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imagistics 1630 Operating Manual

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1630
Operating Guide

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  • Page 1 1630 Operating Guide...
  • Page 2 Imagistics Supply Line at 1-800-462-6797. For faster service, please have your machine model and serial number available before calling. Should your 1630 develop a problem that cannot be remedied by using the maintenance or troubleshooting procedures outlined in this manual please contact the Imagistics National Diagnostic Center at 1-800-243-5556.

  • Page 3: Using This Manual

    Introduction Using This Manual Thank you for purchasing a fax machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual. Finding Information All chapter headings and subheadings are listed in the Table of Contents.

  • Page 4: Control Panel Overview

    Control Panel Overview Toner Empty Icon One Touch Keys The Toner icon flashes on and off These 16 keys give you instant when toner is low, so you'll know access to previously stored phone to order another toner cartridge. numbers. You will be able to print until the Shift indicator stays on.
  • Page 5 Dial Pad Directory Search Dials phone and fax numbers and Lets you look up numbers stored in can be used as a keyboard for the dialing memory. entering information into the Mode machine. Sets the resolution when you send Volume Keys a fax.

  • Page 6: About Your Machine

    About Your Machine If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals.

  • Page 7: Assembly And Connections

    Assembly and Connections Packing List Make sure you have the following items: Telephone Handset Power Cord Drum Unit Assembly Telephone Wire Cord Handset Curled Document Cord Support IEEE-1284 Compliant Bi-directioned Cable Quick Reference Card Document Tray with Extension Operating Guide Floppy Disks Whenever you transport the machine, use the packing materials that came with your machine.

  • Page 8: Choosing A Location

    Choosing a Location Place your machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone jack and a standard, grounded power outlet. Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators.

  • Page 9: Installing The Drum Unit Assembly (With Toner Cartridge)

    Assembly Installing the Drum Unit Assembly (with Toner Cartridge) Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. To prevent damage to the drum, do not expose it to light for longer than a few minutes.

  • Page 10: Attach The Trays

    Attach the Trays Attach the document support and document tray with extension, Document and unfold the Support extension, which holds documents in place. Document Tray with Extension Unfold the Front Output Bin Extension, which holds printed pages in place. Front Output Bin Extension Manual Feed Slot...

  • Page 11: Acceptable Paper

    Paper Acceptable Paper Paper Type Paper Size Multi-purpose cut sheet Letter, Legal, A4, A5, ISO B5, Executive, A6, Paper Cassette #1: 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) Manual Feed Slot: cut sheet Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) envelopes COM-10, Monarch, C5, DL...

  • Page 12: Paper Specification For The Cassette

    Paper Specification for the Cassette Cut Sheet Basis Weight: 17 to 28 lb. (64 to 105 g/m Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm) Moisture Content: 4% to 6% by weight Manual Feed Slot Cut Sheet Envelopes Basis Weight: 17 to 42 lb.

  • Page 13: Loading Paper In Multi-Purpose Paper Cassette

    Loading Paper in Multi-purpose Paper Cassette Pull the paper cassette completely out of the machine. Slide the paper width and length adjusters for the paper size you want. Fan the paper well. Load paper Maximum Paper in the paper cassette. Press Height down on the paper to flatten Guide...

  • Page 14: Connecting The Machine

    Connections Connecting the Machine Connect the handset, power cord, and telephone line. Connecting the Handset Connect the curled handset cord to the bottom of the handset and the left side of the machine. Connect the Power Cord When you connect the power, the screen will illuminate. Connect the telephone line.

  • Page 15: Connecting An External Tam (Telephone Answering Machine)

    Connecting an External Telephone Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your machine. Connect the modular plug on the telephone’s line cord to the jack labeled EXT.
  • Page 16 Do not connect a TAM elsewhere on the same phone line. Plug the telephone line cord from the wall jack into the left side of the machine, in the jack labeled LINE. Plug the telephone line cord from your TAM into the left side of the machine, in the jack labeled EXT.

  • Page 17: Special Line Considerations

    Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.
  • Page 18 Installing Machine, External Two-Line TAM, and Two-Line Telephone When you are installing an external two-line telephone answering machine (TAM) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAM. The most common connection is to put the machine on Line 2, which is our assumption in the following steps.

  • Page 19: Multi-Line Connections (Pbx)

    Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you.
  • Page 20 2 - 14 A S S E M B L Y A N D C O N N E C T I O N S...

  • Page 21: On-Screen Programming

    On-Screen Programming User-Friendly Programming We have designed your machine with on-screen programming. User- friendly programming helps you take full advantage of all the features your machine has to offer. (See Using This Manual, page 1-1.) Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you program your machine.

  • Page 22: Feature Selection Table

    Feature Selection Table If you have a basic understanding of how to program your machine, you can perform most of the programming settings without this manual. To help you understand the feature selections, options, and settings that are found in your fax programs, use the Feature Selection Table below. 1.

  • Page 23: Fax Features

    1. Fax Features ( CONTINUED 2. RX SETTINGS Features Description Factory Set Page 1. RING COUNT Number of rings before machine answers in FAX or FAX/TEL mode. 2. F/T RING TIME Sets the time for “double ring” in 20 SEC FAX/TEL mode.
  • Page 24 1. Fax Features ( CONTINUED 3. TX SETTINGS Feature Description Factory Set Page 1. COVER SHEET Automatically sends the cover 6-6, 7 page you programmed. 2. COVER MESSAGE Program customized message for — fax cover page. 3. CONTRAST Change lightness or darkness of a AUTO fax you are sending.
  • Page 25 1. Fax Features ( CONTINUED 7. PRINT REPORTS Feature Description Factory Set Page 1. JOB STATUS RPT 10-1 2. JOURNAL Print lists and reports INTERVAL:OFF 10-1 3. DIALER DIR. of activity. — 10-1 4. ALPHA DIR. (Details in Chapter 10) —...

  • Page 26: Printer Features

    2. Printer Features 1. PRINT OPTIONS Feature Description Factory Set Page 1. INTERNAL FONT You can print resident fonts to — 14-8 check and confirm font types 2. CONFIGURATION Printer settings and status are — 14-8 listed here. 2. RESET PRINTER Feature Description Factory Set...

  • Page 27: System Setup

    System Setup Getting Started Setting Dialing Mode (Tone/Pulse) Your machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. Press Features to select dialing mode and press Enter/Yes Press to exit.

  • Page 28: Setting Machine Id

    Setting Machine ID You can store your name, fax number, and telephone number to be printed on all fax pages you send. See Composing Electronic Cover Sheet, page 6-5. Press Features Enter your fax number (up to 20 digits) and press Enter/Yes You must enter a fax number to proceed.
  • Page 29 Inserting spaces If you want to enter a blank space, press once between numbers and twice between characters. Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear/No ;...

  • Page 30: Choosing The Handset Volume

    Setting Beep Volume You can set the beep volume to LOW, HIGH or OFF. The default setting is LOW. When the beep volume is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of fax sending or receiving.

  • Page 31: Setting The Speaker Volume

    Setting Handset Volume Please carefully read “Choosing the Handset Volume,” page 4-4 before you do the following steps: Press Features If none of the users are hearing-impaired, press to select AMPLIFY VOL:OFF? and press , then go to Step 4 Enter/Yes —OR—...

  • Page 32: Sleep Timer

    Sleep Timer Setting the Sleep Timer reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a fax, or makes a copy. The default setting is 0 minutes.

  • Page 33: Basic Receiving Operations

    RX Settings Basic Receiving Operations Select Answer Mode There are four different answer modes for your machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use.

  • Page 34: Setting F/T Ring Time

    Setting Ring Count The Ring Count setting determines the number of times the machine rings before it answers. If you have extension phones on the same line as the machine, keep the Ring Count default setting of 4. (See EXT.TEL.RX page 5-3 and Operation from External or Extension Telephones and For FAX/TEL Mode Only, page 5-7.) Press...
  • Page 35 EXT.TEL.RX When you use this feature, you don’t have to press when you Send/Receive answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the fax screen or when you hear “chirps”...

  • Page 36: Printing A Reduced Incoming Document

    Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your machine. If you choose AUTO, your machine chooses the level of reduction for you. If you purchased and attached the optional Cassette #2 you can select the reduction ratio for each cassette.

  • Page 37: Setting Paper Size

    Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the machine, you will need to change the setting for paper size, so your machine will know how to fit the incoming fax on the page.

  • Page 38: Setting The Print Density

    Setting the Print Density You can adjust print density, making your printed documents darker or lighter. Press Features Press to make print lighter, or to make print darker. Press to exit. Stop Save Toner You can conserve toner using this feature. When you set Save Toner to ON, print appears somewhat lighter.

  • Page 39: Operation From External Telephones

    Operation from External Telephones If you answer a fax call on an external phone in the EXT. jack, you can make your machine take over by using the Fax Receive Code. When you press the Fax Receive Code , the machine starts to receive a fax. (See Setting Ring Count, page 5-2 and EXT.TEL.RX, page 5-3.) If the machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code...

  • Page 40: Printing A Fax In Memory

    If you want to, enter a new Enter/Yes Fax Receive Code, and press If you want to, enter a new Enter/Yes Telephone Answer Code, and press Stop Press to exit. Printing a Fax in Memory If you have Remote Rtrv ON for remote retrieval you can still print a fax in the memory.
  • Page 41 Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it. (See Canceling a Scheduled Job, page 5-10.) Press Features Press to choose ON (or OFF) and press Enter/Yes Enter the fax number you are polling. Press .

  • Page 42: Canceling A Scheduled Job

    Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Send or Polling Transmit. Press Features Any waiting jobs will appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING. If you have more than two jobs waiting, use to select the job you want to cancel and press Enter/Yes...
  • Page 43 Unique Ringing This machine feature lets you use the Unique Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Unique Ring pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your machine.
  • Page 44 Registering your Unique Ring Pattern If you are not sure which ring pattern you have, call your telephone company. Then assign that pattern in the steps below. Set the machine to MANUAL mode. Press Features The screen displays the current setting of this feature. Press to select the SET Mode.
  • Page 45 Caller ID The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings. (See Printing Caller ID List, page 5-14.) After a few rings, the screen displays the telephone number of your caller (or name, if available).
  • Page 46 Clearing a Caller ID Stored in Memory For effective use of the memory, it is recommended that you clear the Caller ID stored in memory by pressing when the display shows the Clear/No number or name. Printing Caller ID List Press Features Press...

  • Page 47: Before You Begin

    TX Settings Before You Begin Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Your machine can scan an image only 8.15 inches wide, regardless of how wide the paper is. Make sure you insert documents face down, top edge first. Adjust the paper guides to fit the width of your document.

  • Page 48: Sending Faxes With Multiple Settings

    Sending Faxes with Multiple Settings When you send a fax you can choose any combination of the available settings: add a coversheet and select a comment; set the contrast or resolution; send using overseas mode, call reservation or delayed send, polling transmission or real time transmission.

  • Page 49: Dual Access

    Dual Access You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you're scanning, except Timer and Polling. If you try to scan in and store a 51st fax, the machine will send it immediately, without storing it in memory.

  • Page 50: Checking The Jobs Status

    Press if you want to select additional settings. The display returns to the TX SETTINGS menu—OR—Press if you are finished choosing settings and go to Step 6. Enter fax number and press Send/Receive Checking the Jobs Status Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.) (See Canceling a Job in Memory on this page.) Press...

  • Page 51: Basic Sending Operations

    Basic Sending Operations Composing Electronic Cover Sheet The cover sheet is generated at the receiving party’s machine. Your cover sheet includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch and Speed Dialing, pages 8-1, 8-2.) The cover sheet indicates your Machine ID, and the number of pages you’re sending.
  • Page 52 Composing Your Own Comments You can set up two custom comments. Press Features to choose position 5 or 6 for your customized comment and press Enter/Yes Use the dial pad to enter your customized comment and press Enter/Yes (See Entering Text, page 4-2.) Press if you want to select additional settings.
  • Page 53 Always Send Cover Sheet Make sure Machine ID is set up. This feature does not work without the Machine ID. (See Setting Machine ID, page 4-2.) You can set the machine to send a cover sheet whenever you send a fax. The number of pages in your fax is not included when you use this setting.

  • Page 54: Canceling A Job While Scanning The Document

    Contrast If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document. Insert the document, face down, in the feeder. Press Features to select AUTO, S.LIGHT or S.DARK and press...

  • Page 55: Advanced Sending Operations

    Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself off. Insert document. Press Features For the MFC, press Features Press to select ON (or OFF) and press Enter/Yes Press if you want to select additional settings. The display returns to the TX SETTINGS menu—OR—Press if you are finished choosing settings and go to step 5.

  • Page 56: Print Sample Call Back Message

    You cannot use auto redial with Voice Request. You cannot use Voice Request with Delayed Send or with Polling. You must register your Machine ID to set Call Back Message to ON. Print Sample Call Back Message Press Features Press to select PRINT SAMPLE? and press Enter/Yes Press...
  • Page 57 Delayed Batch Transmission Before sending the delayed faxes, your machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission. Press Features Press...
  • Page 58 Insert the document into the feeder. Enter a number using One Touch, Speed Dial, Group number, Tel-index or the dial pad. Example: Group number Press Broadcast Enter the next number. Example: Speed Dial Press Broadcast Enter the next fax number. Example: Manual dialing, using the dial pad.

  • Page 59: Setting Up Polling Transmit

    Setting Up Polling Transmit Polling Transmit is when you set up your machine to wait with a document so another fax machine can retrieve it. (See Interrupting Delayed Send and Polling Transmit Jobs on this page.) Place the document to be retrieved in the feeder. Press Features Press...
  • Page 60 6 - 14 T X S E T T I N G S...

  • Page 61: Storing Numbers For Easy Dialing

    Setup Dialer Settings Storing Numbers for Easy Dialing You can set up your machine to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers You can store 32 fax/phone numbers that you can dial by pressing one key (and ).

  • Page 62: Storing Speed Dial Numbers

    If you need to store a pause longer than 3.5 seconds, press two or Redial/Pause more times. Even if you lose electrical power, numbers stored in memory will not be lost. Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only three keys (and ).

  • Page 63: Setting Up Groups For Broadcasting

    Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Send/Receive ). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group.

  • Page 64: Changing One Touch And Speed Dial Numbers

    Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either Press to change the number, or press to exit without changing it.

  • Page 65: Telephone Operations

    Telephone Operations Dialing Options You can send faxes or make telephone calls by dialing manually or by using Directory Search, One Touch or Speed Dial memory. Manual Dialing Manual dialing is simply pressing all of the digits of the phone number. Pick up the handset—OR—Press Manual Telephone/Fax When you hear a dial tone, dial the call using the dial pad.

  • Page 66: Speed Dialing

    Speed Dialing Pick up the handset—OR—Press Manual Telephone/Fax (See Storing Speed Dial Numbers, page 7-2.) When you hear a dial tone, press , then press the two-digit Speed Dial Speed Dial number. If you pressed to dial the call, pick up the handset when the Manual Telephone/Fax other party answers.

  • Page 67: Fax Redial

    Pause Press to insert a 3.5 second pause between numbers. If you are Redial/Pause dialing overseas, you can press as many times as needed to Redial/Pause increase the length of the pause. Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause retry the number.
  • Page 68 8 - 4 T E L E P H O N E O P E R A T I O N S...

  • Page 69: Remote Fax Options

    Remote Fax Options Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when “Remote Rtrv” is set to OFF. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

  • Page 70: Programming Paging Number

    Programming Paging Number When Paging is selected, your machine dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory. Press Features Press...

  • Page 71: Remote Retrieval

    Changing R R Passcode Enter your R R Passcode when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. The cannot be changed. Press Features Enter a three-digit number from 000 to 999 and press...

  • Page 72: Remote Commands

    Remote Commands Follow the commands below to access features remotely. When you call your machine and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Operation Details Remote Commands 95 Changing Fax Forwarding/...

  • Page 73: Retrieving Fax Messages

    Retrieving Jobs Report You can retrieve the Jobs Report from a remote fax machine to see if you have any fax messages. Dial your fax number. When you hear the beep, immediately enter your R R Passcode When you hear two short beeps, use the dial pad to press Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where you want the Jobs Report forwarded, and then press You cannot use...

  • Page 74: Changing Fax Forwarding Number Remotely

    Changing Fax Forwarding Number Remotely You can change the default setting of your fax forwarding number from a remote fax machine. Dial your fax number. When you hear the beep, immediately enter your R R Passcode When you hear two short beeps, enter Enter the new telephone number of the remote fax machine (up to 20 digits) where you want your fax messages forwarded, and then press...

  • Page 75: Printing Reports

    Printing Reports Settings and Activity You can print the following lists and reports: Choose if you would like a Transmission Verification Report printed after every fax you send. Journal lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive. Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.
  • Page 76 Transmission Verification Job Status Rpt. You can use the Job Status Rpt. as proof that you sent a fax. This report lists the time and date of transmission, and whether the transmission was successful. When the feature is OFF, the report is printed automatically only if an error occurred during transmission.

  • Page 77: Making Copies

    Making Copies Using Your Machine as a Copier You can use your machine as a copy machine, making up to 99 copies at a time. The machine can stack the copies or collate (sort) them. The printable area of your machine begins at approximately one-sixth inch (4mm) from the edge of the paper.

  • Page 78: Stacking Multiple Copies

    Making Multiple Copies There are two ways to make multiple copies on your machine. You can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.), or SORTED (collated). The default resolution for multiple copies is Standard.

  • Page 79: Reducing And Enlarging Copies

    Reducing and Enlarging Copies AUTO sets the machine to calculate automatically the reduction ratio that fits the size of your paper. MANUAL allows you to enter a ratio from 50% to 200% in 1% increments. Insert document face-down in the feeder. Press Enlarge Reduce...
  • Page 80 11 - 4 M A K I N G C O P I E S...

  • Page 81: Computer Requirements

    Setting Up Fax Machine and PC to Work Together Using Fax Machine with Your PC ® Before you can print from Windows on your PC, you must first follow the steps in this chapter to connect the machine to your computer and to install the printer driver from the bundled Floppy Disks.
  • Page 82 ® If you are using Windows 95, after you connect machine to PC. You may see “New Hardware Found Imagistics 1630” during startup. ® You can select “Do not install a driver (Windows will not prompt you ®...

  • Page 83: Installing Printer Driver

    Installing Printer Driver ® If you are using Windows NT Workstation Version 4.0: Click the Start button in the Taskbar. Select Settings, then Printers. Double-click on the Add Printer wizard. The Add Printer Wizard window appears: S E T U P F A X M A C H I N E W I T H P C 12 - 3...
  • Page 84 Select My Computer and click the Next button. Select the Port you will use (we recommend LPT1), and click the Next button. 12 - 4 S E T U P F A X M A C H I N E W I T H P C...

  • Page 85: If You Are Using Windows

    Click the Have Disk button. The Install From Disk window appears: Insert the floppy disk for the printer driver into drive A, and click the OK button. Follow the screen prompts to complete the installation. ® If you are using Windows 3.1 or 3.11: Insert the floppy disk for the printer driver into drive A.
  • Page 86 ® If you are using Windows 95, 98: Click the Start button in the Task bar. Select Settings, then Printers. Double-click on the Add Printer wizard. Click the Next button. 12 - 6 S E T U P F A X M A C H I N E W I T H P C...
  • Page 87 Select Local printer and click the Next button. Click the Have Disk button. The Install From Disk windows appears. Insert the floppy disk for the printer driver into drive A, and click the OK button. Follow the screen prompts to complete the installation. S E T U P F A X M A C H I N E W I T H P C 12 - 7...
  • Page 88 12 - 8 S E T U P F A X M A C H I N E W I T H P C...

  • Page 89: For Dos Users

    For DOS Users How to Use Fax machine with Your DOS Application Software Before working with your application software that runs on DOS, check that the machine’s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that corresponds to HP LaserJet IIP’s emulations.

  • Page 90: Installing The Remote Printer Console

    Printer Status Monitor Program This utility program can monitor your printer’s status using bi-directional parallel communications. This utility program stays resident in your computer memory (Terminate-and-Stay Resident program) and runs in the background. Installing the Remote Printer Console Before you install the program, make sure you have the following hardware and software to install the program: Version 3.3 or later Monitor...

  • Page 91: Using The Remote Printer Console Main Program

    Using the Remote Printer Console Main Program Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen as shown below. Remote Printer Console Direct_Access Printer_Setup Console_Config Guide Current Status Status...

  • Page 92: Remote Printer Console

    Remote Printer Console Current Printer Status Information Item Default What This Item Does Media Type Regular Selects the media type “Regular,” “Thin Paper,” “Thick Paper,” “Thicker Paper,” “Bond Paper” or “Transparency.” Paper Feed Paper Selects the paper feed mode, either Cassette “Paper Cassette”...
  • Page 93 Page Setup Section Item Default What This Item Does Left Margin Sets the Left Margin value (0-145) columns. Right Margin Sets the Right Margin value (0-155) columns. Top Margin 0.5" or 0.33" Sets the Top Margin 0", 0.33", 0.5", 1", 1.5”...
  • Page 94 Other Config Item Default What This Item Does Auto LF Selects Auto LF “On or Off” Auto CR Selects Auto CR “On or Off” Auto Wrap Selects Auto Wrap “On or Off” Auto Skip Selects Auto Skip “On or Off” Console Config Category File Function...

  • Page 95: Using The Printer Status Monitor Program

    Using the Printer Status Monitor Program Type C:\RPCX>STMX and press the Enter key to make the Printer Status Monitor Program stay resident in your computer memory. If there are any changes to the printer status, it displays a message on your computer screen.
  • Page 96 13 - 8 F O R D O S U S E R S...

  • Page 97: Special Printing Features

    Using Fax Machine as a Printer Special Printing Features ® Windows Printing ® ® The dedicated printer driver for Microsoft Windows 3.1x, 95/98 and ® Windows NT Workstation Version 4.0 are available on the diskettes supplied with your machine. You can install them easily into your ®...

  • Page 98: Multi-Purpose Paper Cassette

    Multi-purpose Paper Cassette The machine’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5 and A5 plain paper. When the machine receives print data from your computer, it loads paper from the paper cassette. Select the print command from your PC.

  • Page 99: Front Output Bin

    or the print quality might not be satisfactory. (See Paper is Jammed in the Multi-purpose Paper Cassette, page 17-6.) Front Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages.
  • Page 100 printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot. Align the paper at the center of the manual feed slot and insert it all the way.
  • Page 101 When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on thicker paper or card stock. Select manual feed mode in the printer driver.

  • Page 102: Simultaneous Printing/Faxing

    Simultaneous Printing/Faxing Your machine can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is complete.

  • Page 103: Printing The Internal Font List

    Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it. Press Features Press . The machine prints the list. Send/Receive Press to exit. Stop Printing the Print Configuration List You can print a list of current printer settings.
  • Page 104 14 - 8 U S I N G F A X M A C H I N E A S A P R I N T E R...

  • Page 105: Optional Accessories

    Additional Memory for Faxing When you add optional memory, it improves the performance modes for fax operations. Your machine has 2 MB (150 pages) of memory standard. Your 1630 can recognize 2 MB or 4 MB of Optional Memory. Model Name...
  • Page 106 Paper Cassette #2 (Option) You can purchase the Paper Cassette #2 accessory to use as a third paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m ) paper. Multi-purpose Holds approx. 250 sheets of 20 lb. (75 g/m ) or Paper Cassette #2: 50 sheets of 42 lb.

  • Page 107: Standard Telephone And Fcc Notices (For 120V Models Only)

    Important Information Standard Telephone and FCC Notices (For 120V Models Only) These notices are in effect on models sold and used in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

  • Page 108: Federal Communications Commission (Fcc) Declaration Of Conformity (For Usa Only)

    Imagistics Diagnostic Center If you have questions regarding your 1630 or to request service, call* the Imagistics Diagnostic Center at 1-800-243-5556. *Important: When calling, please use the 1630 telephone handset or a phone within reach of the machine.

  • Page 109: Industry Canada Compliance Statement (For Canada Only)

    A shielded interface cable which is included with your machine should be used to ensure compliance with the limits for a Class B digital device. Caution Changes or modifications not expressly approved by Imagistics International Inc. could void the user’s authority to operate the equipment. Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Canadian ICES-003.
  • Page 110 Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not place this product on an unstable cart, stand, or table.
  • Page 111 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing to the Imagistics Diagnostic Center. USA:...
  • Page 112 Compilation and Publication Notice Under the supervision of Imagistics, this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.

  • Page 113: Error Messages

    Troubleshooting and Routine Maintenance Troubleshooting Error Messages You may occasionally encounter a difficulty with your machine or telephone line. If this happens, your machine often identifies the problem and displays an error message. The list below explains the most common error messages. You can correct most problems by yourself.
  • Page 114 17-5. was too long. MACHINE ERROR XX Machine has a mechanical Turn the power off. Then call problem. Imagistics Diagnostic Center at USA: 1-800-243-5556 01279-443431 MEMORY FULL Machine memory capacity • Unplug the fax machine has been exceeded.
  • Page 115 If the machine cannot reset itself and return to the date and time prompt, it will display MACHINE ERROR XX. Please call Imagistics Diagnostic Center and tell them the Machine Error number at: USA: 1-800-243-5556 01279-443431...

  • Page 116: Document Jam

    Document Jam The documents were not inserted or fed properly, or were too long. Lift the control panel. Carefully pull the document toward the front of the machine. Close the control panel. Press Stop Printer Jam Before you can clear a printer jam error, you must find out where the paper is stuck.
  • Page 117 Paper is Jammed in the Multi-purpose Paper Cassette Pull the paper cassette out of the machine. Remove any crinkled sheets. Adjust the guides to fit. Press down the paper to flatten it in the paper cassette. Reinstall the paper cassette. Paper is Jammed near the Drum Unit Open the front cover.

  • Page 118: If You Are Having Difficulty With Your Machine

    Receiving top and bottom of the phone line. If the copy looks bad, call sentences are cut off. Imagistics Diagnostic Center at Faxes USA: 1-800-243-5556 01279-443431 Vertical streaks/ Sometimes you may see vertical streaks/black black lines appear on lines on the faxes you receive.
  • Page 119 Difficulty Suggestions Phone Line Dialing does not work Check for a dial tone. Change TONE/PULSE setting. (See Tone/Pulse, page 4-1.) Check all line cord connections, and make sure the curled Connections handset cord is not in the EXT jack. Check power cord connection.
  • Page 120 Difficulty Suggestions Handling Double-ring in The machine knows the incoming call is not a Fax/Telephone Mode fax so it is signaling you to answer the Incoming telephone call. Pick up the machine’s handset Calls or answer from an extension or external phone and press your machine’s Telephone Answer Code (default setting is #51).
  • Page 121 Difficulty Suggestions General My headers or footers Most laser printers have a restricted area that appear when I view my will not accept print. Adjust top and bottom Printing document on the margins in your document to allow for this. Difficulties screen but do not when (Cont.)
  • Page 122 Difficulty Suggestions Paper The machine does not Check to see if the CHECK PAPER or load paper. The LCD PRINTER JAM message appears on the LCD. Handling shows CHECK PAPER If so, the multi-purpose paper cassette may be Difficulties or PRINTER JAM. out of paper or not properly installed.
  • Page 123 Difficulty Suggestions Print Printouts are too dark Adjust the print conditions by setting the Print or light. Density function. It has been factory set to the Quality middle position. (See Setting the Print Difficulties Density, on page 5-6.) Printed pages contain You may fix this by wiping the scanner windows white stripes.
  • Page 124 Difficulty Suggestions Print The whole page is Clean the machine’s interior and the primary Quality printed black. corona wire of the drum unit. (See pages 17-20~21.) Also, do not use heat-sensitive paper Difficulties as it will cause this problem. After cleaning, if (Cont.) the printed pages are still black or the display shows CHANGE DRUM SOON, replace the...

  • Page 125: Difficulties Setting Up The Software

    Difficulties Setting up the Software ® (For Windows 3.1x Users) Graphics or Text Is Missing in the Printout This could be caused by your Display Driver software. Contact your reseller to inquire about the latest Display Driver software. Another ® solution is to change your Windows Setup Display selection from the current selection to the standard VGA or SVGA selection.

  • Page 126: Hp Laserjet Series Ii, Iid, Iip, Iip+, Iii, Iiid Or Iiip

    HP LaserJet series II, IID, IIP, IIP+, III, IIID, IIIP or IV Plus NEC SuperScript 610/660 EPSON ActionLaser 1100/1400 LexMark WinWriter 200 EPSON ActionLaser 1100 / 1400: Please remove the EPSON Action Laser 1100/1400 driver by running the ® EPDELETE.EXE file in the Windows Printer Driver for these models.
  • Page 127 ® You must restart Windows to make these modifications effective. These modifications disable the printer status reporting on your PC; however, you will be able to use the machine without further problems. HP LaserJet 4 Plus: Please uninstall the Main Status window by double-clicking the Un-install Status window in HP LaserJet group.
  • Page 128 Then disable this function, by adding a semicolon at the beginning of above sentences as follows: [386Enh] ;device=wpscomd.386 ;device=wpsljvpd.386 ;WPSLPT1=1 You must restart Windows ® to make these modifications effective. These modifications disable the printer status reporting on your PC; however, you will be able to use the machine without further problems.

  • Page 129: Packing And Shipping The Machine

    Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with your machine. Also, follow the steps below to pack the machine so it won’t be damaged. Remove the telephone line cord and unplug FAX from the AC outlet. Open the front cover.
  • Page 130 Place documents (manual and printed material) and the drum unit and toner cartridge assembly into the original carton as shown below: Close the carton and tape it shut. 17 - 18 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E...

  • Page 131: Routine Maintenance

    Routine Maintenance Keep your machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents and do not use water. Cleaning the Document Scanner Unplug the telephone line and then the power cord.

  • Page 132: Cleaning The Drum Unit

    WARNING Just after you have used the machine, some internal parts of the machine are extremely HOT! When you open the front cover of the machine, never touch the shaded parts as shown in the diagram below. HOT! Gently clean the scanner window by wiping with a clean soft dry cloth. Do not use isoproply alcohol.

  • Page 133: Replacing The Toner Cartridge

    Properly handled, all parts from our Imaging Cartridges can be recycled in some way rather than taking up additional space in our country’s landfills. To make this easier, Imagistics has set up a program to provide trouble- free recycling for the 1630 Imaging Cartridges in the U.S. Enclosed with each Imaging Cartridge is a prepaid postage return label and a strip of adhesive tape.
  • Page 134 Toner Empty Indicator When the toner cartridge is running low, the display shows TONER LOW and the Toner Empty icon on the control panel flashes on and off to indicate the toner is low. Toner Empty Icon Display The Toner Empty icon appears and the display shows TONER EMPTY. Once this icon appears, your machine will not resume printing until you install a new toner cartridge.
  • Page 135 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly. Lock Lever Caution Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or wash it with cold water. Unpack the new toner cartridge.

  • Page 136: Replacing The Drum Unit

    Install the new toner Drum Unit cartridge into the drum unit until it clicks into place. Toner Cartridge Clean the primary corona Corona Wire wire inside the drum unit by gently sliding the blue tab from right to left several times.
  • Page 137 Caution When removing the drum unit, handle it carefully because it contains toner. If toner scatters and your hands or clothes get dirty, immediately wipe or wash with cold water. The drum unit is consumable, and it is necessary to replace it periodically. There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of pages per print job, etc.
  • Page 138 Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner Cartridge, page 17-22.) Reinstall the new drum unit, keeping the front cover open. Press Clear/No Press and when the display shows ACCEPTED, and close the front cover. Caution If toner scatters and your hands or clothes get dirty, immediately wipe off or wash with cold water.

  • Page 139: Fax Specifications

    Specifications Fax Specifications Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JBIG Modem Speed 33600 – 2400 bps; Automatic Fallback Document Input Width 5.8 inches to 8.5 inches (148 mm to 216 mm) Document Input Length 3.9 inches to 14.1 inches (100 mm to 360 mm) Printing Width 8.2 inches (208 mm) Scanning Width...

  • Page 140: Printer Specifications

    Printer Specifications ® Emulation Printing System for Windows and emulation mode of HP LaserJet IIP (PCL level 4) ® ® ® Printer Driver Windows 3.1x, Windows 95/98 and Windows NT Workstation Version 4.0 driver supporting mode and bi-directional capability Interface Bi-directional parallel (IEEE-1284);...

  • Page 141: Electrical And Environment

    Electrical and Environment Temperature (Allowable) 50 - 90.5° F (10 - 32.5° C) (Storage) 32 - 104° F (0 - 40° C) Warm-Up Max. 45 seconds at 73.4° F (23° C) First Print 15 seconds (using Letter size paper in paper cassette) Power Source 120V AC 50/60Hz (U.S.A., Canadian Version Only) Power Consumption...

  • Page 142: Resident Fonts

    Resident Fonts The following bitmapped fonts are resident in the machine. Brougham 10 (12 point) upright/normal Brougham 12 (10 point) upright/normal Letter Gothic 16.66 (8.5 point) upright/normal (Portrait and Landscape are available for the above.) Symbol Sets/Character Sets *HP mode •...
  • Page 143 The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8. S P E C I F I C A T I O N S S - 5...
  • Page 144 S - 6 S P E C I F I C A T I O N S...
  • Page 145 Glossary ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Alpha Directory An electronic, alphabetical listing of stored One Touch, Speed Dial and Group numbers. Automatic Fax Transmission Sending a fax without picking up the handset or pressing Manual Telephone/Fax...
  • Page 146 Dialer Dir Listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. Drum Unit A printing device for your machine. Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending, receiving or printing a fax. ECM (Error Correction Mode) Detects errors during fax transmission and resends the page(s) of the document that had an error.
  • Page 147 LCD (liquid crystal display) The display screen on the machine that shows interactive messages during On-Screen Programming and defaults to the date and time when the machine is idle. Machine ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number.
  • Page 148 Save Toner A process of affixing less toner to the page to extend the life of the toner cartridge. This will make the print on received documents significantly lighter. Scanning The process of capturing an electronic image of an original paper document.
  • Page 149 SUPPLY ORDERING IMAGISTICS INTERNATIONAL INC. Imaging Cartridge Order Form To order a replacement Cartridge by phone, call 1-800-462-6797 Customer Name and Address Ship to: ____________________________ Bill to: _______________________________ ____________________________ ______________________________ ____________________________ ______________________________ Attention: __________________________ Attention: ____________________________ Phone No: __________________________ Phone No: ____________________________ Customer Account No: ________________ P.O.
  • Page 150 H - 2 S U P P L Y O R D E R I N G...
  • Page 151 Index Call Back message 6-9 access codes, storing 8-2 print sample 6-10 ADF (automatic document feeder) 6-1 Caller ID 5-13 answer mode 5-1 canceling FAX 5-1 fax forwarding 9-1, 9-4, 9-6 FAX/TEL 5-1. See also FAX/TEL mode fax jobs in memory 5-10 jobs awaiting redial 6-4 MANUAL 5-1 paging 9-4...
  • Page 152 date and time setting 4-1 fax codes delayed send 6-10 Fax Receive Code 5-7 interrupting 6-13 Remote Access Code 9-3 dialing Telephone Answer Code 5-7 access codes 8-2 Fax Forwarding automatic fax redial 6-2 changing remotely 9-4, 9-6 credit card numbers 8-2 programming a number 9-1 manually 8-1 Fax Receive Code 5-7...
  • Page 153 gray scale S-1 machine ID 4-2 Groups federal regulations 4-3 dialing 6-11 machine settings 10-1 setting up 7-3 maintenance, routine 17-19 manual dialing 8-1 mode 5-1 handset transmission 6-2 connecting 2-8 manual feed slot 2-5 volume 4-4 memory, additional 15-1 hearing aid compatible 16-1 memory full 17-2.
  • Page 154 packing list 2-1 Real Time Transmission 6-3 paging receiving faxes. See fax(es) programming a number 9-2 if you are having difficulty 17-6 paper redial 8-3 size 2-5 redialing 6-2 setting 5-5 reducing specifications S-1 copies 11-3 paper jam 17-4 long faxes 5-4 parallel interface cable 12-2 remote codes for extension phones 5-7 pause 8-3...
  • Page 155 TAM (telephone answering machine), safety instructions 16-4 external scanner, cleaning 17-19 answer mode 5-1 sending faxes. See fax(es), stand-alone connecting 2-9 if you are having difficulty 17-7 recording outgoing message 2-10 sending to groups. See broadcasting Telephone Answer Code 5-7 setup telephone, external 2-9 assembly.
  • Page 156 I - 6 I N D E X...
  • Page 157 The information contained in this manual is subject to change without notice to incorporate improvements made to the products listed in this manual. Imagistics and the Imagistics logo are trademarks of Imagistics International Inc., registered in the www.imagistics.com U.S. Patent and Trademark Office...

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