Managing Names In The Address Book; Sending E-Mail By Quick Dial; Sending Scanned Files To A Shared Folder Directly; Preventing Unauthorized User Access To Shared Folders From The Machine - Ricoh 5100WD General Settings Manual

6. Registering Addresses and Users for Scanner Functions
• Using Address Management Tool in SmartDeviceMonitor for Admin, you can backup Address Book
data. We recommend backing up data when using the Address Book. For operating instructions, see
SmartDeviceMonitor for Admin Help.

Managing names in the Address Book

By registering a name and key display beforehand, you can specify e-mail and folder destinations simply
by selecting the name key.
• p.138 "Registering Names"

Sending e-mail by Quick Dial

By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting
them from the scanner initial display when sending a document using the scanner function. A registered e-
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mail address can be used as the sender's address, and the sender's addresses are automatically entered
in the "From" field of an e-mail header.
• p.150 "E-mail Destination"

Sending scanned files to a shared folder directly

After registering the path name, user name and password, you can connect to a shared folder simply by
selecting the destination shown on the initial scanner display whenever sending files using the scanner
function to a shared folder.
To share the folder using Windows, select the SMB protocol.
To register the folder to the FTP server, select the FTP protocol.
To register the folder to the NetWare server, select the NCP protocol.
• p.154 "Registering Folders"

Preventing unauthorized user access to shared folders from the machine

After registering a protection code, you can specify the object of protection to prevent an e-mail destination
from being used without permission.
You can prevent unauthorized access to registered folders.
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