLATE GROUP This group is provided for registering scan templates that are frequently used by all users in the company, a department, etc.
  • Page 65 4 USING TEMPLATES 4.USING TEMPLATES On the touch panel, press [TEMPLATE] to display the TEMPLATE menu. Press [REGISTRATION] to display the [REGISTRATION] tab. Select [PUBLIC TEMPLATE GROUP] or one of the private template group buttons, and then press [OPEN]. If you select [PUBLIC TEMPLATE GROUP], the ADMINISTRATOR PASSWORD screen appears. In this case, proceed to Step 6.
  • Page 66 4 USING TEMPLATES Press [PASSWORD]. The on-screen keyboard appears. Enter the administrator password using the keyboard and digital keys, and then press [OK]. The template buttons are displayed for the selected group. Proceed to Step 9. Using the digital keys, enter the password for the selected private template group, and then press [OK].
  • Page 67 4 USING TEMPLATES 4.USING TEMPLATES Select an empty template button, and then press [SAVE]. If you press the button for an existing template, you can overwrite the template. Make the settings for the following items as required, and then press [SAVE]. [NAME 1] Press this button to enter the name displayed on the 1st line of the template button.
  • Page 68 4 USING TEMPLATES On the control panel, press the [FUNCTION CLEAR] button to return to the SCAN menu. Registering Scan Templates...

  • Page 69: Using Scan Templates

    4 USING TEMPLATES Using Scan Templates Once you register a template, your scanning operation becomes much easier. Before using a template for scanning, you need to register the template. For instructions on how to register a template, see the following section: P.62 “Registering Scan Templates”...
  • Page 70 4 USING TEMPLATES On the password input screen, enter the 5-digit group password using the digital keys, and then press [OK]. The template buttons are displayed for the selected group. Select the template that you want to use. If you select a password-free template for which the automatic start function is enabled ( is shown on the button), the equipment automatically starts the scanning operation.
  • Page 71 4 USING TEMPLATES 4.USING TEMPLATES Press [SCAN]. You can preview your scans by pressing [PREVIEW], followed by [SCAN]. For instructions on how to preview your scans, see the following section: P.42 “Previewing Scans” If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning.
  • Page 72 4 USING TEMPLATES Using templates for Scan to E-mail (When SMTP is selected for authentication method) The procedure for using templates for the Scan to E-mail function differs slightly when the “User Authentication for Scan to Email” setting on COMMAND CENTER is set to use SMTP to authenticate users. In this case, follow the steps below. Place the original(s).
  • Page 73 4 USING TEMPLATES 4.USING TEMPLATES On the password input screen, enter the 5-digit group password using the digital keys, and then press [OK]. The template buttons are displayed for the selected group. Select a “SCAN TO E-MAIL” template that you want to use. If you select a template for which a password is set, you need to enter the password.
  • Page 74 4 USING TEMPLATES On the AUTHENTICATION screen, complete the user authentication. 1) Press [USER NAME] and enter the user name. 2) Press [PASSWORD] and enter the password. 3) Finally, press [OK]. If you select a template for which the automatic start function is enabled ( is shown on the button), the equipment automatically starts the scanning operation.
  • Page 75 4 USING TEMPLATES 4.USING TEMPLATES If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button. The above screen is not displayed under the following conditions: You scan the original from the Reversing Automatic Document Feeder without pressing [CONTINUE] to scan additional originals.
  • Page 76 4 USING TEMPLATES Using Scan Templates...

  • Page 77: Other Scanning Methods

    OTHER SCANNING METHODS This chapter provides a brief introduction to the scan drivers included with the Client Utilities CD-ROM. Scanning Images Using the HS Remote Scan Driver ............76 Scanning Images Using the HS WIA Driver ................. 77...

  • Page 78: Scanning Images Using The Hs Remote Scan Driver

    5 OTHER SCANNING METHODS Scanning Images Using the HS Remote Scan Driver One of the scan drivers included with the Client Utilities CD-ROM is the HS Remote Scan driver. With this driver, you can perform scanning operations remotely from your Windows computer over the TCP/IP network. Your scans can be loaded to your Windows computer running a TWAIN-compliant application.

  • Page 79: Scanning Images Using The Hs Wia Driver

    5 OTHER SCANNING METHODS Scanning Images Using the HS WIA Driver The Client Utilities CD-ROM also includes the HS WIA Driver for users of Windows XP/Vista/Server 2003/Server 2008. This driver can be used together with a WIA-compliant application, such as Microsoft Paint supported by Windows XP or Windows Vista, to scan images on the equipment and load them to your client computer.
  • Page 81 INTERNET FAX This chapter describes the Internet Fax feature. Precautions for Internet Fax Transmissions ............... 80 Viewing Touch Panel for Fax Menu ..................81 Sending Internet Faxes......................83 Sending Internet Faxes ............................83 Saving sent data as a file (Internet Fax and File) ....................86 Setting advanced functions ..........................90 Receiving Internet Faxes .......................

  • Page 82: Precautions For Internet Fax Transmissions

    6 INTERNET FAX Precautions for Internet Fax Transmissions Internet Fax works just like e-mail and may cause the same kinds of troubles as e-mail unless you understand how it works. Before you start using the Internet Fax feature, carefully read and familiarize yourself with the following precautions: Internet Fax sends a copy of a document to your e-mail server, not via the PSTN* as with a traditional fax.

  • Page 83: Viewing Touch Panel For Fax Menu

    6 INTERNET FAX Viewing Touch Panel for Fax Menu When you press the [FAX] button on the control panel, the FAX menu is displayed on the touch panel. If the equipment is managed by the Department Management or User Management features, you need to enter a department code or the user information, such as the user name and password.
  • Page 84 6 INTERNET FAX 8. [JOB STATUS] Press this button when you want to monitor your copy, fax, scan, and/or print jobs or view the job logs. P.95 “Viewing the Internet Fax job status” P.96 “Viewing the Send Log for Internet Fax jobs” P.97 “Viewing the Receive Log for Internet Fax jobs”...

  • Page 85: Sending Internet Faxes

    6 INTERNET FAX Sending Internet Faxes Just like the Scan to E-mail function, Internet Fax sends scanned data to specified e-mail addresses as an attached file. The difference is the format of the file; it is TIFF-FX (Profile S), which can be received and printed on Internet Fax devices. With a few additional steps, you can also save the sent data or set advanced functions for each transmission.
  • Page 86 6 INTERNET FAX Specify the following items as required, and then press RESOLUTION Select the resolution for scanning the original. When sending an Internet Fax, [FINE] is always applied even if you select [U-FINE]. ORIGINAL MODE Select an original mode to scan the original for the best image quality. [TEXT]—Press this button to scan an original consisting of text.
  • Page 87 6 INTERNET FAX 6.INTERNET FAX Specify the following items as required, and then press [OK]. [SUBJECT] Press this button to enter the subject of the Internet Fax to be sent. [BODY] Press this button to enter the body message of the Internet Fax to be sent. Pressing each button displays an on-screen keyboard.

  • Page 88: Saving Sent Data As A File (Internet Fax And File)

    6 INTERNET FAX If the screen below appears, place another original on the original glass and press the [START] button to continue scanning. If you finish scanning all the originals, press [JOB FINISH]. The above screen is not displayed when the original is scanned from the Reversing Automatic Document Feeder.
  • Page 89 6 INTERNET FAX 6.INTERNET FAX If you want to store the data in the equipment’s shared folder, select [MFP LOCAL] and make sure that the button is highlighted. Proceed to Step 6. If saving data in a network folder is enabled by the administrator, you can select 2 file destinations from [MFP LOCAL], [REMOTE 1] and [REMOTE 2].
  • Page 90 6 INTERNET FAX Select a folder for the remote destination. 1) Select FTP, SMB, NetWare IPX, or NetWare IP as a protocol to transfer the file. 2) Press [SERVER NAME], [NETWORK PATH], [LOGIN USER NAME], [PASSWORD] and/or [COMMAND PORT] and specify the file destination. 3) Finally, press [OK].
  • Page 91 6 INTERNET FAX 6.INTERNET FAX Define the settings for the new file(s) as required. 1) Press [FILE NAME] and change the file name. 2) Select an option for the FILE FORMAT and/or MULTI/SINGLE PAGE settings. 3) Finally, press [OK]. [FILE NAME] Pressing the button displays an on-screen keyboard.

  • Page 92: Setting Advanced Functions

    6 INTERNET FAX Setting advanced functions Pressing [ADVANCED] during the Internet faxing operation displays the [ADVANCED] tab. On this tab, the following advanced functions are available: 2-SIDED SCAN—Use this function when you want to send 2-sided originals from the Reversing Automatic Document Feeder.
  • Page 93 6 INTERNET FAX 6.INTERNET FAX Press [2-SIDED SCAN]. The 2-SIDED SCAN screen appears. Select either [BOOK] or [TABLET] for the original type, and then press [OK]. Press [ADDRESS] to return to the [ADDRESS] tab. Continue the Internet faxing operation. P.83 “Sending Internet Faxes” Sending Internet Faxes...
  • Page 94 6 INTERNET FAX Setting Priority Reserve Use the Priority Reserve function when you want to send originals ahead of the jobs currently waiting in the queue. The default of this function is restored when each transmission is complete; you must enable the setting every time you want to use this function.
  • Page 95 6 INTERNET FAX 6.INTERNET FAX Press [ADDRESS] to return to the [ADDRESS] tab. Continue the Internet faxing operation. P.83 “Sending Internet Faxes” Sending Internet Faxes...

  • Page 96: Receiving Internet Faxes

    6 INTERNET FAX Receiving Internet Faxes Available file formats The equipment can print out TIFF-FX images, TIFF images scanned by the scanner, and text data. In addition, the resolution of the TIFF-FX images must be either 8 x 3.85 or 8 x 7.7 or 8 x 15.4 (dot/mm) while that of the TIFF images scanned by the scanner must be 200 x 100, 200 x 200, 200 x 400, 400 x 400, or 600 x 600 (dpi).

  • Page 97: Viewing The Internet Fax Job Status And Log

    6 INTERNET FAX Viewing the Internet Fax Job Status and Log You can view the status of the Internet Fax transmissions from the touch panel. After Internet Faxes are sent or received, the record of the jobs can also be viewed and printed. On the SEND/RECEIVE LOG screen, you can save contact information, such as phone numbers and e-mail addresses, to the address book.

  • Page 98: Viewing The Send Log For Internet Fax Jobs

    6 INTERNET FAX Viewing the Send Log for Internet Fax jobs The transmission record of Internet Fax jobs can be displayed on the SEND LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [SEND]. On the SEND LOG screen, you can view each job’s file number (chronological order of jobs), recipient's e-mail address or fax number, date and time, number of pages, and status (job result).

  • Page 99: Viewing The Receive Log For Internet Fax Jobs

    6 INTERNET FAX 6.INTERNET FAX Viewing the Receive Log for Internet Fax jobs The record of received Internet Faxes can be displayed on the RECEIVE LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [RECEIVE]. On the RECEIVE LOG screen, you can view each job’s file number (chronological order of jobs), sender's e-mail address or fax number, date and time, number of pages, and status (job result).

  • Page 101: Index

    INDEX Numerics ............90 ............46 2-sided scan ID numbers Internet Fax ............80 precautions ..........46 ............... 94 Address book receiving ............81 ..............83 [ADDRESS] Tab sending ............90 ..........86 Advanced functions Internet Fax and File ............81 [ADVANCED] Tab ......... 12 Alert Message Display Area ..............60 ...........
  • Page 102 ..............6 Scan function ..............8 Scan speed ............. 6 Scan to e-Filing ............7 Scan to E-mail ..........7 Scan to File or USB ..............54 Search ............47 Search string ............20 Security ..............82 [SEND] ..............96 Send log ..........19 [SERVER NAME] ..............13 [SETTINGS] ............
  • Page 104 First edition 2009.5...

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