Cisco TELEPRESENCE MANAGEMENT SUITE EXTENSION - FOR MICROSOFT EXCHANGE 2.2 Administrator's Manual page 17

you can skip this chapter. Making the form available can also be added any time in the future to your
installation.
It is recommended to place the TANDBERG form under the Organizational Forms Library in order to
be made available for all Outlook clients in your network. If an Organizational Forms Library already
exists on your Exchange server, this one can be used. If not, one has to be created before importing
the custom form. The advantage of using the Organizational Forms Library is it allows you to make
the form available to all users with a single process and allow future updating of the form
automatically for users.
Note: Alternatively, users can load the form manually per Outlook client, by performing the steps in
the Configuring clients to use the Form section and specifying a local copy of the
VideoConference.oft file. This method skips the Organizational Form Library and Publishing, so any
future updates to the form must be manually completed by repeating the steps to specify the form to
use.
Deploying the form is broken into three phases:

Creating the Organization Forms Library.
 Publishing the Form.

Configuring clients to use the Form.
Each should be completed for new installations that wish to use the TANDBERG form. For customers
upgrading Cisco TMSXE without changing your Exchange Server version, only the Publishing the
Form section is necessary. The other sections were completed in your previous installation.
Creating the Organization Forms Library
If using Exchange 2007, the installation steps have changed significantly due to Public Folder
changes in Exchange 2007 and will vary based how Exchange was installed. Please chose one of the
two sections below that describes your Exchange environment—Exchange Server 2003 Only
Environments or Exchange Server 2007 Environment (Mixed or Pure)
Exchange 2007 Environments (Mixed and Pure)
Exchange Server 2007 Environments are not dependant on Public Folders and therefore may not
have them installed and therefore lacking the existing infrastructure to support the Organizational
Forms Library. The presence of existing Public Folders in Exchange 2007 environments depends on
how Exchange 2007 was installed and will alter the steps required to be able to publish the
TANDBERG form.
If Exchange Server 2007 was installed along side or into an Exchange Server 2003 organization, the
first 2007 server would have had a public folder database created and configured to replicate with the
existing Public Folders. In these cases, the existing Public Folder Database can be used, and
replication should already be configured between the Public Folder Databases in Exchange 2003 and
Exchange 2007.
In these environments, if an Exchange 2003 Server is available, an administrator can follow the
instructions in the section below for Exchange Server 2003 organizations and perform the steps on
that server. Forms will replicate to the Exchange 2007 Server and therefore be available to all Outlook
versions.
If using an Exchange 2003 server is not an option, use the steps provided in Creating the
Organization Forms Library in Exchange Server 2007 for instructions on creating the
Organizational Forms Library in this type of environment.
Exchange Server 2003 Only Environments
Be sure you are logged to the Exchange Server with full Exchange administrator rights.
1. Open the Exchange System Manager.
2. Go to Administrative Groups and then select the group containing the Exchange Server on which
you just installed the Exchange Integration component. Normally this would be the Administrative
Groups/First Administrative Group.
Cisco TMSXE Administrator Guide 2.2 Page 17 of 60