Brother 575 User Manual

Brother 575 User Manual

Brother fax machine user manual 575

Advertisement

Quick Links

Table of Contents
FAX-575
®

Advertisement

Table of Contents
loading

  Related Manuals for Brother 575

  Summary of Contents for Brother 575

  • Page 1 FAX-575 ®...
  • Page 2 Register your product on-line at http://www.brother.com/registration By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: ■...
  • Page 3: Brother Numbers

    Frequently Asked Questions (FAQs) You can find more information about Brother products on the World Wide Web. From product specification sheets to Frequently Asked Questions (FAQs), it is all there. Visit us at:...
  • Page 4: Ordering Accessories And Supplies

    Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)
  • Page 5: Compilation And Publication Notice

    The contents of this User’s Guide and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
  • Page 6 (collectively referred to in this warranty as "this Product"). • If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not...
  • Page 7 Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother.
  • Page 8 Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of...
  • Page 9: Safety Precautions

    Safety precautions To use the fax machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the fax machine. Before you clean the fax machine, make sure you...
  • Page 10: Choosing A Location

    SAVE THESE INSTRUCTIONS Choosing a location Place the fax machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the fax machine near a telephone wall jack and a standard, grounded AC power outlet.
  • Page 11: Quick Reference Guide

    Quick Reference Guide Sending faxes Automatic transmission Insert the document face down in the ADF (up to 10 pages). Enter the fax number you want to call. Press Fax Start. Receiving faxes Select Receive Mode Press Receive Mode to select FAX ONLY, FAX/TEL, TAD:ANSWER MACH.
  • Page 12 Using Search Insert the document face down in the ADF. Press Search/Speed Dial and use the dial pad to enter the first letter of the name you are looking for. Press the memory. Press Fax Start, when the LCD shows the name you want to call.
  • Page 13: Table Of Contents

    Table of Contents Introduction Using this Guide ... 1-1 Finding information ... 1-1 Fax Test Sheet and Product Registration (USA only)... 1-2 Part names ... 1-3 Control panel overview ... 1-4 About fax machines ... 1-6 Custom features ... 1-6 Fax tones and handshake ...
  • Page 14 Setup Receive Basic receiving operations ... 5-1 Choosing the Receive Mode... 5-1 Setting the Ring Delay ... 5-2 Setting the F/T Ring Time (FAX/TEL mode only) ... 5-3 Easy Receive... 5-3 Printing a reduced incoming fax (Auto Reduction) ... 5-4 Setting Paper Size ...
  • Page 15 Setting the Journal Period ... 9-1 Printing reports ... 9-2 How to print a report ... 9-2 Making copies Using the fax machine as a copier... 10-1 Copy operations... 10-1 Making a single copy ... 10-1 Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge ...
  • Page 16 Troubleshooting ... 12-1 Error messages ... 12-1 Compatibility ... 12-4 Document Jam or Paper Jam ... 12-4 If you are having difficulty with the fax machine ... 12-6 Routine maintenance ... 12-8 Cleaning the print head... 12-8 Cleaning the scanner... 12-9 Changing the ribbon ...
  • Page 17: Introduction

    Electrical Hazards alert you to a possible electrical shock. Cautions specify procedures you must follow or avoid to prevent possible damage to the fax machine. Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.
  • Page 18: Fax Test Sheet And Product Registration (Usa Only)

    Fax Test Sheet and Product Registration (USA only) After setting your Station ID, please fill in the Test Sheet included with the fax machine and fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your fax machine is working properly.
  • Page 19: Part Names

    No. Name External Telephone Line Jack (EXT.) Telephone Line Jack (LINE) Description Connect the fax machine to a telephone wall jack. Use when receiving or making voice calls. Use to connect the handset to the fax machine. Supports the document in the ADF.
  • Page 20: Control Panel Overview

    Lets you look up numbers stored in the dialing memory and lets you dial stored numbers by pressing # and a two-digit number. Receive Mode Use to select how your fax machine will handle incoming calls. Resolution Adjusts the resolution when you send a fax or make a copy.
  • Page 21 Menu/Set The same key is used for menu and set operations. Lets you access the menu to program and store your settings in the fax machine. Press to scroll forward or backward to see a menu selection. —OR— You can press these keys to adjust the beeper, ring or speaker volume.
  • Page 22: About Fax Machines

    Why should there be problems? Since both the fax machine and Voice Mail will pick up the call after the number of rings you have set, each of them has the ability to keep the other from receiving calls.
  • Page 23: Fax Tones And Handshake

    A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVE. If the fax machine is set to the FAX ONLY mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, the fax machine will continue to send the “chirps”...
  • Page 24: Connections

    TAD on the same telephone line as the fax machine, the TAD answers all calls and the fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
  • Page 25 Distinctive Ring Service. If you do not subscribe to Distinctive Ring service: You must plug your TAD into the EXT. jack of the fax machine. If your TAD is plugged into a wall jack, both your fax machine and the TAD will try to control the phone line.
  • Page 26 TAD elsewhere on the same phone line. Connections The external TAD must be plugged into the side of the fax machine, into the jack labeled EXT. The fax machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).
  • Page 27: Special Line Considerations

    The calls are usually passed down or “rolled over” to the next available phone line in a preset order. The fax machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the fax machine on any of the other numbers;...
  • Page 28 TAD. The most common connection is to put the fax machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
  • Page 29: Multi-Line Connections (Pbx)

    Multi-Line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.
  • Page 30: Paper

    Capacity: up to 50 sheets (under the following conditions: temperature 23°C, humidity 50%) The fax machine can only scan an image 8.2 in. (208 mm) wide, regardless of how wide the paper is. Do not use cardboard, newspaper or fabric.
  • Page 31: How To Load Paper

    How to load paper To load paper Before you add paper, remove all of the paper from the paper tray. Fan the stack of paper well to avoid paper jams and mis-feeds. Tap the stack of paper so the edges are even. Gently insert the paper.
  • Page 32: On-Screen Programming

    On-Screen Programming User-friendly programming The fax machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections the fax machine has to offer.
  • Page 33: Navigation Keys

    Navigation keys You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for Initial Setup —OR— Press 2 for Setup Receive menu —OR— Press 3 for Setup Send menu —OR— Press 4 for Cancel Job menu —OR—...
  • Page 34 PULSE Allows you to change the ENGLISH LCD Language to FRENCH French. Sets the number of rings before your fax machine answers in FAX/TEL or FAX ONLY mode. Sets pseudo/double-ring time in FAX/TEL Mode. Receive fax messages without pressing the SEMI Fax Start key.
  • Page 35 Reduces size of incoming faxes. Selects size of paper for LETTER fax receiving LEGAL — Sets up your fax machine to poll another fax machine. Automatically sends a NEXT FAX ONLY programmable cover page or prints a sample coverpage.
  • Page 36 Options — Set the time of day in 24 hour format that the delayed faxes will be sent. Set up your fax machine with a document to be retrieved by another fax machine. You can send faxes from memory. —...
  • Page 37 WAITING ID 4. CALLER ID (US only) The factory setting (option) is shown in bold. to select Options Sets the fax machine to forward fax messages, to FAX FORWARD call your pager, or to PAGING store incoming faxes in FAX STORAGE...
  • Page 38: Initial Setup

    Getting started Setting the Date and Time When the fax machine is not in use, it will display the date and time. If you set up the Station ID the date and time displayed by your fax machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.
  • Page 39: Setting The Station Id

    Entering text When you are setting certain menu selections, such as the Station ID, you may need to type text into the fax machine. Most number keys have three or four letters printed on them. The keys for 0, # do not have printed letters because they are used for special characters.
  • Page 40: Inserting Spaces

    To program this information into the fax machine, see Setting the Date and Time on page 4-1 and Setting the Station ID on page 4-2.
  • Page 41: Setting The Beeper Volume

    Setting the Beeper Volume You can change the beeper volume. The default (factory) setting is LOW. When the beeper is on, the fax machine will beep when you press a key, make a mistake or after you send or receive a fax.
  • Page 42: Setting Volume Amplify

    VOLUME AMPLIFY: ON–TEMPORARY This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press on the control panel to adjust the volume to LOW or HIGH. When the handset is replaced, the handset volume returns to the default setting of LOW.
  • Page 43: Setting The Ring Volume

    (not being used). Press press these keys, the fax machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.
  • Page 44: Setup Receive

    Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for the fax machine. You can choose the mode that best suits your needs. How it works The fax machine FAX ONLY (automatic automatically receive) answers every call as a fax.
  • Page 45: Setting The Ring Delay

    Setting the Ring Delay The Ring Delay sets the number of times the fax machine rings before it answers in FAX ONLY or FAX/TEL mode. If you have extension phones on the same line as the fax machine or subscribe to the telephone company’s Distinctive Ring service,...
  • Page 46: Setting The F/T Ring Time (Fax/Tel Mode Only)

    (See Operation from extension telephones on page 5-5.) Press Menu/Set, 2, 2. Press ▲ or ▼ to select how long the fax machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press Menu/Set. Press Stop/Exit.
  • Page 47: Printing A Reduced Incoming Fax (Auto Reduction)

    If you choose ON, the fax machine automatically reduces an incoming fax to fit on one page of Letter or Legal size paper, regardless of the paper size of the document. The fax machine calculates the reduction ratio by using the page size of the document and your Paper Size setting (Menu/Set, 2, 6).
  • Page 48: Advanced Receiving Operations

    Your caller will have to press the Start key to send the fax. For FAX/TEL mode only When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.
  • Page 49: Changing The Remote Codes

    Polling Polling is the process of retrieving faxes from another fax machine. You can use the fax machine to ‘poll’ other machines, or you can have someone poll the fax machine. Everyone who is involved in Polling needs to set up their fax machines for Polling.
  • Page 50: Setting Up Sequential Polling Receive

    Setting up Sequential Polling Receive The fax machine can ask for faxes from several fax units in a single operation (Sequential Polling Receive). Afterwards, a Sequential Polling Report will be printed. Press Menu/Set, 2, 7. Enter the fax machines you want to poll using One-Touch, Speed-Dial, a Group, or Search.
  • Page 51: Telephone Services

    Please call your telephone company for availability and rates. What does Brother’s ‘Distinctive Ring’ do? The Brother fax machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company’s Distinctive Ring service. The new phone number on your line can just receive faxes.
  • Page 52: Registering The Distinctive Ring Pattern

    Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by the Brother machine. Register the one your telephone company gives you. Ring...
  • Page 53: Caller Id

    Turning off the Distinctive Ring Press Menu/Set, 0, 2. Press ▲ or ▼ to select OFF. Press Menu/Set. Press Stop/Exit. If you turn off Distinctive Ring, the machine will stay in MANUAL receive mode. You will need to set the Receive Mode again. (See To select or change your Receive Mode on page 5-2.) Caller ID The Caller ID feature lets you use the Caller ID subscriber...
  • Page 54: Viewing The Caller Id Log

    Viewing the Caller ID Log Press Hold/Caller ID. After two seconds, press ▲ or ▼ to scroll through the Caller ID Log. When you want to see detailed information for a displayed ID (phone number and date and time call was received) press Menu/Set.
  • Page 55: Registering A Caller Id Number

    Registering a Caller ID number You can set up a caller in the Caller ID Log as a One-Touch or Speed Dial number. Press Hold/Caller ID. After two seconds, press ▲ or ▼ to scroll through the Log and when you see a caller you want to register, press Menu/Set.
  • Page 56: Call Waiting/Caller Id

    Call Waiting/Caller ID The Call Waiting/Caller ID feature lets you use the Call Waiting/Caller ID subscriber service offered by many local telephone companies. This feature displays the telephone number (or name, if available) of Call Waiting Callers on your machine’s LCD.
  • Page 57: Setup Send

    Setup Send How to dial You can dial in any of the following ways. Manual dialing Press all of the digits of the phone or fax number. One-Touch dialing Press the One-Touch key of the location you want to call. If the LCD shows NOT REGISTERED when you enter the One-Touch number, a number has not been stored for it.
  • Page 58: Fax Redial

    Do not use cardboard, newspaper or fabric. The ADF can hold up to 10 pages, feeding each one individually through the fax machine. Use standard 17 lb-24 lb (64 g/m -90 g/m heavier paper, feed each sheet individually to prevent paper jams.
  • Page 59: Manual Transmission

    Manual transmission Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. Insert the document face down in the ADF. Pick up the handset and listen for a dial tone. —OR— Press Hook listen for a dial tone. Enter the fax number you want to call.
  • Page 60: Contrast

    Step 5. Enter a fax number. Press Fax Start to send the fax. The fax machine starts scanning the first page. Fax resolution When you have an document in the ADF you can use the Resolution key to change the setting temporarily (for this fax only).
  • Page 61: Multiple Resolution Transmission

    Enter the fax number, and press Fax Start. Canceling a fax in progress If you want to cancel a fax, while the fax machine is scanning, dialing or sending it, press Stop/Exit. Canceling a scheduled job You can cancel a fax job that is stored and waiting in memory.
  • Page 62: Advanced Sending Operations

    Advanced sending operations Composing the electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover page includes the name or number stored in the One-Touch or Speed-Dial memory. If you are dialing manually, the name is left blank.
  • Page 63 Cover page for next fax only This feature does not work unless you have set up the Station ID. (See Setting the Station ID on page 4-2.) If you only want to send a cover page with a particular fax, this cover page will include the number of pages in your document.
  • Page 64: Broadcasting

    Enter the One-Touch and Speed-Dial numbers (one after the other), Search numbers or a Group number you have stored. Press Fax Start. The fax machine stores the document in memory, and then transmits it to all the numbers you entered.
  • Page 65: Call Reservation

    Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your machine will ring.
  • Page 66: Delayed Fax

    Press 2 if you have finished choosing settings, and then go to Step 6. Enter the fax number. Press Fax Start. The fax machine will wait until the time you have entered to send the fax. ■ The number of pages you can scan into the memory depends on the amount of data that is printed on each page.
  • Page 67: Setting Up Polled Transmit

    Setting up Polled Transmit Polled Transmit is when you set up the fax machine to wait with a document so another fax machine can call and retrieve it. Insert the document face down in the ADF. Press Menu/Set, 3, 8.
  • Page 68: Memory Transmission

    Memory Transmission This feature allows the fax machine to scan a fax into its memory and send it as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your document.
  • Page 69: Interrupting Delayed Fax And Polled Transmit Jobs

    Interrupting Delayed Fax and Polled Transmit jobs Even if you have your machine set to send a fax later, or if you have it set to be polled, you can interrupt the scheduled job to send a fax or make a copy now. However, you cannot use automatic redial or the Menu mode.
  • Page 70: Quick-Dial Numbers And Dialing Options

    Quick-Dial numbers and dialing options Storing numbers for easy dialing You can set up the fax machine to do following types of easy dialing: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.
  • Page 71: Storing Speed-Dial Numbers

    You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, #, the two-digit number, and Fax Start). The fax machine can store 100 Speed-Dial numbers. Press Menu/Set, 6, 2.
  • Page 72: Changing One-Touch And Speed-Dial Numbers

    Changing One-Touch and Speed-Dial numbers If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name stored there (or number) and will ask you to do one of the following: Press 1 to change the stored number.
  • Page 73: Setting Up Groups For Broadcasting

    Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Fax Start First, you will need to store each fax number as a One-Touch or Speed-Dial number.
  • Page 74: Dialing Options

    Dialing options You can use the fax machine to make voice telephone calls by dialing manually or by using Search, One-Touch or Speed-Dial memory. You can use the handset to make calls. When you dial a quick-dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number...
  • Page 75: Speed-Dialing

    Speed-Dialing Pick up the handset. —OR— Press Hook. When you hear a dial tone, press Search/Speed Dial, press #, and then press the two-digit Speed-Dial number. If you pressed Hook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.) To hang up a voice call, replace the handset.
  • Page 76: Search

    Pick up the handset. Press #. Any digits dialed after this will send tone signals. When you hang up, the fax machine will return to the Pulse dialing service. 7 - 7 Quick-Dial numbers and dialing options...
  • Page 77: Remote Fax Options

    Press Menu/Set. ■ If you select BACKUP PRINT:ON, faxes will also be printed at your fax machine so you will have a copy if there is a power failure before it is forwarded or a problem at the receiving machine.
  • Page 78: Programming Your Pager Number

    Programming your pager number When Paging is selected, your fax machine dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory.
  • Page 79: Setting Fax Storage

    Setting Fax Storage If you select Fax Storage, your fax machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. Press Menu/Set, 8, 1. Press ▲ or ▼ to select FAX STORAGE.
  • Page 80: Remote Retrieval

    Remote Retrieval You can call your fax machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.
  • Page 81: Remote Commands

    3 Paging 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 1 Print a memory status list Enter the number of a remote fax machine 2 Retrieve all faxes 3 Erase faxes from the memory 97 Check the Receiving...
  • Page 82: Retrieving Fax Messages

    9 6 2. Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by # # (up to 20 digits).
  • Page 83: Printing Reports

    (For example: enter 19:45 for 7:45 P.M.) Press Stop/Exit. If you select 6, 12, 24 hours, 2 or 7 days, the fax machine will print the report at the selected time and then erase all jobs from its memory. If the fax machine’s memory becomes full...
  • Page 84: Printing Reports

    This information will remain until you pick up the handset. Prints the Help List so you can see at-a-glance how to quickly program your fax machine. Lists names and numbers stored in One-Touch and Speed-Dial memory, in numerical order. Lists information about the last incoming and outgoing faxes.
  • Page 85: Making Copies

    Making copies Using the fax machine as a copier You can use this fax machine as a copier. Always make sure you have paper in the paper tray before making copies. Copy Key Incoming faxes cannot be received on paper or into the memory while the fax machine is copying.
  • Page 86: Copy Options: Single Or Multiple Copies, Sort/Stack, Reduce/Enlarge

    Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge You can choose additional copy options. First, you can select the number of copies. Next, you can choose whether multiple copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated).
  • Page 87: Important Information

    Important information Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing-aid compatible. When programming emergency numbers or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
  • Page 88: Federal Communications Commission (Fcc) Declaration Of Conformity (Usa Only)

    If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on page i.) If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
  • Page 89 ■ Call the dealer or an experienced radio/TV technician for help. Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment. Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003.
  • Page 90: Important Safety Instructions

    Refer all servicing to Brother Authorized Service Personnel. A list of Authorized Service Centers has been included for your convenience, or you may contact Brother Customer Service for your nearest Brother Authorized Service Center.
  • Page 91: Trademarks

    (Surge Protector). Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. © 2004 Brother Industries, Ltd. All rights reserved. All other brand and product names mentioned in this manual are registered trademarks of their respective companies.
  • Page 92: Troubleshooting And Routine Maintenance Troubleshooting

    The most common error messages are shown below. You can correct most problems by yourself. If you need more help, call the Brother fax back system (USA only). In USA only: 1-800-521-2846 ERROR MESSAGES ERROR...
  • Page 93 OVERHEATED WAIT TO COOL Poor phone line quality RECEIVE FAILED caused a communication error. Your fax machine is out of RIBBON EMPTY ribbon or the print cartridge RESET OR REPLACE is not properly installed. Troubleshooting and routine maintenance ACTION Set up the One-Touch or Speed-Dial number.
  • Page 94 3. Press Fax Start. If you have not set up your Station ID, you cannot enter fax transfer mode. If the error message still continues, call Brother Customer Service. In USA: 1-800-284-4329 In Canada: 1-877-BROTHER...
  • Page 95: Compatibility

    Open the top cover by lifting the lever on the right side of the top cover. Pull the document toward the front of your fax machine. Document is jammed. Close the top cover. Press down on both sides of the top cover until it clicks.
  • Page 96: Paper Jam

    Open the top cover by lifting the lever on the right side of the top cover. Pull the jammed paper gently from the paper feeder toward the front of the fax machine as per diagram A. If you can’t, pull the jammed paper towards the back and remove it as per diagram B.
  • Page 97: If You Are Having Difficulty With The Fax Machine

    If you are having difficulty with the fax machine If you think there is a problem with your fax machine or the way your faxes look, make a copy first. If the copy looks good, the problem is probably not the fax machine. Check the chart below and follow the troubleshooting tips.
  • Page 98 Fax Receive Code (default setting is When the fax machine answers, hang up. The fax machine If the fax machine is set to Easy Receive ON, it is more “hears” voice as sensitive to sounds. The fax machine may mistakenly...
  • Page 99: Routine Maintenance

    Clean the print head when you want to improve the print quality and also as part of your routine maintenance. After you have just used the fax machine, some internal parts of the fax machine are extremely HOT! So please be careful.
  • Page 100: Cleaning The Scanner

    Cleaning the scanner Before you clean inside the fax machine, unplug the telephone line cord first, and then the power cord from the AC power outlet. Open the top cover by lifting the lever on the right side of the top cover.
  • Page 101 Take the used ribbon out of the cartridge: 1 Snap out the upper and lower right white spools. 2 Slide the roll off the blue gear and lower left white spool. (Do not remove the blue gear and lower left white spool). Blue Gear White...
  • Page 102 Turn the left blue gear to tighten the ribbon as shown in the illustration. Turn the cartridge over and re-install it in your fax machine: Insert the recessed four holders. Press down on both sides of the top cover to close it securely.
  • Page 103: Glossary

    Delayed Fax Sends your fax at a specified later time that day. Distinctive Ring A subscriber service purchased from the telephone company that gives you another phone number on an existing phone line. The Brother fax machine uses the new number to simulate a dedicated fax line. G - 1...
  • Page 104 External telephone A TAD (telephone answering device) or telephone that is plugged into the EXT jack of the fax machine. F/T Ring Time The length of time that the Brother fax machine rings (when the receive mode setting is FAX/TEL) to notify you to pick up a voice call that it answered.
  • Page 105 Quick Dial List A listing of names and numbers stored in One-Touch and Speed-Dial memory, in numerical order. Remote Access Code Your own four-digit code (--- allows you to call and access the fax machine from a remote location. Resolution The number of vertical and horizontal lines per inch.
  • Page 106: Specifications

    Specifications General Type Memory Capacity Paper Tray Paper Output Printer Type (Liquid Crystal Display) Operating Environment Temperature: 50-95 °F (10-35 °C) Best Print Quality Power Source Power Consumption Dimensions 13.4 in (340 mm) 5.4 in (138 mm) Weight Copy Enlarge/Reduce Multiple Copies S - 1 Specifications...
  • Page 107: Fax

    Compatibility Coding System Modem Speed Document Size Paper Size Automatic Document Feeder (ADF) Gray Scale Polling Types Contrast Control Resolution One-Touch Dial Speed-Dial Groups Broadcasting Automatic Redial Auto Answer Speaker Type Communication Source Memory Transmission Up to 20 pages * Out of Paper Reception Up to 25 pages * Refill Ribbon Roll * “Pages”...
  • Page 108: Index

    ... 6-2, 6-3, 6-9 transmission ...6-2 Broadcasting ...6-8 setting up Groups ...7-4 Brother accessories and supplies ... ii Brother numbers ... i Customer Service ... i FAQs (frequently asked questions) ... i fax back system ... ii product support ... i Test Sheet, sending ...1-2...
  • Page 109 sending at end of conversation ...6-3 Broadcasting ...6-8 contrast ...6-4 delayed ...6-10 fax redial ...7-7 manual ...6-3 Memory Transmission ...6-12 multiple settings ...6-3 overseas ...6-8 Polling Transmit ...6-11 resolution ...6-4 FAX/TEL mode ...5-1 answering at extension phones ...5-5 double-ringing (voice calls) ...5-3 Easy Receive ...5-3 Fax Receive Code ...5-6...
  • Page 110 Remote Retrieval access code ... 8-3, 8-4 changing the code ...8-3 commands ...8-5 getting your faxes ...8-6 Reports ...9-2 Fax Journal ...9-2 Journal Period ...9-1 Help List ...9-2 Memory Status ...9-2 Quick-Dial List ...9-2 Tel.Index ...9-2 Transmission Verification ...9-1 User Settings ...9-2 Resolution copy ...10-2 fax (Standard, Fine,...
  • Page 111: Remote Retrieval Access Card

    Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of the fax machine’s Forwarding, Paging and Remote Retrieval features. Fold...
  • Page 112 Fold Fold R - 2...
  • Page 113 EQUIPMENT ATTACHEMNT LIMITATIONS (Canada only) NOTICE This product meets the applicable industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
  • Page 114 Brother International Corporation (Canada) Ltd. Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate...

This manual is also suitable for:

Fax-575

Table of Contents