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ZKTeco ULTIMA Series User Manual
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ZKTeco ULTIMA Series User Manual

Time & attendance terminal
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The future of workforce
D A T A C O L L E C T I O N
U S E R G U I D E
ULTIMA Series
Time & Attendance Terminal
ZKtechnology.com

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Summary of Contents for ZKTeco ULTIMA Series

  • Page 1 The future of workforce D A T A C O L L E C T I O N U S E R G U I D E ULTIMA Series Time & Attendance Terminal ZKtechnology.com...

  • Page 2: Other Resources

    I N T R O D U C T I O N This is an interactive PDF document Simply click or touch to navigate. (on touch screen) Cover page Intro page (This page) Admin UI menu Ultima modules, plugs & indicators Other Resources Biometric Privacy Concerns Fingerprint Enrollment...
  • Page 3 ULTIMA Base & Modules | ULTIMA Admin UI USER GUIDE...
  • Page 4 Admin UI Authenticate to Access User Manager Tracking Code Device Setup Search a User Reference Page Badge Setup - Smart Card Setup Enroll Fingerprint - Barcode Setup Delete Fingerprint - Magnetic Setup Enroll Badge Biometric Setup Delete Badge Bell Schedule Password User Privilege Verify Mode...
  • Page 5 Admin UI Communication Attendance Setup Data Manager Ethernet Function Menu Attendance Data WiFi Attendance Rule Clean Data Web Server User Enrollment Network Diagnostics Maintenance Technical Support Provision Upgrade from USB Support Contact Update Upgrade from Server Troubleshooting Clock Back Up Clock Recovery Clock Reset Auto Clean-up...

  • Page 6: User Manager

    Search a User User Manager Select the User Manager icon Select the Search field 1001| Jen| 100114 Jennifer Hyman Employee Jennifer Hyman Employee 100114 Soft keypad alphabet mode will display by default. Start to enter users name or user ID. Select soft-key button to switch the numeric soft key‐...
  • Page 7 Fingerprint Enrollment User Manager 100114 Employee Select the User Manager icon Select a name Select the Edit button 100114 Jennifer Hyman Employee Select Enroll After reading the instruction. Select Continue | ULTIMA Admin UI USER GUIDE...
  • Page 8 Fingerprint Enrollment User Manager Select any available fingerprint to be scanned. Scanning process takes 3 steps Step 1 For instance: Select number 7 (index finger). Place your index finger on to scanner bed firmly. Step 2 Step 3 Repeat the process. If successful Select Exit Repeat the process If scanning quality is inadequate it will fail.
  • Page 9 Fingerprint Enrollment User Manager 100114 Jennifer Hyman Employee Fingerprint On the fingerprint field shows number of fingerprint has been recorded. Select Save | ULTIMA Admin UI USER GUIDE...
  • Page 10 Deleting Fingerprint User Manager 100114 Employee 61476 • • • Select the User Manager icon Select a name. Select the Edit button. 100114 Jennifer Hyman Employee Fingerprint Select Delete button. Select YES to confirm or NO to cancel | ULTIMA Admin UI USER GUIDE...
  • Page 11 Deleting Fingerprint User Manager 100114 Jennifer Hyman Employee Fingerprint Select Save button. | ULTIMA Admin UI USER GUIDE...
  • Page 12 Badge Enrollment User Manager Heads Up Ideally, all the badge number updates are done in Workday, then Select the User Manager icon the DCS will load it and update the latest badge number on time clock accordingly. The option to update it in DCS or Time clock is provided as an alternative way to help the badge user, however, please keep in mind that Workday data always have the highest priority.
  • Page 13 Badge Enrollment User Manager Jennifer Hyman Jennifer Hyman 21212 Badge enrollment screen will display. Your badge is scanned and card number is assigned. It is ready to scan your badge. Swipe to scan your badge. Select Save 100114 100114 Jennifer Hyman Jennifer Hyman Employee Employee...
  • Page 14 Deleting Badge User Manager 100114 Employee 61476 • • • Select the User Manager icon Select a name Select Edit 100114 Jennifer Hyman Employee 21212 • • • • • • PIN, Password. Fingerprint Select Delete Select YES to confirm or NO to cancel | ULTIMA Admin UI USER GUIDE...
  • Page 15 Deleting Badge User Manager 100114 Jennifer Hyman Employee • • • • • • Select Save | ULTIMA Admin UI USER GUIDE...
  • Page 16 Change update password User Manager 100114 Employee 61476 • • • Select the User Manager icon Select a name Select Edit 100114 100114 Jennifer Hyman Jennifer Hyman Employee Employee 21212 21212 • • • 1 2 3 Select Show Select the password field | ULTIMA Admin UI USER GUIDE...
  • Page 17 Change update password User Manager Employee 100114 21212 Jennifer Hyman Jennifer Hyman Employee z:&:b{h$ 21212 • • • • • • • Enter new password and select Enter button. Select Save 100114 Employee 21212 • • • • • • • The password has been updated | ULTIMA Admin UI USER GUIDE...
  • Page 18 Changing user privilege User Manager 100114 Employee 61476 • • • Select the User Manager icon Select a name. Select Edit 100114 100114 Jennifer Hyman Jennifer Hyman Employee 21212 • • • Select the dropdown menu Privilege Select privilege type field, for instance Admin | ULTIMA Admin UI USER GUIDE...
  • Page 19 Changing user privilege User Manager 100114 Jennifer Hyman Admin 21212 100114 Admin 61476 • • • • • • Privilege has been changed Changing user privilege is complete Select Save | ULTIMA Admin UI USER GUIDE...
  • Page 20 Changing user verify mode User Manager 100114 Employee 61476 • • • Select the User Manager icon Select a name. Select Edit 100114 100114 Jennifer Hyman Jennifer Hyman Employee 21212 • • • Select verify type field, for instance PIN & Fingerprint Select the Verify mode dropdown menu.
  • Page 21 Changing user verify mode User Manager 100114 Jennifer Hyman Admin 100114 21212 Admin 61476 • • • • • • PIN & Fingerprint Verify mode has been changed. Changing user verify mode is complete . Select Save | ULTIMA Admin UI USER GUIDE...
  • Page 22 Enroll Face ID User Manager Select the Admin icon Select the User Manager icon 100114 Jennifer Hyman 100114 Employee 61476 • • • Select a name. Select Enroll Face Select Edit ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 23 Enroll Face ID User Manager Select Start and put face inside the black box Enrolling... Once completed Save profile ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 24 Reference page Tracking Code Select the Tracking Code icon Job and labor codes assigned to employees. (This is just a reference page) Note: If applicable to customer ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...

  • Page 25: Device Setup

    How to troubleshoot with Smart Card Reader Smart Card Setup Device Setup Barcode Setup Magnetic Setup Select the Device Setup icon Select the Smart Card Setup tab Select the Barcode Setup tab Select the Magnetic Setup tab ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 26 Biometric Setup Device Setup Select the Biometric Setup tab Note: Threshold should not be lowered unless a ZKTeco repre‐ sentative authorizes to do so. ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 27 Bell Setup Device Setup Select the Bell Schedule tab Select the Event Label field and Input a name for the schedule name. For instance: Morning Shift, Lunch, Break etc. Select the existing bell schedule and Edit or select New Input the time by selecting the hours and then using the keypad Select the days this schedule should reoccur repeat for the minutes and finally select AM/PM ULTIMA UI USER GUIDE | 2020 - v1...
  • Page 28 Bell Setup Device Setup Select from the drop down if Internal/External bell. Internal will Select from the drop down what internal sound set off the clock speaker, External will require a Relay Board and ( Ring-Horn-Siren ) connection to a 12v Bell or Siren Select the Volume level - Duration(seconds) and Repeat Times for the settings of the Internal bell If External settings are the same except Volume cannot be con‐...

  • Page 29: General Settings

    Display & Brightness General Settings Sound Date & Time Select the General Settings icon Adjust the brightness of the screen. Adjust the amount of time before the screen goes back to the home screen. Show Notification Bar if you want messages to appear on screen Adjust the volume that the buttons/and responses will ring Date and Time settings.

  • Page 30: Device Info

    About Device Device Info System Communication Select the Device Info icon Select About Device to view Device Name, Device Serial Number and APP Version installed on Time-clocks Select System to view CPU Model, CPU Frequency, Memory Select Communication to view Ethernet Mac, IP and Wi-Fi Set‐ etc.
  • Page 31 Storage Device Info Select Storage to view information about internal storage ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 32 Look and Feel Preferences Internationalization Quick Menu Select the Preferences icon Select Look and Feel to modify; 1- Home screen scroll direction Horizontal or Vertical 2- Prompt voice female/male Select Internationalization to include language(s) on home Select Quick Menu and Select a function from the drop downs. screen by checking Selected function will be placed on admin home screen Languages on home represented by flag...
  • Page 33 Clock Running Mode Preferences Select the Clock Running Mode to choose Production (is used while clock is in Normal Service) Demo (will not send punches to DCS) therefore onto workday Debug Mode (is for F/D) ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 34 Ethernet Communication Select the Communication icon Select Ethernet to switch it ON If you set DHCP = ON, then it will automatically grab IP Address If you set DHCP = OFF, then you need to enter IP Address, Sub‐ from the network net Mask, Gateway, DNS Server 1 and DNS Server 2.
  • Page 35 WiFi Communication Select the WiFi tab and turn WiFi switch ON Select a network under “Choose A Network...” Enter Password for the selected network and Select “Enter” but‐ Select Join button ton. ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 36 WiFi Communication Web Server Network Diagnostics Connected Network Connected Network will be displayed under WiFi Switch Network details To view details select double arrow button . Enter correct URL for Server, also Heartbeat Interval =15 and Select the Network Diagnostic Time Sync Interval =300 Note: Customer’s Organization will have custom URL pointing to their individual tenet..
  • Page 37 Enable Global Lockout Override, Override Start Date/Time Over‐ ride End Date/Time, Enable Meal/Break Lockout, Accept Meal/ Note: This will be configured prior by a ZKTeco representative Break locked punches, Meal lockout with attestation, Meal/ and should only be for reference if a clock needs to be reconfig‐...
  • Page 38 Attendance Rule Attendance Setup General Attestation, Accept Attestation Rejected Punch, Show Visitor Attestation Profile, Enable Visitor Photo Capture Attestation Only Once Per Day, Accept Mask Failure Punches, Accept Thermal Failure Punches, Record Temperature, Enable Visitor Attestation Module ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...

  • Page 39: Data Manager

    Attendance Data Data Manager Export Data Clean Data Select the Data Manager icon Select the Attendance Data tab Look up Attendance logs directly on the clock. Select the Export Data tab Select the Export Data tab Attendance logs to a USB drive Select the item to be deleted Select “start to delete”...
  • Page 40 User Enrollment Data Manager Select the User Enrollment Mode tab Turns offline enrollment Note: Not recommended unless ZK representative advises ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...

  • Page 41: Maintenance

    Upgrade from USB Maintenance Upgrade from Server Clock Back Up Select the Maintenance icon Select the Upgrade from USB tab. Select the Upgrade from Server tab. Select the Clock Back Up tab ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 42 1 Week, 2 Weeks, 3 Months data block. Select Save Select Clean-Up Note: All Upgrades will be sent by ZKTeco representative and should never be done without ZKTeco suggestion/supervision ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...

  • Page 43: Support Desk

    Troubleshooting Initial Configurations Select the Support Desk icon Select the Support Contact tab. These are methods on how to contact ZKTeco. Please use the ticketing system first. Select the Troubleshooting tab. Select the Initial Configurations tab Note: All changes will be sent by a ZKTeco representative and should never be done without ZKTeco suggestion/supervision.
  • Page 44 Confirmation Prompt Provision Select the Support Desk icon Provision Confirmation prompt Pulls all settings from DCS manually. No need to do this as set‐ tings are pushed from DCS frequently. ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 45 Test Barcode Diagnostic Test Control Relay Test Display & Touch Select the Diagnostic icon Select the Test Barcode tab. Select the Test Control Relay tab. Select the Test Display & Touch tab ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 46 Test Biometric Sensor Diagnostic Test Keypad Test Clock Health Test MagStrip Select the Test Biometric Sensor icon Select the Test Keypad tab. Select the clock Health tab. Select the Test Magnetic Stripe tab ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 47 Test Voice Diagnostic Test Wiegand Test LED Test Proximity Select the Test Voice tab Select the Test Wiegand tab. Select the Test LED tab. Select the Test Proximity tab ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 48 Test Camera Diagnostic Test Ethernet Select the Test Camera tab Select the Test Ethernet tab. Select the Test WiFi tab. Note: These are all tools to be used in conjunction with ZK tech support. ULTIMA UI USER GUIDE | 2020 - v1 | ULTIMA Admin UI USER GUIDE...
  • Page 49 Installation Guide © Copyright 2020. ZKTeco Inc. ZKTeco Logo is a registered trademark of ZKTeco or a related company. All other product and company names mentioned are used for identification purposes only and may be the trademarks of their respective owners. All specifications are subject to change without notice. All rights reserved.