Muratec OFFICEBRIDGE EXPANSION KIT (OB450) User Manual
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Muratec OFFICEBRIDGE EXPANSION KIT (OB450) User Manual

Muratec OFFICEBRIDGE EXPANSION KIT (OB450) User Manual

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Summary of Contents for Muratec OFFICEBRIDGE EXPANSION KIT (OB450)

  • Page 1 for MFX-2030 / MFX-1430 / F-560 / F-520 User’s Guide...

  • Page 2: Table Of Contents

    Network printing ......................1-7 OfficeBridge InfoMonitor ....................1-8 OfficeBridge Document Download Manager ..............1-8 OfficeBridge CoverPage Editor ..................1-9 Muratec OB TIFFMaker ....................1-9 System requirements ......................1-10 Installing OfficeBridge on your PC ................... 1-11 Shutdown operation ......................1-12 Logging in / out of OfficeBridge ..................1-13 Logging into OfficeBridge....................
  • Page 3 “Admin Tools” menu......................3-7 User Registration ......................... 3-9 User Registration ......................3-9 Address Book ......................... 3-14 Forwarding Settings ...................... 3-22 Temporary Storage list....................3-24 Common Job Settings......................3-25 Scheduled Communication.................... 3-25 Print Job......................... 3-27 Management Information ....................3-29 Device Settings ......................3-29 Fax History ........................
  • Page 4 What is CoverPage Editor? ....................6-2 Creating a new cover page ....................6-3 Editing the CoverPage..................... 6-5 How to send a cover page..................... 6-7 Chapter 7 Using the Muratec OB TIFFMaker..................7-1 What is TIFFMaker?......................7-2 Creating a TIFF file......................7-2 Chapter 8 Trouble shooting.........................8-1 Troubleshooting the browser ....................
  • Page 5 Trademarks • Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of Murata machinery, Ltd and Muratec America, Inc. • Microsoft , Windows , Windows 98, Windows Me, Windows 2000, Windows XP, Windows ® ® ®...

  • Page 6: Getting Started

    Request processing .................1-6 Network printing ................1-7 OfficeBridge InfoMonitor..............1-8 OfficeBridge Document Download Manager .........1-8 OfficeBridge CoverPage Editor ............1-9 Muratec OB TIFFMaker ..............1-9 System requirements................1-10 Installing OfficeBridge on your PC .............1-11 Shutdown operation................1-12 Logging in / out of OfficeBridge............1-13 Logging into OfficeBridge.............1-13 Logging out of OfficeBridge............1-16...

  • Page 7: Main Functions Of "Officebridge

    Main functions of “OfficeBridge” Sending / Receiving faxes and e-mails Using OfficeBridge, you not only can send a document from a PC application to a remote fax machine or e-mail location, but also read documents that have been routed to your PC. This process allows you to save time and reduce the paper con- sumption in your office.

  • Page 8: Network Scanning

    Network scanning Network Scanning is a function that internally stores images read by the unit and reuses the images when prompted. Scanned documents can be sent as fax documents, posted to the bulletin board, or circulated etc. Also, if you use TWAIN-compliant application software, you can convert the images into picture files.

  • Page 9: Bulletin Board

    Bulletin board “OfficeBridge” has a “Bulletin Board Document” list. This document list is the area where any registered OfficeBridge users can view documents. You can add personal Inbox documents, scanned documents, etc. to the “Bulletin Board Document” list and notify all users of the contents. Also, a bulletin board viewing period can be set.

  • Page 10: Circulation

    Circulation “OfficeBridge” has a “Circulation Document” list. This document list is used to distribute information to both individual users and group members simultaneously. You can add personal Inbox documents, scanned documents, etc. to the “Circulation Document” list and notify users of the contents. Both the originator and recipients can check the read status of each document.

  • Page 11: Request Processing

    Request processing “OfficeBridge” has a “Request Processing Document” list. This document list allows users to request document processing to other users. The processor can notify the originator of its status and completion. If the processor cannot process the document, she/he can forward the document to another user for processing.

  • Page 12: Network Printing

    Network printing “OfficeBridge” allows the machine to be used as a network printer. By selecting the dedicated “Muratec OfficeBridge print driver”, you can use the machine to print high-resolution documents. “Network printing” for more information. PHO NE1 PHO NE2 LIN E...

  • Page 13: Officebridge Infomonitor

    OfficeBridge InfoMonitor “OfficeBridge InfoMonitor” is an application software that notifies users of new “OfficeBridge” arriving documents, the results of fax and e-mail transmissions or other events on the “OfficeBridge”. If this application is running, those events are announced with a pop-up message display and flashing task tray icon.

  • Page 14: Officebridge Coverpage Editor

    For example, if you attach a TIFF file converted by TIFFMaker to the Muratec Internet Fax via e-mail, you can use the Muratec Internet Fax machine as a PC printer. Also, by using the e-mail forwarding feature on the Muratec Internet Fax machine, you can send your electronic document to a remote fax machine without printing.

  • Page 15: System Requirements

    System requirements Item Requirements PC Type IBM’s PC-AT compatible machine loaded with one of the following operating systems. Operating Sys- • Windows Server 2003 • Windows XP • Windows 2000 professional • Windows NT 4.0 workstation • Windows Me • Windows 98 * Only English version Operating System is guaranteed.

  • Page 16: Installing Officebridge On Your Pc

    Installing OfficeBridge on your PC Refer to the “Setup Guide” located on the CD supplied with your machine. Getting Started 1-11...

  • Page 17: Shutdown Operation

    Shutdown operation IMPORTANT: After setting up OfficeBridge, make sure to perform the shutdown operation. Also make sure to perform the shutdown operation, every time when the power supply to the machine is turned OFF. Press [Setting] on the control panel, then [OB Shutdown]. When prompted, click [Yes].

  • Page 18: Logging In / Out Of Officebridge

    Logging in / out of OfficeBridge NOTE: In order to gain OfficeBridge access, you must be a registered user. Contact your System Administrator if necessary. Logging into OfficeBridge Logging into OfficeBridge from your PC Enter your machine’s IP address in the URL address field of your browser (for example, http://192.168.1.10).
  • Page 19 Enter your password. If you have not setup a password, skip to step 4. You are now logged in. 1-14 Getting Started...
  • Page 20 Logging into OfficeBridge from the machine Press [Scan] on the control panel. Press [OfficeBridge]. Select your user name. Enter your password and select [Enter]. If you have not setup a password, select [Enter]. • Use the QWERTY keypad to enter alphabetic characters. •...

  • Page 21: Logging Out Of Officebridge

    Logging out of OfficeBridge Logging out of OfficeBridge from your PC Press [Log Out]. NOTE: Simply closing the window does not mean that you have logged out Office- Bridge. Logging out of OfficeBridge from the machine Press [Reset] on the control panel. Press [Yes].

  • Page 22: For Windows Xp Service Pack 2 And Windows Server 2003 Users

    For Windows XP Service Pack 2 and Windows Server 2003 users On Windows XP Service Pack 2 or Windows Server 2003, “Windows Security Alert” dialog will be displayed when programs such as InfoMonitor or drivers such as TWAIN Connector initially starts up. In this case, click [Unblock] Windows Firewall blocks the communication beforehand for programs or drivers that communicate with external devices, such as InfoMonitor or the TWIN connec-...

  • Page 23: Reviewing The Document List

    Reviewing the document list Header Tabs Buttons View List Items Items Description “User Name” The user name will be displayed here. “Remaining Disk This displays the amount of free memory remaining Space” within OfficeBridge. If there is not enough memory, you may not be able to scan documents with large contents or receive documents.
  • Page 24 Items Description The document list screens have the following eight categories. When you click a tab, the docu- ment list category will open. NOTE: • If a category contains an unread document, will be displayed on the tab. • The document list screen displayed immediately after login is the category that has unread documents.
  • Page 25 Items Description [Circulate] Selecting a file and clicking this button will circulate the selected file. “Circulating a file from your browser” on page 2-26 for details. [Process] Selecting a file and clicking this button will request other users to process the selected file. “Creating a processing request from the browser”...
  • Page 26 Items Description “File Name” (This item is only at “Scan” tab) The file names are displayed here. You can give the file a name when you scan the document. If you do not, the scanned date and time will be the file name. When you click the list button and select a file name, the list will be narrowed down by that file.
  • Page 27 Items Description “Confirmation” (This item is only at “Circulated” tab) The confirmation status of the files are displayed here. When you click the list button and select a status, the list will be narrowed down by that status. “Status” (This item is only at “Processing” tab) The job status of the files are displayed here.

  • Page 28: Using Officebridge

    Chapter Using OfficeBridge PC fax transmission and reception ............2-2 Sending documents from the machine memory ......2-2 Sending a document from a PC application ........2-3 How to enter the destinations............2-5 Setting transmission functions ............2-11 Sending documents again.............2-13 Forwarding received documents ..........2-13 Canceling your transmissions............2-14 Reading your received documents ..........2-14 Network Scanning................2-15...

  • Page 29: Pc Fax Transmission And Reception

    PC fax transmission and reception Here we explain how to send and receive documents using “OfficeBridge”. There are two ways of sending documents. One is to send a document in the docu- ment list to the destination by fax or e-mail. The other way is to send directly from a PC application to a remote fax machine or e-mail location.

  • Page 30: Sending A Document From A Pc Application

    Start the desired application program and create/open a document. Click [Print] or [Print Setup] from the File menu. Make sure that “Muratec *** Fax” is selected as the printer. ( *** indicates your machine’s model name, ex. “Muratec F-520 FAX”.) If you want to make any adjustments, click [Printing Preferences].
  • Page 31 The “Fax Transmission Settings” dialog will appear. Specify the destinations and adjust any settings. • To enter destinations, see “How to enter the destinations” on page 2-5. • To adjust settings., see “Setting transmission functions” on page 2-11. Click [Send]. Using the OfficeBridge...

  • Page 32: How To Enter The Destinations

    How to enter the destinations There are three ways to enter destinations. • Enter them directly using the keypad. ( below) • Select them from the Address Book. (See page 2-6.) • Locate them using an LDAP search. (See page 2-8.) To review or cancel the entered documents, see “Reviewing or canceling destina-...
  • Page 33 Entering the destinations using the Address Book Click [Address book] either in “Fax Destination” or in “E-mail Destination”. NOTE: Destinations must be registered in advance. For details on registering or edit- ing destinations, see “Address Book” on pages 3-14 to 3-21. Select your desired destinations.
  • Page 34 Item Click “Personal Address (XX)” or “Personal Address (XX)” to display the registered addresses. The numbers in parenthesis indicate how many addresses have been registered. • Sort by Name The registered addresses are displayed in alphabetical order. • Sort by Number The registered addresses are displayed in the address book number order.
  • Page 35 Searching for a destination NOTE: In order to search an LDAP server, the server must be registered in advance. Contact your system administrator. For more information on server set up, see “LDAP Settings” on page 3-65. When the “Address Book” screen appears, click [Search]. Enter the search information.
  • Page 36 Click [Search]. The login dialog will appear. Enter your Account and Password to login to the LDAP server and click [Search]. For more information about them, refer to your system administrator. NOTE: The “Search Login” dialog can be skipped, when you register the information to the “User Set-up”...
  • Page 37 Reviewing or canceling destinations You can review, cancel or change the destinations. NOTE: This function is only available prior to sending the documents. Click [Address book] either in “Fax Destination” or in “E-mail Destination”. Review the entered destinations in the lower area of the screen. Click [FAX] and [I-FAX] to switch the screen between fax destinations and I-FAX destina- tions.

  • Page 38: Setting Transmission Functions

    Setting transmission functions You can set up various functions for your fax and e-mail transmission. Item Enter the fax destinations. See pages 2-5 to 2-10 how to enter them. Enter the e-mail destinations. See pages 2-5 to 2-10 how to enter them. To attach a text message to your e-mail, click [Edit E-mail Template].
  • Page 39 Item To attach a cover page to the faxes and e-mails, click [Edit Cover Page]. To enter a message: (1) Select the cover page format from the list button in “Cover Page”. (2) Place the cursor in “Subject” field and enter the e-mail subject. You can enter up to 50 characters.

  • Page 40: Sending Documents Again

    Sending documents again You can resend a document to the same location or other locations. Start OfficeBridge and log in. Open the “Personal Outbox” tab. Select the file you want to send by checking the box next to the file. Click [Resend].

  • Page 41: Canceling Your Transmissions

    Canceling your transmissions You can cancel an ongoing transmission or a reserved transmission. Start OfficeBridge and log in. Open the “Personal Outbox”. Select the job to cancel. When you want to cancel a broadcast transmission by destination, click [Broad- cast Details] to open the “Transmission Job Details” dialog. Check boxed of the destination to be canceled.

  • Page 42: Network Scanning

    Network Scanning Operation flow The network scanning operations are as follows: Scan the document from your machine into a Scan Box. Download the scanned data from the Scan Box. You can also scan and send the files directly to e-mail addresses and network fold- ers.

  • Page 43: Download The Scanned Image From The Scan Box

    Adjust any scan settings or set any advanced functions. You can set Resolution, Contrast, Document type and other various functions. For more information, refer to your machine’s User Guide Section 5 “Scanning”. Select the user box, e-mail address or folder. You can find your desired destination by switching the tabs.
  • Page 44 Click [OK.]. Save the file into the location of your choice. Click [Save]. NOTE: The file will be downloaded by TIFF or PDF format, which you can specify in “Initial Settings” (refer to page 3-35). Using the OfficeBridge 2-17...

  • Page 45: Download The Scanned Image Using The Twain Driver

    NOTE: In order to download a scanned image using the TWAIN driver, you must have the Muratec TWAIN driver installed on your PC prior to attempting this func- tion. “Step 6: Install OfficeBridge programs” in Setup Guide, how to install the TWAIN driver on your PC.
  • Page 46 Select the file you want to download. The selected file will be highlighted. Adjust any settings and select [Download]. A. [Information] tab Displays [Muratec OB TWAIN Connector] information. B. List The currently opened folder will be displayed. C. File list Displays the list in the opened box documents.
  • Page 47 When clicked, the current settings will be saved. You cannot click this button unless the settings have been changed. O. [Default] When clicked, the settings are initialized to their factory set- tings. P. [Exit] When clicked, the [Muratec OB TWAIN Connector] ends. 2-20 Using the OfficeBridge...

  • Page 48: Bulletin Board / Circulation / Request Processing

    Bulletin board / Circulation / Request Processing Bulletin board Bulletin Board is a function that makes it possible to share information among registered users. Posting a file from your browser Start OfficeBridge and log in. Select the file you want to post by checking the box next to the file. Check the box next to the file and click [Post to the Bulletin Board].
  • Page 49 Setting Description “Document” The file to be posted will be displayed in the list. To add or change files: (1) Click [Change]. The “Bulletin Board Document” dialog will be displayed. (2) Select the box that contains the document you want to post.
  • Page 50 Start the desired application program and create/open a document. Click [Print] or [Print Setup] from the File menu. Make sure that “Muratec *** Fax” is selected as the printer. (*** indicates your machine’s model name, ex.“Muratec F-520 FAX”.) If you want to make any adjustments, click [Printing Preferences]. For details, refer to the Help screen.
  • Page 51 Click [Print] or [OK] to start the print job. The “OfficeBridge Document Operation” dialog will appear. If you are not logged in, select your user ID and enter your password. Other- wise skip to step 5. Click [Post to the Bulletin Board]. The “Bulletin Board”...
  • Page 52 Viewing the posted files NOTE: If “InfoMonitor” ( “InfoMonitor” for detail) is active, it will automatically notify registered users when a new bulletin board document has been posted. Start OfficeBridge and log in. Click the “Bulletin Board” tab. Click on Subject to view the file. Click the icon in the properties to view the comments.

  • Page 53: Circulation

    Circulation Circulation is a function that makes it possible to send information to multiple registered users. You can also confirm whether the users have opened the document or not. Circulating a file from your browser Start OfficeBridge and log in. Select the file you want to circulate by checking the box next to the file.
  • Page 54 Setting Description “Receiver” Select users or user groups to whom to circulate the file. To select receivers: (1) Click [Select]. The “Circulation Receiver” dialog will be displayed. (2) Check the users or user groups and click [Add]. (3) To delete users or user groups, check the box in the Circulation Receiver list and click [Delete].
  • Page 55 Circulating a file from your machine Set the document into the ADF or on the document glass. Log-in to OfficeBridge. See page 1-15, if necessary. Press [Circulate]. Press [Receiver] to select the user you want to send the file to. When you press [Group] you can select user groups.
  • Page 56 Start the desired application program and create/open a document. Click [Print] or [Print Setup] from the File menu. Make sure that “Muratec *** Fax” is selected as the printer. (*** indicates your machine’s model name, ex.“Muratec F-520 FAX”.) If you want to make any adjustments, click [Printing Preferences]. For details, refer to the Help screen.
  • Page 57 If you are not logged in, select your user ID and enter your password. Other- wise skip to step 5. Click [Circulate]. The “Circulation” dialog will appear. Adjust any document settings. For a listing of settings, see page 2-27. Click [Circulate]. 2-30 Using the OfficeBridge...
  • Page 58 Viewing circulated files NOTE: If “InfoMonitor” ( “InfoMonitor” for detail) is active, it will automatically notify registered users when a new circulation document has been posted. Start OfficeBridge and log in. Click the “Circulated” tab. Click on Subject to view the file. Click the icon in the properties to view the comments.
  • Page 59 Confirming the circulating status You can verify who has (and has not) opened the circulated file. ❑ If you have circulated a file Start OfficeBridge and log in. Click the “Circulated” tab. Confirm the “Confirmation” item. • If the status is “Completed”, the users you sent the document have opened the file.
  • Page 60 ❑ If the file has been circulated Start OfficeBridge and log in. Click the “Circulated” tab. Click the “Properties” button and open the “Circulated Document Properties”. Click [Confirmation] in the “Sender” row. Check the individual status.. • If the status is “Confirmed”, the user has opened the file. •...
  • Page 61 Setting Description “Receiver” This is the person that you will forward the document to. Click the list and select an OfficeBridge user. NOTE: You can select only one user. “Document” This will display the document that you have selected for processing.

  • Page 62: Request Processing

    Request Processing Processing Request is a function that attaches deadlines and comments, and then requests another user to process the document. The requester can check the pro- cessing status of the request. Also, the person who is sent the request may forward the document to another user.
  • Page 63 Processing request from the machine Set the document into the ADF or on the document glass. Log-in to OfficeBridge. See page 1-15, if necessary. Press [Processing]. Press [Receiver] to select the person you want to send the job to. When you have selected the user, press [Enter]. NOTE: You can select only one user.
  • Page 64 Start the desired application program and create/open a document. Click [Print] or [Print Setup] from the File menu. Make sure that “Muratec *** Fax” is selected as the printer. (*** indicates your machine’s model name, ex.“Muratec F-520 FAX”.) If you want to make any adjustments, click [Printing Preferences]. For details, refer to the Help screen.
  • Page 65 The “Processing Request” dialog will appear. Adjust any document settings. For a listing of settings, see page 2-34. Click [Request]. 2-38 Using the OfficeBridge...
  • Page 66 Viewing documents that have been selected for processing NOTE: If “InfoMonitor” is active (See “Using the InfoMonitor” for details), it will automatically notify the registered users when a new circulation document has been posted. Start OfficeBridge and log in. Click the “Processing” tab. Click on Subject to view the file.
  • Page 67 Viewing or confirming the processing status You can view the job status to confirm whether the job has been completed or not. NOTE: If “InfoMonitor” ( “InfoMonitor” for detail) is active, it will automatically notify the registered users when a new processing request has been assigned. Start OfficeBridge and log in.
  • Page 68 Redirect the processing request to another user You can forward the requested job to another OfficeBridge user. Start OfficeBridge and log in. Click the “Processing” tab. Select the job you want to forward (re-assign) from the list. Check the box next to the file and click [Re-assign]. The “Re-assign Processing Request”...
  • Page 69 Changing the job status to “Completed” When the requested job has been completed, change the job status to “Completed” so that the person initiating the request is alerted. Start OfficeBridge and log in. Click the “Processing” tab. Select the job you want to list as complete. Check the box next to the file and click [Complete Processing].

  • Page 70: Network Printing

    Network printing OfficeBridge allows you to print documents created on your PC using various soft- ware applications. You can also print out a document from the list. NOTE: In order to print, you must have the print driver installed on your PC prior to attempting this function.

  • Page 71: Printing A Document From A Pc Application

    Start the desired application program and create/open a document. Click [Print] or [Print Setup] from File menu. Make sure that “Muratec ***” is selected as the printer. (*** indicates your machine’s model name, ex.“Muratec F-520”.) If you want to make any adjustments, click [Printing Preferences]. For details, refer to the Help screen.

  • Page 72: Using Temporary Storage

    Start the desired application program and create/open a document. Click [Print] or [Print Setup] from File menu. Make sure that “Muratec *** Fax” is selected as the printer. ( *** indicates your machine’s model name, ex.“Muratec F-520 FAX”.) If you want to make any adjustments, click [Printing Preferences]. For details, refer to the Help screen.

  • Page 73: How To Attach Temporary Storage Files

    How to attach temporary storage files You can attach a temporary storage document to a fax or e-mail, Bulletin Board or Circulation documents. You can also send documents stored in temporary storage to a fax or e-mail address, without adding another file. For transmission, we describe the details in “PC fax transmission and reception”...
  • Page 74 After you have added all of the desired destinations, click [Save]. After you have adjusted the necessary settings, click either [Send], [Post] or [Circulate] to send the files with temporary storage documents attached. Using the OfficeBridge 2-47...

  • Page 75: Using The Admin Tools

    Chapter Using the Admin Tools Administrator registration ....................3-2 Registering an administrator ................. 3-2 Opening the Admin Tools tab ..................3-6 “Admin Tools” menu ....................3-7 User Registration......................3-9 User Registration ....................3-9 Address Book ......................3-14 Forwarding Settings....................3-22 Temporary Storage list ..................

  • Page 76: Administrator Registration

    Administrator registration All OfficeBridge users can access every settings within OfficeBridge if an adminis- trator has not been selected. However, when an administrator has been registered, the other users cannot access the user registration settings. Also, an administrator can protect the following settings on the “Admin Tools” tab to keep other users from changing the settings.
  • Page 77 Select the user you want to register as the administrator. NOTE: Only one user can be registered as the administrator. Click [Register as Administrator]. Click this box to set this user as administrator. The administrator can protect these settings to keep other user from changing settings.
  • Page 78 Set the “Password”. The password can be set up to 20 characters. Click [Save]. The administrator has been registered. “(Administrator)” appears next to the user name. Using the Admin Tools...
  • Page 79 Enter the password. NOTE: If the password has not been set, this dialog box will not appear. You can skip this step. NOTE: If you forget the password, contact your authorized Muratec dealer. The OfficeBridge screen will appear. Logout of OfficeBridge Use the “Logout”...

  • Page 80: Opening The Admin Tools Tab

    Opening the Admin Tools tab Log-in to “OfficeBridge”. If the administrator is registered, you should log-in as an administrator to access all settings. Click “Admin Tools” tab. The Admin Tools menu will appear. Using the Admin Tools...

  • Page 81: Admin Tools" Menu

    “Admin Tools” menu <User Registration> page 3-9 • [User Registration] Manages user registration. • [Address Book] Registers destination information into the address book. • [Forward Setting] Sets the forwarding destination when the user is not present to recieve communi- cations. •...
  • Page 82 • [Circulated Box] This creates settings for circulation box (circulation function enable/disable, docu- ment hold time, etc.) • [Process Settings] This creates settings for processing request box (processing request function enable/disable, initial setting for processing period, etc.) <Configuration> page 3-53 •...

  • Page 83: User Registration

    User Registration User Registration Register a new user Log-in to OfficeBridge. NOTE: If the administrator is registered, you may log-in as an administrator to access this setting. Click “Admin Tools” tab. Click [User Registration]. The “User Registration” screen will appear. Using the Admin Tools...
  • Page 84 Click a number you want to register. The “User Set-up” screen will appear. Item Description “UserName” (required) Enter the name of the “OfficeBridge” user. Up to 30 characters. “Password” Enter the user password used to log-in to “OfficeBridge”. Up to 20 alphanumeric characters. “Company”...
  • Page 85 “Default Setting” Set the default tab that displayed first when you log-in to “OfficeBridge”. NOTE: If there is an unread document, after log-in, the tab for that unread document will be displayed first. NOTE: If the “Public Inbox”, “Bulletin Board”, “Circulate Box”, or “Processing request”...
  • Page 86 [Save] button Saves the entered settings and closes the “User set-up” dialog box. [Back] button Closes the “User Set-up” dialog box without saving. Enter a new user information, then click [Save]. The settings are registered and the “User Set-up” dialog will be closed. If you want to register another user information, repeat procedure from step 4.
  • Page 87 Exporting/importing user information You can export user information to vCard format file and import data from vCard format file. The following items can be imported or exported: “User Name”, “Company”, “Department /Group”, “Phone number”, “Fax number”, and “E-mail Address” Exporting user registration Converts the user information data to a vCard format file and stores it on your computer.

  • Page 88: Address Book

    Address Book Registering a new destination Registering to the Shared Address Book NOTE: If the administrator is registered, you may log-in as an administrator to access this setting. Log-in to “OfficeBridge”. Click “Admin Tools” tab. Click [Address Book]. The “Address Book” screen will appear. Item Description Sorting...
  • Page 89 • “Shared Group (0)” Displays the registered shared groups. The number in parentheses indicates how many groups have been registered. • “Available Addresses (####)” Indicates the number of remainder addresses that can be registered. • “Available Groups (###)” Indicates the number of remainder group locations that can be registered. Click “Shared Address Book(0)”.
  • Page 90 Registering to the Personal Address Book Repeat steps 1 through 3 in Registering to the Shared Address Book. Click “Personal Address Book(0)”. Click “Sort by Name” or “Sort by Number”. In “Sort by Name” mode, click [New] In “Sort by Number” mode, click an address book number that does not contain destination information.
  • Page 91 Changing the destination’s information Repeat steps 1 through 3 in Registering to the Shared Address Book. Click a destination you want to edit. Edit the destination’s information, then click [Save]. If you want to change another destination, repeat procedures from step 2. To finish the registration, click [Close] in the “Address Book”...
  • Page 92 Importing user registration You can import data from a vCard or CSV format file as “OfficeBridge” destination information data. Repeat steps 1 through 3 in Registering to the Shared Address Book. In the “Address Book” dialog, select either “Shared Address Book” or “Personal Address Book”...
  • Page 93 Registering groups Group addressing allows you to quickly distribute documents to multiple recipients. Registering a new group into the Personal Group On the “Admin Tools” tab, click “Address Book”. The “Address Book” dialog will appear. In the “Address Book” dialog, click “Personal Group”. Click [New].
  • Page 94 Enter the group name on the “Group Name” field, then click [Save]. The group will be registered. To register another group, repeat procedures from step 2. Otherwise, click [Close] on the “Address Book” dialog box to finish. Registering a new group into the Shared Group NOTE: If the administrator is registered, you should log-in as an administrator to register a new group into the “Shared address book”.
  • Page 95 Click [Add]. The selected addresses will be displayed in the address list at the bottom of the screen. Enter the group name on the “Group Name” field, then click [Save]. The group will be registered. To register another group, repeat procedures from step 2. Otherwise, click [Close] on the “Address Book”...

  • Page 96: Forwarding Settings

    Forwarding Settings This sets the forwarding setting of fax documents and e-mail documents received into the Personal Inbox. NOTE: Regarding the forwarding setting of the document received to the “Public Inbox,” see “Received Fax Forwarding”. Log-in to “OfficeBridge”. Click “Admin Tools” tab. Click [Forward Setting].
  • Page 97 • “Forward by E-mail” Check this to forward the document by e-mail and enter the e-mail address to forward to. The forwarding e-mail address may contain up to 50 characters. At the same time, select the file format for the forwarding document by checking it.

  • Page 98: Temporary Storage List

    Temporary Storage list You can view and delete a temporary storage document. Log-in to “OfficeBridge”. Click [Temporary Stroage] on the “Admin Tools” tab. The “Temporary Storage” screen will appear. To select all displayed documents, click this box. Item Description “Page” Accesses the next page of the temporary storage docu- ment list.

  • Page 99: Common Job Settings

    Common Job Settings Scheduled Communication Checks the progress of scheduled fax and e-mail communications proposed by using the machine’s control panel. Current jobs can also be stopped. NOTE: To check or cancel the communication proposed by using the OfficeBridge screen, use the “Personal Outbox”...
  • Page 100 “Status” The current status of the scheduled communication is displayed. “Number of Pages” The number of pages in the original for transmission is displayed. “Scheduled Date/Time” The date and time scheduled for the start of communi- cations (the actual date and time for communications underway) are displayed.

  • Page 101: Print Job

    Print Job View print status of jobs that are in queue or spooling. Current jobs can also be stopped. Log-in to “OfficeBridge”. Click [Print Job] on the “Admin Tools” tab. The “Print Job” screen will appear. Item Description “Page” Switches the page of the print job displayed. The underlined numbers indicate pages that can be displayed;...
  • Page 102 [Cancel Printing] Check the job you want to cancel printing of and click. The cancel confirmation screen will appear. When you click the [OK], the printing is canceled and the job is deleted from the list. [Close] button Closes the “Print Job” screen. Click [Close].

  • Page 103: Management Information

    Management Information Device Settings Registering device information Registers specific device information to distinguish machines when multiple units have been installed. Log-in to OfficeBridge. NOTE: If the administrator is registered, you should log-in as an administrator to edit this setting. Click [Device Settings] on the “Admin Tools” tab. The “Device Settings”...
  • Page 104 “Scanner” The current scanner status is displayed. “Printer” The current printer status is displayed. “Cassette” The current cassette status is displayed. “Options” The attached optional unit name and status of it is displayed. [Initialize] Initializes the value of device setting. [Save] When you click this, the settings are registered.

  • Page 105: Fax History

    Fax History Checks the history of sent and received faxes. Log-in to “OfficeBridge”. Click [Fax History] on the “Admin Tools” tab. The “Fax History” screen will appear and the fax history can be checked. Item Description “Page” Switches the page of the fax history displayed. The underlined numbers indicate pages that can be displayed;...
  • Page 106 “Remarks” The remarks are displayed. Transmission History Select either “Fax Transmission History” or “Fax Recep- tion History” as the fax history to be displayed. [Print List] When you click this, the print confirmation dialog box will appear. When you click the [OK] button, the fax his- tory will be printed from the machine.

  • Page 107: Mail History

    Mail History Checks the history of sent and received e-mail. Log-in to OfficeBridge. Click [Mail History] on the “Admin Tools” tab. The “Mail History” screen will appear and the e-mail history can be checked. Item Description “Page” Displays another email history page. The underlined numbers indicate pages that can be displayed;...
  • Page 108 “Format” The e-mail attachment file format will be displayed. “Date and Time” The transmission start time of the e-mail will be dis- played. “Time” The e-mail transmission time will be displayed. “Pages” The number of pages in the e-mail will be displayed. “Dept.”...

  • Page 109: Setup

    Setup You can setup the initial setting for each function. Initial Settings In this dialog, you can set the initial setting of the “Document download” and “Tem- porary stored document hold time”. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting.

  • Page 110: Scan Settings

    Scan Settings You can set the retention period for scanned documents. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to “OfficeBridge”. Click [Scan Settings] on the “Admin Tools” tab. The “Scan Settings” screen will appear. Item Description “Document Hold Time”...

  • Page 111: Personal Outbox Setting

    Personal Outbox setting You can set the initial setting of the Personal Outbox settings. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to “OfficeBridge”. Click [Personal Outbox] on the “Admin Tools” tab. The “Personal Outbox Settings”...
  • Page 112 “Cover Page” Sets the default setting of the “Cover page” settings on “Fax Transmission Settings” dialog. • “Attach” Check when setting for a cover page to be attached. • “Cover Page” Select the default setting for the cover page format when attaching a cover page.

  • Page 113: Personal Inbox Setting

    Personal Inbox setting You can set the initial setting of the Personal Inbox setting. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to “OfficeBridge”. Click [Personal Inbox] on the “Admin Tools” tab. The “Personal Inbox Settings”...

  • Page 114: File Name

    File Name Register or edit a file name You can pre-register up to 10 file names. Log-in to “OfficeBridge”. Click [File Name] on the “Admin Tools” tab. The “File Name Settings” screen will appear. To register a new file name, select an empty location. To edit a file name, click the desired file name.
  • Page 115 Deleting a file name Repeat steps 1 through 2 in Register or edit file name. Select the file name you want to delete. To select all file names, click this box. Click [Initialize] to delete the file name. Using the Admin Tools 3-41...

  • Page 116: Category

    Category Register or edit a category name You can pre-register up to 10 category names. Log-in to “OfficeBridge”. Click [Category] on the “Admin Tools” tab. The “Category Settings” screen will appear. To register a new category name, select an empty location. To edit a category name, click the desired category name.
  • Page 117 Deleting a category name Repeat steps 1 through 2 in Register or edit category name. Select category name you want to delete. To select all category names, click this box. Click [Initialize] to delete the category name. Using the Admin Tools 3-43...

  • Page 118: Received Fax Forwarding

    Received Fax Forwarding This sets the automatic distribution of faxes and e-mails received into the Public Inbox. NOTE: Regarding the forwarding setting of the document received to the “Personal Inbox,” see “Forwarding Settings”. Creating or editing distribution rules Log-in to “OfficeBridge”. Click [Received Fax Forwarding] on the “Admin Tools”...
  • Page 119 To register a new distribution rule, click the number that does not contain a distribution rule. To edit a distribution rule, click the desired distribution rule. The “Fax Forwarding Setting” screen will appear. Adjust the settings and select [Save] to register them. Item Description “Setting”...
  • Page 120 “Destinations” Specifies the distribution destination. The received fax or e-mail will be distributed to all destination specified here. • To specify the “OfficeBridge” users (1) Click [Select]. (2) Select the user or user group from the “Destina- tion” dialog box. •...
  • Page 121 “Destinations” • To specify a Windows shared folder (1) Click [Folder Distribution Settings]. (2) Enter the folder path. If necessary, enter the user name and password to access it. – or – If the folder shortcut is registered, (1) Click [Shortcut List] (2) Select the folder shortcut (3) Click [Add].

  • Page 122: Public Inbox

    Public Inbox You can set the initial Public Inbox settings. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to “OfficeBridge”. Click [Public Inbox] on the “Admin Tools” tab. The “Public Inbox Settings” screen will appear. Item Description “Settings”...

  • Page 123: Bulletin Board

    Bulletin Board You can set the default Bulletin Board settings. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to “OfficeBridge”. Click [Bulletin Board] on the “Admin Tools” tab. The “Bulletin Board Settings” screen will appear. Item Description “Settings”...

  • Page 124: Circulated Box

    Circulated Box You can set the default circulation settings. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to “OfficeBridge”. Click [Circulated Box] on the “Admin Tools” tab. The “Circulated Box Settings” screen will appear. Item Description “Settings”...

  • Page 125: Process Settings

    Process Settings You can set the default processing request settings. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to “OfficeBridge”. Click [Process Settings] on the “Admin Tools” tab. The “Processing Request Settings” screen will appear. Item Description “Settings”...
  • Page 126 “Original Document” Specifies whether or not to automatically delete the document from its original tab when it is send to the “Processing” tab. “Delete Document(s)” Sets whether or not an administrator other than the requester is allowed to delete requested process docu- ments.

  • Page 127: Network Configuration

    Network Configuration Configuring the network settings You can configure the following items: • TCP/IP This sets the TCP/IP network environment (IP address, subnet mask, etc.) • SMTP/POP This sets the e-mail server settings (e-mail address, servers, etc.) • E-mail Settings This sets the e-mail settings, such as attachment format, e-mail template regis- trations, etc.

  • Page 128: Tcp/Ip Settings

    TCP/IP settings This sets the network environment for viewing received faxes and e-mails on a MFP-connected computer or when using the MFP as a printer. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to “OfficeBridge”.
  • Page 129 Item Description NetBIOS Name Enter the NetBIOS name. • A NetBIOS name can contain up to 15 alphanumeric characters and the “–” symbol with no blank spaces. • The NetBIOS name must be unique on the network. “Work Group Name” Enter the name of the workgroup to which your machine belongs.
  • Page 130 “InfoMonitor Port No.” This sets the UDP port number used for automatically searching “OfficeBridge” when installing the “Office- Bridge” printer. Normally, set to “61000”. [Initialize] Initialize the TCP/IP settings. The settings will return to the factory default setting. 3-56 Using the Admin Tools...

  • Page 131: Smtp/Pop Server Settings

    SMTP/POP server settings This sets the email sending/receiving environment. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to “OfficeBridge”. Click [SMTP/POP] on the “Admin Tools” tab. The “SMTP/POP Settings” screen will appear. Item Description “Sender...
  • Page 132 “Mail User ID for POP3 Enter the user ID for the POP3 server. Server” Up to 50 characters can be registered. Password for POP3 Enter the password for the POP3 server. Up to 50 characters can be registered. Check for New Mail Set the interval at which the mail server is checked for new mail.
  • Page 133 “SMTP [Security] button You can register up to five computer IP Reception” addresses or domains for clients allowed to receive. Click the [Security] button, then regis- ter in the “Security” dialog. [Initialize] Initialize the SMTP/POP settings. The settings will return to the factory default setting.

  • Page 134: E-Mail Settings

    E-mail Settings This sets the operation environment for convenient e-mail usage. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to “OfficeBridge”. Click [E-mail Settings] on the “Admin Tools” tab. The “E-mail Settings” screen will appear. Configure the settings, then click [Save] to save the settings.
  • Page 135 Item Description “Attach File Specifies whether the document is converted into a “PDF”, Format” “TIFF-S” or “TIFF” format when sending an e-mail. •PDF The document is converted into PDF format. However, a PDF file can only be transmitted to an e-mail inbox. •TIFF-S (ITU-T T.37 simple mode) The document is converted into a TIFF format based on T.37 simple mode.
  • Page 136 “E-mail Up to 10 e-mail templates can be registered for sending. Template” Registered e-mail templates can be accessed from the machine when sending an e-mail. To register or edit an e-mail template: (1) Click [E-mail Template Registration]. The “E-mail Template Registration” screen will appear. (2) To register a new template, click a number that does not contains the template.
  • Page 137 “When mail In some cases, received e-mail cannot be correctly printed due that cannot to the format of a received file. This mode allows you to either be analyzed is return an error message to the sender or have the message received”...
  • Page 138 “When mail This sets whether or not to honor requests for forwarding that requests received e-mail as faxes. fax forwarding • “Reject forwarding request” is received” Denys forwarding requests • “Accept forwarding request” Accept forwarding requests [Setting Security for Fax Forwarding] This is set when fax forwarding requests are accepted, but this is restricted to requests from specific e-mail addresses and domain names.

  • Page 139: Ldap Settings

    LDAP Settings NOTE: If you are unsure about these settings, consult your system administrator. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Registering or editing LDAP server setting Log-in to “OfficeBridge”. Click [LDAP Settings] on the “Admin Tools” tab. The “LDAP Settings”...
  • Page 140 Item Description “Name” Enter the name for identification purposes. “Server Name” Enter the LDAP server name. “IP Address” Enter the IP address of the LDAP server. • IP address is given to priority if both the LDAP server name and IP address are registered. “Port Number”...
  • Page 141 “Time Limit” Enter the maximum search time. • The time can be entered within the range of 0–9999 seconds. • The default setting is “0” (unlimited setting). Attribute “Optional Settings” Enter an attribute for LDAP searching. Value Enter a value you want to search. Searching method Any: Displays the search results that contain the value you entered.
  • Page 142 Parameter Settings Repeat steps 1 through 2 in Registering or editing LDAP server setting. Click [Parameter Settings]. The “Parameter Settings” dialog will appear. Enter an attribute and click [Save]. NOTE: You can register up to two attributes for each search object. When two attributes have been registered, the attribute 1 (ex.

  • Page 143: Folder Shortcuts

    Folder Shortcuts Creating or editing Folder shortcuts NOTE: To register the folder as a shortcut, it should meet the following conditions: • The folder name should not contain other ASCII code. • The folder should be a shared folder or a folder under the shared folder. •...
  • Page 144 Item Description “Shortcut Name “ Enter the folder shortcut name. “Folder Path” Enter the exact folder path. “Folder Browse” If you do not know the exact folder path, select [Browse] to browse the network. “User Name” If the folder requires authentication, please enter the user name.
  • Page 145 Deleting a folder shortcut Repeat steps 1 through 2 in “Creating or editing folder shortcut”. Select the folder shortcut you want to delete. To select all displayed shortcuts, click this box. Click [Initialize]. When prompted click [OK]. Using the Admin Tools 3-71...

  • Page 146: Ftp Shortcut Setting

    FTP Shortcut setting Creating or editing an FTP shortcut Log-in to “OfficeBridge”. Click [FTP Shortcuts] on the “Admin Tools” tab. A list of registered folder shortcuts will be displayed. Item Description “No” The FTP shortcut number. “Name” The registered FTP shortcut name. [Initialize] To delete an FTP shortcut, select the shortcut and click [Initialize].
  • Page 147 Item Description Shortcut Name Enter the shortcut name for identification purposes. Host Name Enter the FTP server name. Folder Name Enter the folder name on the FTP server. User Name Enter the user name for the FTP server. Password Enter the password for the FTP server. Configure the settings, then click [Save].

  • Page 148: Archive Settings

    Archive Settings NOTE: When you set “Archive Settings” to “ON”, the following transmission will be disabled. • Non-memory transmissions • Transmissions using the [Monitor] or an optional handset • F-code security receptions • F-code bulletin box receptions Polling communications will not be archived. NOTE: When the machine fails to archive, a check message will be printed out and indicates that transmission to the “Archive”...
  • Page 149 Select the archive process you want to activate or edit. Item Description Archive Specifies whether to enable this archive setting. Setting Archive Destinations Specifies the archive destination. • To archive the document to a specified fax number: (This setting does not appear on the “Transmitted e- mail Archive Settings”...
  • Page 150 Archive Destinations • To archive a document to a specified shared Windows folder: (1) Click the “Folder” radio button. (2) Click [Folder Distribution Settings]. (3) Enter the folder path, user name and password. – or – Click [Shortcut List]. Select the folder shortcut and click [Add].

  • Page 151: Using The Infomonitor

    Chapter Using the InfoMonitor What is InfoMonitor? ................4-2 Environment settings ................4-3 User settings ...................4-3 OB setting ..................4-4 Notification Set-up................4-5 Using InfoMonitor..................4-6 Check a new document ..............4-6 Disabling the pop-up notification...........4-6...

  • Page 152: What Is Infomonitor

    What is InfoMonitor? “OfficeBridge InfoMonitor” is an application software that notifies users of new “OfficeBridge” documents, the fax/e-mail transmission results or other OfficeBridge events. If InfoMonitor is running, a pop-up message will be displayed and the desktop icon will be flashing. NOTE: To use “OfficeBridge InfoMonitor”, it is necessary to install this program on your computer.

  • Page 153: Environment Settings

    Environment settings After you have installed the OfficeBridge InfoMonitor, the “Environment settings” screen will open. If you want to change settings, start OfficeBridge InfoMonitor and open “Environ- ment settings...” from Settings in menu bar. User settings Select the OfficeBridge user so that the application can activate your files. Click “User settings”...

  • Page 154: Ob Setting

    OB setting This should be set whenever the IP address is changed or the monitoring interval is adjusted. Click “OB settings” in the “Environment settings”, then click [Search]. Select the IP address of your machine and click [OK]. Enter the Monitor Interval. This will set how often InfoMonitor checks for new documents.

  • Page 155: Notification Set-Up

    Notification Set-up This will determine what events InfoMonitor will notify you of. Click “Notification Set-up”. Select the “Notification Type” from “Notification of all jobs” or “Notification of selected jobs”. If you have selected “Notification of all jobs”, skip to step 4. If you have selected “Notification of selected jobs”, select the jobs to be notified by checking checking the corresponding box.

  • Page 156: Using Infomonitor

    Using InfoMonitor Check a new document If you have installed and activated InfoMonitor, you will be notified when a docu- ment has been received. This is an example when a document arrived to ones personal inbox: To view the arrived document, click [Open the document]. Select [Close] if you want to check it later.

  • Page 157: Using The Document Download Manager

    Chapter Using the Document Download Manager What is Document Download Manager? ..........5-2 Environment settings ................5-3 User settings ...................5-3 OB setting ..................5-4 Download setting ................5-5 Using Download Manager ..............5-7 Creating new download tasks ............5-7 Editing a task..................5-9 Deleting a task ................5-9 Download the files.................5-10...

  • Page 158: What Is Document Download Manager

    What is Document Download Manager? “OfficeBridge Document Download Manager” is an application software that auto- matically downloads new documents into specified locations on your computer. If this application is kept active, documents can be downloaded automatically or manually. While a document is being downloaded, the task tray icon will flash to notify you. NOTE: To use “OfficeBridge Document Download Manager”, it is necessary to install this program on your computer.

  • Page 159: Environment Settings

    Environment settings After you have installed the OfficeBridge Document Download Manager, the “Envi- ronment settings” screen will open. If you want to adjust settings, start OfficeBridge Document Download Manager and open “Environment settings...” from Settings in menu bar. User settings First set the user, so that the application will download your files.

  • Page 160: Ob Setting

    OB setting This should be set if the IP address changes. Click “OB settings” in the “Environment settings”, then click [Search]. Select the IP address of your machine and click [OK]. NOTE: On Windows XP Service Pack 2 or Windows 2003 Server, “Windows Security Alert dialog”...

  • Page 161: Download Setting

    Download setting Save in Set where to save your downloaded files. Click “Download” in the “Environment settings”. NOTE: The default folder for saving the files is C:\Documents and Settings\Adminis- trator\My Documents To change the location of the folder, click [Brows]. Select your desired folder, and click [OK].
  • Page 162 Advanced settings You can make a log file for the operation and download logs. Click “Advanced settings” under “Download” in the “Environment settings”. Click [OK]. • Click [Apply] to save the setting and keep the screen active. • Click [Close] to close the screen without saving the changes. Using the Document Download Manager...

  • Page 163: Using Download Manager

    Using Download Manager Creating new download tasks Start up the Document Download Manager, and click [Add]. Click the “Download” tab. Adjust any settings as necessary. Item Select from which box you want to download the files. Register the name of the subfolder into which the files will be stored. Select whether to delete the file from the machine memory after download- ing.
  • Page 164 Click [Apply]. Repeat steps 3 and 4 to register all your downloading tasks. Click the “Schedule” tab. Adjust any settings as necessary. Item D Select whether to download the files manually or automatically. To download manually, check “Manual”; to download automatically, check “Auto”.

  • Page 165: Editing A Task

    Editing a task Open the Document Download Manager. Select the task to edit, and click [Edit]. Adjust any settings as necessary. Refer to “Creating new download task” page 5-7, if needed. Click [OK]. • Click [Cancel] to close the screen without saving the changes. Deleting a task Open the Document Download Manager.

  • Page 166: Download The Files

    Download the files Open the Document Download Manager. Select the task you want to run, and click [Run]. When you want to run all the tasks, click [Run All]. The selected tasks will be executed, and you will see the result be displayed. •...

  • Page 167: Using The Coverpage Editor

    Chapter Using the CoverPage Editor What is CoverPage Editor?..............6-2 Creating a new cover page..............6-3 Editing the CoverPage..............6-5 How to send a cover page ..............6-7...

  • Page 168: What Is Coverpage Editor

    What is CoverPage Editor? “OfficeBridge CoverPage Editor” is an application software that allows you to create and store customized cover pages. On the cover page, you can insert information such as items registered in the Address Book (destination name, fax number, e-mail address) or in the User Set-up field.

  • Page 169: Creating A New Cover Page

    Creating a new cover page NOTE: You can register five cover pages. According to the memory option, it may be extended up to 20. Click Start, point to All Programs, locate OfficeBridge then CoverPage Editor to start the program. Click File, and select New. Edit the cover page.
  • Page 170 Select an ID and click [Upload]. When you check the box “Preview” you can see the cover page you are about to download. If you have already registered five cover pages, you should delete an existing one by overwriting it. If you want to register more cover pages, repeat steps 2 to 6.

  • Page 171: Editing The Coverpage

    Editing the CoverPage Inserting data from the OfficeBridge Memory Such data will be inserted automatically every time you user the cover page from the OfficeBridge. The commands are located under Insert. Data Item Recipient “Name” The name registered in the “Address Book” field will be inserted to this field.
  • Page 172 The data name and the data field will be pasted on the page. Move, align or edit it as you like. For details, refer to the Help screen. Inserting text, drawings and pictures You can also enter text, drawings and pictures onto your cover page. Click Insert and select your desired option and edit them.

  • Page 173: How To Send A Cover Page

    How to send a cover page You can send a cover page attached with your document to fax and/or e-mail desti- nations. You may also send a cover page by itself, including a brief text message in the “Message” field. For transmission, we describe the details in “PC fax transmis- sion and reception”...
  • Page 174 Insert the cursor in the box next to “Message” and enter the message. The message may contain up to 1024 characters. Click [Save]. Specify the destinations and make any adjustments. • To enter destinations, see “How to enter the destinations” on pages 2-5 to 2-9.

  • Page 175: Using The Muratec Ob Tiffmaker

    Chapter Using the Muratec OB TIFFMaker What is TIFFMaker?................7-2 Creating a TIFF file ................7-2...

  • Page 176: What Is Tiffmaker

    For example, if you attach a TIFF file converted by TIFFMaker to the Muratec Internet Fax via e-mail, you can use the Muratec Internet Fax machine as a PC printer. Also, by using the e-mail forwarding feature on the Muratec Internet Fax machine, you can send your electronic document to a remote fax machine without printing.

  • Page 177: Trouble Shooting

    Chapter Trouble shooting Troubleshooting the browser..............8-2 Printing problems ..................8-6 Trouble with InfoMonitor ..............8-8 Trouble with Document Download Manager........8-8...

  • Page 178: Troubleshooting The Browser

    Troubleshooting the browser Problem Devices to check Checkpoint Unable to connect to Computer Are the OfficeBridge network settings config- OfficeBridge ured correctly? Is the IP address for OfficeBridge entered cor- rectly? Is the browser configured correctly? Is the LAN cable loose or disconnected? Is the LAN cable damaged? Is the network card (LAN card) damaged? Does Windows have sufficient system memory?
  • Page 179 Resolution Consult the Setup Guide and correct the network settings. If a DHCP (Dynamic Host Configuration Protocol) server is not installed on your network, check that the IP address for OfficeBridge entered correctly. Check the browser settings as below. · Confirm the proxy server settings by selecting from the menu bar “Tools” “Internet Options” the [Connections] tab “Local area network (LAN) settings”...
  • Page 180 (*** indicates your machine’s model name, ex.“Muratec F-520”.) Problem Devices to check Checkpoint Unable to open docu- Computer Is the active window in front of the other ments. windows? Unable to send or Computer Is the mail server account/password set cor- receive e-mail.
  • Page 181 Choose “Muratec *** Fax” as the printer to use from the application’s print menu. Check the “printer port” in “Muratec *** Fax” and set it to the correct printer port IP address. Set the function to “enabled” in each of the function configuration dialogs of OfficeBridge.

  • Page 182: Printing Problems

    Printing problems (*** indicates your machine’s model name, ex.“Muratec F-520”.) Problem Devices to check Checkpoint Unable to print docu- Computer Is the LAN cable loose or disconnected? ments. Is the LAN cable damaged? Is the network card (LAN card) damaged? Does Windows have sufficient system memory?
  • Page 183 Close OfficeBridge and install “Muratec GDI Print Driver”. Choose “Muratec ***” as the printer to use from the application’s print menu. Check the “printer port” in “Muratec ***” and set it to the correct printer port IP address. Correctly configure the print settings for “Muratec ***”.

  • Page 184: Trouble With Infomonitor

    Trouble with InfoMonitor Problem Devices to check Checkpoint Cannot receive new Computer Is “OfficeBridge InfoMonitor” running? document alerts. Is the IP address entered correctly? Is the correct user selected? Has the new document alert been set properly? Is the popup display set to ON? Is a virus software or security software block- ing the connection of “OfficeBridge InfoMoni- tor”?
  • Page 185 Resolution Alerts for new documents will not be displayed if “OB InfoMonitor” is not running. Launch “OB InfoMonitor”. In the “OfficeBridge InfoMonitor” “OB Setting” dialog, enter the same address as OfficeBridge. In the “OfficeBridge InfoMonitor” “User Settings” dialog, select the correct user. In the “OfficeBridge InfoMonitor”...
  • Page 186 8-10 Trouble shooting...

  • Page 187: Index

    Registering .......... 3-14 Mail History ........... 3-33 Administrator ........... 3-2 Mail server settings ........ 3-57 Registration ........... 3-2 Muratec OB TiffMaker ......7-1 Admin Tools ..........3-6 Archive Settings ........3-74 Auto Refresh .......... 1-18 Network printing ......1-7, 2-43 from a PC application ......
  • Page 188 TCP/IP settings ........3-54 Temporary Storage ......... 2-45 Temporary Storage list ......3-24 TiffMaker ..........1-9 Trouble shooting ........8-1 Printing problems ......... 8-6 with Document Download Manager ..8-8 with ImfoMonitor ......... 8-8 User Registration ........3-9 Changing ..........3-12 Deleting ..........
  • Page 189 Muratec America, Inc. 3301 East Plano Parkway, Suite 100 Plano, Texas 75074 www.muratec.com multifunction made easy Muratec (UK), Ltd. Unit 23, Hewitts Industrial Estate Elmbridge Road Cranleigh, SURREY GU6 8LW www.muratec.co.uk © 2005 Murata Machinery, Ltd. DA4-90260-60...

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