Managing Notification Records And Templates; Creating A Notification Record And A Notification Template - Amanda @Work.Place Version 3.xx Administrator's Manual

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Selected Record's
Fields

Managing Notification Records and Templates

Creating a Notification Record and a Notification Template

At the bottom of the screen. It displays the data for the notification
record selected in the Notification Records List. Use this area to edit
notification records. To move from one field to another, press Enter,
Tab and Shift+Tab, or Up Arrow and Down Arrow.
Notification records are created:
• When the mailbox is created (by copying the notification records that already exist
in the mailbox on which the new mailbox is based)
• At the same time you create a new template
• By starting with an existing template
Each user can have up to four notification records.
Many users use exactly the same notification records with the exception that their
extensions, home telephone numbers, or pager numbers differ. Because of this, every
notification record is based on a template. The templates make it easy to add notification
for new users or additional types of notification for existing users.
Changing a notification template changes all the records that are based on that template—
unless the change only enables or disables the record or changes the contents of the
Variable field. These two fields are part of a notification record but not part of a
notification template because they vary from user to user.
N : When you create new mailboxes, all the fields in the notification
OTE
records—including the Enabled and Variable fields—are copied to the
new mailbox from the mailbox on which it is based. When an enabled
record's Method field uses %V, the Variable field must include a num-
ber.
Managing notification records includes:
• Creating and modifying notification templates and records.
The next few sections cover the creation and modification of templates and records.
• Making the notification records needed by most or all users part of the mailbox
template (by default mailbox 997).
For example, if the records that turn message lights on and off are in the template, you
don't have to create those records for each mailbox that requires them.
• Testing notification templates and records by making calls to users and verifying
that the expected notification takes place.
Your first notification record is created at the same time as your first notification template.
Any time that you need a new template, you create it and a record simultaneously.
To create a new notification record (and a notification template):
1. From the Users screen, type the number for the mailbox in the Mailbox field, then
press Enter.
2. Press Alt+N to access the Notify Screen.
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