Assa Abloy TRAKA21 Getting Started Manual
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Assa Abloy TRAKA21 Getting Started Manual

Key management system
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TRAKA21 GETTING STARTED
GUIDE
23/02/2016
VERSION 1.1.1
This Document is the subject of copyright and must not be copied or otherwise reproduced either in
whole or in part without the express written permission of TRAKA ASSA ABLOY Australia.

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Summary of Contents for Assa Abloy TRAKA21

  • Page 1 TRAKA21 GETTING STARTED GUIDE 23/02/2016 VERSION 1.1.1 This Document is the subject of copyright and must not be copied or otherwise reproduced either in whole or in part without the express written permission of TRAKA ASSA ABLOY Australia.

  • Page 2: Version History

    VERSION HISTORY Version Date Description of Changes Approved By 13/11/14 Initial version of document 22/01/15 Added section on the keyboard and the extra characters that are selectable in different languages. 1.1.1 23/02/16 KR/TB Amended to Australian standards. V1.1 22/01/15 Page 2 of 28...

  • Page 3: Table Of Contents

    Cabinet Diagram ..............................5 2.1.1 Cabinet Diagram Key ............................. 5 iFob (Intelligent fob) & Key bunch Diagram ...................... 6 2.2.1 iFob Diagram Key ............................6 Traka21 Overview ............................... 7 The Touch Screen .............................. 7 3.1.1 Screen Saver..............................7 3.1.2 Touch Commands ............................7 User Identification .............................
  • Page 4 Who’s Had a Key? ............................22 Exporting Reports ............................24 Help..................................26 10.1 Standard User Help ............................26 10.2 Admin User Help ............................. 27 Technical Support ..............................28 V1.1 22/01/15 Page 4 of 28...

  • Page 5: Introduction

    INTRODUCTION This User Guide has been prepared to assist you (the end user) with the operating basics of the Traka21. Please keep this guide handy for those times when you need to remember how to Add a Standard User, Add Keys or run a Report.

  • Page 6: Ifob (Intelligent Fob) & Key Bunch Diagram

    2.2.1 IFOB DIAGRAM KEY 1. iFob The iFob is at the heart of any Traka21 system. It is a bullet shaped device made that contains an RFID rag with a unique identification number allowing the system to identify the key(s) attached.

  • Page 7: Traka21 Overview

    THE TOUCH SCREEN 3.1.1 SCREEN SAVER If the Traka21 system is not active for 30 seconds, then the system will go into ‘power save’ mode. To use the system again simply press anywhere on the touch screen. 3.1.2 TOUCH COMMANDS Click –...

  • Page 8: Keyboard

    KEYBOARD The Traka21 keyboard supports extra characters that are selectable depending on the language your system is set too. To show these special characters, you will need to hold down the similar key on the keyboard and it will provide you with a list of special characters to choose from.

  • Page 9: Getting Started

    GETTING STARTED INSTALLING AND POWERING UP THE SYSTEM Ensure you have read and completed the Installation Instruction sheet that comes with the Traka21 system. This will give you instructions on how to install the system and switch the power on.
  • Page 10 4. This section shows a breakdown of Traka21 hardware terminology. Read this page and click the forward button. 5. This section explains how the users are added to the system by the administrator from the user wizard and how you can edit a user’s access from the permissions section of the admin menu. Read this page and click the forward button.
  • Page 11 • Contact – This field is for a phone number, fax number, email or any means of contact that the user is reachable by. • PIN – The PIN (personal identification number) is the numeric password that will grant you access into the system.

  • Page 12: Logging In And Accessing The Admin Menu

    LOGGING IN AND ACCESSING THE ADMIN MENU When the setup wizard is complete you will be taken to the login screen. 1. Touch the screen to bring the system out of power save mode. 2. Enter your PIN. 3. Press (enter) to confirm your PIN.

  • Page 13: Adding Keys

    ADDING KEYS Next you can add keys to the iFobs in the system. When the Key Wizard appears you will be given two options to select from. 1. Select the Add/Remove Keys button from the key wizard menu. 2. The overview screen will appear providing you instructions on how to add keys to an iFob. Read these instructions and click the forward button.
  • Page 14 6. Now the iFob is out of the system, you can attach your key(s) using the provided Security Seal. Put you’re your Push the seal key(s) onto the together. security seal with the iFob. Crimp this line gently with a pair of scissors.
  • Page 15 7. You will be prompted to enter a description for the key(s). Click save when you have finished. 8. Return the iFob to the system. The orange ‘removed’ icon will now become green again as you have returned it to the system. 9.

  • Page 16: Adding Standard Users

    ADDING STANDARD USERS A standard user does not have access to the admin menu or any reports. This user will only be able to remove and return keys. 1. Select the Add Standard User button. 2. The user details window will appear allowing you to enter the user’s forename, surname, contact number and PIN.
  • Page 17 4. At the options page you can set the following... • User Expiry Date – Here you can set the date and time the users profile expires and becomes inactive at the system. • Force user to change PIN on next login? – enabling this option will force the user to change their PIN when they next attempt to log onto the system.

  • Page 18: Using The System

    USING THE SYSTEM To use the Traka21 a user with the correct credentials must login at the system. REMOVING & RETUNING KEYS 8.1.1 REMOVING KEYS Removing a key is a one handed operation. 1. Enter your PIN at the system.

  • Page 19: Returning Keys

    8.1.2 RETURNING KEYS You must return the key to the correct receptor slot. 1. Enter your PIN at the system. 2. The door will open. 3. Positions illuminated Orange indicate the iFobs held by the current user. 4. Insert iFob into matching receptor slot. NOTE: If you return the iFob to the incorrect slot, the touch screen will notify you and request that you remove the key and return it to the correct slot as indicated.

  • Page 20: Ifob In Wrong Slot

    IFOBS STATUS ICONS Please see below descriptions of each iFob status in the Traka21 system. The green circle with a white tick symbol indicates that the user has access to the iFob. The red circle with a white line shows that the user does not have access to the iFob The orange circle with a white tick indicates that the iFob is out of the system to the currently logged in user.

  • Page 21: Reports

    Reports allow you to view all the transactions and events that have occurred at the system. To access reports, a user with admin permissions must access the admin menu For more information on reports Traka21 has to offer please read the latest version of 1 5 1 – Traka21 User Guide. WHO’S GOT A KEY? This report will how you who currently has what keys out of the system.

  • Page 22: Who's Had A Key

    WHO’S HAD A KEY? This report will allow you to see the history of a particular key, i.e. which users have had it out of the system. 1. Enter your PIN at the system. 2. The door will then open. 3.
  • Page 23 The pre-set buttons will automatically select the date range for you as follows... • The ‘Today’ button will provide data for selected report beginning at 00:00 of today’s date and end at the current time you are running the report. •...

  • Page 24: Exporting Reports

    EXPORTING REPORTS Once you have run a report you can export the data to a USB memory stick. 1. Run a report as instructed in the previous sections. 2. On the results page there is a button in the bottom right hand called Export. 3.
  • Page 25 6. Once the data is finished transferring to the USB memory stick, a message will appear informing you that you can remove it from the system. 7. You can now close the door to finish or click the Exit button to go back to the Reports menu. V1.1 22/01/15 Page 25 of 28...

  • Page 26: Help

    10. HELP The Traka21 has embedded help topics that will assist you with the everyday tasks of using the system. The help page can be viewed from two locations, the main login screen and the admin menu. Every user will be able to view the help page from the login screen but it will have limited help topics available.

  • Page 27: Admin User Help

    6. Select the desired button to open the topic. 7. To return to the help screen, click the back button. NOTE: For more information on each of these topics please review the latest version of 1.5.1 – Traka21 User Guide.

  • Page 28: Technical Support

    11. TECHNICAL SUPPORT If you need technical support, please visit the Traka21 website. www.assaabloy.com.au/traka21 V1.1 22/01/15 Page 28 of 28...

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