BTX Technologies BookIT User Manual page 13

ROOM MAILBOX SETUP (Resource Mailbox)
MICROSOFT EXCHANGE SERVER 2010
CREATE ROOM MAILBOX
1 Launch the Exchange Management Console.
In the console tree, navigate to Recipient Configuration.
2
In the action pane, click New Mailbox or right click and click New Mailbox.
3
4 On the Introduction page, click Room Mailbox and then click Next.
On the User Type page, click New user, and then click Next.
5
Create an alias for the mailbox and complete all needed settings in this step and click Next.
6
7 Review the summary and click New to create the resource mailbox.
8 After the creation process is complete, click Finish to close the wizard.
Exchange room mailboxes default to deleting the meeting subject (meeting title) and adding the organizer's
name to the subject instead. If left like this, BookIT will display the organizer's name in the meeting title
section. To have BookIT display the desired information, please follow the instructions below.
1 Go to Exchange Management Console, console tree and click Recipient Configuration
Click Mailbox and select the room mailbox you wish to work with.
2
Right click and select Properties.
3
4 Go to the Resource Information tab.
5 Uncheck the Delete the subject checkbox.
Uncheck the Add the organizer's name to the subject checkbox.
6
7 Click Apply
8 Click OK.
PERMISSIONS
Full Access User
A user with Full Access Permissions to the room mailbox is required to configure BookIT. Full Access
Permissions are not required for all users. Only the user that will manage the room mailbox needs
these permissions. Follow the instructions below to grant Full Access Permissions to the room mailbox.
When you grant the Full Access permission to another user for a mailbox, that user becomes able to log on
to the mailbox and access its entire contents.
1 Launch the Exchange Management Console, click on Recipient Configuration from the console
tree and select a recipient (room mailbox) to manage.
2 Select Manage Full Access Permission from the "action panel".
3 On the next wizard that will come up after clicking on Manage Full Access Permission, click on
the Add option to select the users or groups for which you want to assign the full access
permissions or select the remove icon to remove permissions.
4 After adding or removing permissions, click on Manage to finalize the task and finish
to close the Wizard.
BookIT requires a user with Full Access Permissions in order for it to work.
Those are the credentials that are added in Room Account Settings.
SETUP
13