Existing Resources Or Equipment Accounts Used For Scheduling; Defining Calendar Security Groups - Cisco TELEPRESENCE MANAGEMENT SUITE EXTENSION - FOR MICROSOFT EXCHANGE 2.2 Administrator's Manual

Existing resources or equipment accounts used for scheduling

The configuration utility can automatically create new Active Directory accounts and mailboxes as part
of the setup process for enabling Cisco TMS systems in Exchange. If you have existing Exchange
Resource or Equipment mailboxes you currently use to represent video systems or rooms from Cisco
TMS, you have the option to let the Configuration utility reuse the existing accounts.
The Configuration utility will reconfigure existing accounts as necessary to work with the Cisco
TMSXE integration including synchronizing the existing schedules between Cisco TMS and the
account's calendar. This allows you to migrate from your Exchange-only model to an
Exchange+Cisco TMS implementation. To reuse accounts in this manner, the account mailboxes
must be prepared before attempting to configure them with the Cisco TMSXE utility.
Preparing existing mailboxes for use with Cisco TMSXE
1. The resource account's Active Directory user account must be in the same domain as the
Exchange Server where Cisco TMSXE is being installed. If the existing account is in another
domain, migrate the user account to the local domain, or re-associate the existing mailbox to a
local user account. Please be sure to allow sufficient time for domain replication when moving
accounts. See Microsoft documentation for assistance, such as using the
accounts.
2. The mailbox must be moved to a database located on the Exchange Server where Cisco TMSXE
was installed. Use the Exchange Management Console or shell to move the mailboxes. See
Microsoft article for assistance on moving mailboxes for Exchange 2007 or
Exchange 2003
3. If using Exchange 2007, if the mailbox is not already an Exchange 2007 Resource mailbox,
convert it to a Resource mailbox using the Exchange Management Shell. Example:
set-Mailbox -Identity:ResourceName -Type:Room
When prepped, the accounts can be selected when enabling a Cisco TMS system in the steps below.
Enabling Cisco TMS Systems in Exchange
Note: When Cisco TMSXE Integration has been installed and operational, any new systems added
to Cisco TMS that will be integrated with Exchange should not be booked in Cisco TMS until after
they have been integrated with Exchange using the Configuration utility.
Start up the Configuration utility from the Start Menu. The utility is found at Programs > TANDBERG
> TANDBERG eXtensions for Microsoft Exchange > TANDBERG Configuration.
As part of the start-up, the utility will perform a series of self-checks and diagnostics on the Cisco
TMSXE configuration and the configured accounts. The utility will self-repair any issues it can, and will
report any errors to the user.

Defining Calendar Security Groups

If you intend on granting calendar permissions to groups of users (required if using Direct Resource
Booking) you should define the default security groups before continuing so they will be added to all
accounts you enable. These permissions also allow users to directly interact with the calendars of
resource accounts if desired.
1. Switch to the Resource Defaults tab.
2. Under Resource Calendar Permissions, use the Browse button to select an existing security
group from Active Directory for each setting. In the Browse window, there is also an option to
create a new security group if needed.
a. Editor Permissions – Members of the specified group will be able to edit meetings in
resource calendars created by all users.
b. Author Permissions – Members of the specified group will be able to create meetings in
resource calendars, but only edit their own meetings—not those created by other users.
3. Switch back to the Operations tab when complete to continue.
Cisco TMSXE Administrator Guide 2.2
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