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Summary of Contents for BTX Technologies BookIT
- Page 1 USER GUIDE WWW.BOOKIT.TECH | MAY 2017...
- Page 2 ® BookIT is an elegant, cost-effective and easy-to-deploy system designed for scheduling any conference room on the network from a BookIT touch panel located outside a meeting room, mobile device or computer. The sleek design fits into any décor and the intuitive interface requires little to no user training.
- Page 3 Call BTX Technologies live technical support at 800.666.0996. „ „ Ð License activation Ð BookIT software updates Thank you, and remember to BookIT… before they do! Ð Microsoft® Office 365 if required ™ Ð Google® Apps for Work if required Microsoft Exchange 2010 or above, or Google Apps for Work „...
- Page 4 Power requirements depend on what kind of infrastructure is available. If the network is PoE (Power Over Ethernet) capable, then the included power supply is not needed and power is delivered to the BookIT display via the Ethernet cable. If the network is not PoE capable, a PoE injector can be used to make it capable, or the DC power adapter can be used in conjunction with an AC socket nearby.
- Page 5 Install the proper wall anchors (not included) for your specific applications. Fasten mount to wall with the 4 screws (not included) supplied with your wall anchors. Plug the network cable into the BookIT display. Also plug in the power cable if PoE is not available. Hang unit on the mounted bracket hooks. ...
- Page 6 Insert the mount into the cut-out so that it is flush with the wall. Tighten the four screws on the brackets until the mount is secure in the wall. Plug the network cable into the BookIT display. Also plug in the power cable if PoE is not available. Hang unit on the mounted bracket. ...
- Page 7 The BTX-BOOKITMM mullion mount (sold separately) requires a mullion with at least 2" of depth and is designed for cables that have been run inside the mullion for access to the BookIT display. Using the included template, mark the four mounting holes and one cable access hole on the mullion.
- Page 8 The BTX-BOOKITMM mullion mount (sold separately) requires a mullion with at least 2" of depth and is designed for cables that have been run inside the mullion for access to the BookIT display. The mount can be installed on both the left or right face of the mullion.
- Page 9 Place the BTX-BOOKITWM against the pre-installed 3 gang switch box so that the mounting holes align. Install six 6-32 screws included with the BTX-BOOKITWM and tighten until the bracket is secure. Plug the network cable into the BookIT display, if not using WiFi. Also plug in the power adapter if PoE is not available.
- Page 10 SETUP POWERING UP POWER OVER ETHERNET Plug an RJ45 network cable into the RJ45 port in the BookIT display. DC ADAPTERS Plug the adapter into the wall socket. Plug the jack terminal on the adapter into the BookIT display. CONNECTING TO THE NETWORK ETHERNET (Note: Connecting to a WiFi network will disable Ethernet. ...
- Page 11 SETUP OS LANGUAGE SELECTION Go to Android Settings. Select Language & Input. Select Language. Select your language from the list. Close Android settings. LANGUAGE SELECTION Language will be detected based on the language selected in Android settings. If your language isn’t automatically detected, select an appropriate language from the dropdown list.
- Page 12 Application Settings (Can be done locally at the device or in the Device Management Portal) The Licenses registration and EULA must be completed before Setup can begin. Room Account Setup and Application Settings must be done in order, as BookIT will not allow any other order of operation.
- Page 13 Exchange room mailboxes default to deleting the meeting subject (meeting title) and adding the organizer’s name to the subject instead. If left like this, BookIT will display the organizer’s name in the meeting title section. To have BookIT display the desired information, please follow the instructions below.
- Page 14 -User security_group_name@domain.com -AccessRights Author Author permissions on the room mailbox is required for each user so that they can book events from the BookIT display. The most efficient way to do this is to create an Exchange security distribution group and grant Author permissions for the room mailbox to the group.
- Page 15 Create the distribution group by using New-DistributionGroup cmdlet with the $Members variable as the value for the Members parameter. New-DistributionGroup -Name “Building 31 Rooms” -RoomList -Members $Members Creating a room list is required to book alternate rooms from BookIT as well as showing schedules for alternate rooms.
- Page 16 Run the following cmdlet in Exchange Powershell. Set-CalendarProcessing -Identity RoomName –AddOrganizerToSubject $false –DeleteComments $false –DeleteSubject $false BookIT requires a user with Full Access Permissions in order for it to work. Those are the credentials that you add in Room Account Settings.
- Page 17 Select the user you wish to add and click the Add button. Click OK. Click Save. BookIT requires a user with Full Access Permissions in order for it to work. Those are the credentials that you add in Room Account Settings.
- Page 18 After the creation process in complete, click Save to close the wizard. Delegates are not required for BookIT functionality. Delegates can be used when the Auto-Attendant is not in use or with the Auto-Attendant. A delegate has the ability to accept meetings on behalf of the calendar. If used with the Auto-Attendant, a delegate can override an Auto-Attendant and accepted meeting.
- Page 19 SETUP MAILBOX RESOURCE SETUP MICROSOFT EXCHANGE SERVER 2013 PERMISSIONS Create Room List Create a new distribution group by using New-DistributionGroup cmdlet. Exchange PowerShell required. New-DistributionGroup -Name “Building 31 Rooms” -RoomList Add room mailboxes to the room list using the Add-DistributionGroupMember cmdlet. Add-DistributionGroupMember -Identity “Building 31 Rooms”...
- Page 20 SETUP MAILBOX RESOURCE SETUP G SUITE (Formerly Google Apps For Work) Resource rooms are only available in the paid version of Google G Suite. BookIT will not work with the legacy Google Apps free edition. CREATE ROOM RESOURCE https://admin.google.com Open your web browser, go to and sign in to your Google account.
- Page 21 SETUP MAILBOX RESOURCE SETUP G SUITE (Formerly Google Apps For Work) ACCESS FOR LESS SECURE APPS This allows a pre-configured Support message using credentials from the customer’s own organization. https://admin.google.com Open your web browser, go to and sign in to your Google account. As an administrator, go to Admin Console Select Security Select Basic Settings...
- Page 22 Confirm and the application will A master password isn’t required but recommended automatically restart. to avoid casual users accessing the settings area of the BookIT app. The Master Password can be reset using the Device Management Portal. Select account service Microsoft Exchange...
- Page 23 SETUP BOOKIT SETUP ROOM ACCOUNT SETUP | G SUITE (Formerly Google Apps For Work) Add a google account to the BookIT display Select Google Account Service. with permissions to make changes AND manage sharing. Go to Settings at BookIT main screen.
- Page 24 Upcoming Meeting Warning: Notification time before event starts. A master password isn’t required but recommended to avoid casual users accessing the settings area of the BookIT app. The Master Password can be reset using the Device Management Portal. (Continued on next page)
- Page 25 SETUP BOOKIT SETUP APPLICATION SETUP Change settings. (continued) Check-in Auto-Release Time Time intervals to check-in. Failing to do so, will release the room and set it as available. This feature can also be disabled. Disable Bookings From Sign Prevents all actions at the display for all users, with the exception of Release.
- Page 26 Device Model - Model number of the display. vii. Edit / Update - Checkbox that allows you to either edit a display or update the BookIT version of a display. viii. The column headers in the table allow you to sort all columns except for the edit checkbox.
- Page 27 DEVICE MANAGEMENT PORTAL Application Settings using the BookIT Device Management Portal (Continued) There is also a Reset Password button at the top of the page. It is recommended that the customer change their password on first login rather than to continue to use the one assigned by BTX.
- Page 28 Check the Auto Update checkbox to set BookIT to automatically update. BookIT polls for updates every 24 hours from the time BookIT was launched. No user intervention at the local display is required. Click the edit button at the bottom of the page.
- Page 29 USING BOOKIT USING BOOKIT EVENTS Tap the Add button located in the main screen Log in using your Google email account or top right corner of the calendar view to add and password. a new event. Log in using your Exchange email account Select meeting information including Room Name, and password.
- Page 30 (only available for active meetings) Extending for a meeting that has already been Tap the Release button located on the checked in from any device other than the BookIT main screen. display will result in the meeting being released. If the meeting has been checked in, you should Extend from the BookIT display.
- Page 31 USING BOOKIT USING BOOKIT EVENTS Delete (only available for active meetings) Tap the Delete button located in the main screen. Log in using your Exchange or Google email account and password. Tap the Delete button to delete the event.
- Page 32 To prevent the wasted use of meeting rooms in the event that a meeting never happens, there is a “Check-In” feature on the BookIT display. The administrator can set the specific amount of time that a person can check into a meeting both before and after the meeting is scheduled to start. In the event that nobody checks in during the specified “Check-In”...
- Page 33 USING BOOKIT Thank you. If you have any questions, please visit www.bookit.tech or call BTX Technologies at 800.666.0996.
- Page 34 APPENIX - A POWERSHELL COMMANDS FOR BOOKIT CONNECT POWERSHELL TO EXCHANGE 365 Run PowerShell as administrator. „ Enable PowerShell to run scripts. (only once) „ ▶ [PS] c:\>Set-ExecutionPolicy RemoteSigned Close PowerShell as administrator and run it again without administrative privileges.
- Page 35 APPENIX - A POWERSHELL COMMANDS FOR BOOKIT (CONTINUED) GRANT FULL ACCESS USER PERMISSIONS TO USER ON ROOM MAILBOX ▶ [PS] c:\>Add-MailBoxPermission “room_email@comain.com” -User “user_email@domain.com” -AccessRights FullAccess SHOW MEETING DETAILS RATHER THAN JUST FREE/BUSY INFORMATION Single Room „ ▶ [PS] c:\>Set-MailboxFolderPermission room_email@domain.com:\Calendar -User Default...
- Page 36 Web: www.bookit.tech Tel: 914.592.1800 © 2017 BookIT, a division of BTX Technologies, Inc. | Part No. BTX-BOOKIT07UM | Rev. 01.13.17 Specifications and availability subject to change without notice. Actual products, product images, and online product images may vary from images shown here. Not responsible for typographical errors. All trademarks are property of their respective owners.