Unify OpenScape DECT Phone R6 User Manual
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Unify OpenScape DECT Phone R6 User Manual

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OpenScape DECT Phone R6
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A31003-D1000-U117-01-7619

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Summary of Contents for Unify OpenScape DECT Phone R6

  • Page 1 OpenScape DECT Phone R6 on Cordless Office User Guide A31003-D1000-U117-01-7619...
  • Page 2 Provide feedback to further optimize this document to edoku@atos.net. As reseller please address further presales related questions to the responsible presales organization at Unify or at your distributor. For specific technical inquiries you may use the support knowledgebase, raise - if a software support contract is in place - a ticket via our partner portal or contact your distributor.

  • Page 3: Table Of Contents

    Contents Overview ......... 6 Safety precautions .
  • Page 4 System functions ........40 Calling functions via the menu ..........40 Calling functions via codes .
  • Page 5 More features........72 Callback .

  • Page 6: Overview

    Overview Overview 1 Torch (spot LED) / Visual call signal 2 Display 3 Status bar( p. 39) Icons display current settings and operating status of the phone 4 Volume keys ( p. 12) for receiver/headset, ringtone, handsfree mode and appointment reminders 5 Display keys ( p.
  • Page 7 Illustration in the user guide Illustration in the user guide Warnings, which if not heeded, can result in injury to persons or damage to devices. Important information regarding function and appropriate handling or functions that could generate costs. Prerequisite for being able to carry out the following action. Additional helpful information.

  • Page 8: Safety Precautions

    Use only rechargeable batteries that correspond to the specification (see list of permitted batteries www.wiki.unify.com /wiki/DECT_Mobilteile). Never use a conventional (non-rechargeable) battery or other battery types as this could result in significant health risks and personal injury. Rechargeable batteries, which are notice- ably damaged, must be replaced.

  • Page 9: Getting Started

    Getting started Getting started Contents of the package • One handset • One battery cover (rear cover for the handset) • One battery • One belt clip • One rubber cover for the headset socket • One rubber cover for the USB connection •...
  • Page 10 Contents of the package Covering the headset socket ¤ Plug the lug of the rubber cover for the handset socket into the opening on the left of the handset. ¤ Press down the cap of the rubber cover. Charging the batteries ¤...
  • Page 11 Contents of the package Attaching the belt clip The handset has notches on each side for attaching the belt clip. • Attaching the belt clip: Press the belt clip onto the back of the handset so that the tabs on the belt clip click into place in the notches. •...

  • Page 12: Using The Telephone

    Getting to know your telephone Using the telephone Getting to know your telephone Switching the handset on/off ¤ Switch on: Press and hold the End call key on the handset when switched off ¤ Switch off: When the telephone is in idle status, press and hold the End call key Locking/unlocking the keypad The keypad lock prevents any accidental use of the telephone.
  • Page 13 Getting to know your telephone Functions key The Functions key can be assigned a function of your choice (QuickDial / Send Key). ¤ Press the key . . . The function assigned is performed Assign Functions key p. 31 Display keys The display keys perform a range of functions depending on the operating situation.
  • Page 14 Getting to know your telephone Submenus The functions in the submenus are displayed as lists. Example To access a function: . . . use the control key to select a function Settings Date/Time Return to the previous menu level: ¤ Audio Settings Press the display key Back Display &...

  • Page 15: Making Calls

    Making calls Making calls Making calls ¤ . . . use to enter the number briefly press the Talk key ¤ Press and hold the Talk key . . . use to enter the number Cancel dialling: Press the End call key If the display backlight is deactivated, you can reactivate it by pressing any key.
  • Page 16 Making calls Enter a dial pause when dialling ¤ Press and hold the hash key. A P is shown on the display Incoming calls An incoming call is indicated by ringing, by a display on the screen and by the flashing Talk / Handsfree key ( The signal light (LED) at the top of the handset also flashes (if enabled).

  • Page 17: Call Lists

    Call lists Call lists The telephone saves different types of calls (missed, accepted and outgoing calls) in lists. Enable/disable local call lists ¤ Press buttons . . . then ¤ For enabling: ¤ For disabling: List entry The following information is displayed in the list entries:: Example •...

  • Page 18: Message Lists

    Message lists Message lists Notifications about missed calls, messages on the network mailbox and missed alarms are saved in the messages list and can be shown on the handset display. As soon as a new message arrives, an advisory tone will sound. The Message key also flashes (if activated).

  • Page 19: Directory

    Directory Directory The local directory is unique to the handset. However, it is possible to send entries to other handsets. Opening the directory ¤ Briefly press in idle status ¤ . . . use to select Directory Directory entries Number of entries: up to 200 Information: First name and surname, up to three telephone numbers, anniversary...
  • Page 20 Directory Setting the order of the directory entries Directory entries can be sorted by first name or surname. ¤ Options Sort by Surname / Sort by First Name If no name was entered, the default telephone number is shown in the surname field. These entries appear at the beginning of the list, regardless of how the entries are sorted.
  • Page 21 Synchronising the phonebook with the PC address book (Gigaset QuickSync) The Gigaset QuickSync programme has been installed on the computer. The handset is connected via Bluetooth or via a USB data cable to the computer. Free download and further information at wiki.unify.com/wiki/DECT_Mobilteile...

  • Page 22: Network Mailbox

    Network mailbox Network mailbox Enter number ¤ . . . use to select Answer Machine Network Mailbox ¤ . . . use to enter or amend the network mailbox number Save To activate/deactivate the network mailbox use the phone number and a function code of your network provider.

  • Page 23: Additional Functions

    Sound profiles Additional functions Sound profiles The telephone has sound profiles for adapting the handset to the environmental conditions: Profile Loud, Profile Silent, Profile Personal. ¤ Press the Profile key . . . The profile currently set is shown ¤ Switch between profiles using key ¤...

  • Page 24: Timer

    Timer Saving appointments to the calendar Date and time have been set. ¤ . . . use to select Organizer Calendar to select desired day OK . . . then ¤ Switch on/off: Activation: use to select On or Off Enter information for the appointment: ¤...

  • Page 25: Alarm Clock

    Alarm clock Alarm clock Date and time have been set. Activating/deactivating the alarm clock and setting the wake-up time ¤ . . . use to select Organizer Alarm Clock OK . . . then ¤ Switch on/off: Activation: . . . use to select On or Off ¤...

  • Page 26: Resource Directory

    Resource Directory Resource Directory Sounds for ringtones and images that can be used as caller pictures (CLIP pictures) or as a screensaver are saved in the handset's resource directory. A range of monophonic and polyphonic sounds and pictures have been pre-set but further images and sounds can be downloaded using a PC ( Gigaset QuickSync).

  • Page 27: Bluetooth

    Bluetooth Bluetooth The handset is able to use Bluetooth™ to communicate wirelessly with other devices that also use this tech- nology, e.g. to connect a Bluetooth headset or hearing aid. Bluetooth is activated and the devices have been registered to the handset. The following devices can be connected: •...
  • Page 28 Bluetooth Edit an entry ¤ . . . use to select Bluetooth Known Devices . . . use to select entry . . . possible options: ¤ View an entry: View . . . the device name and device address are displayed Press OK to go back De-registering a device: ¤...

  • Page 29: Additional Functions Using The Pc Interface

    Additional functions using the PC interface Additional functions using the PC interface The Gigaset QuickSync program has been installed on the computer. QuickSync functions: • Sync the handset's directory with Microsoft® Outlook® • Upload CLIP-pictures (.bmp) from the computer to the handset •...

  • Page 30: Setting The Handset

    Setting the handset Setting the handset Changing the language ¤ . . . use to select Settings Language . . . use select language Select ( = selected) If the handset has been set to an incomprehensible language: ¤ Press the keys slowly one after the other .
  • Page 31 Setting the handset Keypad illumination The keypad has 5 levels of brightness to choose from. ¤ . . . use to select Settings Display & Keypad Illumination . . . use to select Brightness (1 - 5) Save Activating/deactivating automatic keypad lock Automatically lock the keypad when the handset has been in idle status for around 15 seconds.
  • Page 32 Setting the handset Automatic volume control Crescendo is not set for the ringtone volume ( p. 32). The phone is able to automatically adjust the volume of the receiver and ringtone to the ambient volume. Here you can set the sensitivity with which the phone reacts to changes in noise level (Very High, High, Medium, Low, Very Low).
  • Page 33 Setting the handset Switching the ringtone on/off Switching the ringtone off permanently ¤ Using the Star key: Press and hold the Star ¤ Using the Profile key: Use the Profile key to set Profile Silent . . . When the ringtone is disabled, the following is shown in the status bar: Reactivating the ring tone ¤...
  • Page 34 Setting the handset Fast access to numbers and functions Assigning a number to digit keys (quick dial) It is possible to assign a number from the directory to the keys A number has not been assigned to the digit key. ¤...
  • Page 35 Setting the handset Resetting a handset Reset any individual settings and changes that you have made. ¤ . . . use to select Settings System Handset Reset Yes . . . the handset's settings are reset The following settings are not affected by a reset •...

  • Page 36: Appendix

    Manufacturer’s advice Appendix Manufacturer’s advice Care Wipe the device with a damp cloth or an antistatic cloth. Do not use solvents or microfibre cloths. Never use a dry cloth; this can cause static. In rare cases, contact with chemical substances can cause changes to the device’s exterior. Due to the wide variety of chemical products available on the market, it was not possible to test all substances.

  • Page 37: Technical Data

    Technical data Technical data Battery Technology: 2 x AAA NiMH Voltage: 1.2 V Capacity: 750 mAh Handset operating times/charging times The operating time of your handset depends on the capacity and age of the battery and the way they are used. (All times are maximum possible times.) Standby time (hours) Talktime (hours)

  • Page 38: Accessories

    Accessories Character charts Standard characters Press the relevant key the number of times indicated. 9x 10x ä á à â ã ç ë é è ê ï í ì î ö ñ ó ò ô õ ß ü ú ù û...

  • Page 39: Display Icons

    Display icons Display icons The following icons are displayed depending on the settings and the operating status of your telephone. Icons in the status bar Icon Meaning Icon Meaning Signal strength (No Radiation off ) Headset / hearing aid connected via Bluetooth 1% -100% white, if Maximum Range on;...

  • Page 40: System Functions

    System functions System functions The system functions can be called up via the menu or directly by entering codes. Calling functions via the menu Press and hold down the Talk key. Open the system menu. Menu Either: > < Suppress call ID? Select and confirm the function.

  • Page 41: Functions And Codes

    Calling functions via codes Functions and codes Note: The following functions and codes are standard on the HiPath 3000 / OpenScape Business. However, they could also be changed in your system. Please consult your system administrator. Functions Codes * 490 Automatic call wait.term.on # 490 Automatic call wait.trm.off...
  • Page 42 Calling functions via codes Functions Codes Park: * 56 - Parking a call # 56 - Retrieve call * 60 Account code * 58 Callback # 58 View callbacks * 86 Suppress phone number * 41 Temporary phone number (MSN) # 86 Restore phone number * 81...

  • Page 43: Making Calls To Multiple Parties

    Making calls to multiple parties Making calls to multiple parties Consultation You interrupt your call to consult with a user (including external users) and then resume the original call. You are conducting a call. Activating and conducting an inquiry/consultation call e or Activate inquiry.

  • Page 44: Call Waiting

    Consultation Call waiting You need to speak to a user in your communications system urgently, even though this user's line is busy. You can send a call waiting signal during the call to let the user know you want to talk to him or her. The user either answers im- mediately or you will be automatically connected when he or she has finished his call.
  • Page 45 Consultation Call waiting tone off/on You can suppress the call waiting tone for external calls. Deactivating the call waiting tone Press and hold down the Talk key. Open the system menu. Menu > < Select the menu item and confirm. Waiting tone off? Press the End call key to end the operation.
  • Page 46 Consultation Disabling/enabling automatic call waiting You can disable/ enable automatic call waiting signaling for a second call during a telephone conversation. Note: This function is only available if call waiting is activated for you in the system (consult your administrator). Disabling the call waiting tone Press and hold down the Talk key.

  • Page 47: Override

    Placing a call on hold Override You need to speak to an internal user urgently, even though his or her line is busy. The "Override" function allows you to interrupt the ongoing call to pass on a message. This function is only available when the code has been input and if it has been configured by the service engineer.
  • Page 48 Placing a call on hold Transferring a call Transferring a call means that you wish to hand over a call you are conducting on your handset to another user. Transfer (without announcing the transfer) You can use this function to forward a call you answered to another user. Open the system menu.

  • Page 49: Toggling (Switching Between Calls)

    Toggling (switching between calls) Transfer (announcing the transfer) You can use this function to forward a call you answered to another user. Open the system menu. Menu > < Start transfer? Select the menu item and confirm. Press the key shown. The current call is placed "on hold", so that the first user waits.

  • Page 50: Conducting A Conference

    Toggling (switching between calls) Conducting a conference You can connect up to 5 internal or external partners with each other in a tele- phone conference. You can include up to 4 external users in the conference. For information purposes, you will hear an alerting tone every 30 seconds during a conference call (can be disabled - ask your service engineer).
  • Page 51 Toggling (switching between calls) Ending a conference You are connected with two or more partners in a conference call. Open the system menu. Menu > < End conference? Select the menu item and confirm. The conference is ended. Leaving a conference Press the End call key.

  • Page 52: Using The Second Call Feature

    Using the second call feature Connecting parties As the conference convener, you can leave the conference and thereby connect the other parties with each other. If you were previously connected with two or more parties, the other parties remain in a conference. Otherwise, the remaining two users conduct a one-to-one call.

  • Page 53: Central Directories (Group Directory)

    Central directories (group directory) Central directories (group directory) System phonebook If the system administrator has entered a name for at least one internal user or system speed dialing destination, then you can use the system phonebook for dialing. Opening the system phonebook Press and hold down the Talk key.

  • Page 54: Telephone Database (Ldap)

    System phonebook Telephone database (LDAP) If your company has an LDAP telephone database and access to it is configured in your communications system, you can query it with your handset. This LDAP telephone database can contain far more entries than the phonebook on your communications system or your handset.
  • Page 55 System phonebook Selecting an entry Either: If a single entry is found, it is displayed. Call? Select the menu item and confirm. The user is called. If more than one entry is found, the first entry is displayed. A maximum of 50 hits can be displayed.
  • Page 56 System phonebook Sending a list/entry Open the phonebook. Select the entry you want. Press the display key. Options Either: Select the menu item and confirm. Copy all Copy entry Select the menu item and confirm. Either: Select the menu item and confirm. to Internal vCard via Bluetooth Select the menu item and confirm.

  • Page 57: System Speed Dialing

    System speed dialing Deleting a list or entry in the communication system Prerequisite: A currently unused list or entry is saved on the communications system. If the handset with phone number 00 was used to send the list or entry to the communications system, any handset can be used to delete this list or entry.

  • Page 58: System Speed Dialing, Individual

    System speed dialing, individual Dialing a system speed dialing destination with suffix-dialing or a DID number System speed dialing destinations can be saved in your communications sys- tem and then dialed by means of suffix-dialing or DDIA. These speed dialing destinations let you enter an additional suffix-dialing or DID number up to five seconds after entering the three-digit service code.
  • Page 59 System speed dialing, individual Dialing an individual speed dialing destination Press and hold down the Talk key. Open the system menu. Menu > < Select the menu item and confirm. Service? > < Select the menu item and confirm. 7=Use speed dialing? Abb.

  • Page 60: Team Functions

    Team functions Team functions Activating/deactivating group calls If this has been configured by the service engineer, you belong to one or more groups of internal users that can be reached at a hunt group or group call phone number. Calls are signaled on all telephones in the group either in succession (=hunt group) or simultaneously (=group call), until a member of the group an- swers the call.
  • Page 61 Activating/deactivating group calls You belong to multiple groups Leaving and re-joining individual groups Press and hold down the Talk key. Open the system menu. Menu Either: Leave hunt group? Select the menu item and confirm. > < Join hunt group? Select the menu item and confirm.

  • Page 62: Ringing Group On

    Activating/deactivating group calls Ringing group on You can have calls to your handset signaled acoustically on up to five other telephones. The call is received by the person who answers the call first. Adding users to a group First user Press and hold down the Talk key.

  • Page 63: Ucd (Universal Call Distribution)

    Activating/deactivating group calls UCD (Universal Call Distribution) This function enables calls to be distributed in a team. An incoming call is always delivered to the team member who has been idle longest. Team members can also work in separate rooms, for example, on the company's premises and at a teleworking station.
  • Page 64 Activating/deactivating group calls Logging on (available) Press and hold down the Talk key. Open the system menu. Menu > < Service? Select the menu item and confirm. > < UCD Menu? Select the menu item and confirm. > < Select the menu item and confirm. 402=Available? Press the End call key to end the operation.
  • Page 65 Activating/deactivating group calls UCD night service UCD night service is a separate night service for call distribution. It is not affect- ed by the system night service. All incoming calls are forwarded to a special call distribution destination. Night destination on Press and hold down the Talk key.

  • Page 66: Mulap Group (Multiple Line Application)

    Activating/deactivating group calls Mulap group (Multiple Line Application) If your handset's line belongs to a Mulap group (Multiple Line Application), then you can • answer calls for the group (press the Talk key in group calls) • make external telephone calls under the group phone number (the group phone number is stored in the called party's caller list, for example) •...
  • Page 67 Activating/deactivating group calls Forwarding on Press and hold down the Talk key. Open the system menu. Menu > < Service? Select the menu item and confirm. > < 501=Forward Line: ON? Select the menu item and confirm. Enter the trunk number. Either: >...

  • Page 68: Message Functions

    Message functions Message functions The message functions enable you to react to voicemail/callback services of the communication system or of other users or to initiate information features yourself. Leaving a message/advisory message A number of advisory messages are stored in your communication system that can be automatically sent to the caller when an internal call is not answered (in the case of handsets and telephones with display).

  • Page 69: Sending/Calling Text Messages

    Sending/calling text messages Deactivating an advisory message Press and hold down the Talk key. Open the system menu. Menu > < Absence Text OFF? Select the menu item and confirm. Press the End call key to end the operation. Sending/calling text messages You can send short messages to individual internal users or to groups of internal users.

  • Page 70: Answering A Message Or Voicemail Message

    Answering a message or voicemail message then: Press the display key. Send Press the End call key to end the operation. Opening an incoming text message An advisory message appears and the message key flashes when one or more text messages have been received for you. The date and time of incoming text messages are based on your communication system's clock.
  • Page 71 Answering a message or voicemail message Either: Open the additional menu. > < Call Sender? Select the menu item and confirm. You call back the sender. > < Select the menu item and confirm. The entry is deleted. Delete? then: Press the End call key to end the operation.

  • Page 72: More Features

    More features More features Callback This function enables you to call a user who does not answer or whose line is busy. The Callback function enables you to contact this user as soon as he or she hangs up or re-uses his or her telephone. Please note that a line is signaled as busy when it is being called by another user.

  • Page 73: Answering Or Rejecting A Call

    Picking up a call in a call pickup group Answering or rejecting a call Accepting a call Your handset rings. The caller information appears on the display. The name and/or telephone number of the caller can be displayed. You have the following options for answering a call: The handset is in the charging shell: Remove the handset from the charging cradle (only works if "Auto Answer"...

  • Page 74: Forwarding Calls

    Picking up a call in a call pickup group Forwarding calls This function is for when you leave your desk for a while and want certain calls to be forwarded to your new location. The forwarding destination for internal calls can be any internal or external phone number. The destination number is usually an external phone number because you can be reached internally anytime by means of your handset.

  • Page 75: Directed Assignment Of An Msn (Multiple Subscriber Number)

    Making calls using identification codes Directed assignment of an MSN (multiple subscriber number) Multiple subscriber numbers are phone numbers belonging to an ISDN multiple device line. They are used for the directed addressing of terminals, for example when a fax machine has a separate number. Before selecting an external con- nection, you can directly assign a configured multiple subscriber number.

  • Page 76: Using The Handset As A Second Line

    Using the handset as a second line Using the handset as a second line You can use your mobile phone for an outgoing call as if it were another line (temporary phone). This function can also be called by entering the code page 40.

  • Page 77: Directed Call Transfer

    Activating/deactivating do not disturb Directed call transfer You can transfer calls to other telephones to your handset. This is also possible when you are conducting a call. This function can also be called directly by entering the code page 40. ...

  • Page 78: Call Charge Display

    Call charge display Deactivating do not disturb Press and hold down the Talk key. Open the system menu. Menu > < Select the menu item and confirm. Do Not Disturb OFF? Press the End call key to end the operation. Call charge display After a call has ended, the display shows the connection charges for the current call as standard.

  • Page 79: Tracing A Call

    Entrance telephone Tracing a call You can apply to your carrier for "call tracing" on malicious calls. An authorized extension is then in a position to request the identification of the phone number. This also works for 30 seconds after the malicious caller has hung up. However, you should not hang up.
  • Page 80 Entrance telephone Using the handset to open the door opener during a call > < Select the menu item and confirm. Open door? Using the handset to open the door opener without holding a conversation Press and hold down the Talk key. Open the system menu.

  • Page 81: Activating Control Relays

    Activating control relays Activating control relays The service engineer can set up a maximum of 4 control relays that enable various equipment (for example, door opener) to be activated and deactivated. It is possible to access a specific control relay. Depending on the configuration, the control relays can be •...
  • Page 82 Activating control relays Deactivating a control relay Press and hold down the Talk key. Open the system menu. Menu > < Service? Select the menu item and confirm. > < Select the menu item and confirm. #90=Control Relay Off? Follow the user guidance system from this point onwards. Enter the required switch code (1...

  • Page 83: External Call Forwarding With A Multiple Subscriber Number

    Activating control relays External call forwarding with a multiple subscriber number If your communications system is connected to an ISDN multiple device line, then you can forward all incoming calls from the public network through your multiple subscriber number (MSN) to an external destination. There are three types of forwarding: •...

  • Page 84: Using Night Service

    Activating control relays Using night service In night service mode, for example, during lunch breaks or after office hours, all external calls are forwarded to a particular internal telephone (night station). The night station can be defined by the service engineer (= standard night service) or by you (= temporary night service).

  • Page 85: Using Dual-Tone Multifrequency Signaling

    Activating control relays Using dual-tone multifrequency signaling Your handset operates on the basis of digital information transmission. However, certain applications, for example answering machines, can only be operated using analogue technology. For this you have to send signals using the dual- tone multifrequency signaling (DTMF) process.

  • Page 86: Parking/Activating Calls

    Activating control relays Parking/activating calls You can park up to ten calls (i.e. place them on hold) and then reactivate them at other telephones in your communication system. Parking a call You are on a call you wish to park. Open the system menu.

  • Page 87: System Appointment Function

    System appointment function System appointment function You can use your handset to enter a single appointment for the next 24 hours or an appointment that recurs on a daily basis. When the appointment is due, your handset rings for approx. 20 seconds to remind you of your appointment.

  • Page 88: Telephone Lock Code Programming

    Telephone lock code programming Deleting/checking entered appointments Press and hold down the Talk key. Open the system menu. Menu > < Service? Select the menu item and confirm. > < #46=Timed reminder off? Select the menu item and confirm. Reminder at ... Open the additional menu.

  • Page 89: Locking/Unlocking The Handset

    Locking/unlocking the handset Locking/unlocking the handset You can lock your handset to prevent external dialing and programming, thereby preventing unauthorized use in your absence, for example. Prerequisite: You have defined a personal code or use the default code "00000". Locking the handset Press and hold down the Talk key.

  • Page 90: Index

    Index Index Calendar ..............23 Call accepting ............. 16 anonymous ~ ............. 76 directed call transfer .......... 77 Absence text ............68 directed transfer ..........73 Account code ............75 external .............. 15 Activating/deactivating message LED ...... 18 picking up ............73 Advisory tones ............
  • Page 91 Index viewing ............... 51 setting ..............10 Connecting parties ........... 52 Do not disturb ............77 Connecting the charging cradle (handset) ....9 Door release Connecting the USB data cable ....... 11 activating ............80 Consultation (second connection) ......43 deactivating ............
  • Page 92 Index registering ............10 talk key ..............6 resetting ............. 35 volume ............... 12 restoring to default setting ......... 35 volume keys ............6 setting up ............. 9 switch on/off ............12 Handsfree key ............16 Handsfree mode ............16 Language Handsfree profile ............
  • Page 93 Index Recall key ..............6 Redial list ............15 Network mailbox ............22 Registering (handset) ..........10 entering number ..........22 Registering device (Bluetooth) ......... 27 Network MB, see Network mailbox Rejecting a call ............73 Night answer ............84 Resource Directory ..........
  • Page 94 Index icons ..............39 Suffix-dialing with speed dialing ....... 58 Switch on/off alarm (timer) ........24 Switching between calling partners ......49 Symbols, see Icons ..........39 System speed dialing ..........57 System speed dialing, individual ......58 Talk key ..............6 Technical data ............

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