Adobe 65009333 - InCopy CS4 - PC Using Manual page 174

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To add a keyboard shortcut, position the insertion point in the Shortcut box, and make sure Num Lock is turned
on. Then hold down any combination of Shift, Alt, and Ctrl (Windows), or Shift, Option, and Command (Mac OS),
and press a number on the numeric keypad. You cannot use letters or non-keypad numbers for defining style
shortcuts. If your keyboard does not have a Num Lock key, you cannot add keyboard shortcuts to styles.
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If you want the new style to be applied to the selected text, select Apply Style To Selection.
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To specify the formatting attributes, click a category (such as Basic Character Formats) on the left, and specify the
attributes you want to add to your style.
When specifying a Character Color in the Style Options dialog box, you can create a new color by double-clicking the
fill or stroke box.
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For character styles, attributes you do not specify are ignored; when the style is applied, text will retain the
paragraph style formatting for that attribute. To remove an attribute setting from a character style:
•
From a setting's menu, choose (Ignore).
• In a text box, delete the option text.
•
In a check box, click until you see a small box (Windows) or a hyphen (-) (Mac OS).
• For a character color, hold down Ctrl (Windows) or Command (Mac OS) and click the color swatch.
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When you've finished specifying the formatting attributes, click OK.
Styles you create appear only in the current document. If no document is open, the styles you create will appear in all
new documents.
Base one paragraph or character style on another
Many document designs feature hierarchies of styles sharing certain attributes. The headings and subheads, for
example, often use the same font. You can easily create links between similar styles by creating a base, or parent, style.
When you edit the parent style, the child styles will change as well. You can then edit the child styles to distinguish
them from the parent style.
To create a style that's nearly identical to another style, but without the parent-child relationship, use the Duplicate
Style command and then edit the copy.
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Create a new style.
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In the New Paragraph Style or New Character Style dialog box, select the parent style in the Based On menu. The
new style becomes the child style.
By default, new styles are based on [No Paragraph Style] or [None], or on the style of any currently selected text.
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Specify formatting in the new style to distinguish it from the style on which it's based. For example, you might want
to make the font used in a subheading slightly smaller than the one used in the heading (parent) style.
If you make changes to the formatting of a child style and decide you want to start over, click Reset To Base. That
restores the child style's formatting to be identical to the style on which it's based. Then you can specify new formatting.
Similarly, if you change the Based On style of the child style, the child style definition is updated to match its new parent
style.
Import styles from other documents
You can import paragraph styles and character styles from an InDesign or InCopy document into a stand-alone
InCopy document or InCopy content that is linked to InDesign. You can determine which styles are loaded, and what
should occur if a loaded style has the same name as a style in the current document.
Updated 29 April 2009
168
USING INCOPY CS4
Styles