VADDIO EasyTalk Installation And User Manual
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VADDIO EasyTalk Installation And User Manual

Pc group audio conferencing
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Vaddio™ EasyTalk™ USB Solution
PC Group Audio Conferencing Tools
Part Numbers:
999-8530-000:
EasyUSB™ Mixer/Amp (North America)
999-8530-001:
EasyUSB Mixer/Amp (International)
Mics and Speakers (Worldwide)
999-8500-000:
EasyMic™ MicPOD
999-8510-000:
EasyMic Ceiling MicPOD (White)
999-8515-000:
EasyMic Ceiling MicPOD (Black)
999-8560-000:
EasyTalk Ceiling Speakers (1-Pair Bose® DS 16F)
999-8565-000:
EasyTalk Sound Bar Speaker
EasyMic Ceiling MicPODs
 Shown in black with 36" cable and in-ceiling
or on-ceiling electronics module.
 The white Ceiling MicPOD with cable is
also shown
EasyTalk Sound Bar
© 2012 Vaddio - All Rights Reserved. Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A
EasyUSB Mixer/Amp
Mixer/Amp
Installation and User Guide
EasyTalk Ceiling Speakers (1-Pair Bose DS16F
with tile support braces and plenum back cans)
EasyMic Mic POD
(for table top use)

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Summary of Contents for VADDIO EasyTalk

  • Page 1  The white Ceiling MicPOD with cable is also shown EasyMic Mic POD (for table top use) EasyUSB Mixer/Amp Mixer/Amp EasyTalk Sound Bar © 2012 Vaddio - All Rights Reserved. Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A...
  • Page 2 EasyTalk USB Tools Inside Front Cover - Blank Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 2 of 48...

  • Page 3: Table Of Contents

    Diagram: PC USB Conferencing using the Built-in Speakers of the LCD Display ..................21 Diagram: VC Bridge with PC-Based USB Conference ..........................22 Diagram: Recording or Streaming Application ............................23 Step-by-Step Installation Instructions..................................24 Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 3 of 48...
  • Page 4 Technical Specifications ......................................42 Appendix 1: Connectors Pin Outs ..................................44 Appendix 2: EasyUSB Mixer/Amp Serial Commands (ASCII) ..........................45 Preconfigured EasyTalk USB Audio Systems ..............................46 Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 4 of 48...

  • Page 5: Overview

    Read and understand all instructions before using. Do not operate any device if it has been dropped or damaged. In this case, a Vaddio technician must examine the product before operating. To reduce the risk of electric shock, do not immerse in water or other liquids and avoid extremely humid conditions. Do not connect Ethernet or Power Over Ethernet (POE) cables directly to the RJ-45 ports on the device as damage may result.

  • Page 6: Unpacking

    Unpacking The EasyTalk USB room bundles will arrive in various configurations within the shipping box. All components within the shipping box are individually packaged as described in the sections below. Carefully remove all parts included in the individual packaging.

  • Page 7: Equipment Descriptions And Call-Outs

    Equipment Descriptions and Call-outs Diagram: EasyUSB Mixer/Amp The EasyUSB Mixer/Amp is the master audio device within an EasyTalk USB solution providing the only method to interface to PC or external A/V equipment. Every EasyMic USB solution MUST have an EasyUSB Mixer/Amp.

  • Page 8: Easymic Micpod

    6) One-Touch Camera Preset Button: The One-Touch camera preset button can be used in conjunction with Vaddio PTZ Cameras to automatically run a camera preset when button is activated. This allows the user to re- position the Conferencing Camera preset with single button press (two presets per EasyUSB Mixer/Amp).

  • Page 9: Diagram: Bottom View Of Easymic Micpod

    Six rubber feet are evenly space around the radius on the bottom of the EasyMic MicPOD to prevent the mic from sliding around on the table, which can be annoying. Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 9 of 48...

  • Page 10: Easymic Ceiling Micpod

    The Ceiling Interface Module houses the electronics for the microphone and is typically installed above the ceiling of the room. The Array Head includes the microphone elements and drop cable that is plugged into the Ceiling Interface Box. The EasyMic Ceiling Array is a proprietary microphone system of the EasyTalk USB solution. Diagram: Ceiling Interface Module The Ceiling Interface Module is designed for above ceiling installation requiring plenum rating.

  • Page 11: Diagram: Easymic Ceiling Micpod Array Head

    The EasyTalk Sound Bar can be positioned above or below a wall mounted LCD Display or sit free standing. While it has three channels, LCR (left, center, right), but only two channels, L&R, are needed for use with the EasyUSB Mixer/Amp.

  • Page 12: Room Design & Applications

    The overall noise characteristics within a room are called Noise Criteria (NC). The noise criteria are a measurement of sound pressure level (in a space with no talkers) in relationship to frequency. Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 12 of 48...

  • Page 13: Diagram: Noise Criteria Table

    Don’t place microphones in proximity of noise sources (Projector or PC fans)  Avoid locating microphones near high air flow paths related to HVAC Systems (heating, ventilation and air conditioning). Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 13 of 48...

  • Page 14: Microphone Placement

    Performance may vary depending on room acoustical conditions. Diagram: EasyMic MicPOD Sound Quality versus Distance (in feet)   4’ 12’ 8’ Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 14 of 48...

  • Page 15: Loudspeaker Placement

    The diagrams below illustrate a few common conference room layouts. Diagram: Very Small Conference Room (Huddle Room) System with one (1) EasyUSB Mixer/Amp, one (1) EasyMic MicPOD one (1) EasyTalk Sound Bar and one (1) HD-USB PTZ Camera.

  • Page 16: Diagram: Small Conference Table

    EasyTalk USB Tools Diagram: Small Conference Table System with one (1) EasyUSB Mixer/Amp, one (1) EasyMic MicPOD, one (1) EasyTalk Sound Bar and one (1) HD-USB PTZ Camera.   HD-USB Camera                  ...

  • Page 17: Diagram: Large Conference Table With Ceiling Speakers

    EasyTalk USB Tools Diagram: Large Conference Table with Ceiling Speakers System with one (1) EasyUSB Mixer/Amp two (2) EasyMic MicPODs and two (2) EasyTalk ceiling speakers (camera and monitor not shown) Diagram: Large Conference Table with Ceiling Speakers and Ceiling Mics...

  • Page 18: Diagram: Very Big Conference Table With Overflow Seating

    EasyTalk USB Tools Diagram: Very Big Conference Table with Overflow Seating System with one (1) EasyUSB Mixer/Amp, two (2) EasyMic Ceiling MicPODs* four (4) EasyTalk Ceiling Speakers and a ClearVIEW HD-USB PTZ Camera *Note the distance requirement is still 4’ between the speakers and the microphones.

  • Page 19: System Connection Diagrams

    EasyTalk USB Tools System Connection Diagrams The EasyTalk USB Solution can be used in a wide range of conferencing applications with the flexibility to work in both new and existing installations. The product supports plug-and-play installation with user selectable dip switches associated with audio mixing modes and advanced signal processing.

  • Page 20: Diagram: Pc Usb Conferencing With External Amplifier

    MicPOD Table Mics PC with UC Client Software (Universal Audio Supplied Class) CAT-5e USB 2.0 Drivers Cables Cable Line 8-Channel Amp SPEAKER OUTs Six (6) Bose Ceiling Speakers Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 20 of 48...

  • Page 21: Diagram: Pc Usb Conferencing Using The Built-In Speakers Of The Lcd Display

    PC with UC Client Software (Universal Audio Supplied Class) CAT-5e USB 2.0 Drivers Cables Cable Audio Video Line IN LCD Display Using Audio Line IN (for small rooms) Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 21 of 48...

  • Page 22: Diagram: Vc Bridge With Pc-Based Usb Conference

    Class) (7.62m) USB 2.0 Drivers Cables Cable Supplied Speaker Wire Two 6’ (1.8m) Cables Included EasyTalk Sound Bar - Rear View Left and Right Channels Used Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 22 of 48...

  • Page 23: Diagram: Recording Or Streaming Application

    The recording mixing mode is selectable from the back panel dip switch. The diagram below depicts a connection scheme with the Vaddio AV Bridge in an IP Streaming application. Diagram: Recording or Streaming Application  ...

  • Page 24: Step-By-Step Installation Instructions

    Ceiling MicPOD Interface Module. Once connected, the front panel LED will light a solid blue color. Maximum cable distance between the EasyUSB and EasyMic device is 100’ (30.48m). Repeat process for second EasyMic connection (if required). Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 24 of 48...

  • Page 25: Easymic Micpod Installation

    STEP 3: Align RJ-45 cable into cable tray for exiting out enclosure and place unit back on table. Diagram: EasyMic MicPOD Installation Diagram (bottom view) Tuck Cable into Channel and under Tabs CAT-5e Cable Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 25 of 48...

  • Page 26: Easymic Ceiling Micpod

    EasyMic Ceiling MicPOD: For some of the most obvious reasons, a ladder is required to install the Ceiling MicPODs and EasyTalk ceiling speakers into a ceiling with acoustic tile. Safety comes first, so please use safe tools, ladders and install practices. Measure twice cut once…...

  • Page 27: Easytalk Sound Bar Installation

    Keyhole Hangers for Wall Mounting Rubber Feet for Table Mounting Connect the Left and Right Side Speakers with Provided 6’ (1.8m) cable EasyUSB Mixer/Amp Rear Panel Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 27 of 48...

  • Page 28: Easytalk Ceiling Speaker Installation

    Mixer/Amp. Remove the connector cover on top of ceiling speaker. Connect speaker wire to the terminal block using the 8-ohm and common terminals. Replace the cover. Put the plenum back cans on when finished.         Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 28 of 48...

  • Page 29: System Configuration And Programming

    The speaker EQ filter enables a specialized EQ filter on the speaker  outputs for enhanced clarity in the voice band for improved  intelligibility in conferencing applications.    5  Compressor &  This function enables a compressor/limiter along with an automatic  Level Control  level control on the speaker outputs of the EasyUSB Mixer/Amp.  This  function is intended to produce a constant speaker output level  independent of the audio source content originating from the far‐end.   6  Audio Delay  A 25 millisecond audio delay can be injected into the speaker outputs.   This is intended for better lip sync alignment when used with LCD  displays with significant video processing delays.   7  AEC Disable  This function disables the Acoustical Echo Cancellation functions on  the EasyMic devices.  This should only be used in non‐conferencing  applications.   8  Firmware Update  This switch places the EasyUSB in firmware update mode allowing  installers to upgrade the device using Vaddio software.  When  enabled, the audio operations will be disabled during the firmware  update procedure.  (Requires Power Cycle to take effect).  Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 29 of 48...

  • Page 30: Mixing Modes

    EasyMic audio signals. This record mix is sent out the Line Output of the EasyUSB Mixer/Amp. This mode can be used for sending local & far end audio during a conference to an external recording device (DVD recorder) or external streaming device (Vaddio A/V Bridge).  ...

  • Page 31: Advanced Audio Processing Functions

    EasyMic MicPOD. The camera preset commands are directly mapped to the EasyMic ports.   One-Touch Camera Preset Mapping EasyMic Port Camera Preset Executed   Port 1 Executes Preset 1   Port 2 Executes Preset 2 Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 31 of 48...

  • Page 32: User Operations

                        ◄                               Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 32 of 48...
  • Page 33 It should be noted that some UC soft-clients will automatically store the Operating System sound device configurations within the application. This function will automatically reconfigure sound device when application is launched. Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 33 of 48...

  • Page 34: Mixer In The Pc

    *Note: Limitations exist within the Windows Operating System that prohibits the USBdevice from notifying Host PC of mute change activated from the device. Specifically, it the user mutes with EasyMic MicPOD button, Windows will provide no notification. Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 34 of 48...

  • Page 35: Easymic Micpod User Controls

    The LED ladder volume level scale indicates the current level. Pressing the OneTouch button will position a Vaddio camera to your location within the room. This button requires the installer to program the camera preset with the hand held IR remote to function properly.

  • Page 36: Using Easyusb Tools With Unified Communications Soft Clients

    Mixer/Amp as the Speaker for Skype ENABLE After the microphone device is selected, select EasyUSB Mixer/Amp as the Speaker for Skype. “Automatically adjust speaker settings” can remain enabled. Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 36 of 48...

  • Page 37: Microsoft Lync Example

    Lync client. STEP 4: Select OK. The Lync application will use the EasyUSB Mixer/Amp for all subsequent audio calls. Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 37 of 48...

  • Page 38: A Note About Working With Unified Communications Soft Clients

    EasyUSB Mixer/Amp as the speaker and the mic for the PC to use as I/O for the soft client application. As more examples are gathered, each of these 1-2 page TechNotes will be posted on the Vaddio website for reference and instructional purposes.

  • Page 39: Firmware Updates

    EasyTalk USB Tools Firmware Updates The EasyUSB Mixer/Amp and EasyMic MicPOD devices can be upgraded in the field with the use of the Vaddio Loader software application. The processes for firmware updates are as follows: Step 1: If you are uncertain about updating or upgrading the equipment, please contact Vaddio Technical Support first.

  • Page 40: Warranty Information

    Vaddio Customer Service: Vaddio will test, repair, or replace the product or products without charge if the unit is under warranty and is found to be defective. If the product is out of warranty, Vaddio will test then repair the product or products. The cost of parts and labor charge will be estimated by a technician and confirmed by the customer prior to repair.

  • Page 41: Compliance And Ce Declaration Of Conformity

     Changes or modifications not expressly approved by Vaddio can affect emission compliance and could void the user’s authority to operate this equipment. ICES-003 Compliance...

  • Page 42: Technical Specifications

    Communications Status, Mute, Power 5.5mm OD x 2.5mm ID Coax Connector Power Supply Supply: 18 VDC, 2.75 Amp, Auto-switching Serial Control RS-232 (external control), 38.4K baud Protocol Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 42 of 48...
  • Page 43 Frequency Response: 100 HZ to 20KHZ Specifications Impendence: 8 ohm Drivers: Three 3.75” woofer and three 5/8” tweeters Watts: 16 Watt Max SPL: 87dB Other Table mounting feet Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 43 of 48...

  • Page 44: Appendix 1: Connectors Pin Outs

    4.6” ( 116.84mm) D  Bose DS 16F Ceiling Speakers: 7.95” (120.65mm) Diameter x 7.08” (179.8mm) H  EasyTalk Sound Bar: 4.75” (120.65) H x 37” (0.94m) W x 4.25”(108mm) D Weight  EasyUSB Mixer/Amp: 1.42 lbs (.65kg) ...

  • Page 45: Appendix 2: Easyusb Mixer/Amp Serial Commands (Ascii)

    Mixer/Amp will end with a carriage return followed by a line feed (hex 0A). The Baud rate of the EasyUSB Mixer/Amp is 38400. (However, if in DCE mode for direct connection to Vaddio Cameras, baud rate will be 9600). The serial format for the EasyUSB Mixer/Amp is: ...

  • Page 46: Preconfigured Easytalk Usb Audio Systems

    Five (5) preconfigured systems are offered to help simplify ordering and assist a speedy deployment of the Vaddio EasyUSB Tools within an organization. These systems do not exhaust the system possibilities and since each item is sold separately, a unique system is just waiting for the application.
  • Page 47 EasyTalk USB Tools Inside Back Cover - Blank Vaddio EasyTalk USB Solution - Document Number 342-0449 Rev A Page 47 of 48...
  • Page 48 Toll Free: 800-572-2011 ▪ Phone: 763-971-4400 ▪ FAX: 763-971-4464 www.vaddio.com ©2012 Vaddio - All Rights Reserved. Reproduction in whole or in part without written permission is prohibited. Specifications and pricing are subject to change without notice. Vaddio, EasyUSB, EasyMic, EasyTalk, ClearVIEW, EZCamera, and PowerRite are trademarks of...

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