E-Mail Setup - Xerox WorkCentre 4150 Getting Started Manual

E-mail Setup

If you wish to setup the E-mail service follow this procedure. If you do not want to setup this
service at this time continue on to Fax Setup.
If your WorkCentre is a network connected configuration, it will arrive with the E-mail service
enabled.
NOTE:
If you do not see the E-mail button on the All Services screen, enable E-mail in the
Tools Pathway. (Select Access > Passcode [1111] > Enter > Go to Tools > More >
Optional Services > E-mail.)
Before starting the setup procedure, please ensure the following items are available or have
been performed.
• Ensure the WorkCentre is fully functioning on the network and that the E-mail
service is available on the All Services screen.
• Ensure that the TCP/IP and HTTP protocols are configured on the device and fully
functional. Refer to Network Setup Using a Static IP Address on page 10.
• Obtain the IP Address of a functional SMTP mail server that accepts inbound mail
traffic.
• Ensure the DNS settings are configured correctly and obtain the Domain Name
address, if applicable.
• Create an E-mail account which the WorkCentre will use as the default From
address.
• Test the E-mail account by sending an E-mail to the Xerox device account. This
task should be completed at a mail client on your network that supports SMTP
(Simple Mail Transfer Protocol) and POP3 (Post Office Protocol 3).
You will use Internet Services to configure E-mail settings and this is accessed through your
web browser.
1
Open your Web browser and enter the TCP/IP address of the WorkCentre in the Address
bar. Press Enter.
2
Select Properties > Connectivity > Protocols > TCP/IP.
3
Enter the domain name in the Domain Name box (for example: abc.xyz.company.com). It is
only necessary to configure the DNS settings if Host Names are to be used.
NOTE:
If Dynamic Addressing has been set on the WorkCentre (DHCP or BootP) the
Domain Name will not be accessible. If you need to change it, select Static from the IP
Address Resolution menu list.
4
Scroll to the bottom of the screen and click the Apply button to implement any changes.
Enter the current administrator tools User Name and Password. The default is [admin]
which is case sensitive, and [1111].
5
From the Protocols menu select SMTP Server.
6
Select either IP Address or Host Name and enter the Host Name or the IP Address and
Port Number (1-65535) of the SMTP Server. The default Port is 25.
7
Check the box if your Server Requires SMTP Authentication.
8
Enter the Login Name and Password.
12 getting started guide