Page 1 C5400n/C5400dn user's guide...
Page 3: Table Of Contents
CONTENTS Preface ..........2 Introduction .
Page 4 Sending the document to print ....37 Store to hard disk ....... . . 38 Sending the document to print .
Page 5 Menu functions........68 Print jobs menu.
Page 6 Index ..........135 Oki contact details ........138...
Page 7 NOTES, CAUTIONS AND WARNINGS NOTE A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product. CAUTION! A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.
Page 8: Introduction
INTRODUCTION Congratulations on buying an Oki colour printer. Your new printer is designed with advanced features to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of print media for the office.
Page 9 > Additional paper tray for loading a further 530 sheets to minimise operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media. > Additional memory allows printing of more complex pages, including two-sided and booklet pages with the optional duplex unit.
Page 10: Printer Overview
PRINTER OVERVIEW FRONT VIEW 1. Output stacker, face down. 3. Paper tray. Standard printed copy Standard blank paper tray. Holds up to 300 delivery point. Holds up to sheets of 80g/m² paper. 250 sheets at 80g/m². 4. Multi purpose feeder. 2.
Page 11: Rear View
REAR VIEW This view shows the connection panel, the rear output stacker and the location of the optional duplex (two-sided printing) unit. 5. ON/OFF switch. 9. Network interface.* 6. AC power socket. 10. Location of optional duplex unit. 7. Parallel data interface. 11.
Page 12: Changing The Display Language
CHANGING THE DISPLAY LANGUAGE The language used by your printer for display messages and for report printing can be changed quickly and easily as follows: ON LINE READY ENTER BACK ATTENTION MENU CANCEL Press the + key repeatedly to access the System Configuration Menu.
Page 13: Paper Recommendations
Window envelopes are not suitable. Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki transparencies (Order No. 01074101). In particular, avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.
Page 14: Cassette Trays
CASSETTE TRAYS Size Dimensions Weight (g/m²) A6 (Tray 1 only) 105 x 148mm 148 x 210mm Light 64-74g/m² 182 x 257mm Executive 184.2 x 266.7mm Medium 75-90g/m² 210 x 297mm Heavy 91-120g/m² Letter 215.9 x 279.4mm Ultra heavy 121-176g/m² Legal 13in. 216 x 330mm (Tray 2 only) Legal 13.5in.
Page 15: Face Down Stacker
FACE DOWN STACKER The face down stacker on the top of the printer can hold up to 250 sheets of 80g/m² standard paper, and can handle paper stocks up to 176g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).
Page 16: Loading Paper
LOADING PAPER CASSETTE TRAYS Remove the paper tray from the printer. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3). LOADING PAPER >...
Page 17 Load letter headed paper face down and top edge towards the front of the printer, as shown. Adjust the rear stopper (1) and paper guides (2) to the size of paper being used. To prevent paper jams: > Do not leave space between the paper and the guides and rear stopper.
Page 18 For face down printing, make sure the face up (rear) stacker (3) is closed (the paper exits from the top of the printer). Stacking capacity is approximately 250 sheets, depending on paper weight. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended.
Page 19: Multi Purpose Tray
MULTI PURPOSE TRAY Open the multi purpose tray and press gently down on the paper platform (1) to ensure it is latched down. Load the paper and adjust the paper guides (2) to the size of paper being used. > For single-sided printing on headed paper load the paper into the multi purpose tray with pre-printed side up and top edge into the printer.
Page 20: Printer Settings In Windows
PRINTER SETTINGS IN WINDOWS Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.
Page 21: Postscript Emulation
POSTSCRIPT EMULATION Page orientation sets portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the paper through 90 degrees anti- clockwise. When printing double sided pages (duplex unit required). You can flip the paper either on its long edge or short edge. Pages can be printed in forward or reverse order.
Page 22: Pcl Emulation
PCL EMULATION When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document. Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the...
Page 23: Secure Printing Feature
SECURE PRINTING FEATURE With this feature you can send confidential documents to print and have them stored in the printer until you are ready to print them. Documents sent in this way are protected by a PIN (personal identification number), which must be entered before they will print. This is useful when you need to print confidential documents on a printer which is shared with, or accessible to, other people.
Page 24: Printing Secure Documents
PRINTING SECURE DOCUMENTS Secure documents stored on the printer’s hard disk may be printed in either of two ways: > From the printer’s operator panel; or… > From your PC desktop, using the Storage Device Manager utility supplied on CD1 (Drivers and Utilities) with the printer.
Page 25 Printing from your PC desktop If you have installed the Storage Device Manager software from the supplied CD, you can also print secure documents directly from your PC desktop. You might do this, perhaps, when the office is empty and your confidential documents can safely be printed remotely.
Page 26: Proof And Print Feature
PROOF AND PRINT FEATURE This feature allows you to send multiple copies of a document to print but only print the first copy so that you can check the output quality before printing the rest. NOTE This feature requires the optional internal hard disk in the printer. SENDING THE DOCUMENT TO PRINT From your application’s Print dialogue, select the number of copies you need, and then click the Properties button.
Page 27: Printing The Remaining Copies
PRINTING THE REMAINING COPIES Documents stored on the printer’s hard disk may be printed in either of two ways: > From the printer’s operator panel; or… > From your PC desktop, using the Storage Device Manager utility supplied on CD1 (Drivers and Utilities) with the printer.
Page 28 Printing from your PC desktop If you have installed the Storage Device Manager software from the supplied CD, you can also print the remaining copies directly from your PC desktop. From the Windows Start menu, run Storage Device Manager. If necessary, use the SDM Printer Discovery window to find all available printers on your network or connected to your computer.
Page 29: Permanent Print Documents
PERMANENT PRINT DOCUMENTS With this feature you can create standard documents that you often need to print and store them on your printer’s internal hard disk. You can then print them at any time without having to send them again from your computer.
Page 30: Printing Stored Documents
PRINTING STORED DOCUMENTS Documents stored on the printer’s hard disk may be printed in either of two ways: > From the printer’s operator panel; or… > From your PC desktop, using the Storage Device Manager utility supplied on CD1 (Drivers and Utilities) with the printer.
Page 31 Printing from your PC desktop If you have installed the Storage Device Manager software from the supplied CD, you can also print permanently stored documents directly from your PC desktop. From the Windows Start menu, run Storage Device Manager. If necessary, use the SDM Printer Discovery window to find all available printers on your network or connected to your computer.
Page 32: Windows 9X/Me Differences
WINDOWS 9X/ME DIFFERENCES Screen presentations of Windows 9x/Me, together with some procedures, are significantly different from other versions of Windows (2000/XP etc.). This Chapter deals mainly with these variations. If necessary, reference should be made to the relevant subject or on- line help for more information.
Page 33 When you click Properties a new window opens which contains a short list of the printer settings available in the driver, which you can choose for this document. The window which opens when you click Properties depends on which printer driver has been installed. The PostScript driver offers different choices to the PCL driver.
Page 34 PCL Emulation When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document. Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and...
Page 35: Secure Printing Feature
SECURE PRINTING FEATURE With this feature you can send confidential documents to print and have them stored in the printer until you are ready to print them. Documents sent in this way are protected by a PIN (personal identification number), which must be entered before they will print. This is useful when you need to print confidential documents on a printer which is shared with, or accessible to, other people.
Page 36 PostScript Emulation In the driver window, on the Device Options tab, select Secure Print (1). In Printer Features, select Password 1 and select a number from 0 - 9 in the Change Setting for: drop-down box. Repeat for passwords 2 - 4. Click OK again to close the driver window, and again to close your application’s Print dialogue.
Page 37: Proof And Print Feature
PROOF AND PRINT FEATURE This feature allows you to send multiple copies of a document to print but only print the first copy so that you can check the output quality before printing the rest. NOTE With both PS and PCL drivers, this feature requires the optional internal hard disk to be fitted and enabled in the Start/Settings/Printers/ Properties/Device options dialogue.
Page 38: Store To Hard Disk
STORE TO HARD DISK With this feature you can create standard documents that you often need to print and store them on your printer’s internal hard disk. You can then print them at any time without having to send them again from your computer.
Page 39 PostScript Emulation In the driver window, on the Device Options tab, select Store to HDD (1). In Printer Features, select Password 1 (1 above) and select a number from 0 - 9 in the Change Setting for: drop-down box (2 above).
Page 40: Colour Printing
Typically CMYK documents are only supported in professional Desktop Publishing and Graphics applications. MATCHING PHOTOGRAPHIC IMAGES RGB only Oki Colour Matching is a generally a good choice. Select a matching method appropriate to your monitor. WINDOWS 9X/ME DIFFERENCES > 40...
Page 41: Matching Specific Colours
Adobe Photoshop, you may be able to use Soft-Proofing to simulate the printed image on your monitor. To do this, you can use the ICC-Profiles provided by Oki, and then print using the ICC profiles as the Print Space (or Output space).
Page 42: Pcl Driver
PCL DRIVER ACCESSING THE COLOUR MATCHING OPTIONS The Colour Matching options in the printer driver can be used to help match your printed colours to the ones displayed on your monitor or from some other source, such as a digital camera. The PCL driver’s colour options are only designed to work with RGB data.
Page 43: Setting The Colour Matching Options
SETTING THE COLOUR MATCHING OPTIONS On the Colour tab select Advanced (1) colour mode. Select Manual (2) for Colour Matching. Choose from the available options: Monitor (6500k) Perceptual Optimised for printing daylight photographs. Monitor (6500k) Vivid Optimised for printing bright colours. Good for office graphics.
Page 44: Using The Colour Swatch Feature
USING THE COLOUR SWATCH FEATURE The Colour Swatch function prints charts which contain a range of sample colours. Note that this is not the full range of colours that the printer can produce. Listed on each sample colour are the corresponding RGB (Red, Green, Blue) values.
Page 45: Postscript Driver
Oki Colour Matching PostScript Colour Matching CMYK Ink Simulation Windows ICM Matching Oki Colour Matching This is Oki’s proprietary colour matching system, and affects RGB data only. > Perceptual settings are best for printing photographic images. > Vivid or Digital Camera settings produce brightest colours.
Page 46: Postscript Colour Matching
Digital Camera Optimised for printing photographs taken with a digital camera. This tends to produce prints with lighter and brighter colours. For some photographs, other settings may be better depending on the subjects and the conditions under which they were taken. sRGB Optimised for matching specific colours, such as a company logo colour.
Page 47: Cmyk Ink Simulation
> Absolute Colourimetric Best for printing solid colours and tints, such as Company logos etc. Matches colours common to both devices exactly, and clips the “out of gamut” colours to their nearest printed equivalent. Tries to print white as it appears on screen. The white of a monitor is often very different from paper white, so this may result in colour casts, especially in the lighter areas of an image.
Page 48 Right-click the printer name and choose Properties. Click the Colour Management tab. Under “Colour Profiles currently associated with this printer”, you should see the names of profiles that match your printer model. If you do not see any profiles associated with the driver, click “Add…”...
Page 49: Overlays And Macros
OVERLAYS AND MACROS NOTE PostScript overlays are not available for Windows 95/98/Me. CREATING PCL OVERLAYS Three steps are required to create an overlay: Create the form data using your own application software and print it to a printer (.PRN) file. Use the Storage Device Manager utility software supplied on CD with your printer to create a “project file,”...
Page 50 Click OK, and when prompted for a print file name, enter a meaningful name with the extension .PRN. Close your application. Step 2: Create and download macros NOTE Ensure that the Storage Device Manager has been installed (on the Printer Drivers CD, “Software Utilities”). From the Windows Start/Programs/Okidata menu, start Storage Device Manager (SDM) and allow SDM to discover the printer.
Page 51 The project window will display one .BIN file for each printer file added. Make a careful note of the name and ID number for each of the files. You will need them later. If you wish to edit the names or ID numbers, double-click the file entry and edit the details.
Page 52 Step 3: Defining overlays This is the final step before the new overlays are ready for use. Open the Printers window via the Start menu or the Windows Control Panel. Right-click on the relevant PCL printer icon and choose Printing Preferences from the pop-up menu. On the Job Options tab, click the Overlay button.
Page 53: Installing Upgrades
The new overlays will now appear in the Defined Overlays list in the printer properties window. When done, click OK to close the printing preferences window. Your new overlays are now ready and available to be used for any future documents you wish. INSTALLING UPGRADES ADJUSTING WINDOWS PRINTER DRIVERS Once your new upgrade has been installed, you may need to update...
Page 54 PostScript driver This driver must be adjusted for any upgrade just installed. Open the Printers window via the Start Menu or from the Windows Control Panel. Right-click the printer icon for this printer, and choose Properties from the pop-up menu. On the Device Settings tab, select the upgrade you have just installed from the list of...
Page 55: Colour Printing
COLOUR PRINTING The printer drivers supplied with your printer provide several controls for changing the colour output. For general use the automatic settings will suffice, providing reasonable default settings that will produce good results for most documents. Many applications have their own colour settings, and these may override the settings in the printer driver.
Page 56 Viewing conditions A print can look very different under different lighting conditions. For example, the colours in a print may look different when viewed standing next to a sunlit window, compared to how they look under standard office fluorescent lighting. Printer driver colour settings The driver settings for manual colour can change the appearance of a print.
Page 57: Tips For Printing In Colour
Paper type The type of paper used can also significantly affect the printed colour. For example, a printout on recycled paper can look duller than one on specially formulated glossy paper. TIPS FOR PRINTING IN COLOUR Your printer driver contains several different ways to help match the colour on your screen to the colour produced by your printer.
Page 58 Printing from Microsoft Office applications Use the Monitor (9300k) setting. This may help if you are having problems with specific colours from applications such as Microsoft Excel or Microsoft PowerPoint. If you are having problems with specific Office palette colours, the Colour Correct Utility may help. Printing specific colours (for example a company logo) Use the sRGB setting.
Page 59: Postscript Driver
The PostScript driver is designed to work with either RGB or CMYK data. Printing photographic images RGB images: Select Oki Colour Matching and use the Monitor (6500k) Perceptual setting. If the colours look too dull, try the Monitor (6500k) Vivid or Digital Camera settings.
Page 60: Pcl Driver
> Gamma Utility: designed to allow overall adjustments to the colour output. PCL DRIVER ACCESSING THE COLOUR MATCHING OPTIONS The Colour Matching options in the printer driver can be used to help match your printed colours to the ones displayed on your monitor or from some other source, such as a digital camera.
Page 61: Setting The Colour Matching Options
SETTING THE COLOUR MATCHING OPTIONS On the Colour tab select Advanced for colour matching. Select Manual and choose from the available options: Monitor (6500k) Perceptual Optimised for printing photographs. Colours are printed with emphasis on saturation. Monitor (6500k) Vivid Optimised for printing photographs, but with even more saturated colours than the Monitor (6500k) Perceptual setting.
Page 62: Using The Colour Swatch Feature
sRGB The printer will try to reproduce the sRGB colour space. This may be useful if colour matching from an sRGB input device such as a scanner or digital camera. USING THE COLOUR SWATCH FEATURE To use the Colour Swatch feature, you must install the Colour Swatch Utility.
Page 63: Postscript Driver
Windows ICM Matching Using ICC Profiles 1. Not Windows NT 4. 2. Not Windows 95/98/Me Oki Colour Matching This is Oki’s proprietary colour matching system, and affects RGB data only. > Perceptual settings are best for printing photographic images. >...
Page 64: Postscript Colour Matching
Monitor (6500k) Perceptual Optimised for printing photographs. Colours are printed with emphasis on saturation. Monitor (6500k) Vivid Optimised for printing photographs, but with even more saturated colours than the Monitor (6500k) Perceptual setting. Monitor (9300k) Optimised for printing graphics from applications such as Microsoft Office.
Page 65: Cmyk Ink Simulation
The rendering intents that the printer driver provides are listed below: > Perceptual Best choice for printing photographs. Compresses the source gamut into the printer's gamut whilst maintaining the overall appearance of an image. This may change the overall appearance of an image as all the colours are shifted together. >...
Page 66: Windows Icm Colour Matching
WINDOWS ICM COLOUR MATCHING Windows 98, Me, 2000 and XP only. Affects RGB data only. ICM is the colour management system built into Windows. Windows ICM uses ICC profiles for your monitor and printer; these profiles describe the colours that your device is capable of reproducing.
Page 67: Using The Colour Correct Utility
(output) colour space. USING THE COLOUR CORRECT UTILITY The Oki Colour Correct Utility is provided on your printer driver CD- ROM. You must install it separately since it is not installed along with the printer driver.
Page 68: Menu Functions
MENU FUNCTIONS This sections lists the menus accessed via the controls on the printer’s operator panel and displayed in the LCD window. It should be noted that many of these settings can be, and often are, overridden by settings in the Windows printer drivers. However, several of the driver settings can be left at “Printer Setting”, which will then default to the settings entered in these printer menus.
Page 69: Print Jobs Menu
PRINT JOBS MENU This menu only appears when the hard disk drive is installed. It is used for printing of documents stored on the internal hard disk. These will be stored using either the secure printing feature or the proof and print feature.
Page 70: Shutdown Menu
SHUTDOWN MENU This menu only appears if the hard disk drive is installed. This item should always be selected before switching the printer off, to ensure that no hard disk data is lost. SHUTDOWN MENU Item Settings Explanation SHUTDOWN START EXECUTE Performs controlled shutdown of the printer, ensuring that all files on the internal hard disk are closed before power is turned off.
Page 71 PRINT MENU Item Settings Explanation MEDIA CHECK ENABLE Determines whether the printer check the DISABLE size of paper loaded matches that required for the document sent to print. RESOLUTION 600x1200DPI Sets the default resolution for printing (dots 600DPI per inch). 600x1200DPI uses more memory and requires more time to process, but prints at a higher quality.
Page 72 PRINT MENU Item Settings Explanation ORIENTATION PORTRAIT Selects default page orientation between LANDSCAPE portrait (tall) and landscape (wide). LINES PER PAGE 5-64-128 Sets the number of lines of text per page when raw text is received from systems other than Windows. The default for A4 portrait is 65, and for Letter is 60.
Page 73: Media Menu
MEDIA MENU This menu provides adjustment to suit a wide range of print media. MEDIA MENU Item Settings Explanation TRAY1 PAPERSIZE A4 / A5 / A6 / B5 Selects the size of paper loaded in Tray 1 LEGAL14 (upper tray if both trays installed). For LEGAL13.5 CUSTOM setting see X-DIMENSION and Y- LEGAL13...
Page 74 MEDIA MENU Item Settings Explanation MPT PAPERSIZE LETTER Selects the size of paper to be fed from the EXECUTIVE multi purpose tray. For CUSTOM setting see LEGAL14 X-DIMENSION and Y-DIMENSION later in this LEGAL13.5 table. LEGAL13 A4 / A5 / A6 / B5 CUSTOM COM-9 ENVELOPE COM-10 ENVELOPE...
Page 75: Colour Menu
COLOUR MENU The printer automatically adjusts colour balance and density at appropriate intervals, optimising the printed output for bright white paper viewed in natural daylight conditions. The items on this menu provide a means of changing the default settings for special or particularly difficult print jobs.
Page 76 COLOUR MENU Item Settings Explanation AUTO EXECUTE Performs automatic colour registration REGISTRATION adjustment. Normally this is done on power on and when the top cover is opened and then closed. This process accurately aligns the cyan, magenta and yellow images to the black image.
Page 77: System Configuration Menu
SYSTEM CONFIGURATION MENU This menu adjusts general printer settings to suit the way you prefer to work. SYSTEM CONFIGURATION MENU Items Settings Explanation POW SAVE TIME Adjusts the idling time before the printer automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operating and ready to receive data.
Page 78 SYSTEM CONFIGURATION MENU Items Settings Explanation JAM RECOVERY Specifies whether the printer should perform jam recovery after a paper jam has occurred. If ON, the printer will attempt to print again any pages lost due to a paper jam once the jam has been cleared. ERROR REPORT If ON, the printer will print error details when a PostScript Emulation error occurs.
Page 79: Pcl Emulation
PCL EMULATION This menu controls settings effective when the printer is operating in PCL emulation mode. PCL EMULATION Item Settings Explanation Font Source RESIDENT / DIMM0 / Specifies the location of the PCL default DIMM1 / font. Normally this will be INTERNAL DOWNLOADED unless additional fonts are installed in the expansion ROM slot or additional fonts...
Page 80 PCL EMULATION Item Settings Explanation SYMBOL SET PC-8 / PC-8 Dan/Nor PCL symbol set. If the font source and / PC-8 TK / PC-775 / number are changed to one which does PC-850 / PC-852 / not support the selected symbol set, this PC-855 / PC-857 TK / must be changed to an available symbol PC-858 / PC-866 /...
Page 81 PCL EMULATION Item Settings Explanation SYMBOL SET Math-8 / MC Text / (continued) MS Publish / PC Ext D/N / PC Ext US / PC Set1 / PC Set2 D/N / PC Set2 US / USPSZIP / Bulgarian / CWI Hung / DeskTop / German / Greek-437 / Greek- 437 Cy / Greek-928 /...
Page 82: Parallel Menu
PARALLEL MENU This menu controls the operation of the printer’s Centronics compatible (IEEE-1284) data interface. PARALLEL MENU Item Settings Explanation PARALLEL ENABLE / DISABLE Enables or disables operation of this port. BI-DIRECTION ENABLE / DISABLE Enables or disables bidirectional functionality of this port. ENABLE / DISABLE Enables or disables ECP mode.
Page 83: Network Menu
NETWORK MENU This menu controls the operation of the printer’s 10Base-T/100Base- TX network interface. NETWORK MENU Item Settings Explanation TCP/IP ENABLE / DISABLE Enables or disables this network protocol. NETBEUI ENABLE / DISABLE Enables or disables this network protocol. NETWARE ENABLE / DISABLE Enables or disables this network protocol.
Page 84: Maintenance Menu
MAINTENANCE MENU This menu provides access to various printer maintenance functions. MAINTENANCE MENU Item Settings Explanation MENU RESET EXECUTE Resets menus to default settings. SAVE MENU EXECUTE Saves current menu settings as default values. At confirmation prompt, press ENTER to confirm save, or CANCEL to cancel. POWER SAVE ENABLE / DISABLE Enables or disables automatic power save mode.
Page 85: Usage Menu
USAGE MENU This menu is for information only, and provides an indication of total usage of the printer and the expected life left in its consumable items. This is particularly useful if you do not have a full set of replacement consumables to hand and you need to know how soon you will need them.
Page 86: Overlays And Macros
OVERLAYS AND MACROS WHAT ARE OVERLAYS AND MACROS? If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using these advanced features. You can use PostScript overlays to generate all your special stationery and store it in the printer for use whenever you need it.
Page 87: Creating Postscript Overlays
CREATING POSTSCRIPT OVERLAYS Three steps are required to create an overlay: Create the form data using your own application software and print it to a printer (.PRN) file. Use the Storage Device Manager utility software supplied on CD with your printer to create a “project file,” import the .PRN file(s), and download the generated filter (.HST) file to the printer.
Page 88: Create And Download The Project
On the Overlay tab, choose Create Form from the drop- down list (4). Click OK to close the Document Properties window. Click OK again to close the Print dialogue. When prompted for a print file name, enter a meaningful name with the extension .PRN.
Page 89: Test Printing The Overlay
Choose Projects→Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it later if you want to modify it. Choose Projects→Send Project Files to Printer to download the project to the printer. If you have a hard disk in the printer, SDM will automatically download files to it.
Page 90 In the Define Overlays window, enter a suitable name (2) for this overlay and choose which page(s) (3) of your documents will use this overlay. Enter the name of the overlay file (4) exactly as it appeared in the Storage Device Manager project window.
Page 91: Printing With Postscript Overlays
PRINTING WITH POSTSCRIPT OVERLAYS Once you have defined your overlays you are ready to use them for any documents you wish. The example illustrated here uses two overlays for business letters. The first prints on just the top page, and the second prints on any or all subsequent pages.
Page 92: Creating Pcl Overlays
CREATING PCL OVERLAYS Three steps are required to create an overlay: Create the form data using your own application software and print it to a printer (.PRN) file. Use the Storage Device Manager utility software supplied on CD with your printer to create a “project file,” import the .PRN file, and download the generated filter (.BIN) files to the printer.
Page 93: Create And Download Macros
CREATE AND DOWNLOAD MACROS From the Windows Start menu, start Storage Device Manager (SDM) and allow SDM to discover the printer. Choose Printers→New Project to start a new project. Choose Printers→Filter Macro File. The Filter Printer Patterns dialogue box appears. Make any adjustments in the settings that you need and then click OK.
Page 94: Test Printing The Macro
Note that the names are case sensitive, and will be needed later exactly as they appear in this list. Choose Projects→Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it. Choose Projects→Send Project Files to Printer to download the project to the printer.
Page 95 In the Define Overlays window, enter the name (a) and ID (b) of the required overlay, and define which page(s) (c) of your documents will use this overlay. Then click the Add button (3) to add this overlay to the list of defined overlays.
Page 96: Printing With Pcl Overlays
PRINTING WITH PCL OVERLAYS Once you have defined your overlays you are ready to use them for any documents you wish. The example illustrated here uses two overlays for business letters. The first prints on just the top page, and the second prints on any or all subsequent pages.
Page 97: Replacing Consumable Items
REPLACING CONSUMABLE ITEMS This section explains how to replace consumable items when due. As a guide, the life expectancy of these items is: > Toner — 3,000 (standard capacity) or 5,000 (high capacity) A4 pages at 5% coverage, which means that 5% of the addressable print area is printed with this colour.
Page 98: Consumable Order Details
Average life (22,000 pages at continuous print, 15,000 pages at 3 pages/job and 7,500 pages at 1 page/job). Please always use genuine Oki consumables. Use of “compatibles” and counterfeit items may impair performance and could cause product damage, which is not covered under the warranty.
Page 99: Toner Cartridge Replacement
TONER CARTRIDGE REPLACEMENT The toner used in this printer is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black. Have a sheet of paper handy so that you have somewhere to place the used cartridge while you install the new one.
Page 100 Press the cover release and open the printer’s top cover fully. WARNING! If the printer has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch. Note the positions of the four cartridges. 1. Cyan cartridge 2.
Page 101 Carry out one of the following: If you are replacing a toner cartridge that has been supplied with your printer (lever has 3 positions), pull the coloured toner release lever on the cartridge to be replaced towards the front of the printer, in the direction of the arrow, but stop at the central (upright) position (1).
Page 102 Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the printer. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.
Page 103 Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge. Holding the cartridge by its top centre with the coloured lever to the right, lower it into the printer over the image drum unit from which the old cartridge was removed.
Page 104 then lower the right end of the cartridge down onto the image drum unit. Pressing gently down on the cartridge to ensure that it is firmly seated, push the coloured lever (1) towards the rear of the printer. This will lock the cartridge into place and release toner into the image drum unit.
Page 105: Image Drum Replacement
IMAGE DRUM REPLACEMENT Switch off the printer and allow the fuser to cool for about 10 minutes before opening the cover. CAUTION! Static sensitive devices, handle with care. The printer contains four image drums: cyan, magenta, yellow and black. Press the cover release and open the printer’s top cover fully. WARNING! If the printer has been powered on, the fuser will be hot.
Page 106 Note the positions of the four cartridges. 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the printer. REPLACING CONSUMABLE ITEMS >...
Page 107 Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
Page 108 Take the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge was placed. Keep it the same way round as the old unit. Pack the old cartridge inside the packaging material for disposal. Place the toner cartridge onto the new image drum cartridge as shown.
Page 109 Holding the complete assembly by its top centre, lower it into place in the printer, locating the pegs at each end into their slots in the sides of the printer cavity. Finally, close the top cover and press down firmly at both sides so that the cover latches closed.
Page 110: Replacing The Belt Unit
REPLACING THE BELT UNIT The belt unit is located under the four image drums. This unit requires replacement approximately every 50,000 pages. Switch off the printer and allow the fuser to cool for about 10 minutes before opening the cover. Press the cover release and open the printer’s top cover fully.
Page 111 Lift each of the image drum units out of the printer and place them in a safe place away from direct sources of heat and light. CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive.
Page 112 Lower the new belt unit into place, with the lifting bar at the front and the drive gear towards the rear of the printer. Locate the drive gear into the gear inside the printer by the rear left corner of the unit, and lower the belt unit flat inside the printer.
Page 113: Fuser Replacement
FUSER REPLACEMENT The fuser is located inside the printer just behind the four image drum units. WARNING! If the printer has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch.
Page 114 Identify the fuser handle (1) on the top of the fuser unit. Pull the two fuser retaining levers (2) towards the front of the printer so that they are fully upright. Holding the fuser by its handle (1), lift the fuser straight up and out of the printer.
Page 115 Lower the fuser into the printer, locating the two lugs (3) into their slots in the metal partition which separates the fuser area from the image drums. Push the two retaining levers (2) towards the rear of the printer to lock the fuser in place. Finally, close the top cover and press down firmly at both sides so that the cover latches closed.
Page 116: Installing Upgrades
INSTALLING UPGRADES This section explains how to install optional equipment into your printer. This includes: > duplex (two-sided printing) unit; > additional RAM memory; > 20GB hard disk drive. DUPLEX UNIT The duplex unit adds the function of two-sided printing, using less paper and making large documents easier to handle.
Page 117 Switch the printer on and wait for it to warm up (about 1 minute). Print a menu map as follows: Press the + button to access the Information Menu. Press ENTER once for the menu map. Press ENTER again to print the menu map. When the menu map is printed, press ON LINE to exit the menu system.
Page 118: Memory Upgrade
MEMORY UPGRADE The basic printer model comes equipped with 64MB of main memory. This can be upgraded with an additional memory board containing 64MB, 128MB or 256MB, giving a maximum total memory capacity of 320MB. Installation takes a few minutes, and requires a medium size cross- head (philips type) screwdriver.
Page 119 Carefully remove the new memory board from its wrapping. Try to handle the board only by its short edges, avoiding contact with any metal parts as far as possible. In particular, avoid touching the edge connector. Notice that the memory board has a small cutout in the edge connector, which is closer to one end than the other.
Page 120 Hold the new memory board by its short edges, so that the edge connector faces in towards the RAM expansion slot, and the small cutout is closer to the rear of the printer. Gently push the board into the RAM expansion slot until it latches in and will not go any further.
Page 121: Hard Disk Drive
HARD DISK DRIVE The optional 20GB internal hard disk drive (HDD) enables collating of printed pages and can be used to store overlays and macros, fonts, and secure or proof documents waiting to be printed. Installation takes a few minutes, and requires a medium size cross- head (philips type) screwdriver.
Page 122 Identify the six locating holes indicated in the illustration, which will be used to locate the disk unit onto the side of the printer. With the component side of the disk unit facing the printer, and the connector cable towards the rear, lift the disk unit handle away from the disk body.
Page 123 When the printer is ready, print a menu map as follows: Press the + button to access the Information Menu. Press ENTER once for the menu map. Press ENTER again to print the menu map. When the menu map is printed, press ON LINE to exit the menu system.
Page 124: Adjusting Windows Printer Drivers
ADJUSTING WINDOWS PRINTER DRIVERS Once your new upgrade has been installed, you may need to update the Windows printer driver so that the additional features are available to your Windows applications. Remember that if your printer is shared between users on different computers, the driver must be adjusted on each user’s machine.
Page 125: Postscript Driver
POSTSCRIPT DRIVER This driver must be adjusted for any upgrade just installed. Open the Printers window (called “Printers and Faxes” in Windows XP) via the Start Menu or from the Windows Control Panel. Right-click the printer icon for this printer, and choose Properties from the pop-up menu.
Page 126: Clearing Paper Jams
CLEARING PAPER JAMS Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your printer should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply.
Page 127 Note the positions of the four cartridges. 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge It will be necessary to remove the four image drums to gain access to the paper path. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the printer.
Page 128 Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
Page 129 > To remove a sheet from the central area of the belt (2), carefully separate the sheet from the belt surface and withdraw the sheet. > To remove a sheet just entering the fuser (3), separate the trailing edge of the sheet from the belt, push the fuser pressure release lever (4) towards the front and down to release the fuser’s grip on the sheet, and withdraw the sheet through the drum cavity area.
Page 130 Starting with the cyan image drum unit nearest the fuser, replace the four image drums back into the drum cavity, making sure to locate them in the correct order. 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge >...
Page 131 Lower the top cover down but do not press down to latch it closed yet. This will protect the drums from excessive exposure to room lighting while you check the remaining areas for jammed sheets. Open the rear exit tray (5) and check for a sheet of paper in the rear path area (6).
Page 132 If your printer has a duplex unit installed, press the cover release at the centre of the unit, open the cover and remove any sheets in this area, then close the cover. Lift the front cover release and pull open the front cover. CLEARING PAPER JAMS >...
Page 133 Check inside the cover for sheets in this area and remove any that you find, then close the cover. Pull out the paper tray in use when the jam occurred and ensure that all paper is stacked properly, is undamaged, and that the paper guides are properly positioned against the edges of the paper stack.
Page 134: Specifications
SPECIFICATIONS Item Specification Dimensions 425 x 561 x 345mm (W x D x H) Weight 25Kg Print speeds 16 pages per minute colour / 24 pages per minute monochrome Resolution 600dpi or 1200 x 600dpi Emulations PostScript 3 PCL 5c, HP-GL, PCL XL Epson FX IBM Pro Printer III XL Auto Features...
Page 135: Index
INDEX Belt Fonts how to replace.......110 printing a list......69 Fuser life expectancy ......97 how to replace.......113 life remaining ......85 life expectancy ......97 Booklet printing PCL emulation ....22 life remaining ......85 PostScript emulation ..21 Hard disk drive how to install ......121 Colour adjusting.........75 Colour matching...
Page 136 Parallel menu ......82 loading cassette trays....16 PCL emulation menu ....79 loading letterhead ....17 Print jobs menu .......69 recommended types ....13 Print menu ......70 supported sheet sizes....14 resetting .........84 weight selection in Windows ..22 saving current settings ....84 weights and sizes ....73 Parallel port System configuration menu ..77 enabling or disabling....82...
Page 137 Transparencies recommended types ....13 Upgrades duplex unit......116 memory.........118 enabling or disabling....82 INDEX > 137...
Page 138: Oki Contact Details
OKI CONTACT DETAILS Oki Systems (UK) Limited Oki Data (Singapore) Pte. Ltd. 550 Dundee Road 78 Shenton Way, #09-01, Slough Trading Estate Singapore 079120 Slough, SL1 4LE Tel: (65) 221 3722 Fax: (65)421 1688 Tel:44 (0) 1753 819819 http://www.okidata.com.sg Fax:44 (0) 1753 819899 http://www.oki.co.uk...
Page 139 C5400n/C5400dn central house balfour road, hounslow tw3 1hy united kingdom tel +44 (0) 20 8219 2190 Fax +44 (0) 20 8219 2199 07048901 Iss.01...

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