BTX Technologies BookIT User Manual page 14

MAILBOX RESOURCE SETUP
MICROSOFT EXCHANGE SERVER 2010
PERMISSIONS (cont.)
Delegate
Select the Resource Mailbox to configure from the Exchange Management console.
1
In the Action Pane, select Properties.
2
3 Select Resource Policy tab.
4 Add or Delete delegates from the Delegate List.
Delegates are not required for BookIT functionality. Delegates can be used when the Auto-Attendant is not in use or with
the Auto-Attendant. A delegate has the ability to accept meetings on behalf of the calendar. If used with the Auto-Attendant,
a delegate can override an Auto-Attendant and accepted meeting.
Create Security Group
1 Go to Exchange Management Console, console tree and click Recipient Configuration.
Click New Distribution Group in the Action Pane.
2
On the Introduction page, click New Group, and then click Next.
3
4 Fill in the form on the Group Information page, making sure to click Security in Group Type.
5 On the New Distribution Group page, review and click New to finish.
Add Author Permissions for the room mailbox to the Security Group. This can be done with the
6
Exchange Powershell cmdlet: Add-MailboxFolderPermission -Identity room_name@domain.com:\Calendar
-User security_group_name@domain.com -AccessRights Author
Author permissions on the room mailbox is required for each user so that they can book events from the BookIT display.
The most efficient way to do this is to create an Exchange security distribution group and grant Author permissions for
the room mailbox to the group. Then users can be added to that group. The same security distribution group can be
used for all room mailboxes. If access to a specific room is restricted, i.e., the Executive Boardroom, you would create
a separate Exchange security distribution group and add only the users allowed to that group.
SETUP
14