Dell 2145cn User Manual
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Dell 2145cn User Manual

Dell 2145cn User Manual

Multi functional printer
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Dell 2145cn
Multi Functional Printer
User's Guide
www.dell.com | support.dell.com

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Summary of Contents for Dell 2145cn

  • Page 1 Dell 2145cn Multi Functional Printer User’s Guide www.dell.com | support.dell.com...

  • Page 2: Features Of Your New Laser Printer

    features of your new laser printer Your new printer is equipped with a number of special features that improve the quality of the documents you print. With the printer, you can: SPECIAL FEATURES Print with excellent quality and speed • You can print in a full range of colors using cyan, magenta, yellow, and black.

  • Page 3: Features By Model

    Used to provide more detailed information on certain words or a phrase. (See page 1 for more Used to guide users to the reference page for the additional detailed information. information) Dell 2145cn DESCRIPTION EXAMPLE Start The date format may differ from...

  • Page 4: Finding More Information

    Help from the printer properties dialog box. Dell website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell websites www.dell.com or support.dell.com. Features of your new laser printer...

  • Page 5: Safety Information

    safety information IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS What the icons and signs in this user’s guide mean: Hazards or unsafe practices that may result in severe personal injury or death. WARNING Hazards or unsafe practices that may result in minor personal injury or property damage. CAUTION To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP), follow these basic safety precautions:...
  • Page 6 13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the following conditions: • When any part of the power cord, plug or connecting cable is damaged or frayed. •...

  • Page 7: Table Of Contents

    contents LOADING ORIGINALS AND PRINT MEDIA Features of your new laser printer Safety information INTRODUCTION Printer overview Front view Rear view Control panel overview Understanding the Status LED Acknowledging the status of the toner cartridge Menu overview Supplied software Printer driver features Printer driver PostScript driver GETTING STARTED...
  • Page 8 Printing on both sides of paper Setting copy timeout SCANNING Scanning basics Scanning from the control panel Setting scan information in Dell Scan Manager. Scanning to application programs Scanning by a network connection Preparing for network scanning Scanning to Email...
  • Page 9 contents USING USB FLASH MEMORY Sending faxes on both sides of paper Receiving a fax Selecting the paper tray Changing receiving modes Receiving automatically in Fax mode Receiving manually in Tel mode Receiving manually using an extension telephone Receiving automatically in Ans/Fax mode Receiving faxes using DRPD mode Receiving in secure receiving mode Activating secure receiving mode...
  • Page 10 In the optional tray Understanding display messages Solving other problems Paper feeding Printing problems Printing quality problems Copying problems Scanning problems Dell Scan Manager problems Fax problems Common PostScript problems Common Windows problems Common Linux problems Common Macintosh problems Supplies Accessories...

  • Page 11: Contents

    APPENDIX Dell Technical Support Policy Contacting Dell Warranty and Return Policy GLOSSARY INDEX Contents...

  • Page 12: Introduction

    introduction These are the main components of your printer: This chapter includes: • Printer overview • Control panel overview • Understanding the Status LED • Acknowledging the status of the toner cartridge PRINTER OVERVIEW Front view Document width guides USB connector DADF Paper level indicator Control panel...

  • Page 13: Control Panel Overview

    CONTROL PANEL OVERVIEW Allows you to store frequently-dialed fax Speed buttons numbers and enter them with the touch of a few buttons. Allows you to shift the speed buttons to access Shift numbers 16 through 30. Allows you to store frequently used fax numbers in memory or search for stored fax numbers or Address Book ( email addresses.

  • Page 14: Understanding The Status Led

    UNDERSTANDING THE STATUS LED The color of the Status ( ) LED indicates the printer's current status. STATUS DESCRIPTION • The printer is powered off-line. • The printer is in power save mode. When data is received, or any button is pressed, it switches to on-line automatically.

  • Page 15: Menu Overview

    MENU OVERVIEW The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu ( Refer to the following diagram. Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer. Fax Feature Fax Setup Darkness...

  • Page 16: Supplied Software

    Dell Toner Management System Displays the status of the printer and the name of the job when send a job to print. The Dell Toner Management System window also displays the level of toner remaining and allows you to order replacement toner cartridges.

  • Page 17: Getting Started

    getting started This chapter gives you step-by-step instructions for setting up the printer. This chapter includes: • Setting up the hardware • Printing a demo page • Setting up the network SETTING UP THE HARDWARE This section shows the steps to set up the hardware which is explained in the Quick Install Guide.

  • Page 18: Configuring Network Protocol Via The Printer

    1. Print the printer’s network configuration report to find your printer’s MAC address. See "Printing reports" on page 55 2. From the Windows Start menu, select All Programs → Printers Dell 2145cn Color Laser MFP → Set IP. 3. Click to open the TCP/IP configuration window.

  • Page 19: Linux

    Linux ITEM REQUIREMENTS Operating system RedHat 8.0, 9.0 (32bit) RedHat Enterprise Linux WS 4, 5 (32/64bit) Fedora Core 1~7 (32/64bit) Mandrake 9.2 (32bit), 10.0, 10.1 (32/64bit) Mandriva 2005, 2006, 2007 (32/64bit) SuSE Linux 8.2, 9.0, 9.1 (32bit) SuSE Linux 9.2, 9.3, 10.0, 10.1, 10.2 (32/64bit) SuSE Linux Enterprise Desktop 9, 10 (32/64bit) Ubuntu 6.06, 6.10, 7.04 (32/64bit) Debian 3.1, 4.0 (32/64bit)

  • Page 20: Printer's Basic Settings

    Changing the clock mode You can set your printer to display the current time using either a 12-hour or 24-hour format. → Dell 2145cn 1. Press Menu ( display and press OK. 2. Press OK when Machine Setup appears. 3. Press the left/right arrow until Clock Mode appears and press OK.

  • Page 21: Setting Sounds

    1. Press Menu ( ) until System Setup appears on the bottom line of the display and press OK. 2. Press OK when Machine Setup appears. 3. Press the left/right arrow until Default Mode appears and press OK. 4. Press the left/right arrow until the default mode you want appears and press OK.

  • Page 22: Setting Print Job Timeout

    Hebrew: Hebrew 15Q, Hebrew-8, Hebrew-7 (Israel only) • Greek: ISO 8859/7 Latin Greek, PC-8 Latin/Greek • Arabic & Farsi: HP Arabic-8, Windows Arabic, Code Page 864, Farsi, ISO 8859/6 Latin Arabic • OCR : OCR-A, OCR-B ) or Color Start ( ) on → Dell 2145cn...

  • Page 23: Loading Originals And Print Media

    You can use the scanner glass or DADF to load an original for copying, scanning, and sending a fax. Dell 2145cn has the DADF function which can let you scan on both sides of the original media at once. See "Scan on both sides of paper"...

  • Page 24: Selecting Print Media

    Before purchasing large quantities of print media, ensure that it meets the requirements specified in this user’s guide. Using print media that does not meet these specifications may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements.

  • Page 25: Specifications On Print Media

    Specifications on print media TYPE SIZE Plain paper Letter Legal US Folio Oficio JIS B5 ISO B5 Executive Statement Envelope Envelope Monarch Envelope 6 3/4 Envelope No. 10 Envelope No. 9 Envelope DL Envelope C5 Envelope C6 Labels Letter, Legal, US Folio, A4, JIS B5, ISO B5, Executive, A5, Statement...

  • Page 26: Media Sizes Supported In Each Mode

    Media sizes supported in each mode MODE SIZE Copy mode Letter, A4, Legal, Oficio, US Folio, Executive, JIS B5, A5, Print mode All sizes supported by the printer Fax mode Letter, A4, Legal Letter, A4, Legal, US Duplex printing Folio, Oficio a.

  • Page 27: Changing The Size Of The Paper In The Paper Tray

    You can purchase an optional tray and attach it below the standard tray to load an additional 500 sheets of paper (see "Accessories" on page 83). Using photographic paper or coated paper may cause problems, requiring repairs. Such repairs are not covered by Dell’s warranty or service agreements. (20 lb bond) plain...

  • Page 28: Loading Paper In The Multi-Purpose Tray

    1. Pull out the tray and adjust the tray size to the media size you are loading. 2. Place paper with the side you want to print facing up. 3. When you print a document, set the paper source and type in the software application.

  • Page 29: Adjusting The Output Support

    3. Squeeze the multi-purpose tray paper width guides and adjust them to the width of the paper. Do not force too much, or the paper will be bent, which will result in a paper jam or skew. Depending on the media type you are using, keep the following loading guidelines: •...

  • Page 30: Setting The Paper Size And Type

    SETTING THE PAPER SIZE AND TYPE After loading paper in the paper tray, you need to set the paper size and type using the control panel buttons. These settings will apply to Copy and Fax modes. For printing from your computer, you need to select the paper size and type in the application program you use on your PC.

  • Page 31: Copying

    copying This chapter gives you step-by-step instructions for copying documents. This chapter includes: • Selecting the paper tray • Copying • Changing the settings for each copy • Changing the scan size settings • Changing the default copy settings SELECTING THE PAPER TRAY After loading the print media for copy output, you must select the paper tray you will use for copy jobs.

  • Page 32: Changing The Scan Size Settings

    CHANGING THE SCAN SIZE SETTINGS You can adjust the scan size for the original paper. For example, if you scan a A4-sized original and set the scan size to A5, the printer scans only the area of A5 (148 x 210 mm). We recommend you to change the right scan size for the original paper.

  • Page 33: Poster Copying

    Poster copying Your printer can print an image onto 9 sheets of paper (3x3). You can paste the printed pages together to make one poster-sized document. This copy feature is available only when you place originals on the scanner glass. 1.

  • Page 34: Margin Shift

    Margin shift The Margin Shift feature allows you to create a binding edge for the document. The image can be adjusted up or down on the page and/or shifted to the right or left. The Margin Shift feature can either be used for Scan glass or DADF depending on the set up.

  • Page 35: Setting Copy Timeout

    SETTING COPY TIMEOUT You can set the time the printer waits before it restores the default copy settings, if you do not start copying after changing them on the control panel. 1. Press Menu ( ) until System Setup appears on the bottom line of the display and press OK.

  • Page 36: Scanning From The Control Panel

    You can scan the originals with your printer via an USB cable or the network. • Dell Scan Manager: You just walk to the printer with the originals and scan them from the control panel then, the scanned data will be stored in the connected computers My Documents folder. When the setup installation is completed, then you have installed the Dell Scan Manager on your computer already.

  • Page 37: Scanning By A Network Connection

    7. Press the left/right arrow until the port you want appears on the display. 8. Enter the registered user ID and PIN and click OK. • ID is the same ID as the registered ID for Dell Scan Manager. • PIN is the 4 digit number registered for Dell Scan Manager.

  • Page 38: Scanning To Email

    10. Enter your login name, password, maximum number of search results and search timeout. LDAP Referral: LDAP client will search referral server if the LDAP server has no data to reply to query and if the LDAP server has a referral server. 11.

  • Page 39: Scanning To An Ftp Server

    Scanning to an FTP server You can scan an image and then upload it to an FTP server. You need to set up parameters for access to FTP servers from Embedded Web Service. See "Setting up an FTP server" on page 38. Before scanning, you can set the scan options for your scan job.

  • Page 40: Configuring Group Email Numbers

    4. Select a location number and enter the user name and e-mail address you want. 5. Click Apply. You can also click Import and obtain your address book from your computer. Configuring group email numbers Enter your printer’s IP address as the URL in a browser and click Go to access the web site of your printer.

  • Page 41: Scan On Both Sides Of Paper

    SCAN ON BOTH SIDES OF PAPER By using the Duplex ( ) button on your printer, you can set the printer to scan on both sides of paper. 1. Press Duplex ( ). 2. Press the left/right arrow until the binding option you want appears. •...

  • Page 42: Canceling A Print Job

    → Sound Printers. 3. Double-click the Dell 2145cn Color Laser MFP icon. 4. From the Document menu, select Cancel. You can also access this window by simply double-clicking the printer icon at the bottom right corner of the Windows desktop.

  • Page 43: Setting The Fax Header

    faxing This chapter gives you information about using your printer as a fax printer. This chapter includes: • Sending a fax • Receiving a fax It is recommended that you use traditional analog phone services (PSTN: public switched telephone network) when connecting telephone lines to use Fax.

  • Page 44: Sending A Fax Automatically

    Sending a fax automatically 1. Press Fax. 2. Load originals face up into the DADF, or place a single original face down on the scanner glass. For details about loading an original. See "Loading originals" on page 23. Ready to Fax appears on the top line of the display. 3.

  • Page 45: Receiving Automatically In Fax Mode

    immediately goes into the fax reception mode. • In Tel mode, you can receive a fax by pressing On Hook Dial ( and then Color Start ( ) or Black Start ( the handset of the extension phone and then press the remote receive code.

  • Page 46: Receiving In Secure Receiving Mode

    • DRPD must be set up again if you re-assign your fax number, or connect the printer to another telephone line. • After DRPD has been set up, call your fax number again to verify that the printer answers with a fax tone. Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering printer plugged into the EXT socket.

  • Page 47: Sending A Priority Fax

    7. Press OK to confirm the number. The display asks you to enter another fax number to which to send the document. 8. To enter more fax numbers, press OK when Yes appears and repeat steps 6 and 7. You can add up to 10 destinations. Once you entered a group dial number, you cannot enter another group dial numbers anymore.

  • Page 48: Fax Setup

    1. Press Fax. 2. Press Menu ( ) until Fax Feature appears on the bottom line of the display and press OK. 3. Press the left/right arrow until Forward appears and press OK. 4. Press OK when Fax appears. 5. Press the left/right arrow until Rcv. Forward appears and press OK. 6.

  • Page 49: Changing The Default Document Settings

    OPTION DESCRIPTION Rcv Start Code This code allows you to initiate fax reception from an extension phone plugged into the EXT socket on the back of the printer. If you pick up the extension phone and hear fax tones, enter the code.

  • Page 50: Group Dial Numbers

    For details on how to enter alphanumeric characters. See "Entering characters using the number keypad" on page 21. 6. Press OK to confirm the number. Using speed buttons When you are prompted to enter a fax number while sending a fax: •...
  • Page 51 Deleting a Address Book entry You can delete entries in Address Book one by one. 1. Press Address Book until Delete appears on the bottom line of the display and press OK. 2. Press the left/right arrow until the number category you want appears and press OK.

  • Page 52: Plugging In A Usb Memory Device

    using USB flash memory This chapter explains how to use a USB memory device with your printer. This chapter includes: • About USB memory • Plugging in a USB memory device • Scanning to a USB memory device ABOUT USB MEMORY USB memory devices are available with a variety of memory capacities to give you more room for storing documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you...

  • Page 53: Customizing Scan To Usb

    TIFF, BMP, JPEG, PDF, and PRN files. Direct Print option supported file types: • PRN: Dell PCL 6 compatible. • PRN files can be created by selecting the Print to file check box when you print a document. The document will be saved as a PRN file, rather than printed on paper.

  • Page 54: Managing Usb Memory

    MANAGING USB MEMORY You can delete image files stored on a USB memory device one by one or all at once by reformatting the device. After deleting files or reformatting a USB memory device, files cannot be restored. Therefore, confirm that you no longer need the data before deleting it.

  • Page 55: Printing A Report

    maintenance This chapter provides information for maintaining your printer and the toner cartridge. This chapter includes: • Printing reports • Adjusting the color contrast • Clearing memory • Cleaning your printer • Maintaining the cartridge PRINTING REPORTS Your printer can provide various reports with useful information you will need.

  • Page 56: Using Toner Low Alert

    USING TONER LOW ALERT If toner in the cartridge has run out, a message informing user to change the toner cartridge appears. You can set the option for this message to appear or not. 1. Press Menu ( ) until System Setup appears on the bottom line of the display and press OK.
  • Page 57 3. Grasp the handles on the toner cartridge and pull to remove the cartridge from the printer. When you open the front cover, be careful not to touch the underneath of the control panel (the lower part of the fuser unit). The temperature of the fuser unit might be high and could damage your skin.

  • Page 58: Cleaning The Scan Unit

    Cleaning the scan unit Keeping the scan unit clean helps ensure the best possible copies. We suggest that you clean the scan unit at the start of each day and during the day, as needed. 1. Slightly dampen a soft lint-free cloth or paper towel with water. 2.

  • Page 59: Replacing The Toner Cartridge

    2. Grasp the handles on the toner cartridge and pull to remove the cartridge from the printer. When you open the front cover, be careful not to touch the underneath of the control panel (the lower part of the fuser unit). The temperature of the fuser unit might be high and could damage your skin.

  • Page 60: Clearing The Toner Empty Message

    3. Grasp the handles on the toner cartridge and pull to remove the cartridge from the printer. When you open the front cover, be careful not to touch the underneath of the control panel (the lower part of the fuser unit). The temperature of the fuser unit might be high and could damage your skin.

  • Page 61: Replacing The Paper Transfer Belt

    REPLACING THE PAPER TRANSFER BELT The life of the paper transfer belt is approximately 50,000 black and color pages. After the life span of the paper transfer belt is complete, you have to replace it. • The transfer belt-related message appears on the display, telling it is time for a replacement.

  • Page 62: Maintenance Parts

    Your printer’s embedded website opens. CHECKING THE PRINTER’S SERIAL NUMBER When you call for service or register as a user on the Dell website, the printer’s serial number may be required. You can check the serial number by taking the following steps: 1.

  • Page 63: Clearing Document Jams

    troubleshooting This chapter gives helpful information for what to do if you encounter an error. This chapter includes: • Tips for avoiding paper jams • Clearing document jams • Clearing paper jams TIPS FOR AVOIDING PAPER JAMS By selecting the correct media types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined on page (see "Tips for avoiding paper jams"...

  • Page 64: Exit Misfeed

    Exit misfeed 1. Remove any remaining pages from the DADF. 2. Seize the misfeed paper, and remove the paper from the document output tray by carefully pulling it to the right using both hands. 3. Load the removed pages back into the DADF. Roller misfeed 1.

  • Page 65: In The Paper Feed Area

    In the paper feed area If paper is jammed in the paper feed area, follow the next steps to release the jammed paper. 1. Using the handle, completely open the front cover. 2. Carefully remove the paper by pulling in the direction as shown below. Go to step 7.

  • Page 66: In The Multi-Purpose Tray

    In the multi-purpose tray When you print using the Multi-purpose Tray and the printer detects that there is either no paper or that the paper has been improperly loaded, follow the next steps to release the jammed paper. 1. Check if the paper is stuck in the feeding area, and if so, pull it out gently and slowly.

  • Page 67: In The Fuser Unit Area

    In the fuser unit area If paper is jammed in the fuser unit area, follow the next steps to release the jammed paper. 1. Open the scan unit. 2. Open the inner cover using the handle. 3. Open the inner cover using the handle on it and carefully take the jammed paper out of the printer.

  • Page 68: In The Paper Exit Area

    In the paper exit area If paper is jammed in the paper exit area, follow the next steps to release the jammed paper. 1. If a long portion of the paper is visible, pull it straight out. Open and close the front cover firmly.

  • Page 69: In The Optional Tray

    In the optional tray If paper is jammed in the optional Tray, follow the next steps to release the jammed paper. 1. Pull the optional Tray open. After you pull it all the way out, lift up the front part of the tray slightly to release the tray from the printer. 2.

  • Page 70: Understanding Display Messages

    UNDERSTANDING DISPLAY MESSAGES Messages appear on the control panel display to indicate the printer’s status or errors. Refer to the tables below to understand the messages’ meaning and correct the problem if necessary. Messages and their meanings are listed in alphabetical order. •...
  • Page 71 The corresponding Install the part into your part of the printer is printer. not installed. The color part of the Install the a Dell-genuine printer is not for your part designed for your printer. printer. The color toner Install the color toner cartridge is not cartridge.
  • Page 72 If you do not select any, the printer will work as Retry Redial? Stop is selected. Replace the corresponding toner cartridge with a Dell- genuine cartridge (see "Replacing the toner Reverse Jam 0 cartridge" on page 59). Check Inside Reduce the resolution and try again.

  • Page 73: Solving Other Problems

    This message appears when the toner is completely empty, and your printer stops printing. Replace the corresponding toner cartridge with a Dell- genuine cartridge (see "Replacing the toner cartridge" on page 59). The paper keeps Take out the toner jamming.

  • Page 74: Printing Problems

    Check the not print. power switch and the power source. The printer is not Select Dell 2145cn Color selected as the Laser MFP as your default default printer. printer in your Windows. Check the printer for the following: •...

  • Page 75: Printing Quality Problems

    POSSIBLE CONDITION SUGGESTED SOLUTIONS CAUSE The printer does Incompatibility Printing the PDF file as an between the PDF image may solve this not print PDF file file and the Acrobat problem. Turn on Print As correctly. Some products. Image from the Acrobat parts of printing options.
  • Page 76 CONDITION SUGGESTED SOLUTIONS Color or Black If the amount of background shading becomes unacceptable: background • Change to a lighter weight paper. See "Selecting print media" on page 24. • Check the printer’s environment: very dry (low humidity) or high humidity (higher than 80% RH) conditions can increase the amount of background shading.

  • Page 77: Copying Problems

    You can sheets or loose set this option through Start toner, light print, or → DELL DELL Printers contamination → name Printer Settings Utility. See "Altitude occurs. adjustment" on page 20.

  • Page 78: Scanning Problems

    “Invalid handle.” • “Scanning has failed.” Troubleshooting Dell Scan Manager problems CONDITION SUGGESTED SOLUTIONS I cannot use the Dell Check your operating system. Supporting operating systems are Windows 2000/XP/ Scan Manager. 2003/2008/Vista. Fax problems CONDITION SUGGESTED SOLUTIONS The printer is not •...

  • Page 79: Common Postscript Problems

    CONDITION SUGGESTED SOLUTIONS The printer dials a The other fax printer may be turned off, out of paper, or cannot answer incoming calls. Speak number, but a with the other printer operator and ask her/him connection with the to sort out the problem. other fax printer fails.

  • Page 80: Common Linux Problems

    Common Linux problems CONDITION SUGGESTED SOLUTIONS The printer does not • Check if the printer driver is installed in your print. system. Open Unified Driver configurator and switch to the Printers tab in Printers configuration window to look at the list of available printers.
  • Page 81 CONDITION SUGGESTED SOLUTIONS The printer does not • Check if your printer is attached to your appear on the computer. Ensure that it is connected properly scanners list. via the USB port and is turned on. • Check if the scanner driver for your printer is installed in your system.

  • Page 82: Common Macintosh Problems

    Common Macintosh problems CONDITION SUGGESTED SOLUTIONS The printer does not Incompatibility between the PDF file and the Acrobat products: print PDF file correctly. Printing the PDF file as an image may Some parts of graphics, solve this problem. Turn on Print As text, or illustrations are Image from the Acrobat printing options.

  • Page 83: Accessories

    256 MB, the memory capacity expands up to 384 MB. HOW TO PURCHASE To order Dell-authorized supplies or accessories, contact your local Dell dealer or the retailer where you purchased your printer, or www.dell.com or support.dell.com obtain information on calling for technical support.

  • Page 84: Activating The Added Accessories In Printer Properties

    Your printer is a full-featured model that has been optimized to meet most of your printing needs. Recognizing that each user may have different requirements, however, Dell makes several accessories available to enhance your printer’s capabilities. This chapter includes: •...

  • Page 85: Using The Hard Disk

    5. Holding the memory module by the edges, align the memory module on the slot at about a 30-degree tilt. Ensure that the notches of the module and the grooves on the slot fit each other. The notches and grooves illustrated above may not match those on an actual memory module and its slot.

  • Page 86: Printing With The Optional Hard Disk

    5. Fasten the screws supplied with your new hard disk. 6. Replace the control board cover and fasten the cover with the screws. 7. Replace the rear cover and fasten the cover with the screw. 8. Reconnect the power cord and printer cable, and turn the printer on. 9.

  • Page 87: File Policy

    6. Press the left/right arrow until Cancel appears and press OK. If you enter the incorrect password, Invalid Password appears. Reenter the correct password. 7. Press the left/right arrow until Yes appears and press OK. To promote a file from the queue: You can select a job waiting in the Active Job Queue and change its print order so that it can be printed sooner.

  • Page 88: Specifications

    specifications This chapter guides you about this printer’s specifications such as various features. This chapter include: • General specifications • Printer specifications • Scanner specifications GENERAL SPECIFICATIONS The symbol * optional feature depending on printers. ITEM DESCRIPTION DADF Capacity Up to 50 sheets 75 g/m (20 lb bond) DADF Width: 148 (5.8 inches) to 216 (8.5 inches) mm...

  • Page 89: Printer Specifications

    Ethernet 10/100 Base TX (embedded type) a. It will be affected by operating system used, computing performance, application software, connecting method, media type, media size and job complexity. b. Visit www.dell.com to download the latest software version. SCANNER SPECIFICATIONS ITEM DESCRIPTION...

  • Page 90: Facsimile Specifications

    FACSIMILE SPECIFICATIONS ITEM DESCRIPTION Compatibility ITU-T G3 Applicable line Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/MR/MMR/JBIG/JPEG Modem speed 33.6 Kbps Transmission Up to 3 seconds/page speed Maximum 356 mm document length Resolution Color 200 x 200 dpi Black •...

  • Page 91: Dell Technical Support Policy

    (CFI/DellPlus). CONTACTING DELL You can access Dell Support at support.dell.com. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information. You can contact Dell electronically using the following addresses: •...

  • Page 92: Glossary

    glossary The following glossary helps you get familiar with the product by understanding the terminologies commonly used with printing as well as mentioned in this user's guide. An Automatic Document Feeder (ADF) is a mechanism that will automatically feed an original sheet of paper so that the printer can scan some amount of the paper at once.

  • Page 93: Fuser Unit

    An emulator duplicates the functions of one system with a different system, so that the second system behaves like the first system. Emulation focuses on exact reproduction of external behavior, which is in contrast to simulation, which concerns an abstract model of the system being simulated, often considering its internal state.

  • Page 94: Mac Address

    A Light-Emitting Diode (LED) is a semiconductor device that indicates the status of a printer. MAC address Media Access Control (MAC) address is a unique identifier associated with a network adapter. MAC address is a unique 48-bit identifier usually written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c- 34-11-4e).

  • Page 95: Toner Cartridge

    Subnet Mask The subnet mask is used in conjunction with the network address to determine which part of the address is the network address and which part is the host address. TCP/IP The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of communications protocols that implement the protocol stack on which the Internet and most commercial networks run.
  • Page 96 index accessories installing hard disk 85 Address Book group dial numbers 50 speed buttons 49 speed dial numbers 50 Address Book, use adjustment altitude 20 alarm sound Ans/Fax mode, receiving mode characters, enter cleaning inside 56 outside 56 scan unit 58 clock mode collation, special copy control panel...
  • Page 97 PostScript problems 79 power save mode print quality problems, solve printer ID, set printing demo page 17 reports 55 USB memory 53 priority fax problem, solve copying 77 faxing 78 Linux 80 Network Scan 78 paper feeding 73 printing quality 75 scanning 78 Windows 79 receiving a fax...
  • Page 98 This user’s guide is provided for information purposes only. All information included herein is subject to change without notice. Dell is not responsible for any direct or indirect damages, arising from or related to use of this user’s guide. •...
  • Page 99 Software section...
  • Page 100 OFTWARE SECTION ONTENTS ASIC Chapter 2: Printing a Document ... 4 Printing to a file (PRN) ... 4 Printer Settings ... 5 Layout Tab ... 5 Paper Tab ... 6 Graphics Tab ... 7 Other Options Tab ... 8 About Tab ... 8 Printer Tab ...
  • Page 101 Windows XP ... 19 Windows Vista ... 19 SING OTHER SOFTWARE Chapter 7: Using the Dell™ Toner Management System ... 20 Printer Status Monitor ... 20 Printer Settings Utility ... 20 Dell Toner Re-order application ... 21 Fireware Update Utility ... 21...
  • Page 102 Using the Unified Driver Configurator ... 24 Opening the Unified Driver Configurator ... 24 Printers Configuration ... 25 Scanners Configuration ... 25 Ports Configuration ... 26 Configuring Printer Properties ... 26 Printing a Document ... 27 Printing from Applications ... 27 Printing Files ...

  • Page 103: Installing Printer Software

    Installing Printer Software in Windows This chapter includes: • Installing Printer Software • Reinstalling Printer Software • Removing Printer Software : The following procedure is based on Microsoft ® Windows XP, for other operating systems, refer to the corresponding Windows user's guide or online help. Installing Printer Software You can install the printer software for local printing or network printing.

  • Page 104: Custom Installation

    : If your printer is not already connected to the computer, the following window will appear. • After connecting the printer, click Next. • If you do not want to connect the printer at this time, click Next, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.

  • Page 105: Typical Installation

    : If your printer is not already connected to the computer, the following window will appear. • After connecting the printer, click Next. • If you do not want to connect the printer at this time, click Next, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation.
  • Page 106 Select Typical installation for a network printer. Click Next. The list of printers available on the network appears. Select the printer you want to install from the list and then click Next. • If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network.
  • Page 107 Select Custom installation. Click Next. The list of printers available on the network appears. Select the printer you want to install from the list and then click Next. • If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network.

  • Page 108: Reinstalling Printer Software

    Reinstalling Printer Software You can reinstall the software if installation fails. Start Windows. From the Start menu select Programs or All Programs → your printer driver name → Maintenance. Select Repair and click Next The list of printers available on the network appears. Select the printer you want to install from the list and then click Next.

  • Page 109: Basic Printing

    Basic Printing This chapter explains the printing options and common printing tasks in Windows. This chapter includes: • Printing a Document • Printing to a file (PRN) • Printer Settings - Layout Tab - Paper Tab - Graphics Tab - Other Options Tab - About Tab - Printer Tab - Using a Favorite Setting...

  • Page 110: Printer Settings

    Printer Settings You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job. Your printer properties window may differ, depending on your operating system.

  • Page 111: Paper Tab

    Paper Tab Use the following options to set the basic paper handling specifications when you access the printer properties. See “Printing a Document” on page 4 for more information on accessing printer properties. Click the Paper tab to access various paper properties. Copies Copies allows you to choose the number of copies to be printed.

  • Page 112: Graphics Tab

    Graphics Tab Use the following Graphic options to adjust the print quality for your specific printing needs. See “Printing a Document” on page 4 for more information on accessing printer properties. Click the Graphic tab to display the properties shown below. Quality The Quality options you can select may vary depending on your printer model.

  • Page 113: Other Options Tab

    Other Options Tab You can select output options for your document. See “Printing a Document” on page 4 for more information about accessing the printer properties. Click the Other Options tab to access the following feature: Watermark You can create a background text image to be printed on each page of your document.

  • Page 114: Using A Favorite Setting

    Using a Favorite Setting The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use. To save a Favorites item: Change the settings as needed on each tab. Enter a name for the item in the Favorites input box. Click Save.

  • Page 115: Advanced Printing

    Advanced Printing This chapter explains printing options and advanced printing tasks. • Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

  • Page 116: Printing Posters

    Printing Posters This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. To change the print settings from your software application, access printer properties.

  • Page 117: Printing On Both Sides Of Paper

    Printing on Both Sides of Paper You can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented. The options are: • Printer Setting, if you select this option, this feature is determined by the setting you’ve made on the control panel of the printer.

  • Page 118: Using Watermarks

    Using Watermarks The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document. There are several predefined watermarks that come with the printer, and they can be modified, or you can add new ones to the list.

  • Page 119: Using Overlays

    Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer’s hard disk drive (HDD) as a special file format that can be printed on Dear ABC any document. Overlays are often used to take the place of preprinted forms and letterhead paper.

  • Page 120: Using Windows Postscript Driver

    Using Windows PostScript Driver If you want to use the PostScript driver provided with your Drivers and Utilities CD to print a document. PPDs, in combination with the PostScript driver, access printer features and allow the computer to communicate with the printer.

  • Page 121: Chapter 5: Sharing The Printer Locally

    Sharing the Printer Locally You can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for Microsoft other Windows operating systems, see the corresponding Windows User's Guide or online help. •...

  • Page 122: Chapter 6: Scanning

    This menu displays direct buttons for some features. The direct buttons include: Categories, Binder, Life Cycle, Scan and OCR, Fix and Enhance, and Dell Website. You can disable this menu by checking “Do not show this diaglog again”. Using SmarThru Office Scanning Click scan icon.
  • Page 123 Scan Setting window opens. Select Allows you to select between the Local or Scanner Network scanner. Allows you to save settings frequently used Select for future use. Click New Profile to save the Profile setting. Scan Allows you to customize settings for Scan Settings Size and Paper Source.

  • Page 124: Scanning Process With Twain-Enabled Software

    Scanning Process with TWAIN- enabled Software If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe ® Photoshop . The first time you scan with your machine, select it as your TWAIN source in the application you use. The basic scanning process involves a number of steps: Ensure that your machine and computer are turned on and properly connected to each other.

  • Page 125: Chapter 7: Using Other Software

    Depending on the remaining toner level, the launched printer status monitor screen is different. If you are a Windows user, from the Start menu, select Programs → DELL → DELL Printers → your printer driver name → Printer Status Monitor. •...

  • Page 126: Dell Toner Re-Order Application

    To order replacement toner cartridges or supplies from Dell: Double-click the Dell Toner Reorder Program icon on your desktop. (Windows only) Click Start → Programs → DELL → DELL Printers → your printer driver name → Dell 2145cn MFP Toner Reorder.

  • Page 127: Chapter 8: Using Your Printer In Linux

    • Printing a Document • Scanning a Document Getting Started The supplied Drivers and Utilities CD provides you with Dell’s Unified Linux Driver package for using your machine with a Linux computer. Dell’s Unified Linux Driver package contains printer and scanner drivers, providing the ability to print documents and scan images.

  • Page 128: Uninstalling The Unified Linux Driver

    When the installation is complete, click Finish. The installation program has added the Unified Driver Configurator desktop icon and Dell Unified Driver group to the system menu for your convenience. If you have any difficulties, consult the onscreen help that is available...

  • Page 129: Using The Unified Driver Configurator

    Configurator Double-click Unified Driver Configurator on the desktop. You can also click the Startup Menu icon and select Dell Unified Driver and then Unified Driver Configurator. Press each button on the Modules pane to switch to the corresponding configuration window.

  • Page 130: Printers Configuration

    • Add Class... : Allows you to add a new printer class. • Remove Class : Removes the selected printer class. Scanners Configuration In this window, you can monitor the activity of scanner devices, view a list of installed Dell MFP devices, change device properties, and scan images. Switches to Scanners configuration.

  • Page 131: Ports Configuration

    I/O port. The Dell Unified Linux Driver package provides an appropriate port sharing mechanism that is used by Dell printer and scanner drivers. The drivers address their devices via so-called MFP ports. The current status of any MFP port can be viewed via the Ports Configuration.

  • Page 132: Printing A Document

    To abort the current job, click Cancel. Printing Files You can print many different types of files on the Dell machine device using the standard CUPS way - directly from the command line interface. The CUPS lpr utility allows you do that.

  • Page 133: Scanning A Document

    Scanning a Document You can scan a document using the Unified Driver Configurator window. Double-click the Unified Driver Configurator on your desktop. Click the button to switch to Scanners Configuration. Select the scanner on the list. Click your scanner. When you have only one MFP device and it is connected to the computer and turned on, your scanner appears on the list and is automatically selected.

  • Page 134: Using The Image Manager

    When you are finished, click Save on the toolbar. Select the file directory where you want to save the image and enter the file name. Click Save. Adding Job Type Settings You can save your scan option settings to retrieve for a later scanning.

  • Page 135: Using Your Printer With A Macintosh

    Double-click the MAC_Installer folder. Double-click the Installer OS X icon. Enter the password and click OK. The Dell Installer window opens. Click Continue Select Easy Install and click Install. Easy Install is recommended for most users. All components necessary for printer operations will be installed.

  • Page 136: Setting Up The Printer

    For MAC OS 10.3, if Auto Select does not work properly, select Dell in Printer Model and your printer name in Model Name. For MAC OS 10.4, if Auto Select does not work properly, •...

  • Page 137: Printing

    Printing OTES • The Macintosh printer’s properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. • You can check your printer name in the supplied Drivers and Utilities CD.

  • Page 138: Printing Multiple Pages On One Sheet Of Paper

    Graphics The Graphics tab provides options for selecting Quality and Color Mode. Select Graphics form the Presets' drop-down list to access the graphic features. ▲ Mac OS 10.5 •Quality: You can select the printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics.

  • Page 139: Scanning

    Scanning You can scan docoments using Image Capture program. Macintosh OS offers Image Capture program. Scanning with USB Ensure that your machine and computer are turned on and properly connected to each other. Place a single document face down on the document glass. OR load the document(s) face up into the ADF (or DADF).
  • Page 140 OFTWARE SECTION NDEX advanced printing, use 10 booklet printing 11 canceling scan 19 Color 7 document, print Macintosh 32 Windows 4 double-sided printing 12 favorites settings, use 9 Graphics 7 Graphics properties, set 7 help, use 9 install printer driver Macintosh 30 installing Linux software 22...
  • Page 141 WIA driver 19 scanning from Macintosh 34 setting advanced option 7 color mode 7 darkness 7 favorites 9 resolution Windows 7 software install Macintosh 30 system requirements Macintosh 30 uninstall Macintosh 30 status monitor, use 20 TWAIN, scan 19 uninstall, software Macintosh 30 uninstalling MFP driver...

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2145 color laser

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