Kyocera KM-F1060 Operating Instructions Manual
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Kyocera KM-F1060 Operating Instructions Manual

Kyocera KM-F1060 Operating Instructions Manual

For internet fax/email and network scan functions
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Download this manual See also: User Manual, Operating Instructions Manual
KM-F1060

Operating Instructions

(For Internet Fax/Email and
Network Scan Functions)
Before operating this equipment, please read these instructions completely
and keep these operating instructions for future reference.

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Summary of Contents for Kyocera KM-F1060

  • Page 1: Operating Instructions

    KM-F1060 Operating Instructions (For Internet Fax/Email and Network Scan Functions) Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.

  • Page 2: Getting To Know Your Machine

    Getting To Know Your Machine Internet Fax/Email/Network Scan Features Internet Fax Internet Fax Internet Fax Transmission Internet Internet Internet Fax Transmission Internet Fax Network Email Scan Transmission Email Transmission Internet Fax Transmission "Machine" to "Machine" Email Transmission "Machine" to "PC" Network Scan "Machine"...

  • Page 3: Operating Instructions Outline

    Operating Instructions Outline Internet Fax/Email/Network Scan Features, Operating Instructions Outline, Quick Operation Chart, etc. Getting To Know Your Machine (see pages 2-16 ) Pre-Installation Information/Features, etc. Internet Fax/Email (see pages 18-49 ) Features Internet Communication Features, etc. Advanced Internet (see pages 50-71 ) Fax Features Programming Auto Dialer, Fax Parameter, etc.

  • Page 4: Symbols/Icons

    Getting To Know Your Machine Symbols/Icons The following Symbols/Icons are used throughout this Operating Instructions. Place original(s) on the ADF Getting to know your machine Before starting Press any Key on the control panel Internet Fax/Email Features Press Key Network scan Features Input numbers •...

  • Page 5: Table Of Contents

    Getting To Know Your Machine Table of Contents Getting To Know Your Machine Internet Fax/Email/Network Scan Features ........Operating Instructions Outline ............Symbols/Icons..................Operation Chart................... Sending Documents via LAN ............To Stop the Transmission .............. Document Scanning via LAN ............Mode Setting ..................
  • Page 6 Getting To Know Your Machine Table of Contents Internet Fax/Email Features Receiving Documents................ General Description ............... Internet Fax Received on a PC............Receiving Email from a POP Server..........Setting the POP Parameters ............Unattended Email Reception from the POP Server....... Manual Email Retrieval from the POP Server .......
  • Page 7 Setting Your Machine Fax Parameters ................... General Description ............... Setting the Fax Parameters ............Programming or Retrieving Parameters via Email ......General Description ............... Using Email to Program or Retrieve Parameters ......Using a PC to Input the Internet Parameters Remotely ....To Retrieve Each Parameters............

  • Page 8: Operation Chart

    Getting To Know Your Machine Operation Chart Sending Documents via LAN *Hold the center of the guides ENTER STATION(S) when adjusting the width. THEN PRESS START 00% Face Up Make sure that the above message NOTE: is shown on the display. You must not try to send/scan an If not, press the STOP key.
  • Page 9 Transmission settings. Select the desired Adjusting the Contrast of Quick Name Search Email Addressing Transmission setting. scanned image data by (See the column on pressing cursor keys ( the right) One-Touch/ABBR. Email Addressing) Lighter Normal Darker and/or CONTRAST Manual Email Addressing and/or (See Note 4) Directory Search Email Addressing...

  • Page 10: To Stop The Transmission

    Getting To Know Your Machine Operation Chart To Stop the Transmission COMMUNICATION STOP? SAVE AS IMCOMP.FILE? 1:YES 2:NO 1:YES 2:NO : Save the file. : Delete the file. • If FAX Parameter No. 31 (Incomplete File Save) is "Valid" (see page 85). Document Scanning via LAN When the Document Management System (DMS) is installed and configured on your...
  • Page 11 Stop the transmission. PRINT COMM. JOURNAL? 1:YES 2:NO Print Communication Journal (COMM.JOURNAL) Dialing (PC’s IP Address) Ex. Directory Search Addressing Enter a letter(s) of a name you wish to search. NOTE: Ex: "SA" For Quick Name Addressing, One-Touch/ ENTER LETTER (S) ABBR.

  • Page 12: Mode Setting

    Getting To Know Your Machine Mode Setting n Using the Functions The following functions can be started by pressing first and then entering the function number, or by FUNCTION pressing scroll key repeatedly until the desired function appears on the LCD display. Deferred Communication 1 = Deferred Transmission 2 = Deferred Polling...
  • Page 13 Set Mode 1 = User Parameters Date & Time Logo Character ID ID Number (Fax Telephone Number) Time Zone (Internet Parameters) 2 = Address Book (See page 72) (One-Touch/Abbreviated Numbers) 3 = Program Keys 4 = Fax Parameters 8 = Maintenance = Toner Order Form / Toner Replacement / LCD Brightness Select Mode (see Note 2) 1 = Communication Journal = OFF/ON/INC...

  • Page 14: Control Panel

    Getting To Know Your Machine Control Panel 12 13 Icon Contents Icon Contents PRINT Key SCAN/FILE Key Used for Printer function. Used for Network Scanner Function. EMAIL Key ENERGY SAVER Key Used to select the Internet Fax/Email Used to switch the machine into energy mode.
  • Page 15 Icon Contents Icon Contents REDIAL/PAUSE Key ABBR DIAL Key Used to enter a pause when Used to start Abbreviated Dialing. programming or dialing a telephone number, or to redial the last dialed number. STOP Key COPY Key Press this button when you want to Used for Copy function.

  • Page 16: Connecting The Cable

    Getting To Know Your Machine Connecting the Cable ACTIVITY Lamp Blinks when there is data traffic on the LAN. LAN Connection Jack (10BASE-T/100BASE-TX) LAN Cable LINK Lamp (10BASE-T/100BASE-TX Cable) Illuminates when connected Insert the plug until a click is heard. to the LAN.
  • Page 17 memo Getting To Know Your Machine...

  • Page 18: Internet Fax/Email Features

    Internet Fax/Email Features Pre-Installation Information/Features Before setting up your machine on your network, please read this entire section to be familiar with its functions. Your machine is able to perform the following when connected to a 10BASE-T/100BASE-TX Ethernet LAN (local area network): •...
  • Page 19 Your machine can be set up as either an SMTP Mail Server or a POP3 Client. Depending on the type of setup, different functions are available as follows. Function SMTP Server Setup POP3 Client Setup Sending paper-based information as an Internet Email Sending and Receiving the Internet fax message with Direct SMTP protocol.

  • Page 20: Setup (Smtp Mail Server/Pop3 Client)

    Internet Fax/Email Features Setup (SMTP Mail Server/POP3 Client) To install your machine as an SMTP Mail Server, the following network parameters need to be programmed on your network and on your machine. • TCP/IP Address of your machine • TCP/IP Subnet Mask of your machine •...
  • Page 21 To install your machine as a POP3 Client, the following network parameters need to be programmed on your network. • TCP/IP Address of your machine • TCP/IP Subnet Mask of your machine • TCP/IP Address of the Default Gateway • TCP/IP Address of the DNS Server (if not available, see note 2) •...
  • Page 22 Internet Fax/Email Features Setup (SMTP Mail Server/POP3 Client) For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your network administrator for the required information and connection to the LAN. Important: Make a copy of this page and ask the Network Administrator to complete the required information. User Information Company Name Address...
  • Page 23 Explanation of Contents MAC Address : MAC Address from the 3rd page of the Fax Parameter List printout (press FUNCTION (1) IP Address The Internet Protocol (IP) address assigned to your machine. (2) Subnet Mask : The Subnet Mask number. (3) Default Gateway IP Address : The Default Gateway's IP Address.

  • Page 24: Internet Communication

    Internet Fax/Email Features Internet Communication Transmission/Reception Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC. The document is first scanned and converted into a TIFF-F or PDF* file, and then transmitted to the remote location as an attachment file to an email using MIME encoding.

  • Page 25: Direct Ifax Xmt

    Direct IFAX XMT Direct IFAX XMT uses Simple Mail Transfer Protocol (SMTP) to transfer mail reliably and efficiently. An important feature of SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP Server. Direct IFAX XMT allows you to transmit documents to another Internet Fax directly without using an SMTP Server.

  • Page 26: Important Information

    Internet Fax/Email Features Important Information General Description Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as follows. Differences Between Internet Fax and Regular Fax A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax.

  • Page 27: Internet Mail Reception

    Internet Mail Reception Your machine can receive text email from a PC and print ANSI characters. It will print a "z" symbol if an unrecognized character is received. Received email font and character size are fixed and cannot be changed. Text email will be printed at about 72 lines per page.

  • Page 28: Setting The Internet Parameters

    Internet Fax/Email Features Setting the Internet Parameters Basic Parameters Following Six (6) Basic Parameters must be pre-programmed into the machine. • TCP/IP Address of your machine • TCP/IP Subnet Mask of your machine • TCP/IP Address of the Default Gateway •...
  • Page 29 Parameter Comments LDAP Server IP IP Address of the LDAP Server. (Available when DNS setting is "OFF" on the Fax Parameter No. 161)(Available for some countries only.) LDAP Login Name Login Name assigned to your machine. (Up to 40 characters, Ex: username) (Available for some countries only.) LDAP Password Password assigned to your machine.

  • Page 30: Network Settings

    Internet Fax/Email Features Setting the Internet Parameters Network Settings When the Fax Parameter No. "169 DHCP CLIENT" is set to "INVALID", the Key Operator must administer the following Network settings manually. Enter these required Network setting: "IP ADDRESS", "SUBNET MSK" and "DEF. GATEWAY IP ADDR", in the same manner as shown in the following example.
  • Page 31 SET MODE (1-8) DATE & TIME ∨ ∧ 09-01-2004 12:00 ENTER NO. OR Press to scroll the display to the desired User (Internet) Parameter, select "IP ADDRESS" SUBNET MASK DEF. GATEWAY IP ADDR Input Subnet Mask same Input Gateway Address same procedure as Step 4.

  • Page 32: Sending Documents

    Internet Fax/Email Features Sending Documents Manual Email Addressing Selecting the desired Transmission setting. (See page 9) Your machine can temporarily change the File Type and File Name by using FUNCTION (XMT File Type and Name). You can select TIFF or PDF File Type and then change the File Name.
  • Page 33 Full Email Address Using Default Domain (See note 4) Using the Selectable Domain (See page 29) You can send the same document(s) to multiple stations. Multiple stations can be selected by any combination of the Steps 3 and 4a, 4b or 4c, and then press START The document(s) is stored into...

  • Page 34: Quick Name Search/One-Touch/Abbreviated And Directory Search Email Addressing

    Internet Fax/Email Features Sending Documents Quick Name Search/One-Touch/Abbreviated and Directory Search Email Addressing When sending via LAN, the Directory Search function allows you to enter a full email address by searching for Upper Limit Indicator the station name or email address entered in the Auto Dialer and the LDAP (Lightweight Directory Access Protocol) Server.
  • Page 35 LINK_P35 Selecting the desired Transmission setting. (See page 9) Your machine can temporarily change the File Type and File Name by using (XMT File Type and FUNCTION Quick Name Search Email Addressing Name). You can select TIFF or PDF File Type and then change the File Name.

  • Page 36: Entering The Email Header

    Internet Fax/Email Features Sending Documents Entering the Email Header Email Address You can enter the Email Address for CC (Carbon Copy) and BCC (Blind Carbon Copy). If you would like to enter CC and/or BCC, change Fax Parameter No. 168 (CC/BCC STATION) to "Valid".
  • Page 37 nn STN(S) ARE SET ADD MORE OR START To enter CC station Confirm the destinations Enter Email station(s) and then press • Quick Name Search Email Addressing • One-Touch/ABBR. Email Addressing • Manual Email Addressing • Directory Search Email Addressing (For details, see pages 32 to 35) ENTER BCC STATION(S) THEN PRESS START...

  • Page 38: Duplex Sending

    Internet Fax/Email Features Sending Documents Duplex Sending 2-Sided originals can be sent as page orders. <Original> <Received> Selecting the desired Transmission setting. (See page 9) Your machine can temporarily change the File Type and File Name by using FUNCTION (XMT File Type and Name). You can select TIFF or PDF File Type and then change the File Name.
  • Page 39 Press to select Enter station(s) the binding position. (See pages 32-35) (Select within 10 sec.) NOTE: If the page count for the Back side does not match the page count PRESS START TO for the Front side (i.e. when 2-Sided original(s) are double-fed), CONTINUE "SIDE 1&2 PAGE COUNTS DO NOT MATCH!"...

  • Page 40: Returned Email

    Internet Fax/Email Features Sending Documents Returned Email When using the Internet communication mode, a failure report will be printed automatically for each transaction if the email is returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail server and a portion of the first page’s image for that particular transaction.
  • Page 41 memo...

  • Page 42: Receiving Documents

    Internet Fax/Email Features Receiving Documents General Description Your machine offers you a choice to receive Fax documents unattended (by default) or manually over regular telephone lines. Your machine also offers the same choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server.
  • Page 43 Figure 2: Internet Fax Received on a PC ® ® • For your reference, the above example is from Windows Messaging running under Microsoft Windows • To run the Viewer, please refer to your application’s User Manual. The attached file is composed of TIFF-F (Tagged Image File Format with Modified Hoffman coded image).

  • Page 44: Receiving Email From A Pop Server

    Internet Fax/Email Features Receiving Documents Receiving Email from a POP Server Your machine offers a choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server. Setting the POP Parameters Set the parameters pertinent to the POP Server (Fax Parameters No.
  • Page 45 146 POP TIMER 147 AUTO POP RCV 3 min. (0-60) 2:VALID Enter the desired download Select the desired Setting interval (0-60) and press To return to standby.

  • Page 46: Unattended Email Reception From The Pop Server

    Internet Fax/Email Features Receiving Documents Unattended Email Reception from the POP Server When the Fax Parameter No. 146 (POP TIMER) is set to a value between 1 and 60 minutes, and Fax 1 NEW MAIL(S) Parameter No. 147 (AUTO POP RCV) is set to "Valid", the machine will query the POP Server at the specified interval for new email.
  • Page 47 MMM-dd-yyyy 17:15 < NEW MAIL(S)> When the Fax Parameter No. 147 (AUTO POP RCV) is set to "Invalid", the machine will query the POP Server for new email at the interval specified by Fax Parameter No. 146. If new email has arrived at POP Server, the machine will not retrieve it, but displays the number of emails on the POP Server and sounds a beep (Piii-Piii-Piii-Piii)

  • Page 48: Program Keys

    Internet Fax/Email Features Program Keys Setting the POP Access Key This function allows others to share your machine to retrieve their PROGRAM (1-5) emails from the POP ∨ ∧ ENTER NO. OR Server by pre- programming their POP User Names and POP Passwords into the Program Keys.
  • Page 49 POP USER NAME POP PASSWORD PROGRAM NAME ENTER NAME Ex: "ABCD" (Up to 15 characters) Ex: "kate" (Up to 40 characters) Ex: "ABCD" (Up to 10 characters) If the POP Password is not If the POP Server is received If the POP Server has not entered in the program key, new email(s), the machine received any new email,...

  • Page 50: Advanced Internet Fax Features

    Advanced Internet Fax Features Internet Communication Features Inbound Routing Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email address(es) or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line.

  • Page 51: Dynamic Host Configuration Protocol (Dhcp)

    Dynamic Host Configuration Protocol (DHCP) DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can automatically acquire a unique IP address each time, and it connects to a network making IP address management an easier task for network administrators.

  • Page 52: Relayed Transmission

    Advanced Internet Fax Features Internet Communication Features Relayed Transmission Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax machines via a telephone line. You can attach files with the TIFF-F format to this email. Using the Sub-address specified by the originating fax machine, your machine can route the received documents to the remote machine via an email, which can relay these documents to final destinations where the final recipient is in the regular G3 fax machine.
  • Page 53 memo...

  • Page 54: Sender Selection

    Advanced Internet Fax Features Sender Selection Setting the Sender Selection This operation allows you to select one of the 25 preset User Names FAX PARAMETER(1-182) and Email Addresses before a NO.= transmission. The selected User Name is printed on the Header of each page you sent on the Comm.
  • Page 55 145 SENDER SELECTION SENDER SELECTION ∨ ∧ 1:INVALID ENTER NO. OR Enter the Sender Selection number (01 to 24, 2-digit). ENTER USER NAME To record another User Name, repeats from Steps 5 to 6. To return to standby, press STOP SELECT SENDER(00-24) 12 SALES ∨...

  • Page 56: Inbound Routing

    Advanced Internet Fax Features Inbound Routing Setting the Routing Parameters Your machine can route documents received from a G3 fax machine to email address(es) or to Internet Fax machine(s) connected to a LAN, as well as to other G3 fax machine(s) Telephone over the telephone line.
  • Page 57 No. 153 TSI Routing: Set this parameter to perform a Numeric ID (TSI frame information) query within its auto dialer and to route the received document(s) to the corresponding stations email address(es) or telephone number(s). No. 154 Routing Header Format: Use this parameter to select the type of email header to be included in the "From"...

  • Page 58: Fax Forward

    Advanced Internet Fax Features Fax Forward Setting Fax Forward This feature allows all incoming faxes or emails to be forwarded to the station registered in the Address Book or One-Touch/Abbreviated Email Addressing. Once the faxes or emails are First register the destination received in the memory, the machine will forward telephone number or email the received document(s) to the fax telephone...
  • Page 59 54 FAX FORWARD FAX PARAMETER(1-182) 1:INVALID NO.= MMM-dd-yyyy 15:00 < FAX FORWARD > NOTE 3. It is not possible to receive a document if the memory of your machine overflows or is about 95% used. Relayed Transmission...

  • Page 60: Relayed Transmission

    Advanced Internet Fax Features Relayed Transmission General Description The Internet Relayed Transmission feature can save your time and transmission costs if you need to send the same documents to multiple G3 fax machines. This is especially true if the transmissions are long distance. You can send documents to any G3 fax machines by using the Internet via a LAN from your machine to another Relay Station.

  • Page 61: Relay Network

    Relay Network This Feature saves your time and long distance phone line costs when sending an Internet Fax directly from your machine to the end receiving station(s). A Relay Network is basically composed of an Originating Station, which can be an Internet Fax Machine (your machine) or a PC, a Relaying Internet Fax Machine (another machine), and End-receiving station(s), which can be regular G3 Fax machines.
  • Page 62 Advanced Internet Fax Features Relayed Transmission Table 1, 2 and 3 are sample settings for the Sample Network shown in Figure 1. Table 1: Sample Parameter and Auto Dialer Dialing Number Table for New York (Originating Station) Telephone Number : 212 111 1234 Email Address (SMTP) : ifax@newyork.company.com Host Name...

  • Page 63: Setting Up Your Machine As An Internet Relay Station

    Setting Up Your Machine as an Internet Relay Station To set up your machine as a Relay Station, the following parameters must be set properly. Relay XMT (Fax Parameter No. 142) Selecting whether the machine will accept and performs G3 relayed transmission (see page 86). 1) Invalid - Machine will not accept a Relay XMT request.

  • Page 64: Programming The End Receiving Station Into Your Auto Dialer

    Advanced Internet Fax Features Relayed Transmission Programming the End Receiving Station into your Auto Dialer If the Fax Parameter No. 140 (LAN Relay XMT Request) is set to "Valid", you can ADDRESS BOOK (1-3) enter the Relay Address by ∨ ∧ ENTER NO.
  • Page 65 ADD STATION ENTER TEL. NO. Ex: 3961111234 Enter the telephone number (up to 36 digits). If the Relay and the End Receiving Stations are both in the same area, omit the Country Code and the Area Code from the End Receiving Station.

  • Page 66: Sending Via An Internet Relay

    Advanced Internet Fax Features Relayed Transmission Sending via an Internet Relay To a Location That Has a programmed Relay Station Once you have recorded all the necessary parameters in your machine, you can send a document to one or multiple G3 fax machines automatically through the Enter only the End Receiving Station(s) Internet Relay Station by...
  • Page 67 The document(s) is (are) stored into memory and your machine starts sending the document(s) to the Relay email address of the Relay Station with the telephone number for the End Receiving Station. STOCKHOLM Ex: End Receiving Station : 4681111234 4681111234 (Telephone number) [see Note 2] Relay Station...

  • Page 68: Sending Document(S) From A Pc To A G3 Fax Machine

    Advanced Internet Fax Features Relayed Transmission Sending Document(s) from a PC to a G3 Fax Machine Using your email application, you can send any document(s) from your PC as a TIFF-F attachment to one or multiple G3 fax machines automatically through the Internet Relay Station. The Internet Relay Station (your machine) must be properly setup with all the required parameters.
  • Page 69 A TIFF Converter software is used on your PC to convert document(s) into a "TIFF" file format, which allows the Internet Fax to receive the document as an attachment to an email. When you are sending a detailed graphic document(s) to a Internet Fax, you can specify 600 dpi resolution for better clarity. Internet Fax Mailer software is an add-in program for the TIFF Converter that links the email client for MAPI to the TIFF converter for the Internet Fax.

  • Page 70: Printouts And Reports

    DURATION R-OK 4681111234 001/001 00:00:15 - COMPANY ***** KM-F1060 ************************ - HEAD OFFICE - ****** - 201 555 1212 - ******* Explanation of Contents (1) Indication of communication mode (2) Start time of communication (3) End time of communication (4) File number...
  • Page 71 Sample Relayed Transmission Notification Email to a Manager Explanation of Contents Email address of the sender's Internet Fax (Your machine) or PC End Receiving Station's G3 fax telephone number(s)

  • Page 72: Setting Your Machine

    Setting Your Machine Programming Auto Dialer Programming Address Book When Fax Parameter No. 119 is set to "2: Quick Name Search", see page 86. ADDRESS BOOK (1-3) ENTER NO. OR ∨ ∧ ADD STATION ENTER NAME sales@company.co sales@company.co Enter the station (Up to 15 characters) Ex.
  • Page 73 1:ADD STATION? ADD STATION ADD STATION ENTER TEL. NO. PRESS SET TO SELECT ENTER EMAIL ADDRESS Enter the email address (Up to 60 characters) SALES ADD STATION sales@company.co ENTER TEL. NO. To record another number, repeat Steps 4 to 8. To return to standby, press STOP...

  • Page 74: Programming One-Touch Key

    Setting Your Machine Programming Auto Dialer Programming One-Touch Key When Fax Parameter No. 119 is set to "1: One-Touch", see page 86. 1:ONE-TOUCH ONE-TOUCH< > PRESS ONE-TOUCH 2:ABBR NO. When changing to Lower side (↓) of One-Touch button. Lower Indicator turns OFF. Lower Indicator is lit.
  • Page 75 ONE-TOUCH< > PRESS ONE-TOUCH Select One-Touch Ex: 13 ONE-TOUCH< > PRESS ONE-TOUCH To record another number, repeat Steps 3 to 7. To return to standby, press STOP [022] ENTER EMAIL ADDRESS Enter the Email Address (up to 60 characters).

  • Page 76: Printing Out Directory Sheet

    Setting Your Machine Programming Auto Dialer Printing Out Directory Sheet After programming the One-Touch Email Address(es), you can print the Directory Sheet which includes each station’s name. This sheet is available when the Fax Parameter No.119 is set to "1: One-Touch". (See page 86) * PRINTING * DIRECTORY SHEET Your machine prints the...
  • Page 77 Directory Sheet Sample Cut the Directory Sheet along the dashed lines and insert into the Directory Holder. Note: It may be necessary to trim the edges a bit further for the sheet to fit into the holder better. Explanation of Contents : Telephone Number is programmed : Email Address is programmed : Group Dial is programmed...

  • Page 78: Changing Or Erasing The Settings Of The One-Touch/Abbreviated Dialing Numbers

    Setting Your Machine Setting Your Machine Programming Auto Dialer Changing or Erasing the Settings of the One-Touch/Abbreviated Dialing Numbers (When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.) 1:ONE-TOUCH ABBR [ ] 2:ABBR NO. ENTER ABBR NO. Ex: 022 (001-200) To change [022] SALES DEPT...
  • Page 79 To change To erase [022] SALES DEPT [022] COMPANY aaa@company.com aaa@company.com Press , then enter the station CLEAR name using the QWERTY Keyboard (up to 15 characters). Ex: COMPANY [022] SALES DEPT ABBR [ ] ENTER EMAIL ADDRESS ENTER ABBR No. To return to standby.

  • Page 80: Changing Or Erasing The Settings Of The Address Book

    Setting Your Machine Programming Auto Dialer Changing or Erasing the settings of the Address Book (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.) To change ADDRESS BOOK (1-3) 2:MODIFY STATION? ENTER NO. OR ∨ ∧ PRESS SET TO SELECT : To change station.
  • Page 81 MODIFY STATION ENTER LETTER(S) COMPANY ENTER LETTER(S) COMP_ aaa@company.com Enter a letter(s) of a name you wish to search. Select a station and Press , then enter a new CLEAR Ex: COMPANY press email address then press COMPANY MODIFY STATION ed@company.com ENTER LETTER(S) To return to standby.

  • Page 82: Fax Parameters

    Setting Your Machine Fax Parameters General Description Your machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a transmission is made.
  • Page 83 04 STAMP(HOME) 04 STAMP(HOME) 1:OFF 2:ON Change setting. for "ON" To set another parameter, press CLEAR to return to Step 3 or press STOP return to standby NOTE 3. Fax Parameter setting mode is accessible only when the machine is in the Ready Mode.
  • Page 84 Setting Your Machine Fax Parameters Fax Parameter Table Parameter Setting Setting Comments Number CONTRAST Lightest Setting the home position for the CONTRAST. (HOME) Lighter Normal Darker Darkest RESOLUTION Standard Setting the home position for the RESOLUTION. (HOME) Fine S-Fine 600 dpi Halftone (Fine) Halftone...
  • Page 85 Parameter Setting Setting Comments Number PRINT REDUCTION Fixed Selecting print reduction mode. Fixed :Reduce received document according to setting Auto of Parameter No. 25. Auto :Reduce received document according to the length of received documents. REDUCTION RATIO Selecting the fixed print reduction ratio from 70% to ---- ---- 100%.
  • Page 86 Setting Your Machine Fax Parameters Parameter Setting Setting Comments Number QUICK MEMORY XMT Invalid Selecting whether the machine performs Quick Memory Transmission. Valid Invalid : Stores all documents into memory first before dialing the telephone number. Valid : Starts dialing the telephone number immediately after storing the first page.
  • Page 87 Parameter Setting Setting Comments Number RELAY XMT REPORT Setting how the COMM. Journal for relayed transmission is sent to the originator. Always : Don’t send. Inc. Only Always : Always send. Inc. Only : Send only if communication has failed. 144 EMAIL CHARACTER SET Japanese Selecting the Character Set when receiving or sending...
  • Page 88 Setting Your Machine Fax Parameters Parameter Setting Setting Comments Number DNS SERVER Invalid Selecting whether to enable the DNS Server. Valid TIFF VIEWER URL None Selecting whether to include the URL address in the email message body. English English+ Japanese ROUTING HEADER Invalid Selecting whether to add the Header Print information of...
  • Page 89 Parameter Setting Setting Comments Number 182 SEND COMM. JOURNAL Print Selecting whether the Communication Journal is printed, emailed or both. Email Print : Prints Both Email : Emails to the address selected in the Sender Selection (see page 54). Both : Prints and Emails. NOTE 1.

  • Page 90: Programming Or Retrieving Parameters Via Email

    Setting Your Machine Programming or Retrieving Parameters via Email General Description Command + Password parameters abbr Internet Fax Email Internet Internet Parameter Auto Dialer Transaction Journal Edit Back up Command + Password parameters abbr Internet Fax Email Internet Using Email to Program or Retrieve Parameters This feature is a powerful tool, which provides a convenient and easy way of retrieving or programming Internet Parameters, Auto Dialer Dialing Numbers, Program keys and Journal retrieval from your PC by sending a text email message to your machine.

  • Page 91: Using A Pc To Input The Internet Parameters Remotely

    Using a PC to Input the Internet Parameters Remotely This feature provides a convenient and an easy way to input the Internet Parameters right from your PC by sending a text email message to your machine. The following parameters can be input remotely via a PC. The other parameters must be entered from the machine in the User Parameters (see Page 28).

  • Page 92: To Retrieve Each Parameters

    Setting Your Machine Programming or Retrieving Parameters via Email To Retrieve Each Parameters To retrieve the existing parameters, send a plain text email to your machine's email address with the following command in the "Subject" line: • #get parameters(password)# To retrieve the Internet Parameters •...

  • Page 93: To Edit The Retrieved Or Backup Internet Parameters/Auto Dialer File

    To Edit the Retrieved or Backup Internet Parameters/Auto Dialer File After receiving your machine’s email with the Internet Parameters and/or Auto Dialer, store the email file as text (.txt) on your PC for backup purposes. To change or update the Internet Parameters and/or Auto Dialer, type the following command in the "Subject" line of your email and follow the steps below: •...

  • Page 94: To Edit The Retrieved Or Backup Internet Parameters File

    Setting Your Machine To Edit the Retrieved or Backup Internet Parameters File Your Machine’s Internet Parameters Email Sample Your machine's email address. From This field is normally not visible when creating new email message(s). It is your default email address (email application), for retrieving the Internet Parameters and for error message notification.
  • Page 95 @sender to @end Defines the Sender information to be set in section (2) between @sender to @end block. Edit, Delete or Register up to 24 User Names and their Email Addresses for the Sender Selection feature (see page 54). Separate each data field with a semicolon (;). (If the remaining fields are to remain blank, insert a semicolon (;) for each blank field.) The data string for each Sender Selection should be defined within a single line.

  • Page 96: To Edit The Retrieved Or Backup Auto Dialer Data File

    Setting Your Machine To Edit the Retrieved or Backup Auto Dialer Data File Your Machine’s Address Book (Auto Dialer) Email Sample...
  • Page 97 Your machine's email address. From This field is normally not visible when creating new email message(s). It is your default email address (email application), for retrieving the Auto Dialer data and for error message notification. (Can be programmed with the configuration tool of your email program.) Subject To Store data, type: #set abbr(password)# @begin to @end block...

  • Page 98: Deleting The Entire Auto Dialer

    Setting Your Machine To Edit the Retrieved or Backup Auto Dialer Data File Deleting the Entire Auto Dialer If you wish to delete the entire Auto Dialer data in your machine, type the following command in the body of the email message: @command delete @end...
  • Page 99 memo...

  • Page 100: Network Scanner

    Network Scanner Document Scanning Document Scanning via LAN When the Document Management System (DMS) is installed and configured on your PC, document(s) can be scanned from your machine to the PC. Direct Connection (with Crossover Cable, see page 110) l Document Scanning directly from your machine to your PC using Windows "My Network Places"...
  • Page 101 Quick Name Search Addressing (See Note 1) (When Fax Parameter No.119 is set to "2:Quick Name Search", see page 86.) [06]SALES 3 [05]SALES 2 10.74.252.66 [01]SALES 10.74.252.66 10.74.252.66 Enter the first letter of the name you wish to search (See Note 3) The document(s) is stored into repeatedly until it is shown on memory with a file number.

  • Page 102: Address Book

    Network Scanner Address Book Adding your PC's IP Address If the Scanner Configuration is not set with the Port Controller of DMS software (refer to DMS CD), input your PC’s IP Addresses using the machine’s Keypad. DESTINATION : PC PORT NUMBER 1:PC 2:FTP 6509 Enter a new Station...
  • Page 103 4a-1 For QUICK NAME SEARCH IP ADDRESS (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 86.) ADDRES BOOK (1-3) ENTER NO. OR ∨ ∧ 0-9, * ex. 10.74.252.66 1Ÿ0Ÿ*Ÿ7Ÿ4Ÿ*Ÿ2Ÿ5 Ÿ2Ÿ*Ÿ6Ÿ6 4b-1 For ONE-TOUCH When changing a number, move the cursor ( ) over the number you ONE-TOUCH <...

  • Page 104: Editing/ Erasing Your Pc's Ip Address

    Network Scanner Address Book Editing/ Erasing your PC's IP Address If you have to change or erase any of the Address Book stations, follow the steps below. For ONE-TOUCH/ABBR. NO. (When Fax Parameter No. 119 is set to "1:One-Touch", see page 86.) For Editing Select a station.
  • Page 105 DESTINATION : PC PORT NUMBER 1:PC 2:FTP 6509 Enter a new Station STATION NAME <13 > ↑ SALES 01 (Max. 40 characters) FTP: Consult with your network administrator. IP ADDRESS <13 > ↑ NOTE: [03] or <13↑> is not indicated when registering with the Quick Name Search.

  • Page 106: Function

    Network Scanner Function Setting the Scan Parameters FUNCTION (1-2) SET MODE (1-2) ENTER NO. OR ∨ ∧ ENTER NO. OR ∨ ∧ Select the desired Function Parameter and then select a setting and press 5b-1 5b-2 When select the Key Select the desired Scan Parameter then select a setting Operator Mode: and press...

  • Page 107: Scanner Settings (Scan Parameters) (For Key Operators)

    SCAN PARAM. (0-9) ENTER NO. OR ∧ ∨ 5b-1 (1 digit) (2 times) To return to standby. Scanner Settings (Scan Parameters) (For key Operators) Modes Function Initial Setting ABBR GROUP ID Selects the ABBR. Group ID settings. 0-99...

  • Page 108: Select Mode

    Network Scanner Function Select Mode You can temporarily add the file name or select the compression format when scanning document(s). The parameters are returned to the preset position when the scanning is finished. To change the default settings, set the Scan Parameter No. 2 (Compression Mode) and No.
  • Page 109 2:SELECT MODE ? SELECT MODE (1-2) ENTER NO. OR ∨ ∧ PRESS SET TO SELECT : Scan File Name : Compression (When Custom is Selected) SCAN FILE NAME ENTER NAME To correct a mistake, use to move the cursor to the right side of the incorrect character, press then reenter the new character.

  • Page 110: Direct Connection (With Crossover Cable)

    Network Scanner Direct Connection (with Crossover Cable) Direct Connection (with Crossover Cable) Turn OFF the Power Switch Connect a Crossover LAN Cable between your machine (Machine and PC). and the PC. To PC Machine LAN Cable (Crossover) LAN Cable (Crossover) (Back Side of Machine) NOTE: Do not use Standard LAN Cable.
  • Page 111 Input the Network Address Turn ON the Power Switch (Machine and your PC). (Machine and PC). l IP and Subnet Mask IP: 192.168.0.1 (Machine) 192.168.0.2 (your PC) Subnet Mask: 255.255.255.0 (Machine and your PC) l How to input the network address: For your Machine: See page 30 For your PC: See below...

  • Page 112: Problem Solving

    Problem Solving Troubleshooting If You Have Any of These Problems Mode Symptom Possible Cause / Action Page During Transmission Document doesn't feed/multiple 1. Check that your document is free of feed staples and paper clips, and that it is not greasy or torn.

  • Page 113: Information Code

    Information Code When an anomaly occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Info. Meaning Possible Action Page Code Document is misfeeding. 1. Reload the document properly. 2.

  • Page 114: Problem Solving

    Problem Solving Information Code Info. Meaning Possible Action Page Code Incorrect Email Address. Check the email address and send again. Check the IP Address of the SMTP Server with the Network Administrator. Cannot Log on to the LAN. Check the 10Base-T/100Base-TX cable connection.
  • Page 115 Information Code Info. Meaning Possible Action Page Code Cannot retrieve the Journal nor program list for the Check that the Fax Parameter No. 158 (PC Internet Parameters and the Auto Dialer via email Remote Update) is set to "Valid". from a PC. The dialer buffer for manual dialing was full (50 Request the originator to resend the Relay stations) when the Relay Transmission Request was...

  • Page 116: Error Message

    Problem Solving Error Message Error Message Sent to the Sender Error messages that are emailed from your machine to the original sender during remote programming of the Auto Dialer via email. Error Message Possible Cause / Action 554 Data Transfer Error (broken Header) The header or sub header decoding is being processed while the message finished, try again.

  • Page 117: Internet Fax Return Receipt Error Messages

    Error Message Internet Fax Return Receipt Error Messages Error messages that are printed on the Internet Fax Return Receipt when remote programming of the Auto Dialer via Email fails. Error Message Possible Cause / Action Format Error : <@command block, the The block termination command "@end"...

  • Page 118: Appendix

    Appendix Specifications For Email (Internet Fax) Standard Compliance 10BASE-T Ethernet (IEEE 802.3), 100BASE-TX Fast Ethernet (IEEE802.3u) Connector Interfaces 10/100 BASE-TX port: RJ-45 Compatibility IETF RFC 2305, ITU-T T.37 Communication Protocol TCP/IP, SMTP, POP3, MIME File Format TIFF [IETF RFC 2301 Profile S, F, J] PDF (Transmission only) Email Receiving Width Maximum...

  • Page 119: Glossary

    Appendix Glossary 10BASE-T/100BASE-TX An Ethernet standard for cable. The 10/100 refers to its 10/100 Mbps bandwidth, the base to single channel baseband, and the T to the Twisted pair. The cable uses two pairs of unshielded twisted wires. ADF (Automatic The mechanism that delivers a stack of document pages to the scanner one page at a time.
  • Page 120 Appendix Glossary Duplex Scan The ability to scan both sides of 2-sided original(s) for transmission. Email Address The address for sending and receiving data by email. It consists of User name, Sub-domain name and Domain name. End Receiving Station In a relay network, the final station designated to receive the document. Ethernet A very common method of networking computers and equipment in a LAN.
  • Page 121 ISP (Internet Service An institution that provides access to the Internet in some form, usually for money. Provider) Journal A report that is printed by your machine listing the last 200 transactions. Key Name An alternate to the station name that can be programmed for each Auto Dialer dialing key. (By default it displays the first 15 characters of the station Name) Keypad A group of numeric keys located on your control panel.
  • Page 122 Appendix Glossary One Touch The ability to store full email addresses into the dialer and then utilizing a single keystroke to speed dial that email address in the future. One Touch Dialing The ability to dial an entire email address by pressing one key. ®...
  • Page 123 Sleep Mode The lowest power state that the machine enters after the specified time without actually turning Off. SMTP (Simple Mail This is the main communication protocol used to send and receive email on the Internet. Transfer Protocol) Station Name Alphanumeric ID which can be programmed for each email address location in the Auto Dialer.

  • Page 124: Index

    Appendix Index Automatic Document Feeder ......119 Mailing List............121 Manual Email Addressing ........32 Mode Setting ............12 Basic Parameters..........28 One-Touch/Abbreviated Dialing Numbers ... 74 Operating Instructions Outline ....... 3 Changing or Erasing the Settings of the One-Touch/ Operation Chart ..........8–11 Abbreviated Dialing Numbers ......78 Contrast .............9, 14, 84 Control Panel ............14...
  • Page 125 Sender Selection..........54 Unattended Email Reception from Sender Selection List .......... 55 the POP Server..........46 Sending a Document to a PC via LAN ....27 User Parameter..........28–29 Sending Document(s) from a PC to a G3 Using the Functions ..........12 Fax Machine............68 Sending via an Internet Relay ......
  • Page 126 For best results and machine performance, we recommend that you use only our original supplies for your products.
  • Page 127 ©2005 is a trademark of Kyocera Corporation...

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