Kyocera TASKalfa 650c Operator's Manual
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Kyocera TASKalfa 650c Operator's Manual

550c/650c/750c address book viewer operator's manual
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Download this manual See also: Troubleshooting Manual, Operator's Manual
MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator's Manual for
AddressBook Viewer

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Summary of Contents for Kyocera TASKalfa 650c

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for AddressBook Viewer...
  • Page 2 ©2009 KYOCERA MITA Corporation All rights reserved...

  • Page 3: Preface

    Preface Thank you for purchasing Multifunctional Digital Color Systems. This manual explains the instructions for AddressBook Viewer. Read this manual before using your Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the this equipment’s functions. ...

  • Page 5: Table Of Contents

    CONTENTS Preface............................1 Chapter 1 RUNNING AddressBook Viewer Running the AddressBook Viewer..................6 Access using program group....................6 Access using print properties ....................7 About AddressBook Viewer Interface ..................9 Using Commands ........................10 Menu bar ..........................10 Toolbar ..........................11 Context-Sensitive menus.....................
  • Page 6 CONTENTS...
  • Page 7 RUNNING AddressBook Viewer This section describes how to run AddressBook Viewer and about the interface. Running the AddressBook Viewer ..................6 Access using program group..........................6 Access using print properties ..........................7 About AddressBook Viewer Interface ..................9 Using Commands........................10 Menu bar ................................10 Toolbar..................................

  • Page 8: Running The Addressbook Viewer

    1 RUNNING AddressBook Viewer Running the AddressBook Viewer With the AddressBook Viewer you can easily add or modify fax recipient names, fax numbers, and Internet Fax address (e-mail address) to the address book. This utility allows you to manage recipients of the fax, select and display fax recipients from the address book, as well as recipient fax numbers and other contact information.

  • Page 9: Access Using Print Properties

    1 RUNNING AddressBook Viewer 1.RUNNING AddressBook Viewer  Access using print properties Within the application Print window, you have a limited ability to create and edit contacts in the address book. This method is only suggested if you are in the process of sending a fax and you need to add a fax recipient to the send list that is not currently listed on the address book.
  • Page 10 1 RUNNING AddressBook Viewer  Selecting Contacts for N/W-Fax When you access the AddressBook Viewer from the N/W-Fax driver, it allows you to select contacts from the AddressBook Viewer. After you select contacts that you want to add as recipients, right-click on a recipient name in the right pane and select [Selection] in the context-sensitive menu.

  • Page 11: About Addressbook Viewer Interface

    1 RUNNING AddressBook Viewer About AddressBook Viewer Interface The AddressBook Viewer main window consists of following items. 1) Menu bar You can perform various functions by selecting a command from the menus.  P.10 “Menu bar” 2) Toolbar You can perform general functions quickly by clicking an icon in the toolbar. ...

  • Page 12: Using Commands

    1 RUNNING AddressBook Viewer Using Commands The AddressBook Viewer allows you to perform a wide variety of functions. You can access all of the commands from menus in the menu bar and from the icons in the tool bar at the top of the AddressBook Viewer window.

  • Page 13: Toolbar

    1 RUNNING AddressBook Viewer 1.RUNNING AddressBook Viewer - Default Configuration - Type Selection — Select the default destination type that will be enabled in the [Type Selection] dialog box, which appears when searching for the contacts as the destinations of the N/W-Fax job. You can select either “Fax Number”, “Email Address”...
  • Page 14 1 RUNNING AddressBook Viewer  Copy — Select this to copy the selected contacts or groups to the clipboard. The contacts or groups copied in the clipboard can be pasted in the Private Address Book. This item is available only when selecting contacts or groups in any address book.

  • Page 15: Managing Address Book

    MANAGING ADDRESS BOOK This section describes how to manage the address book using AddressBook Viewer. About the Address Books ..................... 14 Managing the Private Address Book ........................14 Managing the Public Address Book ........................14 Configuring the MAPI Address Book ........................21 Managing the Windows Mail Address Book ......................21 Managing the LDAP Address Book........................21 Importing and exporting the address book ......................28 Managing Contacts and Groups ...................

  • Page 16: About The Address Books

    2 MANAGING ADDRESS BOOK About the Address Books You can manage your address book using following address books:  Private Address Book can be used as your own address book.  P.14 “Managing the Private Address Book”  Public Address Book allows you to display the address book in the same series. ...

  • Page 17: Connecting To The Same Series Mfp

    2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK  Connecting to the same series MFP You can search the device in your network and configure the connection.  P.15 “Searching MFPs automatically”  P.16 “Entering IP address manually” Searching MFPs automatically Click the [Tools] menu and select [Device Setting].
  • Page 18 2 MANAGING ADDRESS BOOK From the list of the found devices, select the name of your same series MFP and click [OK]. The AddressBook Viewer connects to the entered device and obtains the address book data in the Public Address Book.
  • Page 19 2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK Click [Manual Selection]. The [Manual Selection] dialog box appears. Enter the following items and click [OK]. IPv4 IP Address—Select this option to specify the device in the IPv4 address. If this option is selected, enter the IPv4 address of your same series MFP.
  • Page 20 2 MANAGING ADDRESS BOOK The device specified in Step 3 is added to the list. Select the name of the added the same series MFP and click [OK]. The AddressBook Viewer connects to the entered device and obtains the address book data in the Public Address Book.
  • Page 21 2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK 3) [SNMP Settings] Click this button when you need to verify and change the SNMP settings.  P.19 “Changing SNMP settings” Changing SNMP settings If you cannot find the target same series MFPs on your network, the SNMP settings might be worth suspecting. Verify the correct SNMP settings on the [SNMP Settings] dialog box and change the settings, if needed.

  • Page 22: Downloading The Public Address Book

    2 MANAGING ADDRESS BOOK  Downloading the Public Address Book You can download the address book data in the equipment to the AddressBook Viewer. In the address book data, if the number of the addresses registered in the equipment exceeds 400 or when the total number of the data registered in each group exceeds 200, the AddressBook Viewer downloads the address book data that are backed up in the equipment using COMMAND CENTER through FTP.

  • Page 23: Configuring The Mapi Address Book

    2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK  Configuring the MAPI Address Book The AddressBook Viewer automatically accesses the address book application of the default e-mail client software using the Messaging API (MAPI). If the AddressBook Viewer prompts an error message when selecting the MAPI Address Book, the default e-mail client software has not been defined in your computer, or the default e-mail software does not support MAPI.

  • Page 24: Registering The Ldap Directory Services

    2 MANAGING ADDRESS BOOK  Registering the LDAP directory services You can register multiple LDAP directory services. Registering the LDAP directory services Click the [Tools] menu and select [LDAP Setting]. The [Internet Account] dialog box appears. In the [General] tab, enter the items as described below. Directory Server Name —...

  • Page 25: Adding Contacts From Ldap Servers

    2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK In the [Advanced] tab, enter the items as described below. Server Port Number - Directory service (LDAP) — Enter the port number to access the LDAP server. It shows “389” as a default. Change this number if you are sure the LDAP port number is changed from the default port number on the LDAP server.
  • Page 26 2 MANAGING ADDRESS BOOK Select a registered directory service in the [Data Source] box. Display the [Person] tab and enter search texts in the following boxes that you require. Name — Enter the search characters or string to search by the contact name. Fax Number —...
  • Page 27 2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK Select contacts that you want to add to the LDAP Address Book, and click [Add]. The selected contacts are added to the LDAP Address Book. The contacts that have already have been added in the LDAP Address Book will not be added. If you want to clear the found contacts, click [Clear All].
  • Page 28 2 MANAGING ADDRESS BOOK Select how it searches contacts in the [Condition of search string] box. Contains — Select this to search contacts that contain the search string. Is — Select this to search contacts that completely match the search string. Starts with —...
  • Page 29 2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK Select contacts that you want to add to the LDAP Address Book, and click [Add]. The selected contacts are added to the LDAP Address Book. The contacts that have already have been added in the LDAP Address Book will not be added. If you want to clear the found contacts, click [Clear All].

  • Page 30: Importing And Exporting The Address Book

    2 MANAGING ADDRESS BOOK  Importing and exporting the address book The Export feature of the AddressBook Viewer allows you to create a CSV file or vCard file of your selected address book, and it can be imported to other user’s AddressBook Viewer. The Import/Export feature is useful when users want to share the address book data.
  • Page 31 2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK Locate the folder where the CSV file or vCard file is stored, and select the file type (CSV or vCard) in the [Files of type] box. Then select the file and click [Open]. The address book data is imported into [Import Address Book].
  • Page 32 2 MANAGING ADDRESS BOOK Exporting the address book as a CSV file or vCard File Select the address book that you want to export in the browse pane. Click the [File] menu and select [Export] and [CSV File] or [vCard File]. The [Exporting] dialog box appears.

  • Page 33: Managing Contacts And Groups

    2 MANAGING ADDRESS BOOK Managing Contacts and Groups Users can create contact and group entries to the Private Address Book that can be accessed from your computer. Under the Private Address Book folder, there are two containers, “Group” and “Location/People”. The “Location/People”...
  • Page 34 2 MANAGING ADDRESS BOOK Click the [File] menu and select [New Contact]. The [New Contact] dialog box appears. In the [Personal] tab, enter the items as described below. One Touch ID — Select the one touch ID number for the contact (if desired). Prefix —...

  • Page 35: Copying Contacts From An Address Book

    2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK In the [Sending Options] tab, enter the items as described below as required. Use Sub Address and sender information — Select this to enable sub address transmission for this contact. When this is selected, documents will be always sent using the specified sub address and SID. Also you can use this contact to perform polling transmission from the mailbox in the remote facsimile using the specified sub address and password.

  • Page 36: Displaying Or Modifying Contacts Properties

    2 MANAGING ADDRESS BOOK Browse the Private Address Book and select a folder to which you want to add the copied contacts in the left pane.  If you want to copy individual contacts to the Private Address Book, select the “Location/People” folder under the “Private Address Book”...
  • Page 37 2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK The tabs that will be displayed vary depending on the type of the address book that the contact is chosen from. Personal Tab In the [Personal] tab, the following items are displayed: When displaying the properties of a contact in the Private Address Book, you can modify all items. ...
  • Page 38 2 MANAGING ADDRESS BOOK When displaying the properties of a contact in the Private Address Book, you can modify the following settings: Use Sub Address and sender information Sub Address Sender Identification Any items other than the above cannot be set. ...

  • Page 39: Managing Groups

    2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK  Removing contacts You can remove contacts from the Private Address Book. Removing contacts from address book Browse the folder that contains contacts you want to remove, and select contacts in the right pane. Click the [File] menu and select [Delete].
  • Page 40 2 MANAGING ADDRESS BOOK Click the [File] menu and select [New Group]. The [Group] dialog box appears. Enter a group name in the [Group Name] box. The [Group ID] box displays the Group ID number automatically detected. Click [OK]. The group is created in the selected “Group” folder. Continue to add contacts to the group.
  • Page 41 2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK  Modifying groups name You can change a group name in the groups in the Private Address Book. You can also display the properties of a group in the Public Address Book. Modifying the group name Select the group that you want to display or modify the group properties in the “Group”...

  • Page 42: Removing Groups

    2 MANAGING ADDRESS BOOK  Removing groups You can delete groups in the Private Address Book. When you delete a group, the contacts registered in the group are also deleted. Removing a group Select the group that you want to delete in the “Group” folder of the Private Address Book.

  • Page 43: Searching Contacts

    2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK  Searching contacts In order to quickly locate contacts you can search the address book database. You simply type in a string or letters to be used to search the database. The AddressBook Viewer will search for any entry that contains the specified string. You can search contacts by the name, fax number, and e-mail address.
  • Page 44 2 MANAGING ADDRESS BOOK Click the [Person] tab and enter search text in the following boxes that you require. Display Name — Enter the search characters or string to search by the display name. Fax Number — Enter the search characters or string to search by the contact fax number. E-Mail —...
  • Page 45 2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK Select an address book to search contacts in the [Data Source] box. The default address book in the [Data Source] can be set by selecting [View] - [Default Configuration] - [Data Source] from the menu bar. Display the [Detail Setting] tab and select a field to search in the [Field Select] box.
  • Page 46 2 MANAGING ADDRESS BOOK Repeat the procedure from Step 3 to Step 6 to add all required conditions. You can remove the search conditions you have added. To do this, select the condition and click [Delete]. Click [Search].  It begins searching contacts in the selected address book. When it completes searching, the found contacts appear in the list at the bottom of the dialog box.
  • Page 47 2 MANAGING ADDRESS BOOK 2.MANAGING ADDRESS BOOK Adding contacts as recipients for N/W-Fax If the AddressBook Viewer is launched by clicking [Select From Address Book] in the N/W-Fax driver, you can add the searched contacts as recipients for N/W-Fax. Select the searched contacts and click [Address]. The [Type Selection] dialog box appears.
  • Page 48 2 MANAGING ADDRESS BOOK Managing Contacts and Groups...

  • Page 49: Chapter 3 Troubleshooting

    TROUBLESHOOTING This section describes about troubleshooting for printing features. AddressBook Viewer Related Errors..................48 Cannot select from address book.........................48...

  • Page 50: Addressbook Viewer Related Errors

    3 TROUBLESHOOTING AddressBook Viewer Related Errors This section describes how to solve errors.  Cannot select from address book Problem description The address book is not opened even if the [Select From Address Book] is pressed. Corrective action The AddressBook Viewer may not be installed. Make sure that the AddressBook Viewer is installed when you use [Select From Address Book].

  • Page 51: Index

    INDEX ............22 Internet Account ............. 36 Internet Fax Mode .......11 About AddressBook Viewer for HS ............22 Account Name ............11 Add - Contact .............. 10 Large Icons ..............11 Add - Group ............32 Last Name ............6 AddressBook Viewer ..........21 LDAP Address Book ............
  • Page 52 ............9 Status bar ............33 Sub Address ..............32 Suffix .....23 This Server requires a secure connection ........22 This Server requires me to log on ............9 Toolbar ...............11 Tools menu .............36 Transmission Type ...........36 Use Device Settings ....33 Use Sub Address and sender information ..............10 View menu...
  • Page 54 First edition 2009.5...

This manual is also suitable for:

Taskalfa 750cTaskalfa 550cAddressbook viewer

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