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Brother MFC-5890CN User Manual

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USER'S GUIDE
MFC-5890CN
MFC-5895CW
MFC-6490CW
Version 0
UK/IRE/GEN/SAF

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   Summary of Contents for Brother MFC-5890CN

  • Page 1

    USER’S GUIDE MFC-5890CN MFC-5895CW MFC-6490CW Version 0 UK/IRE/GEN/SAF...

  • Page 2

    The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration/ © 2008-2010 Brother Industries, Ltd.

  • Page 3: Compilation And Publication Notice

    FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

  • Page 4: Table Of Contents

    Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide and Network User’s Guide ......3 Viewing Documentation...................3 ® Accessing Brother Support (For Windows ) ............5 MFC-6490CW Control panel overview ..............6 LCD screen indications..................8 Basic Operations .....................8 Loading paper and documents Loading paper and other print media..............9...

  • Page 5

    Sleep Mode ......................31 LCD screen......................31 LCD Contrast....................31 Setting the backlight brightness..............31 Setting the Dim Timer for the backlight ............32 Setting the Wallpaper ..................32 Security features Secure Function Lock ..................33 Setting and changing the Administrator Password........33 Setting up and changing the Public user ............

  • Page 6

    Receiving a Fax Receive modes ....................49 Choose the Receive Mode ..................49 Using receive modes ...................50 Fax only ......................50 Fax/Tel......................50 Manual......................50 External TAD ....................50 Receive mode settings ..................51 Ring Delay .....................51 F/T Ring Time (Fax/Tel mode only) ...............51 Fax Detect .....................52 Additional receiving operations................52 Printing a reduced incoming fax ..............52 Setting Receiving Priority ................53...

  • Page 7

    Telephone and External devices Voice operations ....................64 Tone or Pulse ....................64 Fax/Tel mode ....................64 Fax/Tel mode in Power Save condition ............64 Telephone services....................65 Caller ID (U.K. and Ireland only)..............65 Setting the Telephone Line Type..............66 BT Call Sign (U.K.

  • Page 8

    Polling Polling overview....................84 Polling receive .....................84 Setup to receive polling .................84 Setup to receive polling with secure code .............84 Setup to receive delayed polling..............84 Sequential polling (Monochrome only) ............85 Polled transmit (Monochrome only) ..............86 Setup for polled transmit................86 Setup for polled transmit with secure code............86 Section III Copy Making copies How to copy ......................88...

  • Page 9

    Section IV Direct Photo Printing Printing photos from a memory card or USB Flash memory drive PhotoCapture Center™ Operations..............100 Printing from a memory card or USB Flash memory drive without a PC..100 Scanning to a memory card or USB Flash memory drive without a PC ..100 Using PhotoCapture Center™...

  • Page 10

    Section V Software Software and Network features Section VI Appendixes Safety and Legal Choosing a location ...................126 To use the machine safely.................127 Important safety instructions................131 IMPORTANT - For your safety ..............132 LAN connection ...................133 Radio interference ..................133 EU Directive 2002/96/EC and EN50419............133 ®...

  • Page 11

    Menu and Features On-screen programming..................168 Menu table....................168 Memory storage...................168 Mode and menu keys ..................168 Menu table....................169 Entering Text ....................194 Specifications General ......................195 Print media......................198 Fax........................199 Copy ........................200 PhotoCapture Center™ ..................201 PictBridge ......................202 Scanner ......................203 Printer ........................204 Interfaces ......................205 Computer requirements (MFC-5890CN and MFC-6490CW) ......206...

  • Page 13

    Section I General General Information Loading paper and documents General setup Security features...

  • Page 14: General Information

    Warnings tell you what to do to documentation prevent possible personal injury. Cautions specify procedures you Thank you for buying a Brother machine! must follow or avoid to prevent Reading the documentation will help you possible damage to the machine or make the most of your machine.

  • Page 15: Accessing The Software User's Guide And Network User's Guide

    Guide in HTML format. instructions below: This format is recommended for viewing on your computer. Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive.  PDF documents: User’s Guide for stand-alone operations, Software If the model name screen appears, click User’s Guide and Network User’s...

  • Page 16

    There are several ways you can scan documents. You can find the instructions as Turn on your Macintosh. Insert the follows: Brother CD-ROM into your CD-ROM Software User’s Guide drive. The following window will appear. (The window below may vary depending Scanning ...

  • Page 17: Accessing Brother Support (for Windows ® )

    For the latest news and product support  information about network setup please see information (http://solutions.brother.com), the Network User’s Guide. click Brother Solutions Center.  To visit our web site for original Brother Supplies (http://www.brother.com/original/), click Supplies Information.  To access the Brother CreativeCenter (http://www.brother.com/creativecenter/)

  • Page 18: Mfc-6490cw Control Panel Overview

    Chapter 1 MFC-6490CW Control panel overview The MFC-5890CN, MFC-5895CW and MFC-6490CW have the same control panel keys. Mem. 12:45 21.12.2009 Note Most of the illustrations in this User’s Guide show the MFC-6490CW. 1 Fax and telephone keys: 3 Mode keys: ...

  • Page 19

    General Information Mem. Mem. 12:45 12:45 21.12.2009 21.12.2009  d or c 6 Power Save Press to scroll backward or forward to a Lets you put the machine into Power Save mode. menu selection. Stop/Exit Also, press to choose options. Stops an operation or exits from a menu.

  • Page 20: Lcd Screen Indications

    Chapter 1 LCD screen indications Basic Operations The LCD shows the current machine status The following steps show how to change a when the machine is idle. setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds.

  • Page 21: Loading Paper And Documents

    Loading paper and documents Loading paper and Note other print media • When you are using A3, Legal or Ledger size paper, press and hold the universal guide release button (1) as you slide out Note the front of the paper tray. (MFC-6490CW only) •...

  • Page 22

    Chapter 2 With both hands, gently press and slide Gently put the paper into the paper tray the paper side guides (1) and then the print side down and top edge in first. paper length guide (2) to fit the paper size. Check that the paper is flat in the tray.

  • Page 23

    Loading paper and documents Close the paper tray cover. Note Check that the paper is flat in the tray When you shorten Tray#1, take the paper and below the maximum paper mark (1). out of the tray. Then shorten the tray by pressing the universal guide release button (1).

  • Page 24: Loading Paper In Paper Tray #2 (mfc-6490cw Only)

    Chapter 2 Loading paper in paper With both hands, gently press and slide the paper side guides (1) and then the tray #2 (MFC-6490CW only) paper length guide (2) to fit the paper size. Make sure that the triangular marks (3) Note on the paper side guides (1) and paper You can only use plain paper sizes A3,...

  • Page 25

    Loading paper and documents Gently adjust the paper side guides with Note both hands to fit the paper stack. If you are using Ledger, Legal or A3 size Make sure the paper side guides touch paper, press and hold the universal guide the sides of the paper.

  • Page 26

    Chapter 2 If you are using A3, Ledger or Legal size Close the paper tray cover and slowly paper, complete the following steps. push the paper tray into the machine. Pull Tray #1 out of the machine. Pull out the paper support (1) until it clicks and unfold the paper support flap (2).

  • Page 27: Loading Envelopes And Postcards

    Loading paper and documents Loading envelopes and How to load envelopes and postcards postcards Before loading, press the corners and sides of envelopes or post cards to make them as flat as possible. About envelopes Note  Use envelopes that weigh between 80 to 95 g/m If envelopes or post cards are ‘double- feeding’, put one envelope or post card in...

  • Page 28: Removing Small Printouts From The Machine

    Chapter 2 Put envelopes or post cards in the paper If you have problems when printing on tray with the address side down and the envelopes, try the following suggestions: leading edge (top of the envelopes) in Make sure the flap is either to the side of first.

  • Page 29: Printable Area

    Loading paper and documents Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper when the Borderless print feature is available and turned on. ®...

  • Page 30: Acceptable Paper And Other Print Media

    To get the best print quality, we suggest using Brother paper. (See table below.) The print quality can be affected by the type If Brother paper is not available in your of paper you use in the machine. country, we recommend testing various To get the best print quality for the settings papers before purchasing large quantities.

  • Page 31: Handling And Using Print Media

    Loading paper and documents Handling and using print Paper capacity of the paper tray media Up to 50 sheets of 80 g/m A4 paper.  Transparencies and photo paper must be  Store paper in its original packaging, and picked up from the output paper tray one keep it sealed.

  • Page 32: Choosing The Right Print Media

    Chapter 2 Choosing the right print media Paper type and size for each operation Paper Type Paper Size Usage Copy Photo Printer Capture 279.4  431.8 mm (11  17 in.) Cut Sheet Ledger 297  420 mm (11.7  16.5 in.) 215.9 ...

  • Page 33

    Loading paper and documents Paper weight, thickness and capacity Paper Type Weight Thickness No. of sheets Plain Paper 0.08 to 0.15 mm 64 to 120 g/m Sheet (MFC-6490CW) (Tray #2) Plain Paper 0.08 to 0.15 mm 64 to 105 g/m Inkjet Paper 0.08 to 0.25 mm 64 to 200 g/m...

  • Page 34: Loading Documents

    Chapter 2 Loading documents How to load documents CAUTION You can send a fax, make copies, and scan from the ADF (automatic document feeder) DO NOT pull on the document while it is and from the scanner glass. feeding. Using the ADF DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, The ADF can hold up to 50 pages and feeds...

  • Page 35: Using The Scanner Glass

    Loading paper and documents How to load documents Place your documents, face up, top edge first in the ADF until you feel them touch the feed roller. Note To use the scanner glass, the ADF must Note be empty. (MFC-6490CW only) Lift the document cover.

  • Page 36: Scannable Area

    Chapter 2 Scannable area The scannable area depends on the settings in the application you are using. The figures below show the unscannable area. Usage Document Top (1) Left (3) Size Bottom (2) Right (4) Ledger 3 mm 3.7 mm (MFC- 6490CW only)

  • Page 37: General Setup

    General setup Power Save mode Power Save setting To maintain print quality, prolong print head You can customize the machine's life, and provide the best ink cartridge Power Save key. The factory setting is economy, you should keep your machine Fax Receive:On.

  • Page 38: Mode Timer

    Press OK. Press a or b to choose Paper Type. Press Menu. Press d or c to choose Plain Paper, Press a or b to choose Inkjet Paper, Brother BP71, Other Glossy or Transparency. General Setup. Press OK. Press OK.

  • Page 39: Paper Size And Type (mfc-6490cw Only)

    You can use seven sizes of paper for printing copies: A4, A5, A3, 10  15 cm (4  6 in.), choose Plain Paper, Inkjet Paper, Brother BP71, Letter, Legal and Ledger and five sizes for Other Glossy or printing faxes: Ledger, Letter, Legal, A3 and Transparency.

  • Page 40: Tray Use In Copy Mode (mfc-6490cw Only)

    Chapter 3 Tray use in Copy mode Tray use in Fax mode (MFC-6490CW only) (MFC-6490CW only) You can change the default tray the machine You can change the default tray the machine will use for printing copies. will use for printing received faxes. To change the default setting follow the Auto Select will allow your machine to instructions below:...

  • Page 41: Secure Paper Feed Mode For A3 Size Short Grain Paper

    General setup Volume Settings Secure Paper Feed mode for A3 size Short Grain Paper Ring Volume If your print datas have horizontal lines when using A3 paper, your paper may be long grain You can choose a range of ring volume paper.

  • Page 42: Beeper Volume

    Chapter 3 Automatic Daylight Beeper Volume Savings Time When the beeper is on, the machine will beep when you press a key, make a mistake or You can set the machine to change after you send or receive a fax. automatically for daylight savings time.

  • Page 43: Sleep Mode

    General setup Sleep Mode LCD screen You can choose how long the machine must LCD Contrast be idle (from 1 to 60 minutes) before it goes into sleep mode. The timer will restart if any You can adjust the LCD contrast for a sharper operation is carried out on the machine.

  • Page 44: Setting The Dim Timer For The Backlight

    Chapter 3 Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after the last key press. Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose LCD Settings. Press OK.

  • Page 45: Security Features

    Press a or b to choose General Setup. Make a careful note of your password. If you Press OK. forget it, please call your Brother dealer for service. Press a or b to choose Function Lock. Print includes PC-Fax Send as well as all print jobs.

  • Page 46: Setting Up And Changing The Public User

    Chapter 4 Setting up and changing the Changing the password Public user Press Menu. Public users do not need to enter a password. Press a or b to choose You can set up one Public user. General Setup. Press OK. Press Menu.

  • Page 47: Setting Up And Changing Restricted Users

    Security features Setting up and changing Changing user name, password or settings for restricted users restricted users Press Menu. Setting up restricted users Press a or b to choose General Setup. You can set up users with restrictions and a Press OK.

  • Page 48: Turning Secure Function Lock On/off

    Chapter 4 Turning Secure Function Reset existing restricted users Lock on/off You can reset restricted users one by one. Press Menu. Note Press a or b to choose If you enter the wrong password, the LCD General Setup. will show Wrong Password. Re-enter Press OK.

  • Page 49: Switching Users

    Security features Switching users Reset all users This setting allows a restricted user to log on You can reset all settings and passwords for the machine when Secure Function Lock is the Public user and all restricted users. turned on. Press Menu.

  • Page 50

    Chapter 4...

  • Page 51

    Section II Sending a Fax Receiving a Fax Telephone and External devices Dialling and storing numbers Printing Reports Polling...

  • Page 52: Sending A Fax

    Sending a Fax Entering Fax mode When the option you want is highlighted, press OK. When you want to send a fax, or change fax Faxing from the ADF send or receive settings, press the (Fax) key to illuminate it in blue. Press (Fax).

  • Page 53: Faxing From The Scanner Glass

    Sending a Fax Faxing from the scanner glass Do one of the following:  To send a single page, press 2 to You can use the scanner glass to fax pages choose No (or press Mono Start of a book one at a time. The documents can again).

  • Page 54: Setting Scanner Glass Size For Faxing (mfc-6490cw Only)

    Chapter 5 Setting scanner glass size for How to preview an outgoing faxing (MFC-6490CW only) To fax a A3, Letter, Legal or Ledger size You can preview a fax message before you document from the scanner glass, you need send it. You must set the Real Time to change the glass scan size setting.

  • Page 55: Broadcasting (monochrome Only)

    Sending a Fax Broadcasting Press Mono Start. (Monochrome only) Note • If you did not use up any of the numbers Broadcasting is when the same fax message for Groups, you can ‘broadcast’ faxes to is automatically sent to more than one fax as many as 216 (MFC-5890CN and number.

  • Page 56: Cancelling A Broadcast In Progress

    Chapter 5 Additional sending Cancelling a Broadcast in progress operations Press Menu. Sending faxes using multiple Press a or b to choose Fax. settings Press OK. When you send a fax you can choose any Press a or b to choose combination of these settings: resolution, Remaining Jobs.

  • Page 57: Contrast

    Sending a Fax Contrast Changing fax resolution If your document is very light or very dark, you The quality of a fax can be improved by may want to change the contrast. For most changing the fax resolution. documents the factory setting Auto can be used.

  • Page 58: Dual Access (monochrome Only)

    Chapter 5 Dual access Overseas Mode (Monochrome only) If you are having difficulty sending a fax overseas due to possible interference on the You can dial a number and start scanning the telephone line, we recommend that you turn fax into memory—even when the machine is on the Overseas mode.

  • Page 59: Delayed Batch Transmission (monochrome Only)

    Sending a Fax Delayed Batch Transmission Setting your changes as a (Monochrome only) new default Before sending the delayed faxes, your You can save the fax settings for machine will help you economize by sorting Fax Resolution, Contrast, all the faxes in the memory by destination and Glass ScanSize and Real Time TX you scheduled time.

  • Page 60: Sending A Fax Manually

    Chapter 5 Sending a fax manually Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. Press (Fax). Load your document. To listen for a dial tone pick up the handset of an external telephone. Dial the fax number.

  • Page 61: Receiving A Fax

    Receiving a Fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line. Choose the Receive Mode By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.

  • Page 62: Using Receive Modes

    Chapter 6 Using receive modes External TAD External TAD mode lets an external Some receive modes answer automatically answering device manage your incoming (Fax Only and Fax/Tel). You may want to calls. Incoming calls will be dealt with in one change the ring delay before using these of the following ways: modes.

  • Page 63: Receive Mode Settings

    Receiving a Fax Receive mode settings F/T Ring Time (Fax/Tel mode only) Ring Delay When somebody calls your machine, you and your caller will hear the normal telephone ring The Ring Delay sets the number of times the sound. The number of rings is set by the ring machine rings before it answers in Fax Only delay setting.

  • Page 64: Fax Detect

    Chapter 6 Additional receiving Fax Detect operations If Fax Detect is On: Printing a reduced incoming The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset If you choose On, the machine automatically you are using, just replace the handset.

  • Page 65: Setting Receiving Priority

    Receiving a Fax Setting Receiving Priority If a A3 Colour fax is sent to your machine, your machine will receive either a A3 mono fax or a A4 Colour fax depending on the Receiving Priority setting. If you choose Mono(Max.A3), you will receive a A3 mono fax.

  • Page 66: Printing A Fax From The Memory

    Chapter 6 Memory Receive Printing a fax from the memory (Monochrome only) If you have chosen fax storage, you can still You can only use one Memory Receive print a fax from the memory when you are at operation at a time: your machine.

  • Page 67: Fax Forwarding

    Receiving a Fax Fax Forwarding Fax Storage When you choose Fax Forward, your If you choose Fax Storage, your machine machine stores the received fax in the stores the received fax in the memory. You memory. The machine will then dial the fax will be able to retrieve fax messages from number you have programmed and forward another location using the remote retrieval...

  • Page 68: Pc Fax Receive

    Chapter 6 PC Fax Receive Press Stop/Exit. Note If you turn on the PC-Fax Receive feature • PC Fax Receive is not supported in the your machine will store received faxes in Mac OS. memory and send them to your PC automatically.

  • Page 69: Changing The Destination Pc

    Receiving a Fax Changing the destination PC Turning off Memory Receive Operations Press Menu. Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Fax. Press OK. Press a or b to choose Setup Receive.

  • Page 70: Changing Memory Receive Operations

    Chapter 6 Fax Preview Changing Memory Receive Operations (Monochrome only) If received faxes remain in your machine’s How to preview a received fax memory when you change the Memory Receive Operations, the LCD will ask you You can view received faxes on the LCD by one of the following questions: pressing the Fax Preview key.

  • Page 71

    Receiving a Fax Using Fax Preview Press Stop/Exit. When a fax is open the control panel keys will When you receive a fax, you will see the pop- perform the operations shown below. up message on the LCD. (For example: New Fax(es): 02) Description Press Fax Preview.

  • Page 72: Changing The Settings To Turn Off Fax Preview

    Chapter 6 Remote Retrieval How to delete all faxes in the list Press Fax Preview. You can call your machine from any touch tone telephone or fax machine, then use the Press a or b to choose Delete All. remote access code and remote commands Press OK.

  • Page 73: Using Your Remote Access Code

    Receiving a Fax Using your Remote Access Code Dial your fax number from a touch tone telephone or another fax machine. When your machine answers, enter your remote access code (3 digits followed by ) at once. The machine signals if it has received messages: ...

  • Page 74: Remote Fax Commands

    Chapter 6 Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details Change the Fax Forwarding or Fax...

  • Page 75: Retrieving Fax Messages

    Receiving a Fax Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch tone telephone and have your fax messages You can change the default setting of your fax sent to a machine. Before you use this forwarding number from another touch tone feature, you have to turn on Fax Storage.

  • Page 76: Telephone And External Devices

    Telephone and External devices Voice operations Fax/Tel mode in Power Save condition Voice calls can be made either with an extension or external telephone, by dialling When the machine is in Power Save mode manually, or by using Quick Dial numbers. you can receive faxes if the Power Save setting is Fax Receive:On.

  • Page 77: Telephone Services

    Telephone and External devices Telephone services Setting the Caller ID to On If you have Caller ID on your line, then this Your machine supports the Caller ID function should be set to On to display the subscriber telephone service that some caller's telephone number on the LCD as the telephone companies offer.

  • Page 78: Setting The Telephone Line Type

    Chapter 7 Setting the Telephone Line Note Type You can program a Tel/R key press as part of a number stored in a One Touch If you are connecting the machine to a line dial or Speed Dial location. When that features PBX or ISDN to send and programming the One Touch dial or receive faxes, it is also necessary to change...

  • Page 79: Connecting An External Tad (telephone Answering Device)

    Telephone and External devices Connecting an external To enable the machine to work with BT Call Sign (With your external TAD (telephone telephone only) answering device) Press Menu. You may choose to connect an external Press a or b to choose Fax. answering device.

  • Page 80: Connections

    Chapter 7 Connections Multi-line connections (PBX) The external TAD must be connected as We suggest you ask the company who shown in the previous illustration. installed your PBX to connect your machine. If you have a multi line system we suggest Set your external TAD to one or two you ask the installer to connect the unit to the rings.

  • Page 81: External And Extension Telephones

    Telephone and External devices External and extension If you answer a call and no one is on the line: telephones You should assume that you're receiving a manual fax. Connecting an external or Press l 5 1 and wait for the chirp or until the extension telephone LCD shows Receiving, and then hang up.

  • Page 82: Using A Cordless External Telephone

    Chapter 7 Using a cordless external This new connection configuration can be arranged by contacting BT, Kingston upon telephone Hull Telecommunications, your PBX maintainer or a qualified telephone If your cordless telephone is connected to the installation company as appropriate. Simply telephone line cord (See External and explained, the extension telephone circuit extension telephones on page 69) and you...

  • Page 83

    Telephone and External devices Changing the remote codes If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l 5 1. The preset Remote Deactivation Code is # 5 1. If you want to, you can replace them with your own codes.

  • Page 84: Dialling And Storing Numbers

    Dialling and storing numbers How to Dial Speed Dialling Manual dialling Press (Phone Book). Press all of the digits of the fax or telephone number. You can also choose Phone Book by pressing (Fax). Press a or b to choose Search. Press OK.

  • Page 85: Search

    Dialling and storing numbers Search Press a or b to choose Send a fax. Press OK. You can search for names you have stored in Press Mono Start or Colour Start. the One Touch and Speed Dial memory. Note Press (Phone Book).

  • Page 86: Caller Id History

    Chapter 8 Storing numbers Caller ID history This feature requires the Caller ID subscriber You can set up your machine to do the service offered by many local telephone following types of easy dialling: One Touch, companies. (See Caller ID (U.K. and Ireland Speed Dial and Groups for broadcasting only) on page 65.) faxes.

  • Page 87

    Dialling and storing numbers Do one of the following: Press a or b to choose the One Touch Dial number where you want to store the  Enter the name (up to 16 characters) number. using the dial pad. Press OK. Press OK.

  • Page 88: Storing Speed Dial Numbers

    Chapter 8 Press a or b to choose the 2-digit Do one of the following: One Touch location where you want to  Enter the name (up to 16 characters) store the number in. using the dial pad. Press OK. Press OK.

  • Page 89

    Dialling and storing numbers Storing Speed Dial numbers from Storing Speed Dial numbers from the Outgoing Calls Caller ID history You can also store Speed Dial numbers from If you have the Caller ID subscriber service the Outgoing Call history. from your telephone company you can also store Speed Dial numbers from incoming Press Redial/Pause.

  • Page 90: Changing One Touch Or Speed Dial Names Or Numbers

    Chapter 8 Changing One Touch or Do one of the following: Speed Dial names or numbers  If you want to change the name, press a or b to choose Name. Press OK and enter the name (up to 16 You can change a One Touch or Speed Dial characters) using the dial pad.

  • Page 91: Setting Up Groups For Broadcasting

    Dialling and storing numbers Setting up groups for To add numbers to the group, press a or b to choose broadcasting Alphabetical Order or Numerical Order and OK. Press Groups, which can be stored in a One Touch a or b to select a number and OK. key or a Speed Dial location, allow you to send the same fax message to many fax Note...

  • Page 92: Combining Quick Dial Numbers

    Chapter 8 Combining Quick Dial Enter the new name (up to 16 characters) using the dial pad. numbers Press OK. (See Entering Text on page 194. For Sometimes you may want to choose from example, type NEW CLIENTS.) several long distance carriers when you make a call.

  • Page 93

    Dialling and storing numbers Press a or b to choose l02. Press OK. Press OK to choose Send a fax. Press Mono Start or Colour Start. You will dial ‘555-7000 ’. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad.

  • Page 94: Printing Reports

    Printing Reports Fax reports Press Menu. Press a or b to choose Fax. You need to set up the Transmission Press OK. Verification Report and Journal Period using the Menu keys. Press a or b to choose Report Setting. Transmission Verification Press OK.

  • Page 95: Fax Journal (activity Report)

    Printing Reports Reports Fax Journal (activity report) You can set the machine to print a journal at The following reports are available: specific intervals (every 50 faxes, 6, 12 or 24  XMIT Verify hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following Prints a Transmission Verification Report the steps in How to print a report on page 83.

  • Page 96: Polling

    Secure Polling lets you restrict who can get the time you entered. the documents you set up to be polled. Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

  • Page 97: Sequential Polling (monochrome Only)

    Polling Sequential polling Press Mono Start. The machine polls each number or (Monochrome only) group in turn for a document. Press Stop/Exit while the machine is dialling Sequential polling lets you request to cancel the polling process. documents from several fax machines in one operation.

  • Page 98: Polled Transmit (monochrome Only)

    Polled transmit lets you set up your machine the documents you set up to be polled. to wait with a document so another fax Secure Polling only works with Brother fax machine can call and retrieve it. machines. If another person wants to retrieve...

  • Page 99: Section Iii Copy

    Section III Copy Making copies...

  • Page 100: Making Copies

    Making copies How to copy Note • The default setting is Fax mode. You can Entering Copy mode change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 26.) When you want to make a copy, press •...

  • Page 101: Copy Settings

    Making copies Copy settings Press a or b to choose Quality. Press d or c to choose Fast, Normal or You can change the copy settings temporarily Best. for the next multiple copies. Press OK. The machine returns to its default settings If you do not want to change additional after 1 minute, or if the Mode Timer returns settings, press Mono Start or...

  • Page 102: Making N In 1 Copies Or A Poster

    Chapter 11 Making N in 1 copies or a 100% poster (Page Layout) 198% 10x15cmiA4 186% 10x15cmiLTR The N in 1 copy feature can help you save paper by letting you copy two or four pages 142% A4iA3, A5iA4 onto one printed page. 97% LTRiA4 (MFC-6490CW) The 1 to 2 feature copies 93% A4iLTR...

  • Page 103

    Making copies If you do not want to change additional Press (Copy). settings, press Mono Start or Colour Start to scan the page. Load your document. If you placed the document in the ADF or are making a poster, the machine Enter the number of copies you want.

  • Page 104: Sorting Copies Using The Adf

    Chapter 11 Sorting copies using the ADF If you are copying from the scanner glass, place the document face down in the direction shown below: You can sort multiple copies. Pages will be sorted in the order 321, 321, 321, and so on. ...

  • Page 105: Paper Options

    Press a or b to choose Paper Type. Press a or b to choose Tray Select. Press d or c to choose Plain Paper, Press d or c to choose Tray#1 or Inkjet Paper, Brother BP71, Tray#2. Other Glossy or Transparency. Press OK.

  • Page 106: Skew Adjustment (mfc-6490cw Only)

    Chapter 11 Skew Adjustment Book Copy (MFC-6490CW only) Book copy corrects dark borders and skew. Your machine can correct the data If your copy is scanned skewed, your automatically or you can make specific machine can correct the data automatically. corrections.

  • Page 107: Watermark Copy

    Making copies Watermark Copy Using data from a media card or USB Flash memory drive data You can place a logo or text into your document as a Watermark. You can select Press (Copy). one of the template watermarks, data from your media cards or USB Flash memory Load your document.

  • Page 108: Setting Your Changes As A New Default

    Chapter 11 Setting your changes as a Using a scanned paper document as your watermark new default Press (Copy). You can save the copy settings for Quality, Enlarge/Reduce, Tray Select (MFC- Enter the number of copies you want. 6490CW only), Brightness, Contrast, Page Layout or Skew Adjustment Press a or b to choose (MFC-6490CW only) that you use most often...

  • Page 109: Out Of Memory' Message

    Making copies ‘Out of Memory’ message If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start or Colour Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue.

  • Page 110

    Chapter 11...

  • Page 111: Section Iv Direct Photo Printing

    Section IV Direct Photo Printing Printing photos from a memory card or USB Flash memory drive Printing photos from a camera...

  • Page 112: Printing Photos From A Memory Card Or Usb Flash Memory Drive

    USB Flash memory drive PhotoCapture Center™ Using a memory card or USB Flash memory drive Operations Your Brother machine has media drives (slots) Printing from a memory card for use with the following popular digital camera ® media: CompactFlash , Memory Stick™,...

  • Page 113: Memory Cards Or A Usb Flash Memory Drive Folder Structure

    Printing photos from a memory card or USB Flash memory drive The PhotoCapture Center™ feature lets you Please be aware of the following: print digital photos from your digital camera at  When printing Print Index or Print high resolution to get photo quality printing. Images, the PhotoCapture Center™...

  • Page 114: Getting Started

    Chapter 12 Getting started Photo Capture key indications: Firmly put a memory card or USB Flash memory drive into the correct slot. Photo Capture light is on, the memory  card or USB Flash memory drive is correctly inserted. 2 3 4 5 ...

  • Page 115: Entering Photocapture Mode

    Printing photos from a memory card or USB Flash memory drive Print Images Entering PhotoCapture mode After you insert the memory card or USB View Photo(s) Flash memory drive, press the (Photo Capture) key to illuminate it in You can preview your photos on the LCD blue and display the PhotoCapture options on before you print them.

  • Page 116: Print Index (thumbnails)

    Paper Type, and press d or c to numbers for images (such as No.1, No.2, choose the type of paper you are No.3, and so on). using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press OK.  Press a or b to choose Paper Size and press d or c to choose the paper size you are using, A4 or Letter.

  • Page 117: Printing Photos

    Printing photos from a memory card or USB Flash memory drive Printing Photos Enhance Photos Before you can print an individual image, you You can edit and add effects to your photos have to know the image number. and view them on the LCD before printing. Make sure you have put a memory card Note or USB Flash memory drive in the...

  • Page 118

    Chapter 12 Enhance Skin Tone Enhance Scenery Enhance Skin-Tone is best used for adjusting Enhance Scenery is best used for adjusting portrait photographs. It detects human skin landscape photographs. It highlights green colour in your photos and adjusts the image. and blue areas in your photo, so that the landscape looks more sharp and vivid.

  • Page 119

    Printing photos from a memory card or USB Flash memory drive Remove Red-Eye Monochrome The machine detects eyes in your photos and You can convert your photo to monochrome. will attempt to remove red-eye from your photo. Make sure you have put a memory card Note or USB Flash memory drive in the correct slot.

  • Page 120: Search By Date

    Chapter 12 Search by Date Enter the number of copies you want using the dial pad. You can find your photos based on date. Do one of the following: Make sure you have put a memory card  Change the print settings. (See or USB Flash memory drive in the page 110.) correct slot.

  • Page 121: Trimming

    Printing photos from a memory card or USB Flash memory drive Trimming DPOF printing You can trim your photo and print a part of the DPOF stands for Digital Print Order Format. image. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Note Film Co.

  • Page 122: Photocapture Center™ Print Settings

    Print Quality Normal/Photo (Not available for DPOF printing) — Paper Type Plain Paper/Inkjet Paper/ Brother BP71/Other Glossy (When A4 or Letter is chosen) Paper Size 10x15cm/13x18cm/ A4/A3/Letter/Ledger 8 x 10cm/ 9 x 13cm/ 10 x 15cm/13 x 18cm/ 15 x 20cm/Max. Size —...

  • Page 123: Print Speed And Quality

    10 x 15cm Paper Type Press a or b to choose Paper Type. Press d or c to choose the paper type you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. 13 x 18cm 15 x 20cm Max. Size Press OK.

  • Page 124: Adjusting Brightness, Contrast And Colour

    Chapter 12 Adjusting Brightness, Press a or b to choose White Balance, Sharpness or Contrast and Colour Color Density. Press d or c to adjust the degree of the Brightness setting. Press OK. Press a or b to choose Brightness. Do one of the following: Press d or c to make a darker or lighter ...

  • Page 125: Cropping

    Printing photos from a memory card or USB Flash memory drive Cropping Borderless printing If your photo is too long or wide to fit the This feature expands the printable area to the available space on your chosen layout, part edges of the paper.

  • Page 126: Setting Your Changes As A New Default

    Chapter 12 Scan to a memory card Setting your changes as a new default or USB Flash memory drive You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change Entering Scan mode them again.

  • Page 127

    Printing photos from a memory card or USB Flash memory drive Press d or c to choose Quality Selectable File Color 150 dpi, Color 300 dpi, Format Color 600 dpi, B/W 200x100 dpi or B/W 200 dpi. JPEG / PDF Color 150 dpi Press OK.

  • Page 128: Glass Scan Size (mfc-6490cw Only)

    Chapter 12 Glass Scan Size How to set a new default (MFC-6490CW only) You can set your own default setting. To scan a Letter, Legal, Ledger, or A3 size Press (Scan). document, you need to change the Glass ScanSize setting. The default Press a or b to choose setting is A4.

  • Page 129: Understanding The Error Messages

    USB Flash memory drive that is not supported has been connected to the USB direct interface. For more information, visit us at http://solutions.brother.com. This message will also appear if you connect a broken device to the USB direct interface.

  • Page 130: Printing Photos From A Camera

    Plain Paper, Glossy Paper, Inkjet Paper, Printer Settings (Default setting) Layout Borderless: On, Borderless: Off, Printer Settings (Default Your Brother machine supports the setting) PictBridge standard, allowing you to connect DPOF setting to and print photos directly from any PictBridge compatible digital camera.

  • Page 131: Printing Images

    Printing photos from a camera Printing Images DPOF printing DPOF stands for Digital Print Order Format. Note Major digital camera manufacturers (Canon Remove any memory cards or USB Flash Inc., Eastman Kodak Company, Fuji Photo memory drive from the machine before Film Co.

  • Page 132: Printing Photos Directly From A Digital Camera (without Pictbridge)

    Chapter 13 Printing photos Printing Images directly from a digital Note camera (without Remove any memory cards or USB Flash PictBridge) memory drive from the machine before connecting a digital camera. If your camera supports the USB Mass Make sure that your camera is turned Storage standard, you can connect your off.

  • Page 133: Understanding The Error Messages

    Printing photos from a camera Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems.  Out of Memory This message will appear if you are working with images that are too large for the machine's memory.

  • Page 134

    Chapter 13...

  • Page 135

    Section V Software Software and Network features...

  • Page 136: Software And Network Features

    Viewing Documentation on page 3. menu, and then click the heading you would like to read from the list at the left From the Start menu, point to Brother, of the window. MFC-XXXX (where XXXX is your model number) from the programs group, then click User’s Guides in HTML format.

  • Page 137

    Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...

  • Page 138: Safety And Legal

    Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10...

  • Page 139: To Use The Machine Safely

    Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours.

  • Page 140

    DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands in front of the machine under the scanner cover. Doing this may cause injury.

  • Page 141

    Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover.

  • Page 142

    If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service. If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket.

  • Page 143: Important Safety Instructions

    Safety and Legal When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

  • Page 144: Important - For Your Safety

    12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions:  If liquid has been spilled into the product.  If the product has been exposed to rain or water.

  • Page 145: Lan Connection

    The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy-efficient office equipment. ® As an ENERGY STAR Partner, Brother Industries, Ltd. has determined that this product meets ® the ENERGY STAR guidelines for energy efficiency.

  • Page 146: Legal Limitations For Copying

    Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document. The following are examples of documents which may not be copied: ...

  • Page 147: Trademarks

    Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those...

  • Page 148: B Troubleshooting And Routine Maintenance

    If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.

  • Page 149

    Clean the print head. (See Cleaning the print head on page 162.) or graphics. Make sure that you are using Brother Original Innobella™ ink. Try using the recommended types of paper. (See Acceptable paper and other print media on page 18.) If you are using A3 long grain paper, you may get horizontal lines appearing on your prints.

  • Page 150: Printing Received Faxes

    Enhancement will not work. Use at least 24 bit colour data with the Colour Enhancement feature. Photo paper does not feed When you print on Brother Photo paper, load one extra sheet of the same photo properly. paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

  • Page 151

    Troubleshooting and Routine Maintenance Telephone Line or Connections Difficulty Suggestions Dialling does not work. (No dial Make sure the machine is plugged in and not in Power Save mode. tone) Check the line cord connections. Change the Tone/Pulse setting. (See the Quick Setup Guide.) Lift the external telephone’s handset, (or the machine’s handset or cordless handset if available), and then dial the number to send a manual fax.

  • Page 152: Handling Incoming Calls

    Difficulty Suggestions TWAIN/WIA errors appear when Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In starting to scan. PaperPort™ 11SE with OCR, click File, Scan or Get Photo and click Select to choose the Brother TWAIN/WIA driver.

  • Page 153: Software Difficulties

    Quick Setup Guide. Also, before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.

  • Page 154: Network Difficulties

    XP SP2, Windows Vista and Windows 7 users, see Firewall settings in the Software User’s Guide on the CD-ROM. ® For Windows XP SP1 users, please visit the Brother Solutions Center. (http://solutions.brother.com) Your computer cannot find your ® <Windows users>...

  • Page 155: Dial Tone Detection

    Troubleshooting and Routine Maintenance Dial Tone detection Telephone line interference When you send a fax automatically, by If you are having problems sending or default your machine will wait for a fixed receiving a fax due to possible interference amount of time before it starts to dial the on the telephone line, you can change the number.

  • Page 156: Error And Maintenance Messages

    You can correct most errors and routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. Error Message...

  • Page 157: Cannot Detect

    If you are using non Brother Replace the cartridge with a Brother Original ink the machine may not Original ink cartridge. If the error message detect the ink cartridge.

  • Page 158: Ink Low

    Error Message Cause Action The proportions of your photo are Choose a regularly proportioned image. Image Too Long. irregular so effects could not be added. The size of your photo is too small Choose a larger image. Image Too Small. to trim.

  • Page 159: Not Registered

    Troubleshooting and Routine Maintenance Error Message Cause Action The machine is out of paper or Do one of the following: No Paper Fed paper is not properly loaded in the  Refill the paper in the paper tray, and paper tray. then press Mono Start or Colour Start.

  • Page 160

    Error Message Cause Action Paper is jammed in the machine. (MFC-6490CW) Paper Jam Open the Outer Rear Cover and Inner Rear Cover (at the back of the machine) and remove the jammed paper. (See Printer jam or paper jam (MFC-6490CW only) on page 154.) (MFC-5890CN and MFC-5895CW) Open the Jam Clear Cover (at the back of...

  • Page 161

    Please Disconnect connected to the USB direct interface. USB Device. (For more information, visit us at http://solutions.brother.com.) Paper is not the correct size. (MFC-5890CN and MFC-5895CW) Wrong Paper Size Check that the machine’s Paper Size setting matches the size of paper in the tray.

  • Page 162: Error Animations Display

    Error animations Display Transferring faxes to another fax machine Error animations display step-by-step If you have not set up your Station ID, you instructions when paper gets jammed. You cannot enter fax transfer mode. (See Enter can read the steps at your own pace by personal information (station ID) in the Quick pressing c to see the next step and d to go Setup Guide.)

  • Page 163: Document Jam

    Troubleshooting and Routine Maintenance Document jam Make sure you have set PC Fax Receive on the machine. (See PC Fax Receive on page 56.) Documents can jam in the ADF unit if they are If faxes are in the machine’s memory not inserted or fed properly, or if they are too when you set up PC Fax Receive, the long.

  • Page 164: Printer Jam Or Paper Jam (mfc-5890cn And Mfc-5895cw)

    Printer jam or paper jam Document is jammed inside the ADF unit (MFC-5890CN and MFC-5895CW) Take out any paper from the ADF that is not jammed. Take out the jammed paper depending on Lift the document cover. where it is jammed in the machine. Open and close the scanner cover to clear the error.

  • Page 165

    Troubleshooting and Routine Maintenance Open the Jam Clear Cover (1) from the Using both hands, use the finger holds back of the machine. Pull the jammed on both sides of the machine to lift the paper out of the machine. scanner cover (1) until it locks securely in the open position.

  • Page 166: Printer Jam Or Paper Jam (mfc-6490cw Only)

    Printer jam or paper jam Lift the scanner cover to release the lock (1). Gently push the scanner cover (MFC-6490CW only) support down (2) and close the scanner cover (3). Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error.

  • Page 167

    Troubleshooting and Routine Maintenance Pull out the jammed paper (1) and press Open the Outer Rear Cover (1) from the Stop/Exit. back of the machine. Pull the jammed paper out of the machine. Reset the machine by lifting the scanner cover from the front of the machine and then close it.

  • Page 168

    Close the Inner Rear Cover (1) if it is Using both hands, use the finger holds open like the illustration below. on both sides of the machine to lift the scanner cover (1) into the open position. Make sure that there is no jammed paper left in the corners of the machine.

  • Page 169: Routine Maintenance

    Push paper tray #1 and paper tray #2 specification and will work to a level of firmly back into the machine. optimum performance and reliability when used with genuine Brother Branded ink Note cartridges. Brother cannot guarantee this Make sure you pull out the paper support optimum performance and reliability if ink or until it clicks.

  • Page 170: Cannot Print

    Open the ink cartridge cover. Turn the green knob on the protective If one or more ink cartridges are empty, yellow cap clockwise until it clicks to for example Black, the LCD shows release the vacuum seal, then remove the cap (1). Cannot Print.

  • Page 171

    Troubleshooting and Routine Maintenance Gently push the ink cartridge until it CAUTION clicks, and then close the ink cartridge cover. DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

  • Page 172: Cleaning The Outside Of The Machine

    Cleaning the outside of the Wipe the outside of the machine with a soft cloth to remove dust. machine CAUTION Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine. Remove anything that is stuck inside the paper tray.

  • Page 173: Cleaning The Scanner Glass

    Troubleshooting and Routine Maintenance Cleaning the scanner glass Cleaning the machine printer platen Lift the document cover (1). Clean the scanner glass (2) and the white WARNING plastic (3) with a soft lint-free cloth moistened with a non-flammable glass Be sure to unplug the machine from the cleaner.

  • Page 174: Cleaning The Paper Pick-up Roller

    Cleaning the paper pick-up Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab. roller Pull the paper trays completely out of the machine. (MFC-5890CN and MFC-5895CW) Unplug the machine from the electrical socket and open the Jam Clear Cover (1) at the back of the machine.

  • Page 175: Checking The Print Quality

    Poor Note If you clean the print head at least five times and the print has not improved, try installing a new genuine Brother Branded <Colour> replacement cartridge for each problem Poor colour. Try cleaning the print head again up to five more times.

  • Page 176: Checking The Print Alignment

    Press a or b to choose Test Print. new ink cartridge. If ink is still missing, Press OK. call your Brother dealer. Press a or b to choose Alignment. CAUTION Press OK. DO NOT touch the print head. Touching the Press Mono Start or Colour Start.

  • Page 177: Checking The Ink Volume

    Troubleshooting and Routine Maintenance Packing and shipping Checking the ink volume the machine Although an ink volume icon appears on the LCD, you can use the Ink Management key When you transport the machine, use the to see a large graph showing the ink that is packing materials that came with your left in each cartridge.

  • Page 178

    (MFC-5890CN and MFC-5895CW) CAUTION Lift the scanner cover (1) to release the lock. Gently push the scanner cover Make sure that the plastic tabs on both support down (2) and close the scanner sides of the green protective part (1) have cover (3).

  • Page 179

    Troubleshooting and Routine Maintenance Wrap the machine in the bag. (MFC-6490CW) Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. (MFC-5890CN and MFC-5895CW) Close the carton and tape it shut.

  • Page 180: Menu And Features

    Menu and Features On-screen Mode and menu keys programming Access the main menu. Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer.

  • Page 181: Menu Table

    2Mins* 5Mins — Sets the type of paper in Paper Type Plain Paper* the paper tray. (MFC-5890CN Inkjet Paper Brother BP71 MFC-5895CW) Other Glossy Transparency — Sets the size of the paper Paper Size in the paper tray. (MFC-5890CN MFC-5895CW)

  • Page 182

    Sets the size and type of General Setup Tray Setting Tray#1 Paper Type paper in paper tray #1. (Continued) (MFC-6490CW) (Options) Plain Paper* Inkjet Paper Brother BP71 Other Glossy Transparency Paper Size (Options) 10x15cm Letter Legal Ledger Sets the size of the paper Tray#2 Paper Type in the paper tray #2.

  • Page 183

    Menu and Features Level1 Level2 Level3 Options Descriptions Page Adjusts the ring volume. General Setup Volume Ring (Continued) Med* High Adjusts the volume level Beeper of the beeper. Low* High Adjusts the speaker Speaker volume. Med* High — Changes for Daylight Auto Daylight Savings Time automatically.

  • Page 184

    Level1 Level2 Level3 Options Descriptions Page — You can restrict selected General Setup Function Lock Set Password machine operation for up (Continued) Lock OffiOn to 20 restricted users and all other non-authorized Setup User Public users. Reset All Users Sets the number of rings Setup Receive Ring Delay before the machine...

  • Page 185

    Menu and Features Level1 Level2 Level3 Options Descriptions Page Initial setup for Report Setting XMIT Report Transmission Verification On+Image (Continued) (MFC-5890CN Report and Fax Journal Off* Report. MFC-5895CW) Off+Image XMIT Report On+Image (MFC-6490CW) Off* Off+Image Off2 Off2+Image Journal Period Every 50 Faxes* Every 6 Hours Every 12 Hours Every 24 Hours...

  • Page 186: Network Menu

    Network menu Level1 Level2 Level3 Level4 Options Descriptions Chooses the Network Wired LAN TCP/IP BOOT Method Auto* BOOT method Static that best suits your needs. RARP BOOTP DHCP [000-255]. Enter the IP IP Address address. [000-255]. [000-255]. [000-255] [000-255]. Enter the Subnet Subnet Mask mask.

  • Page 187

    Wired LAN TCP/IP IPv6 Disable the IPv6 (Continued) (Continued) (Continued) Off* protocol. If you want to use the IPv6 protocol, visit http://solutions. brother.com for more information. — Chooses the Ethernet Auto* Ethernet link 100B-FD mode. 100B-HD 10B-FD 10B-HD Chooses the...

  • Page 188

    Level1 Level2 Level3 Level4 Options Descriptions Specifies the IP Network WLAN TCP/IP DNS Server (Primary) address of the 000.000.000.000 (Continued) (MFC-5895CW (Continued) primary or (Secondary) secondary MFC-6490CW) 000.000.000.000 server. (Continued) Automatically APIPA allocates the IP address from the link-local address range.

  • Page 189

    Menu and Features Level1 Level2 Level3 Level4 Options Descriptions — Enter the mail Network E-mail/IFAX Mail Address Mail Address address. (Up to (Continued) (MFC-6490CW) 60 characters) (Available as a Enter the SMTP Setup Server SMTP Server Name download for (Up to 30 characters) server address.

  • Page 190

    Level1 Level2 Level3 Level4 Options Descriptions Deletes error Network E-mail/IFAX Setup Mail RX Del Error Mail On* mails (Continued) (MFC-6490CW) (Continued) automatically. (Available as a Receives Notification download for notification MFC-5890CN messages. Off* MFC-5895CW) Sender Subject — Displays the Setup Mail TX (Continued) subject that is attached to the...

  • Page 191

    Menu and Features Level1 Level2 Level3 Level4 Options Descriptions — — Sets the time Network Time Zone UTC+XX:XX zone for your (Continued) (MFC-6490CW) country. (Available as a download for MFC-5890CN MFC-5895CW) — — You can choose Network I/F Wired LAN* the network (MFC-5895CW WLAN...

  • Page 192

    Menu ( ) (continued) Level1 Level2 Level3 Options Descriptions Page — — Prints these lists and Print Reports XMIT Verify reports. — — Help List — Quick Dial Alphabetical Order Numerical Order — — Fax Journal — — User Settings Network Config —...

  • Page 193

    Menu and Features Fax ( Level1 Level2 Level3 Options Descriptions Page — — Sets the resolution for Fax Resolution Standard* outgoing faxes. Fine S.Fine Photo — — Changes the lightness or Contrast Auto* darkness of faxes you send. Light Dark —...

  • Page 194

    Level1 Level2 Level3 Options Descriptions Page — — Combines delayed faxes to Batch TX the same fax number at the Off* same time of day into one transmission. — — You can send a fax without Real Time TX using the memory. Off* —...

  • Page 195

    Menu and Features Scan ( Level1 Option1 Option2 Option3 Descriptions Page — — You can scan a monochrome Scan to E-mail or a colour document into Software your E-mail application. User's Guide You can search E-mail E-mail Server Phone Book Alphabetical on the addresses you have stored in...

  • Page 196

    Level1 Option1 Option2 Option3 Descriptions Page — You can choose the scan Scan to Media Quality Color 150 dpi* (when a memory resolution, file format and Color 300 dpi card or USB enter a file name for your Flash memory document.

  • Page 197

    Menu and Features Level1 Option1 Option2 Option3 Descriptions Page — — Enter the name that you want Scan to FTP (Profile Name) to use for the profile of the Software FTP server. This name will be User's displayed on the LCD screen. Guide on the Chooses the file format to...

  • Page 198

    Tray#2 — — Choose the paper type that Paper Type Plain Paper* matches the paper in the Inkjet Paper tray. Brother BP71 Other Glossy Transparency — — Choose the paper size that Paper Size matches the paper in the tray.

  • Page 199

    Menu and Features Level1 Level2 Level3 Options Descriptions Page — — Adjusts the brightness of Brightness Light copies. Dark — — Adjusts the contrast of Contrast copies. — — You can choose to stack or Stack/Sort Stack* sort multiple copies. Sort —...

  • Page 200

    Level1 Level2 Level3 Options Descriptions Page (If you choose On, You can place a logo or text Watermark Copy Watermark Copy see the into your document as a Off* watermark copy Watermark. Current Setting — settings in the following table.) —...

  • Page 201

    Menu and Features Watermark Copy Settings Option1 Option2 Option3 Option4 Descriptions Page — Places a text into your Template Text CONFIDENTIAL* document as a Watermark DRAFT using a template. COPY Position Pattern Size Small Medium* Large Angle -90 -45* 0 45...

  • Page 202

    Option1 Option2 Option3 Option4 Descriptions Page (Select image Places a logo or text into Media Position from media) your document as a Watermark using an image from removable media. Pattern Size Small Medium* Large Angle -90 -45* 0 45 90 Transparency —...

  • Page 203: Photo Capture

    You can print a thumbnail Print Index Layout Format 6 Images/Line* page. 5 Images/Line Paper Type Plain Paper* Inkjet Paper Brother BP71 Other Glossy Paper Size Letter — — See the print You can print an individual Print Photos settings in the image.

  • Page 204: Print Settings

    Normal (Not available for Photo* DPOF printing) — — Choose the paper type. Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy* (When A4 or — Choose the paper and print Paper Size 10x15cm* Letter is chosen) size. 13x18cm...

  • Page 205: Phone Book

    Menu and Features Option1 Option2 Option3 Option4 Descriptions Page — — Crops the image around the Cropping margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.

  • Page 206: Entering Text

    Entering Text When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.

  • Page 207: D Specifications

    Specifications General Printer Type Inkjet Piezo with 94  2 nozzles Print Method Mono: Piezo with 94  3 nozzles Colour: Memory Capacity 64 MB LCD (liquid crystal display) Wide 3.3 in. (84.6 mm) Colour LCD Power Source AC 220 to 240V 50/60Hz Power Consumption (MFC-5890CN) Power Save Mode:...

  • Page 208

    Dimension (MFC-5890CN and MFC-5895CW) 242 mm 408 mm 485 mm 460 mm (MFC-6490CW) 323 mm 540 mm 488 mm 574 mm 543 mm...

  • Page 209

    Specifications Weight (MFC-5890CN and 10.9 kg MFC-5895CW) (MFC-6490CW) 15.6 kg Noise Operating: m = 50 dB or less Noise per ISO 9296 (MFC-5890CN and MFC-5895CW) Operating: d = 64.3 dB (A) (Mono) d = 61.6 dB (A) (Colour) (MFC-6490CW) Operating: d = 64.1 dB (A) (Mono) d = 55.2 dB (A) (Colour) Office equipment with L...

  • Page 210: Print Media

    Print media Paper Input Paper Tray  Paper type: Plain paper, inkjet paper (coated paper), glossy paper transparencies and envelopes  Paper size: Ledger, A3, Letter, Legal, Executive, A4, A5, A6, JIS B4, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 1015cm, Photo L, Photo 2L, Index card and Post card Width: 89 mm - 297 mm...

  • Page 211: Fax

    Monochrome only ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications...

  • Page 212: Copy

    Copy Colour/Monochrome Yes/Yes Copy Width (MFC-5890CN and MFC-5895CW) Max. 210 mm (MFC-6490CW) Max. 291 mm Resolution Prints up to 12001200 dpi...

  • Page 213: Photocapture Center

    Specifications PhotoCapture Center™ ® Compatible Media CompactFlash (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.) Memory Stick™ Memory Stick PRO™ Memory Stick Duo™ with adapter Memory Stick Micro™ (M2™) with adapter SDHC microSD with adapter miniSD™...

  • Page 214: Pictbridge

    PictBridge Compatibility Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. Visit http://www.cipa.jp/pictbridge for more information. Interface USB direct interface...

  • Page 215: Scanner

    (A4 size at 100  100 dpi) Scanning Width (MFC-5890CN and MFC-5895CW) 210 mm (MFC-6490CW) Up to 291 mm Greyscale 256 levels For the latest driver updates for the Mac OS X you are using, visit us at http://solutions.brother.com. ® ® ® ® Windows XP in this User’s Guide includes Windows...

  • Page 216: Printer

    Printer Up to 1200  6000 dpi Resolution Printing Width 291 mm (297 mm) (A3 size) Borderless Ledger, A3, Letter, A4, A6, B4, Photo (1015 cm), Photo L (89127 mm), Photo 2L (1318 cm), Index Card, Post Card When you set the Borderless feature to On. See Paper type and size for each operation on page 20.

  • Page 217: Interfaces

    Specifications Interfaces A USB 2.0 interface cable that is no longer than 2.0 m. Ethernet UTP cable category 5 or greater. LAN cable Wireless LAN IEEE 802.11b/g (Infrastructure/Ad-hoc Mode) (MFC-5895CW and MFC-6490CW) Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface.

  • Page 218: Computer Requirements (mfc-5890cn And Mfc-6490cw)

    Microsoft Internet Explorer 5.5 or greater. For the latest driver updates, visit For WIA, 1200 x 1200 resolution. Brother Scanner http://solutions.brother.com/ Utility enables to enhance up to 19200 x 19200 dpi. All trademarks, brand and product names are Third party USB ports are not supported.

  • Page 219: Computer Requirements (mfc-5895cw)

    For the latest driver updates, visit us at Microsoft Internet Explorer 5.5 or greater. For WIA, 1200  1200 resolution. Brother Scanner Utility http://solutions.brother.com/ enables to enhance up to 19200  19200 dpi. All trademarks, brand and product names are Third party USB ports are not supported.

  • Page 220: Consumable Items

    <Standard Yellow> LC1100Y, <High Yield Yellow> LC1100HY-Y What is Innobella™? Innobella™ is a range of genuine consumables offered by Brother. The name "Innobella™" derives from the words "Innovation" and "Bella" (meaning "Beautiful" in Italian) and is a representation of the "innovative"...

  • Page 221: Network (lan)

    Setup Support Utility SecureEasySetup™ (MFC-6490CW only) See the Computer Requirements chart on page 206. If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com. For MFC-5895CW and MFC-6490CW.

  • Page 222: E Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax...

  • Page 223

    Help list F/T Ring Time A printout of the complete Menu table that The length of time that the Brother you can use to program your machine machine rings (when the Receive Mode when you do not have the User's Guide with you.

  • Page 224

    OCR (optical character recognition) Quick Dial List The bundled ScanSoft™ A listing of names and numbers stored in PaperPort™11SE with OCR or Presto! One Touch and Speed Dial memory, in PageManager software application numerical order. converts an image of text to text you can Real Time Transmission edit.

  • Page 225

    Glossary Scanning Xmit Report (Transmission Verification Report) The process of sending an electronic image of a paper document into your A listing for each fax sent, that shows its computer. date, time and number. Search An electronic, numerical or alphabetical listing of stored One Touch, Speed Dial and Group numbers.

  • Page 226: Index

    Index Copy book ............94 brightness ..........92 Access codes, storing and dialling ...80 contrast ..........93 ADF (automatic document feeder) ..22 enlarge/reduce ........89 Answering machine (TAD) .......67 enter Copy mode ........88 connecting ..........68 multiple ..........88 Apple Macintosh out of memory ........

  • Page 227

    into PC ..........56 printing from memory ......54 reducing to fit on paper ..... 52 Envelopes ........15 retrieving from a remote site ..62 Error messages on LCD ......144 Ring Delay, setting ......51 B&W Print Only ........144 telephone line interference ....

  • Page 228

    Ink cartridges Network checking ink volume ......165 Printing ink dot counter ........157 See Network User's Guide on the CD-ROM. replacing ..........157 Innobella™ ..........208 Scanning See Software User's Guide on the CD-ROM. Jacks external telephone ......67 One touch TAD (answering machine) ....67 setting up ..........

  • Page 229

    Print settings Brightness ........112 Colour enhancement .......112 Quick Dial ..........74 Contrast ...........112 Broadcasting ........43 Paper type & size ......111 using Groups ........43 Quality ........110 Group dial Return to factory setting ....114 changing ........75 Set new default ........114 setting up Groups for Broadcasting ...

  • Page 230

    Resolution Troubleshooting ........136 copy ............200 checking ink volume ......165 fax ............199 document jam ........151 print .............204 error messages on LCD ..... 144 scan ............203 if you are having difficulty setting for next fax .........45 copying ..........140 Restricted users ........35 document jam ........

  • Page 231

    Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

This manual also for:

Mfc-5895cw, Mfc-6490cw

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