Extron electronics ShareLink 250 W User Manual
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Extron electronics ShareLink 250 W User Manual

Wireless collaboration systems
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User Guide
Wireless Collaboration Systems
ShareLink 250 W
Wireless Collaboration Gateway
68-2822-01 Rev. C
03 17

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Summary of Contents for Extron electronics ShareLink 250 W

  • Page 1 User Guide Wireless Collaboration Systems ShareLink 250 W Wireless Collaboration Gateway 68-2822-01 Rev. C 03 17...

  • Page 2: Safety Instructions

    Safety Instructions Safety Instructions • English Istruzioni di sicurezza • Italiano WARNING: This symbol, , when used on the product, is intended to AVVERTENZA: Il simbolo, , se usato sul prodotto, serve ad alert the user of the presence of uninsulated dangerous voltage within avvertire l’utente della presenza di tensione non isolata pericolosa the product’s enclosure that may present a risk of electric shock.
  • Page 3 ついては、 エクス トロンのウェブサイ ト より 『Extron Safety www.extron.com and Regulatory Compliance Guide』 (P/N 68-290-01) をご覧ください。 Copyright © 2017 Extron Electronics. All rights reserved. Trademarks All trademarks mentioned in this guide are the properties of their respective owners. The following registered trademarks( ®...
  • Page 4 FCC Class B Notice NOTE: This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) This device must accept any interference received, including interference that may cause undesired operation.
  • Page 5 Safety Notices FCC Radio Frequency Interference — This device is restricted to indoor use due to its operation in the 5.15 to 5.25 GHz frequency range. FCC requires this product to be used indoors for the frequency range 5.15 to 5.25 GHz to reduce the potential for harmful interference to co-channel Mobile Satellite systems.
  • Page 6 Compliance IC Canada, Industry Canada (IC) Notices CAN ICES-3 (B)/NMB-3(B) This device complies with Industry Canada licence-exempt RSS standard(s). Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device.

  • Page 7: European Union

    IC conformité Canada, avis d’Industry Canada (IC) CAN ICES-3 (B)/NMB-3(B) Cet appareil est conforme aux normes des cahiers des charges sur les normes radioélectriques (CNR) de l’ISDE applicables aux appareils exempts de licence. Son utilisation est subordonnée aux deux conditions suivantes : (1) Cet appareil ne doit provoquer aucune interférence, et (2) cet appareil doit accepter toute interférence, y compris l’interférence susceptible de compromettre son fonctionnement.
  • Page 8 Conventions Used in this Guide Notifications The following notifications are used in this guide: ATTENTION: • Risk of property damage. • Risque de dommages matériels. NOTE: A note draws attention to important information. Specifications Availability Product specifications are available on the Extron website, www.extron.com.

  • Page 9: Table Of Contents

    Connecting through a Network Hub, Web Page ........... 37 Switch, or Router ......... 11 Moderating through an Extron ShareLink Setting Up the ShareLink 250 W Software ..12 Driver ............38 Running the ShareLink 250 W Lite Configuring ShareLink 250 W Settings ....39 Software ............
  • Page 10 Mounting ............52 Wall Mounting ..........52 Rack Mounting ..........53 Under-desk and Furniture Mounting ....53 Downloading ShareLink 250 W Firmware ..54 Firewall Traversal..........55 Available Wi-Fi Channels ........56 2.4 GHz Band — Channel Selection ..... 56 5 GHz Band —...

  • Page 11: Introduction

    The ShareLink 250 W model includes an integrated wireless access point (WAP). Users connect directly to the ShareLink 250 W through a Wi-Fi connection. A Gigabit Ethernet port provides a high-speed network connection. The ShareLink 250 W wireless model is ideal for creating a stand-alone wireless collaboration and presentation system or adding wireless capabilities to a more traditional wired solution.

  • Page 12: Features

    • WebShare™ technology allows attendees to view slide images on personal devices via a Web browser — ShareLink 250 W enables meeting content to display on each participant’s mobile device, ensuring visibility regardless of sight lines. • Power over Ethernet (PoE) eliminates the need for a local power supply —...

  • Page 13: Installation

    RJ-45 connector — Use an Ethernet cable to connect a network switch, hub, router, or PC to this female RJ-45 connector. NOTE: When the ShareLink 250 W is connected to a wired or wireless network, by default it functions as a wireless access point, allowing access to the ShareLink 250 W from all network computers.
  • Page 14 Cette installation doit toujours être en accord avec les mesures qui s’applique au National Electrical Code ANSI/NFPA 70, article 725, et au Canadian Electrical Code, partie 1, section 16. La source d’alimentation ne devra pas être fixée de façon permanente à une structure de bâtiment ou à une structure similaire. ShareLink 250 W • Installation...

  • Page 15: Front Panel Features And Cabling

    Wi-Fi antenna jacks — Attach the included antennae to these receptacles. USB ports — Connect a USB keyboard, mouse, or touchscreen to these USB ports to set up and control the ShareLink 250 W, and to use the Whiteboard feature (see figure on the next page).

  • Page 16: Setting Up The Standby Screen

    USB flash drive (see Using the USB Player on page 10). IP Address — Use this IP address to identify and access the ShareLink 250 W during connection (see Setting up the ShareLink 250 W Software on page 12).

  • Page 17: Using The Calibration Tool

    This feature allows you to calibrate a touchscreen for accuracy, if needed. To calibrate: Ensure that the touchscreen is connected to the ShareLink 250 W as follows: Connect the touchscreen to the HDMI or VGA port on the rear panel of the Share Link (see , on page 3).

  • Page 18: Using The Screen Resize Tool

    Press the OK button to return to the standby screen. NOTE: The standby screen is not resized. Only the Whiteboard screen and all other presentation screens are resized. To cancel the pending screen size adjustment, press the Cancel button. ShareLink 250 W • Installation...

  • Page 19: Using The Whiteboard Feature

    Pen color and size — Select pen color (red, green, or blue), and pen size Eraser — Erase selected parts within drawing Delete — Delete entire drawing on the screen Return — Return to the standby screen Minimize/Open — Minimize or open the menu ShareLink 250 W • Installation...

  • Page 20: Using The Usb Player

    PDF The following codecs are supported: • Image: JPG, BMP, PNG, GIF • Video: MPEG-2, MPEG-4 (Microsoft MPEG-4 v1-3 is not supported), Motion JPEG, WMV9 (only WMV3/WVC1 is supported) • Audio: LPCM, AAC, MP3, WMA ShareLink 250 W • Installation...

  • Page 21: Operation Using A Computer

    Operation Using a Computer Users can present from a Windows or Mac computer using the ShareLink 250 W software. This section covers the following: • Connecting a Computer to the ShareLink 250 W • Setting Up the ShareLink 250 W Software •...

  • Page 22: Setting Up The Sharelink 250 W Software

    ), depending on your operating system, to launch the software. Follow the instructions on the Web browser to run the the executable ShareLink 250 W software file. When the Lite software opens, it automatically attempts to connect to your ShareLink receiver.

  • Page 23: Downloading And Installing The Sharelink 250 W Pro Software

    Wi-Fi or through a physical network connection. The computer and the ShareLink 250 W must be on the same network. Launch your internet browser and enter the IP address of the ShareLink 250 W into the browser. NOTE: The IP address is shown on the standby screen (see figure page 6).
  • Page 24 NOTE: The login code is shown on the standby screen (see figure 4 on page 6). NOTE: A room file can be created for the ShareLink 250 W software to connect automatically to a designated receiver (see Creating a Room File on page 19). Other receivers The Other Receivers button allows Wi-Fi users to search and connect to ShareLink receivers on all available Wi-Fi networks.

  • Page 25: Using The Sharelink 250 W Software

    NOTE: When multiple screens are shared, audio is output from the first (top left) quadrant only. Play button — Click to display the screen as specified in the drop-down menu. The button becomes a Stop button, which can be clicked to stop displaying the screen. ShareLink 250 W • Operation Using a Computer...

  • Page 26: Presenting A Media File (Share Media Tab)

    Repeat icon — Click to automatically replay the video or audio when it is finished. ShareLink 250 W • Operation Using a Computer...

  • Page 27: Using The Software Menu

    — This feature allows a user to load the • Create USB Thumb-drive App ShareLink 250 W software into a USB drive, and to run the software directly from the drive (instead of having to install the software on a PC). See Creating a USB Thumb-drive App on the next page for instructions.

  • Page 28: Sharing On Multiple Screens

    Creating a USB Thumb-drive App This feature allows a user to load the ShareLink 250 W software into a USB drive, and to run the software directly from the drive (instead of having to install the software on a PC).

  • Page 29: Creating A Room File

    Creating a Room File A room file can be created for the ShareLink 250 W software to connect automatically to a designated receiver. This file provides a shortcut to open the software and directly connect to the receiver. Follow these steps to create the room file: Create and save a text (.txt) file, using a word processing program, and enter the...

  • Page 30: Operation Using A Mobile Device

    Using MirrorOp for Extron ShareLink Connecting to a Receiver Follow these steps to connect your mobile device to the ShareLink 250 W using the app: Ensure that the ShareLink 250 W is powered and connected to the network. Connect your mobile device to the ShareLink 250 W unit through Wi-Fi. You may connect through either of the following options: Connect to the ShareLink’s built-in WAP: Open the Wi-Fi networks list on...
  • Page 31 If your receiver does not appear, you may search for the receiver as follows: If the ShareLink 250 W receiver is on the same network and subnet, you can search •...

  • Page 32: Main Menu Overview

    Shot & Show – see Presenting Device Screenshots on page 31 NOTE: The Cloud ( ) and Browser ( ) features require internet access (see Connecting to a Receiver, step 2b, on page 20). ShareLink 250 W • Operation Using a Mobile Device...

  • Page 33: Presenting Documents And Photos

    Click Add File. Browse to and select the file you wish present. The file is listed in the ShareLink Documents panel and added to the Document section of the app. Present the Document or Photo as shown on page 24. ShareLink 250 W • Operation Using a Mobile Device...
  • Page 34 When download is complete, press and hold the attachment icon. A box opens, showing installed apps that can open the file: Select Open in ShareLink, and proceed to step 3 of the next section (Present the document or photo). ShareLink 250 W • Operation Using a Mobile Device...
  • Page 35 Rotate – Rotate the image clockwise. Figure 20. Photo View Screen Slideshow – Start a slideshow of all the images in the current folder. ShareLink 250 W • Operation Using a Mobile Device...

  • Page 36: Presenting Files From A Cloud Storage

    If this is the Dropbox account you wish to use, choose Allow. If not, select Use a different account. If you are not logged in to a Dropbox account, a login screen appears as shown • below. Enter your Dropbox account login information. ShareLink 250 W • Operation Using a Mobile Device...
  • Page 37 Enter your Google account login information. Once logged in, a list of folders and files in the Google Drive account appears. Browse to and select the document or photo you wish to present. ShareLink 250 W • Operation Using a Mobile Device...
  • Page 38 NOTE: If you are not logged into the cloud drive account, the app prompts you to enter your login information. Browse to and select the document or photo you wish to present. ShareLink 250 W • Operation Using a Mobile Device...
  • Page 39 A login screen appears as shown below. Enter your Microsoft account login information. Once logged in, a list of folders and files in the OneDrive account appears. Browse to and select the document or photo you wish to present. ShareLink 250 W • Operation Using a Mobile Device...

  • Page 40: Presenting Web Pages

    Refresh – Refresh the Web page Annotation tool – Make annotations on the Web page during presentation (see Making Annotations on page 32 for instructions) Play – Start or stop presentation ShareLink 250 W • Operation Using a Mobile Device...

  • Page 41: Presenting The Device Camera

    You can also take a picture with the device camera, and the picture displays automatically. To pause the presentation, return to the app and press the Play/Pause button ( ShareLink 250 W • Operation Using a Mobile Device...

  • Page 42: Making Annotations

    Cloud Drives — Press to open a list of cloud services available on the device, as shown below. Press the round icon ( ) to allow MirrorOp to link to the cloud service listed. Start Guide — Access the Start Guide that is shown at startup. ShareLink 250 W • Operation Using a Mobile Device...

  • Page 43: Downloading Mirrorop Sender For Galaxy

    Install the app on your mobile device. Using MirrorOp Sender for Galaxy Ensure that the ShareLink 250 W is powered and connected to the network. Connect your device to the ShareLink 250 W through Wi-Fi (see step 2 of Connecting to a Receiver on page 20).

  • Page 44: Using Ios Mirroring For Mobile Devices

    This feature allows iOS mobile device screens to be mirrored onto the display. Ensure that the ShareLink 250 W is powered and connected to the network. Connect your device to the ShareLink 250 W through Wi-Fi (see step 2 of Connecting to a Receiver on page 20).

  • Page 45: Using The Embedded Web

    Click to run the Lite version of the ShareLink 250 W software for Windows. — Install Pro Software for Windows Mac — Click to run the Lite version of the ShareLink 250 W software for Mac. Install Pro Software for Mac Watch Presentation — Click to access the WebShare feature (see...

  • Page 46: Watching A Presentation (Webshare)

    • Each user connected through WebShare adds to the wireless bandwidth of the ShareLink 250 W. It is recommended that the device be connected to an Ethernet network or bridged to a router for best performance. Audience members must follow these steps to watch a presentation: Open a Web browser on the mobile device or computer and connect to the IP address of the ShareLink 250 W.

  • Page 47: Moderating A Presentation

    15). If a user tries to share a presentation, the following message appears: ShareLink Software: ShareLink app: The moderator can start or stop user presentations. However, individual users • may choose to stop their presentations from their devices. ShareLink 250 W • Using the Embedded Web Pages...

  • Page 48: Moderating Through An Extron Sharelink Driver

    Web page moderator control can only be enabled or disabled from the Web page, by checking or unchecking the Enable Web Page Moderator Control box (see on the previous page). figure ShareLink 250 W • Using the Embedded Web Pages...

  • Page 49: Configuring Sharelink 250 W Settings

    ShareLink 250 W model, network status, connection status, and date and time. Device Setup — Use this page to adjust the ShareLink 250 W output resolution, login code, date and time, and to reboot settings (see Device Setup on the page 41).
  • Page 50 Firmware Update — Use this page to update the ShareLink 250 W firmware. (see ¢ on page 50). Firmware Update Reset to Default — Use this page to reset the ShareLink 250 W to its factory default £ settings (see Reset to Default on page 51).

  • Page 51: Device Setup

    , page 6). Three options are available for the login code: figure Disable — No login code is required to connect to the ShareLink 250 W. • Random (default) — A new random code is generated when the last user •...

  • Page 52: Network Setup

    Auto (default setting): If a DHCP server is available on the network, the • ShareLink 250 W uses an IP address assigned by the server. If a DHCP server is not available on the network, the ShareLink 250 W uses its internal DHCP server to assign IP addresses to network devices.

  • Page 53: Wifi Setup

    80, which is typically used for internet access. Internet Only — Users connected to the wireless LAN can connect to the • ShareLink 250 W and can access port 80 (for internet access only). All other data is blocked. WiFi Setup Figure 41.
  • Page 54 AP (Access Point) mode In AP mode, the ShareLink 250 W is configured as a wireless access point. If the ShareLink is wired to the network, wireless devices may access the network by connecting to the ShareLink through Wi-Fi. When AP mode is selected, the Access Point panel appears with the following options: Figure 42.
  • Page 55 In Client mode, the ShareLink 250 W scans for existing access points and connects to one as a client. In this mode, the ShareLink 250 W is no longer configured as an access point and does not appear as a WAP on user devices. In order to connect to the ShareLink 250 W, users must connect to the ShareLink IP address.

  • Page 56: Snmp Setup

    Priv Password (DES) — Configure the Priv password. • Port — See Firewall Traversal on page 55 for a list of ports and their functions. Trap — Configure the trap receiver IP. ShareLink 250 W • Using the Embedded Web Pages...

  • Page 57: Osd Setup

    Show Code on Standby and Login — When this option is set to Off, the login • code is hidden from the standby screen. The “Show Receiver Info” option remains enabled, allowing the IP address and SSID to be displayed. ShareLink 250 W • Using the Embedded Web Pages...

  • Page 58: Webshare Setup

    Access Password Control Panel Use this section to disable or configure the WebShare access password (this is the password required when connecting to the ShareLink 250 W through WebShare): Disable — Select to disable the password. This allows users to connect to the •...

  • Page 59: Web Page Moderator Setup

    Admin password as follows: Enter the new password in the New Password field. Re-enter the password in the Confirm New Password field. Click Apply to activate the new moderator control password. ShareLink 250 W • Using the Embedded Web Pages...

  • Page 60: Firmware Update

    • NOTE: This option does not export the custom standby image (if one has been loaded on the standby screen). Import — Click to import the system configuration file to the ShareLink 250 W. • Firmware Update Use this section to update the ShareLink 250 W firmware. Follow these instructions to...

  • Page 61: Reset To Default

    ShareLink 250 W (see Bottom Panel Features on page 5). Reboot System Figure 51. Reboot System Use this screen to reboot the ShareLink 250 W by clicking Reboot (see figure 51, ShareLink 250 W • Using the Embedded Web Pages...

  • Page 62: Reference Information

    Available Wi-Fi Channels Mounting Wall Mounting Follow these steps to mount the ShareLink 250 W on a wall using the included wall mount kit: Secure the bracket to the wall using the four supplied bracket screws. Be sure to install the bracket with the large keyhole facing upward as shown below.

  • Page 63: Rack Mounting

    Pay particular attention to supply connections other than direct connections. Rack Mounting Procedure The ShareLink 250 W can be mounted in a rack, using an optional Extron rack mounting kit (see www.extron.com for part numbers). Follow the instructions provided with the kit.

  • Page 64: Downloading Sharelink 250 W Firmware

    Downloading ShareLink 250 W Firmware Figure 54. Firmware Link on the Download Tab To download the latest firmware for the ShareLink 250 W: Visit www.extron.com and click the Download link ( ) at the top of the page. Click Firmware ( ) on the left sidebar menu.

  • Page 65: Firewall Traversal

    Firewall Traversal In order for the ShareLink 250 W gateway to function correctly with the ShareLink application, it is recommended that the following firewall rules be used to allow traffic to pass. The table below details the ports and their functions.

  • Page 66: Available Wi-Fi Channels

    When the 2.4 GHz band is used (figure 55, ), Channel is set to Auto by default ( ). In Auto mode, the ShareLink 250 W selects the best channel to operate in (this is done at system startup). Figure 55.
  • Page 67 Region Channel US/Canada ShareLink 250 W • Reference Information...

  • Page 68: Extron Warranty

    Extron Electronics makes no further warranties either expressed or implied with respect to the product and its quality, performance, merchantability, or fitness for any particular use. In no event will Extron Electronics be liable for direct, indirect, or consequential damages resulting from any defect in this product even if Extron Electronics has been advised of such damage.

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