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V
ADDIO
Group Collaboration Appliance for Small or "Huddle" Type Conference Rooms
Part Numbers:
999-8910-000: HuddleSTATION Base System (North America)
999-8910-001: HuddleSTATION Base System (International)
999-8914-000: HuddleSTATION Deluxe System with Premium Wall Mount (North America)
999-8914-001: HuddleSTATION Deluxe System with Premium Wall Mount (International)
999-8915-000: HuddleSTATION Premier System, Premium Wall Mount, and PC to Dock Interface Cable (NA)
999-8915-001: HuddleSTATION Premier System, Premium Wall Mount, and PC to Dock Interface Cable (Int'l)
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Accessories
999-8901-000: GroupSTATION/HuddleSTATION Premium Wall Mount Kit
™ H
UDDLE
HuddleSTATION Camera/Sound Bar
MicDock, Controller/Dialer and PC Interface
© 2013 Vaddio - All Rights Reserved. Document Number 342-0692 Rev B
Installation and User Guide
BLURB
STATION™
999-8902-000: MicDock 4x4 Mic Dock Interface Cable
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Table of Contents
Related Manuals for VADDIO HUDDLESTATION
Summary of Contents for VADDIO HUDDLESTATION
- Page 1 999-8914-000: HuddleSTATION Deluxe System with Premium Wall Mount (North America) 999-8914-001: HuddleSTATION Deluxe System with Premium Wall Mount (International) 999-8915-000: HuddleSTATION Premier System, Premium Wall Mount, and PC to Dock Interface Cable (NA) 999-8915-001: HuddleSTATION Premier System, Premium Wall Mount, and PC to Dock Interface Cable (Int’l)
- Page 2 HuddleSTATION Inside Front Cover - Blank Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 2 of 44...
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Page 3: Table Of Contents
Anatomy of the HuddleSTATION Camera/Sound Bar .................... 11 Image: HuddleSTATION Camera/Sound Bar ....................11 Image: End View of HuddleSTATION Camera/Sound Bar with Left End-cap Removed ........ 11 Setting the WideSHOT Lens on the HuddleSTATION ..................12 Image: Focus Knob Removal .......................... 12 Image: Adjusting the HD Varifocal Optical Zoom Lens ................... - Page 4 Connecting to a PC’s Audio ............................. 34 Image: Screen Shot Vaddio STATION Selected for Playback ................ 34 Image: Screen Shot Vaddio HDMI Monitor Selected for Playback ..............34 Image: Screen Shot Vaddio STATION Selected for recording ............... 35 Compatibility ................................36 USB 2.0 MJPEG Resolutions ..........................
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Page 5: Overview
Read and understand all instructions before using. Do not operate any device if it has been dropped or damaged. In this case, a Vaddio technician must examine the product before operating. To reduce the risk of electric shock, do not immerse in water or other liquids and avoid extremely humid conditions. Do not connect Power over Ethernet (PoE) cables directly to the RJ-45 ports on the device as damage may result. -
Page 6: Unpacking
The information contained in this manual will help you install and operate your product. If these instructions are misplaced, Vaddio keeps copies of Specifications, Installation and User Guides and most pertinent product drawings for the Vaddio product line on the Vaddio website. -
Page 7: Huddlestation Or Groupstation Pc To Micdock Interface Cable
One (1) HuddleSTATION Camera/Sound Bar One (1) HuddleSTATION MicDock (Controller and Dialer) One (1) HuddleSTATION 25’ (7.62m) Cat-6 SSTP Shielded LINK Cable One (1) 24 VDC 3.0 Amp Power Supply with North American Power Cable One (1) Installation and User Guide One (1) Premium Wall Mount with Integrated Cable Tray ... -
Page 8: Installation Requirements
HuddleSTATION HuddleSTATION Premier System with Premium Wall Mount and PC to Dock Interface Cable Included Part Number: 999-8915-000 (North America) One (1) HuddleSTATION Camera/Sound Bar One (1) HuddleSTATION MicDock (Controller and Dialer) One (1) HuddleSTATION 25’ (7.62m) Cat-6 SSTP Shielded LINK Cable One (1) 24 VDC 3.0 Amp Power Supply with North American Power Cable... -
Page 9: Anatomy Of The Huddlestation Micdock
PC to the Far-end. Video or VGA Input Buttons: These buttons allow the user to assign either in HDMI or VGA (RGBHV) source directly to the in-room monitor screen. Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 9 of 44... -
Page 10: Image: Micdock Side View
Do not substitute the LINK cable. Use only Vaddio LINK cables. 3) PC Input (VGA/RGBHV): DE-15 female for connection of PC’s analog output to the HuddleSTATION. 4) PC HDMI Input: HDMI connector for PC’s HDMI output to the HuddleSTATION. -
Page 11: Anatomy Of The Huddlestation Camera/Sound Bar
DC power supply tucked in behind the speaker. 6) Acrylic Facing: Provides attractive frame for the camera. Peel the protective plastic film off when installed. Image: End View of HuddleSTATION Camera/Sound Bar with Left End-cap Removed 1) Power Jack: 5.5mm x 2.5mm coaxial... -
Page 12: Setting The Wideshot Lens On The Huddlestation
Tele Manual Focus Control (Outermost ring) Adjust Near Lens Positions from Factory IRIS - Full Open Zoom - Full Wide Focus - user to set Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 12 of 44... -
Page 13: First Time Set-Up With The Huddlestation
HuddleSTATION First Time Set-up with the HuddleSTATION The HuddleSTATION is easy to install and operate with typical installations taking less than an hour. The HuddleSTATION Camera/Sound Bar is positioned above or below a room’s LCD display. There is a premium wall mount bracket available in certain system packages or it can be purchased separately. -
Page 14: Installation Instructions
Determine optimum location of the HuddleSTATION in respect to the room’s large LCD display. b) Location of the HuddleSTATION Camera/Sound Bar should be based upon a position that yields the best eye contact for the participants in the meeting. -
Page 15: Step 2: Route Cables In Cable Tray
Pull enough cable through the cable tray (about 6” to 8”) to allow easy connections to the left side connector panel once the Camera/Sound Bar is mounted to the wall. Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 15 of 44... -
Page 16: Diagram: Rear Of The Camera/Sound Bar Showing The Location Of The Z-Clips
PEM nuts on the front (center) of the cable tray and the bottom (center) of the Camera/Sound Bar are provided to allow attachment of a woven nylon safety strap to address security and seismic stability. Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 16 of 44... -
Page 17: Image: Connections To The Camera/Sound Bar
Do not plug the power supply’s AC power cord into the AC wall outlet yet. Please wait until the LINK Cat-6 SSTP cable is plugged into both sides of the HuddleSTATION (Camera/Sound Bar on one side and the MicDock on the other side). This is an important point that will be repeated redundantly in a turgidly pleonastic and tautologous manner (and more than once too). -
Page 18: Step 4: Connecting The Micpod Dock
The UC application will determine the content that can be transmitted. D. USB 2.0 Cable: Type-A Male to Type-B-Micro Male Cable - has to be USB 2.0, 480Mbps rated. Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 18 of 44... -
Page 19: Option: Using The Pc To Micdock Accessory Cable
Option: Using the PC to MicDock Accessory Cable: The HuddleSTATION has a Premium 3’ (.91m) 4x4 Interface Cable PC to Dock accessory cable that combines the Ethernet, HDMI, VGA, and USB cables into a single fan-out assembly to simplify cable management between the MicDock and PC. -
Page 20: Framing The Huddlestation's Video Shot
HuddleSTATION Framing the HuddleSTATION’s Video Shot When framing the shot with a HuddleSTATION WideSHOT camera, consider and review the following elements: The area should be well lit and without reflective surfaces. For wall surfaces, use a flat paint or wall coverings to minimize audio reflections. -
Page 21: System Configuration And Programming
The courtesy network jack on the MicDock can be used by the room PC, or any other network jack in the room that is on the same network as the HuddleSTATION can be used. It is very important from to work with the IT professionals at the place of installation to get the IP addresses, the required VoIP information (see the worksheet) and the network jack required to install and operate each HuddleSTATION. -
Page 22: Screen Shot: Configuration Page
25’ cable, put this parameter on 25’. If a 50’ cable is used set this parameter to 50’. The cable requirement is stringent and it is recommended that the Vaddio supplied cables be used…More on this later. Power Mode: Allows the user to put the system to sleep after an idle period, displaying a status message while dozing. -
Page 23: Screen Shot: Voip Network Settings
IP address for the HuddleSTATION. The VLAN section allows the Admin to assign match the HuddleSTATION VoIP configuration parameters to the VLAN that the VoIP traffic uses to ensure the same quality of service (QoS - DSCP) already set-up within the user’s voice/data switches. The ID and Priority must match the host network switches if the VLAN is enabled. -
Page 24: Screen Shot: Voip Rtp Settings
VoIP system. The worksheet will be included with every GroupSTATION, HuddleSTATION, or BaseSTATION and available on the Vaddio Website. It also is in the back of this riveting manual. Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 24 of 44... -
Page 25: Screen Shot: Room Labels
Help line phone numbers are displayed. Screen Shot: DHCP Network The Networking page is used to configure the HuddleSTATION IP addressing (non-VoIP). It supports DHCP or Static IP addresses and a Host Name. It also includes the MAC address associated with the device. -
Page 26: Screen Shot: Static Ip Network
The administrator account has a password for login security. The admin account will always require a password entry for login to the administrator pages. The HuddleSTATION ships with a factory default password of: ‘password’ but can be modified after initial login. -
Page 27: Screen Shot: Diagnostics Menu
HuddleSTATION Screen Shot: Diagnostics Menu The Diagnostics function within the HuddleSTATION is intended for advanced troubleshooting. It includes logging capabilities of key events and error reporting during normal operations. The internal logging function is setup as a revolving FIFO with estimated internal storage capabilities for up to one week. SIP logging is also available for SIP call analysis. -
Page 28: Screen Shot: System Confirmation
Screen Shot: System Firmware Update in Progress After confirming the update, a progress pop-up menu will advise the admin of the progress of the update. Please do not interrupt the update process. Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 28 of 44... -
Page 29: Screen Shot: Help Menu
HuddleSTATION Screen Shot: Help Menu The Help menu provides general information about the HuddleSTATION assists the administrator in configuring and programming of the device. The Help also includes information on the current firmware release loaded on the device. Click on the support for product related documentation from the Vaddio website 1.1.0... -
Page 30: Updating The Huddlestation
HuddleSTATION Updating the HuddleSTATION A product as new and evolutionary as the GroupSTATION and HuddleSTATION, there will be occasions that new software updates are available. These updates will no doubt contain new features, added functionality, changes, and general tweaks to make good ideas better, and of course, bug fixes. In an effort to make the updates as painless as possible, these directions are provided. - Page 31 6) After the update has been completed a reboot will not be needed. Go to the System Information menu will display the new versions of Audio, Video In, Video Out, VoIP and the overall System Revision. Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 31 of 44...
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Page 32: Huddlestation User Operations
HuddleSTATION HuddleSTATION User Operations The primary user interface for the HuddleSTATION is the dial pad interface on the MicDock in combination with visual feedback from an On-Screen-Display (OSD) associated with the HDMI output that connects to the room’s monitor. The dial pad is a capacitive touch interface and includes an audible tone when pressed. A description of the button functions are contained in the table below. -
Page 33: Making A Voip Call
HuddleSTATION Making a VoIP Call Once the HuddleSTATION is registered to the VoIP PBX/SIP Proxy by the network administrator or other qualified IT or phone system personnel, the HuddleSTATION functions surprisingly like a typical telephone set. Step 1: Dial the desired number using the MicDock User Interface. The OSD will automatically pop-up on the room’s LCD, at the top of the image, showing the number being dialed. -
Page 34: Connecting To A Pc's Audio
HuddleSTATION Connecting to a PC’s Audio The MicDock can be connected to the PC to extend media functions to the HuddleSTATION. This includes extending the Audio Playback and Record associated with the PC to the HuddleSTATION via USB. This is accomplished by selecting the Vaddio STATION as the USB Playback and Record device in Windows Sound Properties or from within the soft client (Lync, WebEx, Skype, etc.). -
Page 35: Image: Screen Shot Vaddio Station Selected For Recording
HuddleSTATION Select HuddleSTATION as the recording or microphone device within sound panel since the mics in the MicDock are needed for any/all conferencing or recording applications. Image: Screen Shot Vaddio STATION Selected for recording Certified Important Note: The HuddleSTATION (Vaddio STATION) must be selected as both the Playback (speaker) and Record (microphone) device within Windows or Soft Client for proper Hands-free audio operations. -
Page 36: Compatibility
Typically, the highest resolution possible between both the PC and HuddleSTATION is used. However, not all OS and application combinations are typical. Some applications are assigned to a lower value, or the lowest resolution to purposely minimize the bandwidth requirement. In order to avoid selection of the smallest resolution possible, the resolutions of 160 x 120 and 160 x 90 were removed because it looked sort of wicked awful (in some respects). -
Page 37: Warranty Information
Vaddio Customer Service: Vaddio will test, repair, or replace the product or products without charge if the unit is under warranty. If the product is out of warranty, Vaddio will test then repair the product or products. The cost of parts and labor charge will be estimated by a technician and confirmed by the customer prior to repair. -
Page 38: Huddlestation Compliance And Ce Declaration Of Conformity
Operation is subject to the following two conditions: (1) This device may not cause interference, and (2) This device must accept any interference including interference that may cause undesired operation of the device. Changes or modifications not expressly approved by Vaddio can affect emission compliance and could void the user’s authority to operate this equipment. -
Page 39: General Specifications
Power Supply 24 VDC, 3.0 Amps Dimensions HuddleSTATION Camera/Sound Bar : 6.125” (155.58mm) H x 46.12” (1.17m) W x 5.655” (143.64mm) D (H x W x D) HuddleSTATION MicPOD Dock: 1.699” (43.17mm) H x 9.25” (234.95mm) Diameter (round) Opt. Premium Wall Mount: 6.095” (154.81mm) H x 39.8” (1.01m) W x 2..272” (57.71mm) D (depth of cable tray ) Weight HuddleSTATION: Approximately 19.65 lbs. -
Page 40: Appendix A: Network Information Required
A/V system integrators and IT managers preparing for the installation of the HuddleSTATION conferencing platform into the enterprise IP and VoIP network For the HuddleSTATION and room PC, three (3) total IP addresses are required. The addresses are as follows: 1) For the HuddleSTATION for UC conferencing 2) For the HuddleSTATION VoIP conferencing 3) For the in-room PC used with the UC conferencing application. - Page 41 The courtesy network jack on the MicDock can be used by the room PC, or any other network jack in the room that is on the same network as the HuddleSTATION. As always, it is very important from to work closely with the IT professionals at the place of installation to acquire the IP addresses, the required VoIP information and the network jack(s) required to install and operate each HuddleSTATION.
- Page 42 HuddleSTATION System Configuration Notes: (Page filler) Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 42 of 44...
- Page 43 HuddleSTATION Inside Back Cover - Blank Vaddio HuddleSTATION - Document Number 342-0692 Rev B Page 43 of 44...
- Page 44 Vaddio, Toll Free: 800-572-2011 ▪ Phone: 763-971-4400 ▪ FAX: 763-971-4464, vaddio.com ©2013 Vaddio-All Rights Reserved. Reproduction in whole or in part without written permission is prohibited. Specifications and pricing are subject to change without notice or obligation. Vaddio, GroupSTATION, HuddleSTATION, and MicDock are trademarks of Vaddio. All other trademarks and likenesses are property of their respective owners. Document 342-0692 Rev B...
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