Chapter 5: Text; Adding Text - Adobe 65009333 - InCopy CS4 - PC Using Manual

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Chapter 5: Text

Adobe® InCopy® gives you the tools you need to add text to stories with both flexibility and precision.

Adding text

Adding text
You can add text by typing, pasting, or importing text from another file. In general, you use standard word-processing
techniques to work with text in InCopy. Select the Type tool on the toolbox, and then use the techniques described
below. These methods work the same way in Galley, Story, and Layout views, whether or not the content is linked to
Adobe InDesign®.
Note: You can track changes so that added text is highlighted in Galley and Story views. (See
"Tracking and reviewing
changes" on page 130.)
Click the insertion point where you want to add text, and begin typing.
Typing
Drag, double-click, or triple-click to select individual characters, words, lines, or paragraphs (depending on
Selecting
the Preferences settings). Or click anywhere in the content, and choose Edit > Select All.
Copy or cut text, click at the location you want, and choose Edit > Paste. If you want to remove the formatting
Pasting
of the pasted text, choose Edit > Paste Without Formatting. If you want to add or remove spacing as necessary, select
Adjust Spacing Automatically When Cutting And Pasting Words in the Type section of the Preferences dialog box.
Select the text you want to delete, and choose Edit > Clear.
Deleting
You can also import text directly from another text document.
Importing files
You can import text from other InCopy stories, Microsoft® Word, Microsoft Excel, and any application that can export
text in Rich Text Format (RTF) or text-only format. All importable file formats are listed in the InCopy Place dialog
box (in the Files Of Type menu for Windows®, and in the right list pane for Mac OS).
Document formatting and styles
You can import files with or without formatting. If you import the files with formatting, InCopy imports most
character and paragraph formatting attributes from text files, but ignores most page-layout information, such as page
breaks, margins, and column settings (which you can set in InDesign). In general, InCopy imports all formatting
information specified in the word-processing application, except for features not available in InCopy.
If InCopy has an import filter for an application, you can determine which styles are imported, and which formatting
to use if there is a name conflict.
Note: InDesign controls the styles in linked InCopy stories. When you place an InCopy story in InDesign, any imported
styles in the InCopy document are overridden in InDesign if there are conflicting style names.
Updated 29 April 2009