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vissonic VIS-PMU-T User Manual

Desktop paperless system
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VIS-PMU-T Desktop Paperless System
User Manual
V1.3
VISSONIC ELECTRONICS LIMITED

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Summary of Contents for vissonic VIS-PMU-T

  • Page 1 VIS-PMU-T Desktop Paperless System User Manual V1.3 VISSONIC ELECTRONICS LIMITED...
  • Page 2 The meaning of symbols ■ Safety instructions For your safe and correct use of equipments, we use a lot of symbols on the equipments and in the manuals, demonstrating the risk of body hurt or possible damage to property for the user or others.
  • Page 3 Important note Warning In order to ensure the reliable performance of the equipment and the safety of the user, please observe the following matters during the process of installation, use and maintenance: The matters needing attention of installation Please do not use this product in the following places: the place of dust, soot and electric conductivity dust, corrosive gas, combustible gas;...
  • Page 4 Matters needing attention in discarding product Electrolytic explosion: the burning of electrolytic capacitor on circuit boards may lead to explosion; Please collect and process according to the classification, do not put into life garbage; Please process it as industrial waste, or according to the local environmental protection...

  • Page 5: Preface

    Preface The VIS-PMU-T Paperless System Instruction Manual mainly introduces the paperless system and software operating instructions. This manual is intended for user operation instructions only and is not intended for maintenance service purposes. Since the release date, if the function or related parameters have changed since then, additional explanations wil1 be provided.

  • Page 6: Table Of Contents

    Contents Preface ............................... 1 1. Overview ............................... 7 2. Hardware installation ..........................7 2.1. Installing the paperless conference system server ..............7 2.2. 11.6-inch conference terminal installation .................8 2.3. Extension module installation and parameters ................9 2.3.1. Discussion + Speaker Module VIS-MDSP ..............9 2.3.2.
  • Page 7 4.2.13. Screen Sharing ......................35 4.2.14. IC Card Sign-In ......................36 4.2.15. Meeting Speech ......................37 4.2.16. Conference Interpretation ................... 38...

  • Page 8: Overview

    1. Overview The intelligent paperless conference management server software enables the conference organizer to perform conference control efficiently, including conference preparations, management during conferences, and conference archiving. With powerful functions such as conference document authority management, voting management, participant management, centralized conference control, and conference archiving, it helps conference administrators quickly create conferences and carry out conference archiving.

  • Page 9: Inch Conference Terminal Installation

    2.2.11.6-inch conference terminal installation Desktop terminal installation only requires a network cable hole on the desktop. The schematic ofembedded terminal installation is shown below: Installation diagram:...

  • Page 10: Extension Module Installation And Parameters

    2.3.Extension module installation and parameters 2.3.1.Discussion + Speaker Module VIS-MDSP 1. Equipped with a PCI-E male socket for connecting to a conference tablet 2. Features a speech button with a dual-color LED ring 3. Comes with a 2W high-fidelity speaker 4.

  • Page 11: Voting Module: Vis-Mvot

    2.3.3.Voting Module: VIS-MVOT 1. PCI-E male socket for tablet connection 2. three-button voting: Agree, Disagree, Abstain 3. Detachable with positioning rails for easy tablet connection...

  • Page 12: System Connection Diagram

    3. System connection diagram...

  • Page 13: System Operation Instructions

    4. System operation instructions 4.1. Backend management 4.1.1.Conference Room Layout Step 1: Open a web page on the server or a device within the same local network, then enter 192.168.1.244:8080 and password:123456 to access the [Meeting Backend Management] Step 2: Select [Rooms and Device] and click [Room Management] to add a new meeting room. In...

  • Page 14: Seating Arrangement

    4.1.2.Seating arrangement Step 1: Open [Room Reservation] go to [Attendance Management] select a room, and quickly arrange features like speaker lists and logos on the projection screen, as well as set up table and equipment placement. Bind Unit IDs with seats: Right-click to edit seats.

  • Page 15: Default User

    4.1.3.Default User Step 1: Open [Role Management] and [Department Management], click on [Add], enter the department name, and click [Save]. Step 2: Open [Role Management], click on [Identity Management], then click on [Add] to add a new identity.
  • Page 16 Step 3: Click on the permissions of the role to assign permissions. Step 4: Open [User Management], click on [Add], enter user information, and click [OK]. For example: Create users named Lisa and Jack.

  • Page 17: Set Pmu-T Unit Id

    Option to upload user avatar and input IC card. 4.1.4.Set PMU-T Unit ID Step 1: After correctly connecting the PMU-T, conference host, server, and switch, power on to start the Unit ID setting process. Step 2: When the LCD of the conference host is operating on the main screen, follow the diagram...

  • Page 18: Add Conference

    S e t i n g I D . . . Step 4: Press the MIC button or anywhere on the screen of the PMU-T to assign each unit an ID number sequentially (starting from 1). The PMU-T will display both the original and current IDs during this process.
  • Page 19 Step 2: In [Seat Management] assign users to seats by dragging and dropping. Right-click to add permissions and designate a host.Assign a host, click [Save], to upload the meeting room seating background. It's essential to add a host to the meeting; otherwise, the meeting cannot proceed...

  • Page 20: Register Device Serial Number And Assign Seating

    4.1.6.Register device serial number and assign seating Step 1:Open [Device Registration]under [Room and Devices] on the backend server to view detected client serial numbers. If none are found, try restarting the device, server, or refreshing the webpage. Step 2: Click [Bulk Registration] at the top right to download. Send the file to the manufacturer for registration.

  • Page 21: Add Meeting Files

    Step 4:To see the PMU-T device serial number, use the client login interface. Click the red circle to view the serial number in the lower left corner or bind a seat in the upper left corner to log in as the corresponding user.

  • Page 22: Meeting Voting Topics

    4.1.8.Meeting voting topics Open [Room Reservations] [Agenda Management] Select a meeting, select the meeting, click [Add], enter agenda details, click [Confirm]. The host or assistant then opens the [Client] and selects the agenda for voting. 4.1.9.Meeting agenda Open [Room Reservations] [Agenda Management].Select a meeting, enter the agenda name.

  • Page 23: Add Cameras/Streaming Servers/Conference Controller

    4.1.10.Add cameras/streaming servers/conference controller Operators can open the backend server management in [Meeting Rooms and Devices], then click [Device Management] and [Add]. Enter the custom name and RTSP protocol address of the video source. Note: Ensure the camera's IP subnet matches the server's subnet. Use an Ethernet cable to connect the camera to the switch.

  • Page 24: Ic Card Usage

    To add a conference controller: Select [Conference Controller] as the device type, enter a custom name, and input the conference controller's IP address and port number. Ensure the conference controller is on the same local network as the paperless server. If you need to change the conference controller's IP address, refer to the conference controller's user manual for instructions.

  • Page 25: Speaking Countdown Timer

    Note: Each IC card is for a single user. Step 2: To enable IC card sign-in, go to [Rooms and Devices] [Device Management]. Add or edit a conference controller, and enable IC card sign-in. 4.1.12.Speaking Countdown Timer To enable the speaking countdown timer, go to [Meeting Rooms and Devices] [Device...

  • Page 26: Control And Management

    4.1.13.Control and Management Backend control includes one-click shutdown, restart, system exit, and refresh. It also supports lift control with lift paperless terminals 4.1.14.Control during the Meeting 1.Microphone control allows you to activate or mute microphones in the selected meeting room...
  • Page 27 2. Sign-In Control: Easily start or end sign-in with a single click during the meeting. 3. Voting Control: Initiate or conclude voting, decision-making, elections, and other topics with one click during the meeting...

  • Page 28: Post Meeting Management

    4.1.15.Post meeting management After the normal conclusion of the non-seamless meeting: ● can export the content to be saved, including check-in information, voting information, meeting information, annotation files, etc.; ● can be saved as a folder directory. 4.1.16.Software update System management can be a key to update Windows client or Android client, will need to update file upload, click update Windows client or Android client.

  • Page 29: Client Introduction

    4.2. Client introduction 4.2.1.Client user login Users log in to the client software, enter the user name and password in the login page, and then login to the main interface.

  • Page 30: Main Client Screen

    4.2.2.Main client screen ● [Home page]: Provide the name and time of the meeting. ● [meeting]: the name of the current meeting and the meeting agenda, can be directly on the agenda. ● [Attendance]: Information and check-in of participants.

  • Page 31: User Check-In

    4.2.4.User check-in Open the [attendance] interface, the interface of the controller or assistant has a button to [initiate the check-in] and [end the check-in]. 4.2.5.Conference discussion Open the discussion screen, see the list of speakers, watch third-party video sources, camera...

  • Page 32: Conference Topic

    4.2.6.Conference topic The host or assistant opens the issue interface and can quickly initiate a vote, check the voting results after the vote, project on a large screen, etc. 4.2.7.Conference document Users can choose a file to read, upload files from local U disk, and view check-in and voting...

  • Page 33: Notes On Meeting

    4.2.8.Notes on Meeting After logging in to the client, each participant can annotate the meeting files; the annotations will be saved in the backend management terminal [File Management], and [File Management] will automatically generate a user-named folder to save the file information of the meeting...

  • Page 34: Conference Messages

    4.2.9.Conference messages Internal message exchange, can send text or voice to other participants for communication. 4.2.10.Conference services Attendees can open service interface, call tea, paper, pen, assistant service and so on.

  • Page 35: Assistant Management

    4.2.11.Assistant management The controller or assistant opens the [Assistant] interface to manage the meeting. [Control] Select the participants to authorize/cancel, check or cancel the corresponding permissions. [Notice] controller or assistant can edit and publish the announcement. [Services] The controller or assistant can view and respond to the services requested by the...

  • Page 36: Configuration

    4.2.12.Configuration Attendees to open the configuration interface, can adjust log out, switching language, EQ, to check the software version. 4.2.13.Screen Sharing The controller or assistant can initiate screen sharing or projection by clicking on the floating ball [Screen Share] if they have the necessary permissions, indicated by a red circle in the lower-right...

  • Page 37: Ic Card Sign-In

    [Cast] Easily share the screen content of this client with other attendees logged into the client interface. [Projection] Project the screen content of this client onto a large screen. [Follow] Users with the permission to follow can click to join the shared screen of another participant without actively entering screen sharing mode.

  • Page 38: Meeting Speech

    4.2.15.Meeting Speech Participants can control their microphones by tapping the on-screen microphone button or using the physical buttons on the speaking unit. Chairman units have additional options to mute, close, or allow speech. In normal mode, the chairman unit can mute a representative unit by pressing the veto button once, and close it by pressing it twice.

  • Page 39: Conference Interpretation

    4.2.16.Conference Interpretation Conference interpretation, set up on the conference controller with translation units, allows users to select channels in the client app for listening to interpretation audio. The paperless desktop client supports dual interpretation channels, suitable for headphone use.

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