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Brother MFC-9010CN Software User's Manual

Brother mfc-9010cn: install guide.
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SOFTWARE
USER'S GUIDE
MFC-9010CN
MFC-9120CN
MFC-9320CW
Not all models are available in all
countries.
Version 0
USA

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Table of Contents

   Related Manuals for Brother MFC-9010CN

   Summary of Contents for Brother MFC-9010CN

  • Page 1 SOFTWARE USER’S GUIDE MFC-9010CN MFC-9120CN MFC-9320CW Not all models are available in all countries. Version 0...
  • Page 2 Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries.
  • Page 3: Table Of Contents

    Section I Windows Printing Using the Brother printer driver........................2 Printing a document...........................3 Duplex printing............................4 Guidelines for printing on both sides of the paper ................4 Manual duplex printing ........................4 Simultaneous scanning, printing and faxing ....................5 Printer operation keys..........................6 Job Cancel............................6 Secure Key ............................6 Printer Emulation Support ........................7...
  • Page 4 Scanning a document into the PC .....................43 Pre-Scanning to crop a portion you want to scan using the scanner glass ........45 Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) ..49 Scanning a document into the PC .....................49 Pre-Scanning to crop a portion you want to scan using the scanner glass ........51...
  • Page 5 Setting up a cover page........................86 Entering cover page information......................87 Sending a file as a PC-FAX using the Facsimile style user interface..........88 Sending a file as a PC-FAX using the Simple style user interface ............89 Address Book ............................91 Brother Address Book ........................92 Setting up a member in the Address Book ..................92...
  • Page 6 Printer Features..........................135 Sending a fax (MFC-9120CN and MFC-9320CW only).................142 Macintosh ............................142 Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.3.9 to 10.4.x) ....145 Using Mac OS X 10.5.x Addresses panel ..................146 Scanning Scanning from a Macintosh ........................148 Scanning an image into your Macintosh..................148...
  • Page 7 Scan to Image ..........................166 Scan to OCR ...........................167 Scan to E-mail ..........................168 Scan to File............................169 COPY / PC-FAX (PC-FAX is on MFC-9120CN and MFC-9320CW only) ..........170 DEVICE SETTINGS ..........................172 Remote Setup (MFC-9120CN and MFC-9320CW only) ..............172 Quick-Dial (MFC-9120CN and MFC-9320CW only)................173 Status Monitor ..........................173...
  • Page 8 Scan to OCR ...........................191 Scan to File............................192 Scan to FTP (MFC-9120CN and MFC-9320CW only) ..............193 Scan to Network (MFC-9120CN and MFC-9320CW only) ..............196 How to set a new default for the file size (For Scan to FTP and Network) ........199 Index...
  • Page 9 Section I ® Windows Printing Scanning ControlCenter3 Remote Setup (MFC-9120CN and MFC-9320CW only) Brother PC-FAX Software (MFC-9120CN and MFC-9320CW only) Firewall settings (For Network users)
  • Page 10: Printing

    XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137. (See Firewall settings (For Network users) on page 103.)
  • Page 11: Printing A Document

    Print or Print Settings menu in your software application, and then click OK to begin printing. *(Where XXXX is your model name. If you are using a LAN cable to connect your machine then LAN will be in the printer driver name.) Note (Macintosh) See Features in the printer driver (Macintosh) on page 114.
  • Page 12: Duplex Printing

    Guidelines for printing on both sides of the paper If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed Slot.
  • Page 13: Simultaneous Scanning, Printing And Faxing

    Simultaneous scanning, printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.
  • Page 14: Printer Operation Keys

    Job Cancel To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All).
  • Page 15: Printer Emulation Support

    When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto. Your machine has the following emulation modes. You can change the setting by using the control panel or a web browser.
  • Page 16: Printing The Internal Font List

    Printing Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose (MFC-9120CN and MFC-9320CW) Press Menu, 4, 2, 1. (MFC-9010CN) Press Menu, 3, 2, 1.
  • Page 17: Output Color

    Printing Output Color If the driver does not have color settings, you can choose the color settings. (MFC-9120CN and MFC-9320CW) Press Menu, 4, 3. (MFC-9010CN) Press Menu, 3, 3. Press a or b to choose Auto, Color or B&W. Note For more information about the color settings, see Color/Mono on page 15.
  • Page 18: Status Monitor

    A green icon indicates the normal stand-by condition. A yellow icon indicates a warning. A red icon indicates a printing error has occurred. There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the desktop.
  • Page 19: Printer Driver Settings

    Printing Printer driver settings Note (Macintosh) See Printing and Faxing on page 109. You can change the following printer settings when you print from your computer. Paper Size Orientation Copies Media Type Print Quality Color/Mono Multiple Page Manual Duplex / Booklet...
  • Page 20: Features In The Windows ® Printer Driver

    • The screens in this section are from Windows XP. The screens on your PC will vary depending on your operating system. • You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Printer Properties dialog box.
  • Page 21: Basic Tab

    Printing Basic tab You can also change Page Layout settings by clicking the illustration on the left side of the Basic tab. Choose the Paper Size, Orientation, Copies, Media Type, Print Quality and Color / Mono (1). Choose the Multiple Page and Manual Duplex / Booklet (2).
  • Page 22: Orientation

    Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use.
  • Page 23: Print Quality

    Color/Mono You can change the Color/Mono settings as follows: Auto The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. Color When your document contains color and you want to print it in color, select this mode.
  • Page 24: Settings Dialog

    • Auto The printer driver automatically selects the Color Mode type. • None If you want to apply the color management settings of your application, choose this setting. The printer driver will not adjust the color. Import You can adjust the print configuration of a particular image by clicking Settings. When you have finished adjusting the image parameters, such as brightness and contrast, you can import those settings as a print configuration file.
  • Page 25 Improve Thin Line You can improve the image quality of thin lines. Improve Pattern Printing Select this option if printed fills and patterns are different from the patterns and fills you see on your computer. Settings If you want to change the color settings such as brightness, contrast, intensity or saturation, click the Settings button to access more advanced settings.
  • Page 26: Multiple Page

    Booklet Booklet Printing lets you print a document as a booklet. For example: If you want to print a 4 pages file as a booklet, the machine will automatically print page 4 and page 1 on the same side of the paper first and then page 2 and page 3 on the other side of the paper.
  • Page 27: Paper Source

    Printing Paper Source You can choose Auto Select, Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards. Note The printer automatically turns on the Manual Feed mode when you put paper in the manual feed slot even...
  • Page 28: Advanced Tab

    Printing Advanced tab Change the tab settings by clicking one of the following icons: Scaling (1) Reverse Print (2) Use Watermark (3) Header-Footer Print (4) Toner Save Mode (5) Secure Print (6) Administrator (7) User Authentication (8) Other Print Options (9) Scaling You can change the print image scaling.
  • Page 29: Use Watermark

    Use Watermark You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings...
  • Page 30: Print Watermark

    Printing In Outline Text Check In Outline Text if you only want to print an outline of the watermark. It is available when you choose a text watermark. Print Watermark You can print the watermark in any of the following ways.
  • Page 31: Header-footer Print

    Note Printing multiple copies is not available when Secure Print is set to on. To delete a secured document: You need to use the control panel of the machine to delete a secured document. (See Secure Key on page 6.)
  • Page 32: Administrator

    Printing Administrator Administrators have the authority to limit access to functions such as scaling and watermark. Password Enter the password into this box. Note Click Set Password... to change the password. Copies Lock Lock the copy pages selection to prevent multiple copy printing.
  • Page 33: User Authentication

    Note • If you want to see the information for your ID such as the status of a restricted feature and the number of remaining pages you are allowed to print, click Verify. The Authentication result dialog will appear.
  • Page 34: Improve Print Output

    If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.
  • Page 35: Tray Setting Tab

    From the Start menu, select Control Panel and then Printers and Faxes. Right-click the Brother MFC-XXXX Printer icon and select Properties to access the Tray Settings tab. You can define the paper size for each paper tray and auto detect the serial number in the Tray Settings tab as follows.
  • Page 36: Support

    Click Support... in the Printing Preferences dialog box. Brother Solutions Center (1) The Brother Solutions Center (http://solutions.brother.com/) is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your printer. Genuine Supplies Website (2)
  • Page 37 Printing Print Settings (3) This will print the pages that show how the internal settings of the printer have been configured. Check Setting (4) You can check the current driver settings. About (5) This will show the list of the printer driver files and version information.
  • Page 38: Features In The Br-script (postscript 3™ Language Emulation) Printer Driver

    Specifies the order in which the pages of your document will be printed. Front to Back prints the document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on the bottom of the stack.
  • Page 39 You can choose Automatically Select, Tray1 or Manual Feed. Automatically Select This setting will automatically pull paper from any paper source (tray or manual feed slot) that has a paper size defined in the printer driver that matches your document.
  • Page 40: Advanced Options

    • If you don’t want to enable Image Color Management, click ICM Disabled. • If you want the calculations for color matching to be performed on the host computer before it sends the document to the printer, click ICM Handled by Host System.
  • Page 41 Since the print data is much larger than in normal mode, processing time / data transfer time and printing time will be longer. Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper...
  • Page 42 Selecting Mono mode prints your documents in grayscale. Note If the Cyan, Magenta or Yellow toner reaches the end of its life, choosing Mono will allow you to keep printing as long as the Black toner does not reach the end of its life.
  • Page 43: Ports Tab

    This operation will increase the temperature of the machine's fusing process. Ports tab If you want to change the port where your printer is connected or the path to the network printer you are using, choose or add the port you want to use.
  • Page 44: Scanning

    53. • If your PC is protected by a firewall, and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137. (See Firewall settings (For Network users) on page 103.)
  • Page 45 When scanning is finished, click Cancel to return to the PaperPort™ 11SE window. Note After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to...
  • Page 46: Pre-scanning To Crop A Portion You Want To Scan

    You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. Follow the steps from a to g of Scanning a document into the PC on page 36.
  • Page 47: Settings In The Scanner Setup Dialog Box

    In the PaperPort™ 11SE window, use the options available to refine the image. Settings in the Scanner Setup dialog box Image Type Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are listed in the table below:...
  • Page 48 Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.
  • Page 49 Contrast You can increase or decrease the Contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also enter a value in the box to set the Contrast.
  • Page 50 • Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG. • User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.
  • Page 51: Scanning A Document Using The Wia Driver (windows ® Xp/windows Vista ® )

    If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 45.) Load your document.
  • Page 52 Choose the picture type (2). Choose the Page size from the drop-down list (4). If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting.
  • Page 53: Pre-scanning To Crop A Portion You Want To Scan Using The Scanner Glass

    The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Follow the steps from a to g of Scanning a document into the PC on page 43.
  • Page 54 Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting.
  • Page 55: Scanner Utility

    If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do...
  • Page 56 Scanning Note ® (Windows Vista ) The User Account Control screen appears, do the following. • For users who have administrator rights: Click Allow. • For users who do not have administrator rights: Enter the administrator password and click OK.
  • Page 57: Scanning A Document Using The Wia Driver (windows Photo Gallery And Windows Fax And Scan)

    If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 51.) Load your document.
  • Page 58 Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Scanner Utility. For more information, see Scanner Utility on page 47. Click the Scan button in the Scan dialog box.
  • Page 59: Pre-scanning To Crop A Portion You Want To Scan Using The Scanner Glass

    The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Follow the steps from a to e of Scanning a document into the PC on page 49.
  • Page 60 Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window.
  • Page 61: Using Scansoft™ Paperport™ 11se With Ocr By Nuance

    PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing. This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™...
  • Page 62: Viewing Items

    Viewing items ScanSoft™ PaperPort™ 11SE gives several ways to view items: Desktop displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using other applications).
  • Page 63: Organizing Your Items In Folders

    PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop. An item can be a PaperPort™ 11SE item or a non- PaperPort™ 11SE item: Folders are arranged in a ‘tree’...
  • Page 64: Importing Items From Other Applications

    Scanning Importing items from other applications As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them to PaperPort™ 11SE (MAX) files in several different ways: ® Print to the Desktop from another application, such as Microsoft Excel.
  • Page 65: Controlcenter3

    Scan directly to a file, E-mail, word processor or graphics application of your choice. (1) Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own application needs. (2) Access the Copy features available via your PC. (3) Access the ‘PC-FAX’...
  • Page 66 ControlCenter3 Modern Classic Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. ® ® • For the Modern user interface, you need to install Adobe Flash Player 8 or greater.
  • Page 67: Switching The User Interface

    From the SKIN SELECT dialog, you can choose your preferred user interface. Turning the Auto Load feature off Once you start ControlCenter3 from the Start menu, the icon will appear on the tasktray. You can open the ControlCenter3 window by double-clicking the icon.
  • Page 68: Scan

    File Lets you scan directly to a disk file. You can change the file type and destination folder, as needed. ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the ControlCenter3 Software button for each scan feature.
  • Page 69: File Type

    To change the default settings, right-click the Image button, click ControlCenter Configuration and click the Software Button tab. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.
  • Page 70 Enter your password in the Password and Re-type Password box and then click OK. After the password is saved it will be automatically be saved with your document the next time you scan to a Secure PDF. If you want to change it, click the icon and set the new password.
  • Page 71: Ocr (word Processing Program)

    ControlCenter3 OCR (Word Processing program) Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab.
  • Page 72: E-mail

    Delete button. When you first start ControlCenter3 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list.
  • Page 73: File

    File The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab.
  • Page 74: Custom Scan

    E-mail addresses chosen from your E-mail address book. Scan to File Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.
  • Page 75: File Type

    XML Paper Specification files. • If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”. • Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File.
  • Page 76: Customizing A User-defined Button

    Scan to Image General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.
  • Page 77 Enter your password in the Password and Re-type Password box and then click OK. After the password is saved it will be automatically be saved with your document the next time you scan to a Secure PDF. If you want to change it, click the icon and set the new password.
  • Page 78 Document Size, Brightness and Contrast settings. Scan to E-mail General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.
  • Page 79 Contrast settings. Scan to File General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.
  • Page 80 ControlCenter3 Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the destination of the scanned image after every scan.
  • Page 81: Copy

    COPY Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.
  • Page 82 ControlCenter3 Note You must configure each of the copy buttons before they can be used.
  • Page 83: Pc-fax (mfc-9120cn And Mfc-9320cw Only)

    These buttons are for sending or receiving faxes using the Brother PC-FAX application. Send Lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 84.)
  • Page 84: Send

    ControlCenter3 Send The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 84.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
  • Page 85: Address Book

    Receiving software on your PC on page 99.) Address Book The Address Book button lets you add, amend or delete contacts from your address book. To edit this address book, click the Address Book button to open the dialog box. (See Brother Address Book on page 92.)
  • Page 86: Device Setting

    Lets you open the Remote Setup Program. (See Remote Setup on page 82.) Quick-Dial (MFC-9120CN and MFC-9320CW only) Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 82.) Status Monitor Allows you to open the Status Monitor Utility. (See Status Monitor on page 10.) User’s Guide...
  • Page 87: Remote Setup (mfc-9120cn And Mfc-9320cw Only)

    ControlCenter3 Remote Setup (MFC-9120CN and MFC-9320CW only) The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. Note For details, see Remote Setup on page 82.
  • Page 88: Quick-dial (mfc-9120cn And Mfc-9320cw Only)

    Quick-Dial numbers from your PC. Status Monitor The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 10.)
  • Page 89: User's Guide

    ControlCenter3 User’s Guide The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML format.
  • Page 90: Remote Setup (mfc-9120cn And Mfc-9320cw Only)

    The Remote Setup program lets you configure many machine and network settings from a Windows application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.
  • Page 91: Remote Setup (mfc-9120cn And Mfc-9320cw Only)

    • You can use the Export button to save Quick Dial or all your settings for your machine. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137.
  • Page 92: Brother Pc-fax Software (mfc-9120cn And Mfc-9320cw Only)

    The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.
  • Page 93: Sending Setup

    Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). For PC-Fax send, this number will be applied and Dial Prefix set in the function menu will be ignored.
  • Page 94: Setting Up A Cover Page

    Brother PC-FAX Software (MFC-9120CN and MFC-9320CW only) User interface Choose the user interface from two choices: Simple style or Facsimile style. Simple style Facsimile style Setting up a cover page From the PC-FAX dialog box, click the icon to access the Brother PC-FAX Cover Page Setup screen.
  • Page 95: Entering Cover Page Information

    Brother PC-FAX Software (MFC-9120CN and MFC-9320CW only) Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. Choose the recipient information you want to add to the cover page.
  • Page 96: Sending A File As A Pc-fax Using The Facsimile Style User Interface

    Choose Brother PC-FAX v.2 as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 85.) Enter a fax number using any of the following methods: Use the dial pad to enter the number.
  • Page 97: Sending A File As A Pc-fax Using The Simple Style User Interface

    Note • If you want to cancel the fax, click Stop. • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start. Sending a file as a PC-FAX using the Simple style user interface Create a file in any application on your PC.
  • Page 98 Enter the fax number using any of the following methods: Enter the fax number in the To: field. Click the To: button, and then choose destination fax numbers from the Address Book. If you make a mistake, click Clear to delete all the entries.
  • Page 99: Address Book

    PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address. For the address book file, you must enter the path and file name of the database file which contains the address book information.
  • Page 100: Brother Address Book

    In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box appears: In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to save the information.
  • Page 101: Speed Dial Setup

    Brother PC-FAX Software (MFC-9120CN and MFC-9320CW only) Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons.
  • Page 102: Setting Up A Group For Broadcasting

    Enter the name of the new group in the Group Name field. In the Available Names box, choose each member to be included in the group, and then click Add >>. Members added to the group appear in the Group Members box.
  • Page 103: Exporting The Address Book

    Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail(A vCard is an electronic business card that contains the sender’s contact information.) You can also export the Address Book as Remote Setup Dial Data...
  • Page 104: Importing To The Address Book

    From the Available Items column, choose the data fields you want to import, and click Add >>. Note From the Available Items list choose the fields in the same order they are listed in the import text file. Choose Tab or Comma based on the file format you are importing from Divide Character.
  • Page 105 Brother PC-FAX Software (MFC-9120CN and MFC-9320CW only) Enter the name of the file, and then click Open. Note If you chose Text file in step a, Files of type: will be Text file (*.txt; *.csv).
  • Page 106: Pc-fax Receiving

    • The PC-FAX software can only receive Black & White fax documents. • If your PC is protected by a firewall and is unable to use PC-FAX receive, you may need to configure the firewall settings to allow communication through port number 54926 and 137. (See Before using the Brother software on page 103.)
  • Page 107: Enabling Pc-fax Receiving Software On Your Machine

    Note If you choose Backup Print:On, the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory when they have been successfully printed and sent to your PC.
  • Page 108: Setting Up Your Pc

    The PC-Fax RX Setup dialog box appears: In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. In File Format, choose .tif or .max as the received document format. The default format is .tif.
  • Page 109: Configuring The Network Pc-fax Receiving Settings

    The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (see the Quick Setup Guide). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below.
  • Page 110: Viewing New Pc-fax Messages

    Double-click any new faxes to open and view them. Note The subject of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example ‘Fax 2-20-2006 16:40:21.tif’.
  • Page 111: Firewall Settings (for Network Users)

    54926 Internal Port number 54925 54926 Add Port number 137 if you still have trouble with your network connection after you added port 54925 and 54926. Port number 137 also supports printing and Remote Setup over the network. ® Windows...
  • Page 112 Add port 54925 for network scanning by entering the information below: 1 In Description of service: Enter any description, for example "Brother Scanner". 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter "Localhost".
  • Page 113: Windows Vista

    1 In Description of service: Enter any description, for example "Brother Network Print". 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter "Localhost". 3 In External Port number for this service: Enter "137".
  • Page 114 Firewall settings (For Network users) Click the Exceptions tab. Click the Add port... button. To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925”.
  • Page 115 Make sure that the new setting is added and is checked, and then click OK. If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK.
  • Page 116 Section II Apple Macintosh Printing and Faxing Scanning ControlCenter2 Remote Setup...
  • Page 117: Printing And Faxing

    Printer operation key Job Cancel To cancel the current print job, press Job Cancel. You can clear the data that is left in the memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All).
  • Page 118: Printer Emulation Support

    When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto. Your machine has the following emulation modes. You can change the setting by using the control panel or a web browser.
  • Page 119: Printing The Internal Font List

    Printing and Faxing Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose (MFC-9120CN and MFC-9320CW) Press Menu, 4, 2, 1. (MFC-9010CN) Press Menu, 3, 2, 1.
  • Page 120: Output Color

    Press OK. Press Stop/Exit. Restoring default printer settings You can return the machine’s printer settings to the factory settings. Fonts and macros loaded to the machine’s memory will be cleared. (MFC-9120CN and MFC-9320CW) Press Menu, 4, 4. (MFC-9010CN) Press Menu, 3, 4.
  • Page 121: Status Monitor

    Hiding or showing the window After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Brother Status Monitor. To show the window, click the Status Monitor icon in the dock or click the Status Monitor in the DEVICE SETTINGS tab of ControlCenter2.
  • Page 122: Features In The Printer Driver (macintosh)

    Features in the printer driver (Macintosh) This printer supports Mac OS X 10.3.9 or greater. Note The screens in this section are from Mac OS X 10.5. The screens on your Macintosh will vary depending on your operating system version. Choosing page setup options You can set the Paper Size, Orientation and Scale.
  • Page 123: Choosing Printing Options

    Printing and Faxing (Mac OS X 10.5.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choosing printing options To control special printing features, choose Print Settings from the Print dialog box.
  • Page 124: Cover Page (mac Os X 10.4.x Or Greater)

    Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box. Paper Feed You can choose Auto Select, Tray1 or Manual, and specify separate trays for printing the first page and for...
  • Page 125: Layout

    Choose how many pages will appear on each side of the paper. Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. Border If you want to add a border, use this function.
  • Page 126: Secure Print

    Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.
  • Page 127: Print Settings

    • Fine (2400 dpi class) 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since the print data is much larger than in normal mode, processing time, data transfer time and printing time will be longer.
  • Page 128 You can change the Color/Mono settings as follows: • Auto The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. The total printing speed may become slower.
  • Page 129 If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.
  • Page 130 Printing and Faxing • Improve Toner Fixing If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide enough improvement, select Thicker Paper in Media Type settings. Note This operation will increase the temperature of the machine's fusing process.
  • Page 131 Select Paper Handling. • (Mac OS X 10.3.9 to 10.4.x) Choose Even numbered pages and print, and then choose Odd numbered pages and print. • (Mac OS X 10.5.x) Choose Even Only and print, and then choose Odd Only and print.
  • Page 132: Removing The Printer Driver For Macintosh

    (Network users) Go to step b. Restart the Macintosh. Log in as an ‘Administrator’. From the Apple menu, choose System Preferences. Click Print & Fax, then choose the printer you want to remove and remove it by clicking the - button. Restart the Macintosh.
  • Page 133: Using The Br-script3 Driver (postscript ® 3™ Language Emulation Printer Driver)

    Printer Setup Utility (Mac OS X 10.3.9 to 10.4.x) or Print & Fax in System Preferences (Mac OS X 10.5.x). If a Brother Laser driver is already listed in the Printer list, you will need to remove it and then install the BR-Script3 printer driver.
  • Page 134 Printing and Faxing Open the Printer Setup Utility icon. Click Add. (Mac OS X 10.3.9) Go to step e. (Mac OS X 10.4.x) Go to step f. Choose USB.
  • Page 135 Printing and Faxing Choose the printer name and make sure that Brother is shown in Printer Model (Print Using). Select the printer name that shows BR-Script in the Model Name (Model), and then click Add. (Mac OS X 10.3.9) (Mac OS X 10.4.x)
  • Page 136 Printing and Faxing (Mac OS X 10.5.x) Choose System Preferences from the Apple menu. Click the Print & Fax icon. Click the + button which is located below the Printers section.
  • Page 137 Click the Default icon which is located at the top of the dialog box. Choose your machine from the Printer Name list and Select a driver to use... in Print Using. Choose the model name which shows BR-Script3 in Print Using, and then click Add.
  • Page 138 Printing and Faxing Choose Quit System Preferences from the System Preferences menu.
  • Page 139: Features In The Br-script 3 (postscript ® 3™ Language Emulation) Printer Driver

    From an application such as Apple TextEdit, click File, then Page Setup. Make sure MFC-XXXX (where XXXX is your model name) is chosen in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scale, then click OK.
  • Page 140: Choosing Printing Options

    Printing and Faxing (Mac OS X 10.5.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choosing printing options To control special printing features, choose Printer Features from the Print dialog box.
  • Page 141: Cover Page (mac Os X 10.4.x Or Greater)

    If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box. Layout...
  • Page 142 Choose how many pages will appear on each side of the paper. Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. Border If you want to add a border, use this function.
  • Page 143: Secure Print (mac Os X 10.5.x Only)

    If you want to create a secure print job, click Secure Print and check the Secure Print box. Enter a password in the Password box and click Print.
  • Page 144 Secure Print allows you to secure documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine. The secured document must have a Password and Job Name.
  • Page 145 You can change the Color/Mono settings as follows: • Auto The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. The total printing speed may become slower.
  • Page 146 If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.
  • Page 147 • Fine 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since the print data is much larger than in normal mode, processing time, data transfer time and printing time will be longer.
  • Page 148 You can change the Color/Mono settings as follows: • Auto The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. The total printing speed may become slower.
  • Page 149 If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.
  • Page 150: Sending A Fax (mfc-9120cn And Mfc-9320cw Only)

    You can send a fax directly from a Macintosh application. Note Fax documents will be sent in Black and White only. Create a document in a Macintosh application. From an application such as Apple TextEdit, click File, then Print. (Mac OS X 10.3.9 to 10.4.x)
  • Page 151 Printing and Faxing (Mac OS X 10.5.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choose Send Fax from the pop-up menu.
  • Page 152 Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
  • Page 153: Drag A Vcard From The Mac Os X Address Book Application (mac Os X 10.3.9 To 10.4.x)

    Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field. Note If both work and home fax numbers are stored in the Mac OS X Address Book, choose work fax or home Fax from the Stored Fax Numbers pop-up menu, and then drag a vCard.
  • Page 154: Using Mac Os X 10.5.x Addresses Panel

    Printing and Faxing When you are finished addressing your fax, click Print. Note The vCard used must contain a work fax or home Fax number. Using Mac OS X 10.5.x Addresses panel You can address a fax number using Addresses button.
  • Page 155 Printing and Faxing Choose the fax number from Addresses panel and then click To. When you are finished addressing your fax, click Print.
  • Page 156: Scanning

    TWAIN Scanner driver with any applications that support TWAIN specifications. Note If you want to scan from a machine on a network, choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2.
  • Page 157: Pre-scanning An Image

    The PreScan button is used to preview and also lets you crop any unwanted areas from the image. When you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to scan the image.
  • Page 158: Settings In The Scanner Window

    Although using 24 Bit Color creates an image with the most accurate colors reproduction, the image file size will be about three times larger than a file created using the 8 Bit Color option. It requires the most memory and has the longest transfer time.
  • Page 159 Postcard 2 (Double) Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215.9 × 355.6 mm.) After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image.
  • Page 160 You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.
  • Page 161: Using Presto! Pagemanager

    NewSoft Presto! PageManager 7. Features OCR: In one step you can scan an image, recognize the text, and edit it with a word processor. Image Editing: Enhance, crop and rotate images, or open them with an image-editing program of your choice.
  • Page 162 1.35 + m 0.34 per minute) E-mail Address: fr.nsc@newsoft.eu.com URL: http://fr.newsoft.eu.com Italy Company name: Postal Address: Not Open Telephone: 0899399878 (For callers from within Italy, this is not a toll-free call, Callers will be charged at Euro 0.80 per minute) E-mail Address: it.nsc@newsoft.eu.com URL: http://it.newsoft.eu.com...
  • Page 163 Scanning Spain Company name: Postal Address: Not Open Telephone: 0807505598 (For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute) E-mail Address: sp.nsc@newsoft.eu.com Other countries E-mail Address: tech@newsoft.eu.com (English)
  • Page 164: Controlcenter2

    Using ControlCenter2 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the icon and choose Open.
  • Page 165: Turning The Autoload Feature Off

    ControlCenter2 Turning the AutoLoad feature off If you do not want ControlCenter2 to run automatically each time you start your Macintosh, do the following. Click the ControlCenter2 icon in the menu bar and choose PREFERENCES. The ControlCenter2 preference window appears.
  • Page 166: Scan

    ControlCenter2 SCAN There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination ®...
  • Page 167: File Types

    To change the default settings, click the button while holding down the Ctrl key and choose Software Button. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.
  • Page 168 Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your password in the Password and Re-type Password box and then click OK.
  • Page 169: Ocr (word Processing Application)

    ControlCenter2 (word processing application) Scan To OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan To OCR, click the button while holding down the Ctrl key and choose Software Button.
  • Page 170: E-mail

    Delete button. When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the pop-up menu. If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list.
  • Page 171: File

    File The Scan To File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button.
  • Page 172: Custom Scan

    E-mail addresses chosen from your E-mail address book. Scan to File Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.
  • Page 173: File Types

    ControlCenter2 File types You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg)
  • Page 174: Scan To Image

    ControlCenter2 Scan to Image General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and...
  • Page 175: Scan To Ocr

    ControlCenter2 Scan to OCR General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
  • Page 176: Scan To E-mail

    ControlCenter2 Scan to E-mail General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size,...
  • Page 177: Scan To File

    Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to change it.
  • Page 178: Copy / Pc-fax (pc-fax Is On Mfc-9120cn And Mfc-9320cw Only)

    COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers.
  • Page 179 For more options click the triangle beside the Printer pop-up menu. To copy, click the Print button. To fax, click the disclosure triangle beside the Printer pop-up menu and then choose Send Fax from the pop-up menu. (See Sending a fax (MFC-9120CN and MFC-9320CW only) on page 142.)
  • Page 180: Device Settings

    Status Monitor Allows you to open the Status Monitor Utility. Remote Setup (MFC-9120CN and MFC-9320CW only) The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. Note For details, see Remote Setup on page 174.
  • Page 181: Quick-dial (mfc-9120cn And Mfc-9320cw Only)

    ControlCenter2 Quick-Dial (MFC-9120CN and MFC-9320CW only) The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program, so you can easily register or change the Quick-Dial numbers on your Macintosh. Status Monitor The Status Monitor button allows you to monitor the status of one devices, allowing you to get immediate...
  • Page 182: Remote Setup

    Lets you upload data to the machine without exiting the Remote Setup application. Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print.
  • Page 183 Note • You can use the Export and Import buttons to save Quick Dial or all your settings for your machine. • If you need to change the machine that was registered to your Macintosh during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine.
  • Page 184 Section III Using The Scan key Scanning (For USB cable users) Network Scanning...
  • Page 185: Scanning (for Usb Cable Users)

    Scan to USB (MFC-9320CW only) You can scan black & white and color documents directly to a USB Flash memory drive. Black and white documents will be stored in the TIFF (*.TIF), PDF (*.PDF) or Secure PDF (*.PDF) file formats. Color documents may be stored in JPEG (*.JPG), PDF (*.PDF), Secure PDF (*.PDF) or XPS (*.XPS) file formats.
  • Page 186 • If you choose black & white in the resolution setting, you cannot choose JPEG or XPS. • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 1-9 before it starts scanning.
  • Page 187 Scanning (For USB cable users) Changing the default file size You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For a smaller file size, choose the small file size.
  • Page 188: Scan To E-mail

    Scanning (For USB cable users) Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the Scan to USB, you can easily identify and troubleshoot any problems. Protected Device This message will appear if the protect switch of the USB Flash memory drive is on.
  • Page 189: Scan To Image

    • Scan type depends on the settings of the DeviceButton tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration.
  • Page 190: Scan To Ocr

    • Scan type depends on the settings of the DeviceButton tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration.
  • Page 191: Scan To File

    Scan to File You can scan a black and white or a color document into your PC and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen ®...
  • Page 192: Network Scanning

    • For network scanning, a maximum of 25 clients can be connected to one machine on a network. For example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.
  • Page 193: Configuring Network Scanning (for Windows )

    ® Configuring Network Scanning (For Windows If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. ®...
  • Page 194 ) When the User Account Control screen appears, do the following. • For users who have administrator rights: Click Continue. • For users who do not have administrator rights: Enter the administrator password and click OK. Click the Network Setting tab and choose the appropriate connection method.
  • Page 195 Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like (Max. 15 characters).
  • Page 196: Configuring Network Scanning (for Macintosh)

    • You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter your PIN number in the PIN number and Retype PIN number field. To send data to a computer protected by a PIN number, the LCD prompts you to enter the PIN number before the document can be scanned and sent to the...
  • Page 197: Using The Scan Key

    (Scan), see Using ControlCenter3 on page 57. Scan to E-mail When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the computer you designated on your network. ControlCenter3 or ControlCenter2 will activate the default E-mail application on the designated computer.
  • Page 198: Scan To Image

    Device Button tab of the ControlCenter3 or ControlCenter2 configuration. • If you want to change the default file size, choose your preferred rate by moving the scroll bar on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration.
  • Page 199: Scan To Ocr

    The machine starts the scanning process. Note • Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration.
  • Page 200: Scan To File

    Scan to File When you choose Scan to File, you can scan a black & white or color document and send it directly to a computer you designate on your network. The file will be saved in the folder and file format that you have ®...
  • Page 201: Scan To Ftp (mfc-9120cn And Mfc-9320cw Only)

    Choose FTP/Network Scan Settings in Web Based Management. In Create a User Defined File Name, enter a file name in one of the two user defined fields and click Submit. A maximum of 32 characters can be entered in each of the user defined name fields.
  • Page 202 Choose the Profile you want to configure in FTP/Network Scan Profile. Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD of the machine and can be up to 15 characters.
  • Page 203 If you want to start scanning, press Black Start or Color Start and go to step k. If you want to change the file name, go to step i. Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start and go to step k.
  • Page 204: Scan To Network (mfc-9120cn And Mfc-9320cw Only)

    Choose FTP/Network Scan Settings in Web Based Management. In Create a User Defined File Name, enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be entered in each of the user defined name fields.
  • Page 205 Choose the Profile you want to configure in FTP/Network Scan Profile. Enter the name that you want to use for the Scan to Network profile. This name will be displayed on the LCD of the machine and can be up to 15 characters.
  • Page 206 If the profile is complete, you will automatically go to step i. If the profile is not complete, for instance, the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps.
  • Page 207: How To Set A New Default For The File Size (for Scan To Ftp And Network)

    Network Scanning Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start. Note If you want to change the file name manually, go to step k. Press a or b to choose <Manual>. Press OK.
  • Page 208: Index

    Index ® Booklet printing ............18 PaperPort™ 11SE (Windows BR-Script 3 mode ..........7 importing ..............56 OCR ............... 55 Presto! PageManager (Macintosh) ......153 Print quality ............... 15 Calibration ..............25 Printer driver ControlCenter2 Macintosh ............. 114 ® Macintosh ............156 Windows ..............
  • Page 209 These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

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