Ricoh IM 550F Field Service Manual page 194

Security Setting
Security Function Installation
The machine contains the Security functions (Data Overwrite Security and HDD Encryption unit) in the
controller board (PCB15).
If you are installing a new machine, it is recommended that you activate Data Overwrite Security and
HDD Encryption by selecting the following on the operation panel.
•
IM 550F/600F/600SRF: [Settings] -> [Machine Features Settings] -> [System Settings] ->
[Administrator Tools] -> [Machine Data Encryption Settings] -> [Encrypt] -> [Format All Data]
•
P 800/801: [Security Options] -> [Machine Data Encryption] -> [Encrypt] -> [Format All Data]
•
This method is recommended because there is no user data on the HDD yet (Address Book
data, image data, etc.).
If the customer wishes to activate the Data Overwrite Security and HDD Encryption unit on a machine
that is already running, it is recommended that you activate the unit by selecting the following on the
operation panel.
•
IM 550F/600F/600SRF: [Settings] -> [Machine Features Settings] -> [System Settings] ->
[Administrator Tools] -> [Machine Data Encryption Settings] -> [Encrypt] -> [All Data]
•
P 800/801: [Security Options] -> [Machine Data Encryption] -> [Encrypt] -> [Carry Over All Data]
•
Selecting the setting above will preserve the data that has already been saved to the HDD. (If
"Format All Data" is selected, all user data saved to the HDD up to that point will be erased).
Immediately after encryption is enabled, the encryption setting process will take several minutes to
complete before you can begin using the machine.
•
If encryption is enabled after data has been stored on the HDD, or of the encryption key is
changed, this process can take up to three and a half hours or more.
The machine cannot be operated while data is being encrypted.
Once the encryption process begins, it cannot be stopped.
Make sure that the machine's main power is not turned OFF while the encryption process is in
progress.
If the machine's main power is turned OFF while the encryption process is in progress, the HDD will be
damaged and all data on it will be unusable.
Print the encryption key and keep the encryption key (paper sheet) in a safe place. If the encryption key
is lost when you need it, the controller board (PCB15), HDD and NVRAM must all be replaced at the
same time.
•
"NVRAM" mentioned here means the NVRAM on the controller board (PCB15). It has no
relation to the "NVRAM" or EEPROM on the BiCU (PCB16).
2.Installation
183