Olivetti Fax_Lab 630 Instructions Manual
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Olivetti Fax_Lab 630 Instructions Manual

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INSTRUCTIONS

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  • Page 1 INSTRUCTIONS...
  • Page 2 All rights reserved. No parts of this manual may be photocopied, reproduced or translated into other languages with- out prior written authorization from Olivetti S.p.A. The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning.

  • Page 3: Table Of Contents

    ABLE OF CONTENTS FIRST SECTION BEFORE YOU START CONSULTING THE MANUAL ............3 ENVIRONMENTAL RECYCLING ........... 3 SAFETY PRECAUTIONS .............. 3 ABOUT THE INSTALLATION AND SETUP PARAMETERS ... 4 ABOUT THE FAX MACHINE CONSOLE ..................5 COMPONENTS ................7 HOW TO GET STARTED QUICKLY PACKAGE CONTENTS ..............

  • Page 5: Before You Start

    ISK OF ACCIDENT - Olivetti guarantees the activation of the treat- ment, collection, recycling and disposal pro- • Place it on a stable, flat surface free of all vibrations so as to...

  • Page 6: About The Installation And Setup Parameters

    PERATING PRECAUTIONS • Keep the fax machine in a dust-free place away from sources of water, steam and excessive heat. Do not expose it to direct sunlight. • Ensure that no books, documents, or other objects obstruct normal ventilation in any way. •...

  • Page 7: About The Fax Machine

    BOUT THE FAX MACHINE ONSOLE Blinking, indicates that the memory contains docu- ments that have not been printed. Off, indicates that the memory is empty. ODEL WITH A BUILT IN TAD ONLY "Error" LED indicator On, indicates that there are messages or memos in Signals an operating fault during transmission or the memory that have already been played.
  • Page 8 • Adjusts the resolution of the documents to be sent and • Gives access to the Phone book. • Deletes incorrect settings from the display. copied (only with the document inserted in the ADF). • During the function programming phase, it moves •...

  • Page 9: Components

    OMPONENTS The figure shows the external and internal parts of fax machine. APER SUPPORT EXTENSION ONNECTION SOCKETS LAIN PAPER FEED COMPARTMENT Maximum capacity: 40 sheets (80gr/m UTOMATIC FEEDER FOR DOCUMENTS TO BE SENT AND COPIED Maximum capacity: 10 sheets of A4 (80gr/m PEAKER PERATOR CONSOLE UILT...

  • Page 10: How To Get Started Quickly

    OW TO GET STARTED QUICKLY This section provides a basic description of the fax ma- ONNECT THE TELEPHONE HANDSET chine, explaining how to install it and get started quickly, us- ing its basic functions only. For a more comprehensive use of the fax machine, see the corresponding section.

  • Page 11: Setting Some Parameters

    To select a different country, see the table below: ONNECT THE FAX MACHINE TO THE POWER SUPPLY COUNTRY COUNTRY TO BE SELECTED Argentina AMERICA LATINA 1. Insert the female connector at one Australia AUSTRALIA end of the power cable into the Austria ÖSTERREICH male connector on the rear of the...
  • Page 12 2. Press the keys 5. Press the key: until the display shows: The display shows the default language, for example: 3. Press the key: 6. To display the other available languages, press the keys: The display shows: 7. To confirm your choice, press the key: 4.
  • Page 13 6. To confirm the setting, press the key: 6. Press the key: The fax machine automatically returns to its initial stand- The display shows: by mode. "XX-XX-XX XX:XX" indicate the current date and time. Stand-by mode is the status in which the fax machine is idle 7.
  • Page 14 7. To choose the other option, "LINE TYPE - PRIVATE (PBX)", press the keys: If you have chosen the 12-hour time format, the display will show the letter "p" (post meridiem) or the letter "a" (ante meridiem). To switch from one format to the other: 8.
  • Page 15 10. To insert a character in the name, move the cursor to 9. To confirm the setting, press the key: the point where you want to insert the new character, by pressing the keys: 10. To return the fax machine to its initial stand-by mode, press the key: 11.

  • Page 16: Setting Up The Fax Machine

    8. To select the alternative parameter, press the keys: 6. To return the fax machine to its initial stand-by mode, press the key: The display shows: 7. If you want to move back one function, press the key: 9. To confirm the setting, press the key: Position of your name and fax number: 10.

  • Page 17: To Print The Menu And Its Functions

    If, after the cartridge has been installed, the "CHECK CAR- Once the cartridge has been inserted, the operator con- TRIDGE" message appears again, try removing it and then sole closed and the handset replaced, the fax machine reinserting it, pressing it more firmly into position. If the mes- starts the nozzle cleaning and checking procedure, which sage remains on the display, remove the cartridge and clean is completed by:...

  • Page 18: Transmission

    3. To confirm the setting, press the key: O SEND A DOCUMENT Having printed the report, the fax machine automati- cally returns to its initial stand-by mode. 1. If these diagrams are not enough, see "To send a document", section "Transmission and re- RANSMISSION ception operations".

  • Page 19: Reception

    ECEPTION ANUAL RECEPTION For all occasions in which you are present and you can You can set up the fax machine to receive the documents sent therefore answer the calls yourself. by your correspondents in four different modes, that you may access by carrying out the procedure described below.

  • Page 20: Using The Telephone

    " " SING THE TELEPHONE ECEPTION IN PHONE MODE The behaviour of the fax machine in this mode depends on When you engage the line by lifting the telephone hand- who is calling and whether you are in or not when the fax set, you may use all the telephone functions available on is received.

  • Page 21: Making Copies

    AKING COPIES O TELEPHONE USING THE QUICKEST METHOD Do not place the document in the ADF. 1. Press and hold down for more than one second the HAT DOCUMENTS CAN BE COPIED number key (0-9) under which you saved previously the telephone number you wish to call, for example, As for transmission, copying requires the document to be inserted in the automatic document feeder (ADF).
  • Page 22 8. To confirm your choice, press the key: The display shows: 9. To choose the desired copy size setting, "200%", "140%", "70%" or "50%", press the keys: 10. To confirm your choice, press the key: The display shows: 11. To display the other two types of contrast available, "CONTRAST - LIGHT"...
  • Page 23 ABLE OF CONTENTS SECOND SECTION TRANSMISSION AND RECEPTION OPERATIONS MAINTENANCE OPERATIONS TO SEND A DOCUMENT ............23 TO REPLACE THE PRINT CARTRIDGE ........60 TO RECEIVE A DOCUMENT ............27 CLEANING THE PRINT CARTRIDGE AND TESTING THE NOZZLES ..................61 PHONE BOOK ................

  • Page 25: Transmission And Reception Operations

    RANSMISSION AND RECEPTION OPERATIONS 2. Place the document in the auto- O SEND A DOCUMENT matic document feeder (ADF) with the side to be sent face down (A). HAT DOCUMENTS MAY BE USED Place the document against the right-hand side of the feeder (B): Dimensions see the mark printed on the fax •...
  • Page 26 6. Press the keys O SEND A DOCUMENT until the display shows: 1. Insert the document in the automatic document feeder (ADF). The display shows on the top line: 7. Press the key: and on the bottom line, the default contrast value: "NOR- The display shows: MAL".
  • Page 27 2. To hear the dialling tones, press the key: UTOMATIC REDIAL The display shows: If no connection is established due to line errors or because the correspondent’s number is busy, the fax machine auto- and the length of the transmission in minutes and sec- matically redials the number of times laid down by the legis- onds in the top right-hand corner.
  • Page 28 7. To confirm both the current time and the time set in step 6, press the key: If there is a power failure, the transmission from the memory will be cancelled. The display shows: O CHANGE REPEAT DELETE A TRANSMISSION FROM THE 8.

  • Page 29: To Receive A Document

    O RECEIVE A DOCUMENT To activate reception with TAD mode, you must first record the OUTGOING MESSAGE 1 (see "The Telephone Answer- You can set up the fax machine to receive the documents sent ing Device"). by your correspondents in four separate modes: •...

  • Page 30: Phone Book

    8. To leave a space, to correct typing mistakes or to enter characters or special symbols, proceed as explained in Any kind of reception may be stopped by pressing the "All that is missing now is your name and fax number", chapter "How to get started quickly".
  • Page 31 4. Press the keys 2. Press the key bearing the first letter of the name you are looking for. The fax machine will search for the until the display shows: name in alphabetical order. 7. Press the key: The display shows: 5.

  • Page 32: To Print Reports And Lists

    O PRINT REPORTS AND LISTS O SEND A DOCUMENT USING THE PHONE BOOK SEARCH FUNCTION If you can't remember the position with which you asso- EPORTS ciated a given number, you can send the document from the phone book as follows: By printing out reports, the fax machine enables you to check 1.
  • Page 33 7. Press the key: • Remote Id Number (and, sometimes, name) of the correspondent called. This number cor- The display shows: responds to the number you dialled, only if the correspondent set his own fax number correctly. Otherwise, it may be dif- ferent or not be present at all.
  • Page 34 4. Press the keys ISTS until the display shows: At any time, you can print a complete list of the installa- tion parameters, set-up parameters and disabled num- bers as well as print the data saved in the phone book. 5.

  • Page 35: The Telephone Answering Device

    HE TELEPHONE ANSWERING DEVICE If you have purchased the model of fax equipped with a built- HE TAD CONSOLE in telephone answering device you can perform the same functions as those performed by external telephone answer- ing devices. Keys only present on model with a telephone an- You can therefore: swering device: •...
  • Page 36 10. If you want to move back one function, press the key: ECURITY AND ACCESS FUNCTIONS To operate the TAD from a remote location (except to leave messages), you must set a four-digit numeric code which you can change or delete at any time (see "To change/de- O CHANGE DELETE THE TAD ACCESS CODE lete the TAD access code").

  • Page 37: Outgoing Messages And Memos

    11. If you want to move back one function, press the key: UTGOING MESSAGES AND MEMOS You can record several different types of outgoing mes- sages: O ENABLE DISABLE ACCESS TO THE TELEPHONE • OGM 1, which has a maximum length of 20 seconds, prompt- ANSWERING DEVICE IN LOCAL MODE ing the caller to leave a message on the TAD, for example: "You have called the telephone number ...
  • Page 38 5. Press the key: 5. Press the key: The display shows: The display shows: OGM 1 OGM 1 PLAY PLAY 6. Press the keys 6. To listen to message 1 recorded previously, press the key: until the display shows: The display shows: OGM 1 PLAYING RECORD...

  • Page 39: To Set The Length Of Memos And Incoming Messages

    3. Press the key: O LISTEN TO THE TRANSFER MESSAGE The display shows: TAD SET-UP Play back the transfer message as you played back OUTGO- ICM ON SPEAKER ING MESSAGE 1, modifying the step 4 as follows: 4. Press the keys Press the keys until the display shows: until the display shows:...

  • Page 40: To Listen To Incoming Messages And Memos

    4. Press the keys Having played back the last message, the fax machine emits two short beeps and returns automatically to the initial stand- until the display shows: by mode. The (MESSAGES) indicator LED stops blinking TAD SET-UP and will remain on steady. ICM REC.TIME O DELETE MESSAGES AND MEMOS YOU HAVE 5.

  • Page 41: To Transfer Messages And Memos To A Remote Telephone

    8. To view the other available modes, "FORWARD MSG - O TRANSFER MESSAGES AND MEMOS TO A ONE TIME" and "FORWARD MSG - DAILY", press the keys: REMOTE TELEPHONE FORWARD MSG - ONE TIME - To transfer incoming If you wish, you can program the TAD to call you messages and memos to a remote telephone once only.

  • Page 42: To Operate The Telephone Answering Device From A Remote Location

    PECIAL FUNCTIONS OF THE TELEPHONE O OPERATE THE TELEPHONE ANSWERING ANSWERING DEVICE DEVICE FROM A REMOTE LOCATION You can set up the TAD for the following special functions: You can operate the TAD not only directly using specific keys on the operator console of the fax machine, but also from any •...
  • Page 43 7. To confirm the setting, press the key: 8. To confirm the setting, press the key: The display shows: RECORD OGM 1 8. To return the fax machine to the initial stand-by mode, press the key: LIFT HANDSET If you have already recorded OGM 1, the display will show the message "PLAYING"...

  • Page 44: To Print The Tad Configuration Parameters

    8. If you want to move back one function, press the key: O PRINT THE TAD CONFIGURATION PARAMETERS 1. Press the key: The display shows: MENU RECEPT. SET-UP 2. Press the keys until the display shows: MENU TAD SET-UP 3. Press the key: The display shows: TAD SET-UP ICM ON SPEAKER...

  • Page 45: More Sophisticated Operations

    ORE SOPHISTICATED OPERATIONS THER USEFUL RECEPTION SETTINGS O RECEIVE A DOCUMENT THAT IS LONGER THAN THE PAPER SIZE USED O REDUCE THE AREA OF A DOCUMENT RECEIVED If you receive a document that is longer than the paper size used, you can have the surplus text printed by your fax machine on another sheet.
  • Page 46 11. If you want to move back one function, press the key: 7. To return the fax machine to its initial stand-by mode, press the key: N O T E 8. If you want to move back one function, press the key: If you choose the "SURPLUS - AUTOMATIC"...
  • Page 47 2. Press the key: 3. Press the key: The display shows: The display shows: 4. Press the keys 3. Press the keys until the display shows: until the display shows: 5. Press the key: 4. Press the key: The display shows: The display shows: 6.
  • Page 48 5. To turn the volume up/down, press the keys: 5. Press the key: The display shows: 6. To confirm your choice, press the key: 6. To view the other available option, "DISTINCT. RING - 7. To return the fax machine to its initial stand-by mode, SET PATTERN", press the keys: press the key: 7.
  • Page 49 9. To confirm your choice, press the key: O CHANGE THE LENGTH OF THE ACOUSTIC SIGNAL This function is only enabled in some countries. 10. To return the fax machine to its initial stand-by mode, press the key: When the fax machine is set up for automatic recep- tion with recognition of the type of call, it behaves as follows: 11.
  • Page 50 8. To view the other available values, "SILENCE LAPSE 7. Press the key: - 3 SECS", "SILENCE LAPSE - 4 SECS", "SILENCE The display shows: LAPSE - 8 SECS", "SILENCE LAPSE - 10 SECS" or "SILENCE LAPSE - NO", press the keys: If you select "SILENCE LAPSE - NO", the fax machine will not interrupt the recording in any case.
  • Page 51 7. To find the number you wish to modify, press the keys: 5. Press the key: The display shows: 8. To confirm the setting, press the key: From this point on, to change the number, repeat the 6. Dial the fax number you wish to inhibit. "To set the black list"...

  • Page 52: Other Useful Transmission Settings

    2. Press the keys O PRINT THE BLACK LIST until the display shows: 1. Press the key: The display shows: 3. Press the key: The display shows: 2. Press the key: The display shows: 4. Press the keys: The display shows: 3.
  • Page 53 O HEAR THE LINE SIGNALS O REGULATE THE SPEAKER VOLUME The fax machine is set up so that you can hear the If the volume of the dialling tones and connection sig- dialling tones during the dialling phases as well as nals is too low or too high, regulate it using the the connection signals exchanged between your fax machine and your correspondent's fax machine.
  • Page 54 7. Press the key: 7. Press the key: The display shows the preset volume level, for exam- The display shows: ple 4: 8. To view the other available option, "PBX FLASH - YES", press the keys: 8. To turn the volume up/down, press the keys: 9.

  • Page 55: Receiving A Document In Polling Mode

    5. Press the key: O MAKE A TRANSMISSION REQUEST POLLING RECEPTION The display shows: Arrange with your correspondent the time at which you intend to make the transmission request so that he has time to put the document to be sent in his fax machine. Then set up your fax machine to receive the document, 6.
  • Page 56 9. To confirm the setting, press the key: 4. Press the keys until the display shows: The fax machine shows the message "POLL SET" for a few seconds and then returns automatically to its initial stand-by mode. The second line of the display shows: "POLL RX 18:20".

  • Page 57: Troubleshooting Guide

    ROUBLESHOOTING GUIDE Having saved the document, the display shows the mes- HAT HAPPENS IF THERE IS A POWER FAILURE sage "DOC IN MEMORY". At this point, the fax machine will prompt you to remove the document from the document feeder. The fax ma- If a power failure occurs, the fax machine keeps the chine will then print the saved document.

  • Page 58: Error Codes

    RROR CODES The error codes printed both on the transmission report and the activity report consist of two digits indicating the cause of the error. To save space, the two-digit code without any message is printed on the activity report. CODE MESSAGE CAUSE OF ERROR...
  • Page 59 IGNALS AND MESSAGES • The fax machine does not detect the presence of the print cartridge because you have forgotten to install it or you have installed it incorrectly: install/reinstall the print cartridge. Any problems that may arise are generally indicated by •...
  • Page 60 The date and time have not been set correctly: see "To set You set polling reception and the connection was not estab- the date and time for the first time" and "To change the lished due to line errors or because the correspondent is date and time", in the "How to get started quickly"...
  • Page 61 The fax machine is dialling the number of the correspondent A document is being sent. you called. A document is being sent. You have set a document transmission from the memory and the fax machine has just finished storing the document. "XXXX" corresponds to the number that identifies the document you Transmission was completed successfully.

  • Page 62: Maintenance Operations

    AINTENANCE OPERATIONS Warning! O REPLACE THE PRINT CARTRIDGE 7. Avoid touching the nozzles. The print cartridge must be replaced, when the ink runs out (used print cartridges cannot be used) or when you notice a deterioration in the print quality. In the former case, the fax machine automatically prints a sheet to remind you that the ink is about to run out and that you should replace it.

  • Page 63: Cleaning The Print Cartridge And Testing The Nozzles

    6. To view the other available option, "CLEAN CAR- 3. Press the key: TRIDGE - YES", press the keys: The display shows: 7. Press the key: The fax machine resets the cartridge and tests the noz- 4. Press the key: zles, and then prints out the result of the diagnostic test.

  • Page 64: To Clean The Optical Reader

    3. Release the print cartridge by 2. Open and lift the operator con- pressing the lever as indicated sole as indicated by the arrows. by the arrow. 4. Take the print cartridge out of its 3. Move the print cartridge carriage compartment.

  • Page 65: To Clean The Casing

    N O T E O REMOVE JAMMED SHEETS OF PAPER To check whether the optical reader is clean, make a copy of a blank sheet. If any vertical lines appear on the copy and the If the paper used to print received documents or to copy docu- optical reader looks perfectly clean, contact qualified techni- ments gets jammed (this error is signalled on the display by cal staff.

  • Page 66: Manufacturer And Customer Service

    ANUFACTURER AND CUSTOMER SERVICE ANUFACTURER Olivetti S.p.A. con unico azionista Gruppo Telecom Italia Direzione e coordinamento di Telecom Italia S.p.A. Via Jervis, 77 - 10015 IVREA (TO) ITALY USTOMER SERVICE If the fax machine is not working as it should, or you want to ask the manufacturers something, call the number indicated on the "Warranty Card".

  • Page 67: Technical Data

    ECHNICAL DATA ENERAL CHARACTERISTICS ECEPTION CHARACTERISTICS Model ......Desktop transceiver Printing system ..... Printing on plain paper, bubble ink jet printer Display ......LCD 16 + 16 char. Max. printing width ......... 204 mm Capacity memory ..max. 50 pages Max.

  • Page 68: Index

    NDEX Access to the telephone answering device ECM (Error Correction Mode) 52 to enable/disable 35 Electrical contacts Acoustic signals 58 print cartridge carriage 61 Automatic document feeder (ADF) 7 , 16 , 23 Environment Automatic redial 25 environmental recycling 3 Environmental recycling to dispose of our devices correctly 3 Error codes 55 , 56...

  • Page 69: Security And Access Functions

    Memos and incoming messages length 37 to delete 38 Reception to listen 38 automatic reception 17 , 27 to transfer to a remote telephone 39 with recognition of the type of call 27 Message language manual reception 17 , 27 to change 10 reception in "PHONE/FAX"...
  • Page 70 Transmission broadcast transmission 25 sending a document using the quickest method 30 TAD access code to adjust the contrast and resolution 23 to change 34 to enable/disable ECM 52 to delete 34 to enable/disable the Flash function 52 to set 34 to hear the dialling tone when sending 16 , 24 TAD configuration parameters to hear the line signals 51...
  • Page 71 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards. Olivetti S.p.A. Sede Sociale Ivrea, Via Jervis, 77 - Cap. Soc. Euro 154.000.000 - C.C.I.A.A. Torino n. 547040 - Trib. Ivrea Reg. Soc. n.1927 - Cod. Fisc. e Part. IVA 02298700010...
  • Page 75  Designs consumables and packages in such a way that they can be recycled easily. In the pursuit of this policy, Olivetti has started to manufacture, also for its new fax machines, a new generation of ECO- FRIENDLY consumables, following the implementation of complete and constant improvements in its development and production processes.
  • Page 76 380541H...

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Fax_lab 610

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