Avaya 4620SW Quick Reference

Phone/Exit
The
button displays
the Phone screen
from any other
application screen.
Page
Use the
Right & Page Left
buttons to move
from one screen to
another when the
"paging indicator"
displays on the line
above the softkey
labels.
Adding a Speed Dial Button:
1. Press the SpDial softkey.
2. Press the Add softkey.
3. Enter the Name & press the Line/Feature button next
to the Number field.
4. Enter the Phone Number.
5. Press the Save softkey.
Updating a Speed Dial Button:
1. Press the SpDial softkey and use the Page Left or
Page Right buttons to locate the applicable Speed Dial button.
2. Press the Edit softkey, then press the Line/Feature button
next to the button you want to update.
3. To update the Number, use the Left and/or Right Arrow
softkey to move the cursor and the Backspace Line/Feature
button to remove characters if needed.
4. To update the Name, press the Line/Feature button to the
left of the Name field, then use the Right or Left Arrow softkey
to move the cursor. Use the Backspace Line/Feature button to
remove characters, if needed and re-type the correct name.
5. Press the Save softkey.
Deleting a Speed Dial Button:
1. Press the SpDial softkey and use the Page Left or
Page Right buttons to locate the applicable Speed Dial button.
2. Press the Delete softkey, then press the Line/Feature
button next to the button you want to remove.
3. Press the Delete softkey again to confirm the deletion.
Web Controls:
Use these buttons to navigate web pages:
- redisplays the Home page.
- redisplays the current page.
- moves down one text line.
Page Right or Page Left - moves to the next or previous page.
To use a link to switch pages, press the Line/Feature button to
the left of the line with an underlined link.
- moves up one text line.
- moves down six text lines (a page).
- moves down six text lines (a page).
Dedicated Feature
buttons (Redial, Speaker, Mute, Headset, Hold, Transfer,
Conference, Drop, and Volume Up and Down) control call activity.
Call Log Navigation:
1. Press the Log softkey to display the
Call Log for missed (unanswered) calls.
2. Navigate to either the Incoming
Answered Call Log or the Outgoing
Calls Log by pressing the InAns or
Outgo softkey, respectively.
Note: (All logs have the same fields,
characteristics and softkeys.)
To review calls
• , press the Page Right
button (to review the next 6 calls)
or Page Left button (to review the
previous 6 calls).
To view call detail,
• press the Line/
Feature button next to the applicable
call, then press the Return softkey to
re-display the Call Log screen.
Adding a Call Log Entry or
Web Phone Number to a
Speed Dial Button:
1. From a Call Log, press the
Line/Feature button to the left of the
party you want to add. (From a web page,
start at the next step.)
2. Select the AddtoSD softkey; edit the
name/number by selecting either field
and using the Arrow softkeys to move
the cursor.
3. Press Save, then Phone/Exit to return
to the Phone screen, or select another
application tab as desired.
When lit or flashing, you have a
message waiting. Follow your standard
voice mail retrieval procedures, as
provided by your System
Administrator.
Line/Feature
provide lines for calls and
application-specific (Speed
Dial, Call Log, Web)
functionality.
Application Softkeys
navigate to application
screens or initiate actions like
Call a number, Save data or
Cancel the current activity.
Options
Use the
set up & update phone
appearance & screen
functions like:
• creating new or relabeling
existing Feature buttons
• backing up/restoring user
data
• changing the screen contrast,
call timer display, etc.
(See the User Guide's
Chapter 6 for details.)
Making Calls:
• Pick up the handset, activate the Speaker
or Headset, and dial your party.
To redial, press the phone's dedicated
Redial button.
• To speed dial, press the SpDial softkey,
press Page Right or Page Left to
locate the party you want to call, then
press the Line/Feature button next to
that entry.
• From the Call Log, press the Log softkey.
Use the Page Right or Page Left button to
locate the party to be called in any of the
three logs (Missed, Incoming Answered or
Outgoing), press the Line/Feature button
next to the desired entry, then press the
Call softkey.
• From a Web Page phone link, simply
select the link.
Receiving Calls:
Pick up the handset,
activate the headset or press the
Speaker button and talk.
Logging the Phone Off:
1. Press the Options button.
2. Select the Line/Feature button next to the
Log Off option.
3. To unregister the phone from the call
server and restore options settings to their
default values, select the Line/Feature
button next to Yes.
To Log in:
1. Enter your extension & press #
2. Enter your Password & press #
16-300296 Issue 1
Voice Mail
buttons
button to
April 2005