Hand Held Products Dolphin 7400 User Manual page 77

Folder Behavior with a Direct Connection to an E-mail Server
The behavior of the folders you create depends on whether you are using ActiveSync, SMS, POP3, or IMAP4.
• If you use ActiveSync, e-mail messages in the Inbox folder in Outlook will automatically be synchronized with your device.
You can select to synchronize additional folders by designating them for ActiveSync. The folders you create and the
messages you move will then be mirrored on the server. For example, if you move two messages from the Inbox folder to a
folder named Family, and you have designated Family for synchronization, the server creates a copy of the Family folder and
copies the messages into that folder. You can then read the messages while away from your desktop computer.
• If you use SMS, messages are stored in the Inbox folder.
• If you use POP3 and you move e-mail messages to a folder you created, the link is broken between the messages on the
device and their copies on the mail server. The next time you connect, the mail server will see that the messages are missing
from the device Inbox and delete them from the server. This prevents you from having duplicate copies of a message, but it
also means that you will no longer have access to messages that you move to folders created from anywhere except the
device.
• If you use IMAP4, the folders you create and the e-mail messages you move are mirrored on the server. Therefore, messages
are available to you anytime you connect to your mail server, whether it is from your device or desktop computer. This
synchronization of folders occurs whenever you connect to your mail server, create new folders, or rename/delete folders
when connected.
7 - 15