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Olivetti Fax_Lab 146D Instructions Manual

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INSTRUCTIONS

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  • Page 1 INSTRUCTIONS...
  • Page 2 All rights reserved. No parts of this manual may be photocopied, reproduced or translated into other languages with- out prior written authorization from Olivetti S.p.A. The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning.

  • Page 3: Table Of Contents

    ABLE OF CONTENTS FIRST SECTION BEFORE YOU START CONSULTING THE MANUAL ............3 ENVIRONMENTAL RECYCLING ........... 3 SAFETY PRECAUTIONS .............. 3 ABOUT THE INSTALLATION AND SETUP PARAMETERS ... 4 ABOUT THE PRODUCT THE FAX MACHINE’S CONSOLE ..........5 CORDLESS PHONE KEYPAD ............7 CORDLESS PHONE DISPLAY ............

  • Page 5: Before You Start

    • Place the fax machine and cordless phone on a stable, flat - Olivetti guarantees the activation of the treat- surface free of all vibrations so as to avoid drops that could ment, collection, recycling and disposal pro- cause damage to the machines and injury to persons.

  • Page 6: About The Installation And Setup Parameters

    PERATING PRECAUTIONS • Keep the fax machine and cordless phone in a dust-free place away from sources of water, steam and excessive heat. Do not expose them to direct sunlight. • Avoid leaving books, documents, or other objects that may obstruct normal ventilation in any way around the fax ma- chine.

  • Page 7: About The Product

    BOUT THE PRODUCT ’ HE FAX MACHINE S CONSOLE "Error" LED indicator On, indicates that there are messages or memos in the Signals an operating fault during transmission or memory that have already been played. reception. Blinking, indicates that the memory contains docu- ments that have not been printed, messages or memos that have not been played.
  • Page 8 • Deletes incorrect settings from the display. • During the function programming phase, it moves one function back. • Displays a list of the last 10 fax or telephone • Adjusts the resolution of the documents to be sent numbers dialled (outgoing calls) or the last 20 and copied (only with the document inserted in the numbers from which calls have been received ADF).

  • Page 9: Cordless Phone Keypad

    ORDLESS PHONE KEYPAD Some keys perform several separate functions, according to the operating mode the cordless phone is in: Œ Stand-by mode, that is, when the cordless phone is idle.  Programming mode, enabled when the key is pressed (while in this mode, if no key is pressed for about 30 seconds, the cordless phone automatically returns to stand-by mode).

  • Page 10: Cordless Phone Display

    ORDLESS PHONE DISPLAY The cordless phone display shows the following icons and “ ” RANGE icon information: This icon indicates whether the cordless phone is within range of the fax machine (the maximum range is about 250 metres in an open field and optimum operating conditions).

  • Page 11: Components

    OMPONENTS The figure shows the external and internal parts of the product. APER SUPPORT EXTENSION ONNECTION SOCKETS LAIN PAPER FEED COMPARTMENT Maximum capacity: 40 sheets (80gr/m UTOMATIC FEEDER FOR DOCUMENTS TO BE SENT AND COPIED Maximum capacity: 5 sheets of A4 ORDLESS PHONE PEAKER ATTERY CHARGER...

  • Page 12: How To Get Started Quickly

    OW TO GET STARTED QUICKLY This section provides a basic description of the fax ma- ONNECTING TO THE TELEPHONE LINE AND chine, explaining how to install it and get started quickly, us- ing its basic functions only. For a more comprehensive use POWER SUPPLY of the fax machine and cordless phone, see the correspond- ing section.
  • Page 13 ONNECT THE BATTERY CHARGER OF THE CORDLESS PHONE LACING THE CORDLESS PHONE ON THE BATTERY CHARGER TO THE MAINS SOCKET 1. Place the cordless phone on the battery charger, with the keypad facing towards you. The indica- tor LED on the battery charger turns red to indicate that the cord- less phone is positioned correctly.

  • Page 14: Setting Some Parameters

    ETTING SOME PARAMETERS O CHANGE THE LANGUAGE AND THE COUNTRY OF DESTINATION Once the fax is connected to the power supply, it automatically runs a short test to check that its components are working and Press on the fax machine and repeat the the display may show: the language in which the messages will be displayed procedure "To set the language and the country of des-...
  • Page 15 O SET THE DATE AND TIME FOR THE FIRST TIME O CHANGE THE DATE AND TIME ON THE FAX MACHINE If the date and time shown on the display of the fax The first time you connect the fax machine to the machine are not correct, you can change them at any power supply or whenever there is a power failure time.
  • Page 16 4. To confirm the setting, press the key: O SWITCH FROM A PUBLIC LINE TO A PRIVATE LINE 5. To return the fax machine to its initial stand-by mode, press the key: This procedure may only be carried out from the fax machine.
  • Page 17 10. If you want to move back one function, press the key: LL THAT IS MISSING NOW IS YOUR NAME AND FAX NUMBER This procedure may only be carried out from the fax To modify the dialling mode: machine. This function is only enabled in some countries. Once set, the name (max.
  • Page 18 - inside the text area, slightly lower down than in the 14. To delete the whole name, hold down the key: previous case. Your fax machine is designed to send this information inside the text area. For example, to enter the name "LARA": Until you have selected the letter "L".

  • Page 19: Setting Up The Fax Machine

    3. Take the cartridge out of its pack- ETTING UP THE FAX MACHINE age and, holding it on both sides, peel off the film covering the nozzles. EED THE PRINT PAPER INTO THE MACHINE 1. Push the paper support exten- sion in the slot until it clicks into 4.

  • Page 20: Setting Up The Cordless Phone

    • if the printing quality is satisfactory, set the value 1. The fax 6. Press function key F3: machine returns to its initial stand-by mode and is ready for The display shows: use. 7. Press the upper or lower part of the key When the cartridge is about to run out of ink, the display until the display shows: shows:...

  • Page 21: Reception

    HAT DOCUMENTS MAY BE USED O HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT For any type of tansmission, the document has to be 1. If these diagrams are not placed in the ADF. enough, see "To send a docu- ment", section "Transmission CHARACTERISTICS OF THE ORIGINAL and reception operations".
  • Page 22 O CHOOSE THE RECEPTION MODE UTOMATIC RECEPTION This procedure may only be carried out from the fax For all occasions in which you are out but want to receive machine. documents anyway. This is the mode originally set on your 1.

  • Page 23: Using The Telephone

    4. To start dialling, press the key: SING THE TELEPHONE Once the number has been dialled, if the correspond- When you pick up the line by lifting the handset of the fax ent is free, you can start talking. machine or by pressing the key on the cordless O TELEPHONE FROM THE CORDLESS PHONE phone, you can use all functions common to ordinary...

  • Page 24: Making Copies

    O TRANSFER A CALL O REDIAL ONE OF THE LAST INCOMING NUMBERS OR ONE OF THE LAST OUTGOING NUMBERS O TRANSFER A CALL FROM THE FAX MACHINE Do not place the document in the ADF. 1. During a telephone call, press the key: O REDIAL NUMBERS FROM THE FAX MACHINE The display shows: 1.
  • Page 25 11. To display the other two types of contrast available, O MAKE A COPY "CONTRAST - LIGHT" or "CONTRAST - DARK", press the keys: As mentioned previously, you can also use the fax ma- chine as a photocopier. The printing quality obtained depends on the type of copy you want to obtain "Nor- 12.
  • Page 27 ABLE OF CONTENTS SECOND SECTION TRANSMISSION AND RECEPTION OPERATIONS MAINTENANCE OPERATIONS TO SEND A DOCUMENT ............27 TO REPLACE THE PRINT CARTRIDGE ........71 TO RECEIVE A DOCUMENT ............31 CLEANING THE PRINT CARTRIDGE AND TESTING THE NOZZLES ................72 PHONE BOOK ................
  • Page 29 RANSMISSION AND RECEPTION OPERATIONS 2. Place the document in the auto- O SEND A DOCUMENT matic document feeder (ADF) with the side to be sent face down (A). HAT DOCUMENTS MAY BE USED Place the document against the right-hand side of the feeder (B): Dimensions see the mark printed on the fax •...
  • Page 30 6. Press the keys O SEND A DOCUMENT until the display shows: 1. Insert the document in the automatic document feeder (ADF). The display shows on the top line: 7. Press the key: and on the bottom line, the default contrast value: "NOR- The display shows: MAL".
  • Page 31 O HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT O SEND A DOCUMENT WITH THE HANDSET OF THE FAX MACHINE RAISED 1. Insert the document in the automatic document feeder (ADF). 1. Insert the document in the automatic document feeder The display shows on the top line: (ADF).
  • Page 32 10. Press the key: O SEND A DOCUMENT FROM THE MEMORY The fax machine prompts you to enter another number: This procedure can only be carried out from the fax machine. If you want to send the document to more than one 1.
  • Page 33 O RECEIVE A DOCUMENT O CHANGE REPEAT DELETE A TRANSMISSION FROM THE MEMORY THAT IS ALREADY SET You can set up the fax machine to receive the documents sent by your correspondents in four separate modes: This procedure can only be carried out from the fax machine.
  • Page 34 ECEIVING A DOCUMENT FROM THE CORDLESS PHONE To activate reception with TAD mode, you must first record the OUTGOING MESSAGE 1 (see "The Telephone Answer- If, when a call is received, you pick up the call before ing Device"). the fax machine by pressing the key on the cordless phone, and you hear the caller’s fax tone, O RECEIVE DOCUMENTS IN THE VARIOUS RECEPTION MODES...
  • Page 35 3. Press the key: O PROGRAM THE PHONE BOOK FROM THE CORD LESS PHONE The display shows: 1. Press function key F2: If the phone book is empty, the display shows the mes- sage "DIRECTORY EMPTY". If you have already stored some contacts, the display will show the first con- 4.
  • Page 36 3. Press the key: O DELETE A NUMBER FROM THE PHONE BOOK The display shows: O DELETE A FAX NUMBER 1. Press the key: The display shows: 4. Press the keys until the display shows: 2. Press the keys until the display shows: 5.
  • Page 37 4. Press the keys 11. To delete other numbers, repeat the procedure from step 5. until the display shows: 12. If you want to move back one function, press the key: 5. To confirm the setting, press the key: O DELETE A NUMBER FROM THE CORDLESS PHONE Having printed the report, the fax machine automati- 1.
  • Page 38 Once normal operating conditions have been restored, the 3. To find the fax number or name of the contact to whom fax machine will automatically print a report indicating the you want to send your document, you can: number of pages in the memory up to that time that you have lost.
  • Page 39 10. To return the fax machine to its initial stand-by mode, O ENABLE DISABLE THE AUTOMATIC PRINTING OF THE press the key: TRANSMISSION AND FAILED TRANSMISSION REPORT 11. If you want to move back one function, press the key: 1. Press the key: The display shows: O PRINT THE TRANSMISSION ACTIVITY...
  • Page 40 O PRINT THE LIST OF RECEPTION SETUP PARAMETERS O PRINT THE LIST OF INSTALLATION PARAMETERS 1. Press the key: 1. Press the key: The display shows: The display shows: 2. Press the key: 2. Press the keys until the display shows: The display shows: 3.
  • Page 41 HE TELEPHONE ANSWERING DEVICE The fax machine is equipped with a built-in telephone an- HE TAD CONSOLE swering device that can perform the same functions as ex- ternal telephone answering devices. From the fax machine, you can therefore: Keys only present on model with a telephone an- swering device: •...
  • Page 42 9. To return the fax machine to the initial stand-by mode, ECURITY AND ACCESS FUNCTIONS press the key: To operate the TAD from a remote location (except to leave 10. If you want to move back one function, press the key: messages), you must set a four-digit numeric code which you can change or delete at any time (see "To change/de- lete the TAD access code").
  • Page 43 10. To return the fax machine to the initial stand-by mode, UTGOING MESSAGES AND MEMOS press the key: You can record several different types of outgoing mes- 11. If you want to move back one function, press the key: sages (only from the fax machine): •...
  • Page 44 7. Press the key: 6. To listen to message 1 recorded previously, press the key: The display shows: The display shows: When it gets to the end of the message, the fax machine 8. Lift the handset. automatically prepares to record a new OUTGOING The display shows: MESSAGE 1.
  • Page 45 n o t E 3. Press the key: You have 30 or 60 seconds at your disposal (see "To set The display shows: the length of memos and incoming messages") to record your memo in the same way as OUTGOING MESSAGES 1 and 2.
  • Page 46 2. To play only the messages and memos that have not O LISTEN TO INCOMING MESSAGES AND yet been played, press function key F1: MEMOS At this point, you can play all the messages that you have not yet played, as well as the memos, which are recorded in the memory under progressive numbers O PLAY MESSAGES FROM THE FAX MACHINE up to a maximum of 49, starting from the first that has not...
  • Page 47 n o t E O DELETE MESSAGES FROM THE CORDLESS PHONE 1. To access the function for managing messages or If you do not want to delete any messages, press the memos, press function key F3: The display shows: key on the fax machine or the key on the cordless phone.
  • Page 48 5. To confirm the setting, press the key: • If the code is correct, the TAD will confirm the operation by emitting a beep. The display shows: • Choose the function that you want to perform and type its code with reference to the table above. The TAD confirms the operation by emitting a beep.
  • Page 49 6. To view the other available option, "ANNOUNCE ONLY 5. To view the other available option, "ICM ON SPEAKER - YES", press the keys: - YES", press the keys: 7. To confirm the setting, press the key: 6. To confirm the setting, press the key: If you have already recorded OGM 1, the display will show the message "PLAYING"...
  • Page 50 ORE SOPHISTICATED OPERATIONS All procedures described in this chapter may only be O RECEIVE A DOCUMENT THAT IS LONGER THAN THE carried out from the fax machine. PAPER SIZE USED THER USEFUL RECEPTION SETTINGS If you receive a document that is longer than the paper size used, you can have the surplus text printed by your fax machine on another sheet.
  • Page 51 7. To return the fax machine to its initial stand-by mode, 11. If you want to move back one function, press the key: press the key: N O T E 8. If you want to move back one function, press the key: If you choose the "SURPLUS - AUTOMATIC"...
  • Page 52 3. Press the key: 2. Press the key: The display shows: The display shows: 4. Press the keys 3. Press the keys until the display shows: until the display shows: 5. Press the key: 4. Press the key: The display shows: The display shows: 5.
  • Page 53 5. To turn the volume up/down, press the keys: 5. Press the key: The display shows: 6. To confirm your choice, press the key: 6. To view the other available option, "DISTINCT. RING - 7. To return the fax machine to its initial stand-by mode, SET PATTERN", press the keys: press the key: 7.
  • Page 54 9. To confirm your choice, press the key: O CHANGE THE LENGTH OF THE ACOUSTIC SIGNAL This function is only enabled in some countries. 10. To return the fax machine to its initial stand-by mode, press the key: When the fax machine is set up for automatic recep- tion with recognition of the type of call, it behaves as follows: 11.
  • Page 55 8. To view the other available values, "SILENCE LAPSE 7. Press the key: - 3 SECS", "SILENCE LAPSE - 4 SECS", "SILENCE The display shows: LAPSE - 8 SECS", "SILENCE LAPSE - 10 SECS" or "SILENCE LAPSE - NO", press the keys: If you select "SILENCE LAPSE - NO", the fax machine will not interrupt the recording in any case.
  • Page 56 7. To find the number you wish to modify, press the keys: 5. Press the key: The display shows: 8. To confirm the setting, press the key: From this point on, to change the number, repeat the 6. Dial the fax number you wish to inhibit. "To set the black list"...
  • Page 57 2. Press the keys O PRINT THE BLACK LIST until the display shows: 1. Press the key: The display shows: 3. Press the key: The display shows: 2. Press the key: The display shows: 4. Press the keys: The display shows: 3.
  • Page 58 O HEAR THE LINE SIGNALS O REGULATE THE SPEAKER VOLUME The fax machine is set up so that you can hear the If the volume of the dialling tones and connection sig- dialling tones during the dialling phases as well as nals is too low or too high, regulate it using the the connection signals exchanged between your fax machine and your correspondent's fax machine.
  • Page 59 7. Press the key: 7. Press the key: The display shows the preset volume level, for exam- The display shows: ple 4: 8. To view the other available option, "PBX FLASH - YES", press the keys: 8. To turn the volume up/down, press the keys: 9.
  • Page 60 5. Press the key: 2. Press the keys until the display shows: The display shows: 3. Press the key: 6. Press the key: The display shows: The display shows: 4. Press the key: 7. To view the other available option, "ECM - NO", press the keys: The display shows: 8.
  • Page 61 5. Press the key: O CHANGE A POLLING RECEPTION THAT HAS BEEN SET The display shows: 1. Press the key: The display shows: 6. To view the other available option, "DELETE? - YES", press the keys: 2. Press the keys until the display shows: 7.
  • Page 62 SING THE SPECIFIC CORDLESS PHONE FUNCTIONS 4. Press function key F3: SING THE CORDLESS PHONE The display shows: 5. To display the other available option, "INTERNAL O CHANGE THE RING VOLUME MELODY", press the upper or lower part of the key: 1.
  • Page 63 5. Press the upper or lower part of the key O CHANGE THE NAME OF THE CORDLESS PHONE until the desired language is selected. 1. Press the upper or lower part of the key 6. To confirm your choice, press function key F3: until the display shows: 7.
  • Page 64 1. Press the upper or lower part of the key 4. Press function key F3: The display shows: until the display shows: 5. Type the PIN on the keypad of the cordless phone. Then press function key F3: 2. Press function key F3: The cordless phone restores the default parameters: The display shows: this operation takes a few seconds.
  • Page 65 8. To choose either of the available options, "ALARM Then continue the procedure on the cordless REPEAT - ONCE" or "ALARM REPEAT - ON DAILY", phone: press the upper or lower part of the key: To record the fax machine on an additional cordless phone, see the manual provided with the latter.
  • Page 66 5. To select the number that corresponds to the desired 1. During the call, keep pressed for more than 1.5 base unit or the "AUTO" option, press the upper or seconds the key: lower part of the key: The display shows: If you select "AUTO", the cordless phone will The external party is put on hold.
  • Page 67 ROUBLESHOOTING GUIDE Having saved the document, the display shows the mes- HAT HAPPENS IF THERE IS A POWER FAILURE sage "DOC IN MEMORY". At this point, the fax machine will prompt you to remove the document from the document feeder. The fax ma- If a power failure occurs, the fax machine keeps the chine will then print the saved document.
  • Page 68 RROR CODES The error codes printed both on the transmission report and the activity report consist of two digits indicating the cause of the error. To save space, the two-digit code without any message is printed on the activity report. CODE MESSAGE CAUSE OF ERROR...
  • Page 69 IGNALS AND MESSAGES ON THE FAX • The fax machine does not detect the presence of the print MACHINE cartridge because you have forgotten to install it or you have installed it incorrectly: install/reinstall the print cartridge. • Some of the print cartridge nozzles are damaged and are Any problems that may arise are generally indicated by having a negative effect on the printing quality: clean the print acoustic signals (accompanied, in some cases, by visual...
  • Page 70 The date and time have not been set correctly: see "To set You set polling reception and the connection was not estab- the date and time for the first time" and "To change the lished due to line errors or because the correspondent is date and time on the fax machine", in the "How to get busy: the fax machine prepares to redial automatically.
  • Page 71 The fax machine is dialling the number of the correspondent A document is being sent. you called. A document is being sent. You have set a document transmission from the memory and the fax machine has just finished storing the document. "XXXX" corresponds to the number that identifies the document you Transmission was completed successfully.
  • Page 72 ROBLEMS ON THE CORDLESS PHONE The list below may be used as a guide to the solution of minor problems on the cordless phone. PROBLEM SOLUTION The cordless phone will not Check that the batteries are turn on. inserted correctly. Charge the batteries fully.
  • Page 73 AINTENANCE OPERATIONS Warning! O REPLACE THE PRINT CARTRIDGE 7. Avoid touching the nozzles. The print cartridge must be replaced, when the ink runs out or when you notice a deterioration in the print qual- ity. In the former case, the fax machine automatically prints a sheet to remind you that the ink is about to run out and that you should replace it.
  • Page 74 6. To view the other available option, "CLEAN CAR- 3. Press the key: TRIDGE - YES", press the keys: The display shows: 7. Press the key: The fax machine resets the cartridge and tests the noz- 4. Press the key: zles, and then prints out the result of the diagnostic test.
  • Page 75 3. Release the print cartridge by 2. Open and lift the operator con- sole as indicated by the arrows. pressing the lever as indicated by the arrow. 4. Take the print cartridge out of its 3. Move the print cartridge carriage compartment.
  • Page 76 O REMOVE JAMMED SHEETS OF PAPER To check whether the optical reader is clean, make a copy of a blank sheet. If any vertical lines appear on the copy and the If the paper used to print received documents or to copy docu- optical reader looks perfectly clean, contact qualified techni- ments gets jammed (this error is signalled on the display by cal staff.
  • Page 77 O CLEAN THE ELECTRICAL CONTACTS OF THE CORDLESS PHONE AND BATTERY CHARGER To ensure that the batteries of the cordless phone are charged correctly, we recommend you clean the electrical contacts of the cordless phone and battery charger periodically, as fol- lows: 1.
  • Page 78 ANUFACTURER AND CUSTOMER SERVICE ANUFACTURER Olivetti S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A. Via Jervis, 77 - 10015 IVREA (TO) ITALY USTOMER SERVICE If the product is not working as it should, or you want to ask the manufacturers something, call the number indicated on the "Warranty Card".
  • Page 79 ECHNICAL DATA ENERAL CHARACTERISTICS OF THE FAX MACHINE RANSMISSION CHARACTERISTICS Model ......Desktop transceiver Transmission speed ....... ca. 7s (14400 bps) (*) Display ......LCD 16 + 16 char. Capacity of document feeders ....Automatic feeder (ADF): Capacity memory ..30 pages (*) ..............
  • Page 80 NDEX Cordless phone inserting the cordless phone batteries 11 setting up 18 Access to the telephone answering device to change the batteries of the cordless phone 75 to enable/disable 41 to change the date and time 18 Acoustic signals 68 to change the language on the cordless phone 61 Automatic document feeder (ADF) 9 , 19 , 27 to change the name of the cordless phone 61...
  • Page 81 Indicator LED "ERROR" 29 Optical reader cleaning 73 Installation and setup parameters about the installation and setup parameters 4 Outgoing message 1 setting some parameters 12 to listen 42 to record 41 Outgoing message 2 to erase 42 Line characteristics to listen 42 to switch from a public line to a private line 14 to record 42...
  • Page 82 Station ID fax number 15 name 15 Reception name and fax number automatic reception 20 , 32 position 16 , 55 with recognition of the type of call 32 manual reception 20 , 32 receiving a document from the cordless phone 32 reception in "PHONE/FAX"...
  • Page 83 To delete the black list 54 To modify the black list 54 To operate the TAD from a remote location 45 To print the black list 55 To print the menu and its functions 18 To set the black list 53 To turn on the telephone answering device 39 Transmission broadcast transmission 29...
  • Page 84 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards. Olivetti S.p.A. Sede Sociale Ivrea,Via Jervis,77 – Cap. Soc. Euro 154.000.000 – C.C.I.A.A. Torino n. 547040 – Trib Ivrea Reg. Soc. n. 1927 – Cod. Fisc. e Part. IVA 02298700010...
  • Page 87 Mass Merchandising Distribution Chain present in you country, as well as Retailers and Dealers. You can easily know where to buy Olivetti cartridges just making a phone call to the number reported on the yellow sheet (available in the fax documentation envelope).
  • Page 88 259747Z...

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