Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information

in "About This Machine" before using the machine.

General Settings Guide

Connecting the Machine

System Settings

Copier/Document Server Features

Facsimile Features

Printer Features

Scanner Features

Registering Addresses and Users for Facsimile/Scanner Functions

Other User Tools

Appendix

Operating Instructions

Table of Contents

Summary of Contents for Toshiba E-studio5530cPRO

Page 1: Operating Instructions
Operating Instructions General Settings Guide Connecting the Machine System Settings Copier/Document Server Features Facsimile Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. • Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. •...
Page 4 Security Reference This manual is for administrators of the machine. It explains security functions that you can use to prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced security, we recommend that you first make the following settings: •...
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine..........................1 How to Read This Manual..........................10 Symbols................................10 Display Panel..............................11 Accessing User Tools............................12 Changing Default Settings...........................12 Quitting User Tools............................13 Menu Protect..............................14 1. Connecting the Machine Connecting to the Interfaces..........................15 Connecting to the Ethernet Interface......................15 Connecting to the USB Interface........................17 Network Settings Required to Use the Printer/LAN-Fax................18 Ethernet.................................18 Network Settings Required to Use Internet Fax.....................20...
Page 6 Tray Paper Settings............................44 Timer Settings..............................54 Interface Settings..............................57 Network................................57 Print List.................................60 File Transfer...............................62 Administrator Tools............................68 Programming the LDAP server.........................77 Programming the LDAP server........................77 Changing the LDAP server..........................81 Deleting the LDAP server..........................81 Programming the Realm...........................83 Programming the Realm..........................83 Changing the Realm............................84 Deleting the Realm............................85 System Settings on Main and Sub-machines....................86 General Features............................86 Tray Paper Settings............................87...
Page 7 Settings for the Document Server........................118 Copier/Document Server Features on Main and Sub-machines..............120 General Features............................120 Reproduction Ratio............................121 Edit................................122 Stamp.................................124 Input/Output.............................127 Adjust Color Image...........................128 4. Facsimile Features General Settings............................129 Scan Settings..............................132 Send Settings..............................133 Reception Settings............................136 Initial Settings..............................141 Reception File Setting............................147 Reception Report e-mail..........................148 SMTP Reception File Delivery Settings......................149 Program / Change / Delete Scan Size......................152 Deleting a Scan Size..........................153...
Page 8 Forwarding..............................175 Print 2 Sided...............................175 Memory Lock.............................175 Paper Tray..............................176 Programming/Changing Special Senders....................176 Authorized Reception per Sender......................178 Reception File Print Qty per Sender......................178 Forwarding per Sender..........................179 Print 2 Sided per Sender...........................181 Memory Lock per Sender.........................182 Paper Tray per Sender..........................182 Programming Initial Set Up of a Special Sender..................182 Deleting a Special Sender........................185 Box Settings..............................186 Programming/Changing Personal Boxes....................186...
Page 9 Send Settings..............................219 7. Registering Addresses and Users for Facsimile/Scanner Functions Address Book..............................221 Managing names in the Address Book....................224 Sending fax by Quick Dial........................224 Sending e-mail by Quick Dial........................225 Sending received fax documents or scanned files to a shared folder directly........225 Preventing unauthorized user access to shared folders from the machine...........225 Managing users and machine usage......................225 Registering Names............................227...
Page 10 Registering a Group..........................278 Adding a Group to Another Group......................281 Displaying Names Registered in a Group....................282 Removing a Name from a Group......................283 Deleting a Group Within Another Group....................284 Changing a Group Name........................285 Deleting a Group............................286 Registering a Protection Code........................288 Registering a Protection Code to a Single User..................288 Registering a Protection Code to a Group User..................289 Registering SMTP and LDAP Authentication....................291 SMTP Authentication..........................291...
Page 11 Heimdal..............................313 print language emulations......................313 INDEX ................................315...
Page 12: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Machine. Indicates important safety notes.
Page 13: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display panel, it is highlighted like .
Page 14: Accessing User Tools
Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. • Operations for system settings differ from normal operations. Always quit User Tools when you have finished. • Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the [Energy Saver] or [Clear Modes] key is pressed.
Page 15: Quitting User Tools
To change the language used on the display, press [Español]. To check the telephone number to contact for repairs, or to order consumables, press [Inquiry]. To check the counter, press [Counter]. Select the user tool you want to change. Change settings by following instructions on the display, and then press [OK]. •...
Page 16: Menu Protect
Press the [User Tools/Counter] key. BAT183S • You can also quit User Tools by pressing [Exit]. Menu Protect Using Menu Protect, you can prevent unauthenticated users from changing the user tools. Menu Protect can be specified for each of the following user tools menus. •...
Page 17: Connecting The Machine
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine's interface and connect the machine according to the network environment.
Page 18 1. Connecting the Machine A ferrite core for the Ethernet interface cable is supplied with this machine. Make a loop in the cable about 3 cm (1.2 inch) (1) from the machine end of the cable. Attach the ferrite core. BBM011S Make sure the main power switch of the machine is off.
Page 19: Connecting To The Usb Interface
Connecting to the Interfaces • For details about how to turn on the main power switch, see "Turning On the Power", About This Machine. • For details about installing the printer driver, see "Preparing the Machine", Printer Reference. Connecting to the USB Interface This section describes how to connect the USB2.0 interface cable to the USB2.0 port.
Page 20: Network Settings Required To Use The Printer/Lan-Fax
1. Connecting the Machine Network Settings Required to Use the Printer/ LAN-Fax This section lists the network settings required for using the printer or LAN-Fax function. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 21 Network Settings Required to Use the Printer/LAN-Fax Menu User Tool Setting Requirements Interface Settings/Network Ethernet Speed As required Interface Settings/Network LAN Type Necessary Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Permit SSL/TLS Communication As required Interface Settings/Network Host Name As required Interface Settings/Network Machine Name...
Page 22: Network Settings Required To Use Internet Fax
1. Connecting the Machine Network Settings Required to Use Internet Fax This section lists the network settings required for using Internet Fax. • These settings should be made by the system administrator, or with the advice of the system administrator. Ethernet This section lists the settings required for using Internet Fax with an Ethernet connection.
Page 23 Network Settings Required to Use Internet Fax Menu User Tool Setting Requirements File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer POP3 / IMAP4 Settings As required File Transfer Administrator's E-mail Address As required File Transfer E-mail Communication Port Necessary...
Page 24: Network Settings Required To Use E-Mail Function
1. Connecting the Machine Network Settings Required to Use E-mail Function This section lists the network settings required for sending e-mail. • These settings should be made by the system administrator, or with the advice of the system administrator. Ethernet This section lists the settings required for sending e-mail with an Ethernet connection.
Page 25 Network Settings Required to Use E-mail Function Menu User Tool Setting Requirements File Transfer POP3 / IMAP4 Settings As required File Transfer Administrator's E-mail Address As required File Transfer E-mail Communication Port As required Program / Change / File Transfer As required Delete E-mail Message File Transfer...
Page 26: Network Settings Required To Use Scan To Folder Function
1. Connecting the Machine Network Settings Required to Use Scan to Folder Function This section lists the network settings required for sending files. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 27 Network Settings Required to Use Scan to Folder Function • For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. • p.57 "Interface Settings" • p.62 "File Transfer"...
Page 28: Network Settings Required To Use Network Twain Scanner
1. Connecting the Machine Network Settings Required to Use Network TWAIN Scanner This section lists the network settings required for using the TWAIN Scanner under the network environment. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 29: Network Settings Required To Use Document Server
Network Settings Required to Use Document Server Network Settings Required to Use Document Server This section lists the settings required for using the Document Server function under the network environment. • These settings should be made by the system administrator, or with the advice of the system administrator.
Page 30 1. Connecting the Machine • For the Effective Protocol setting, check that the protocol you want to use is set to [Active]. • When both Ethernet and wireless LAN are connected, the selected interface takes precedence. • p.57 "Interface Settings"...
Page 31: Using Utilities To Make Network Settings
Using Utilities to Make Network Settings Using Utilities to Make Network Settings This section describes how to make network settings using utilities. You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. •...
Page 32 1. Connecting the Machine [Network] [Machine IPv6 Address] "Manual Configuration Address" • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [IPv6 Gateway Address] •...
Page 33 Using Utilities to Make Network Settings [Network] [WINS Configuration] [On] "Primary WINS Server" • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [WINS Configuration] [On]...
Page 34 1. Connecting the Machine [Network] [Effective Protocol] "AppleTalk" • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Can be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [NCP Delivery Protocol] [IPX Priority] •...
Page 35 Using Utilities to Make Network Settings [Network] [NW Frame Type] [Ethernet 802.3] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. [Network] [NW Frame Type] [Ethernet SNAP]...
Page 36: File Transfer
1. Connecting the Machine [Network] [Permit SSL / TLS Communication] [Ciphertext Only] • Web Image Monitor: Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. [Network] [Permit SSL / TLS Communication] [Ciphertext Priority]...
Page 37 Using Utilities to Make Network Settings [File Transfer] [POP before SMTP] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. [File Transfer] [Reception Protocol] [POP3]...
Page 38 1. Connecting the Machine [File Transfer] [Max. Reception E-mail Size] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. [File Transfer] [E-mail Storage in Server] •...
Page 39: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and select the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. •...
Page 40: Selecting The Line Type
1. Connecting the Machine Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using Administrator Tools. • This function is not available in some regions. •...
Page 41: System Settings
2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing User tools". General Features This section describes the user tools in the General Features menu under System Settings. Default settings are shown in bold type.
Page 42 2. System Settings The default setting is On. Warm-Up Beeper (copier/Document Server) You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on. The default setting is On. If the Panel Tone setting is [Off], the beeper does not sound, whatever the Warm Up Notice setting.
Page 43 General Features BAX004S 1. Copy Tray 2. Finisher Upper Tray 3. Finisher Shift Tray The default setting is Copy Tray. Output: Document Server (Document Server) Specify a tray to which documents are delivered. The default setting is Copy Tray. Output: Facsimile (facsimile) Specify a tray to which documents are delivered.
Page 44 2. System Settings System Status/Job List Display Time Specify how long to display the System Status and Job List display for. The default setting is On, 15 second(s). By selecting [On], you can specify a display time between 10 and 999 seconds. Time Interval between Printing Jobs Specify interval time after printing is completed until starting the next printing.
Page 45: Output Tray Settings
General Features Output Tray Settings • You cannot interrupt the current stapling job even if a stapling job is specified by a different function. • When the optional finisher is installed and stapling or shift-sorting is specified, the job will be delivered to the finisher shift tray regardless of the output tray specified.
Page 46: Tray Paper Settings
2. System Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under System Settings. Default settings are shown in bold type. • If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 47 Tray Paper Settings • "Auto Detect", "12 18 ", "11 17 ", "11 15 ", "11 14 ", "10 15 ", "10 14 ", "8 14 ", "8 13 ", "8 11 ", "8 11 ", "8 14 ", "8 ", "8 13 ", "8 10 ", "8 10 ", "8 10 ", "8 10 ", "7...
Page 48 2. System Settings ", "A6 ", "B4 JIS ", "B5 JIS ", "B5 JIS ", "B6 JIS ", "210mm 182mm", "182mm 210mm", "210mm 170mm", "170mm 210mm", "340mm 210mm", "Custom Size" You can specify a custom size of between 100.0 305.0 mm (3.94" 12.00") vertically, and between 139.7 487.6 mm (5.50"...
Page 49 Tray Paper Settings "182mm 210mm", "210mm 170mm", "170mm 210mm", "340mm 210mm", "Custom Size" • Inch version • "Auto Detect", "12 18 ", "11 17 ", "11 15 ", "11 14 ", "10 15 ", "10 14 ", "8 14 ", "8 13 ", "8 11 ", "8 11 ", "8...
Page 50 2. System Settings Paper Type: Tray 2-3 Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the paper tray. The paper types you can set for the paper tray 2-3 are as follows: •...
Page 51 Tray Paper Settings • No Display, Recycled Paper, Color Paper 1, Color Paper 2, Letterhead, Preprinted Paper, Bond Paper, Cardstock, Prepunched Paper, Special Paper 1, Special Paper 2 The paper thicknesses you can set for the large capacity tray (LCT) are as follows: •...
Page 52 2. System Settings • Thick Paper 2 (164.0 249.9 g/m ) (44 66.9 lb.Bond, 60 91.9 lb.Cover, 90.5 137.9 lb.Index) • Thick Paper 3 (250.0 300.0 g/m ) (67 80 lb.Bond, 92 110 lb.Cover, 138 165.7 lb.Index) The default setting for "Paper Type" is No Display. The default setting for "Paper Thickness"...
Page 53 Tray Paper Settings Designation Sheet 1 Tray / Designation Sheet 2 Tray You can specify and display the paper tray that is used for setting designation sheets. You can also specify the display timing and copy method for two-sided copying. The default setting is Off.
Page 54 2. System Settings • The machine also detects the paper type automatically if you specify the optional wide large capacity tray (Wide LCT) for Type 2 and specify “Special Paper 2” as the paper type. • The following paper types cannot be detected or may not be detected properly: •...
Page 55 Tray Paper Settings • Printed paper or copies • Colored paper • Preprinted paper • Bent, folded, or creased paper • Paper with holes • Smudged, damaged, or torn paper • Back of paper • Batch of more than one paper type •...
Page 56: Timer Settings
2. System Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy.
Page 57 Timer Settings Facsimile Auto Reset Timer (facsimile) Specify the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 second(s). Printer Auto Reset Timer (printer) Specify the time to elapse before the printer function resets.
Page 58 2. System Settings If you select "Off", you do not have to enter a password to switch on the machine, you need only turn the power switch to "On". Weekly Timer: Monday Sunday Set the daily time when the power is switched on/off. •...
Page 59: Interface Settings
Interface Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Default settings are shown in bold type. Network This section describes the user tools in the Network menu under Interface Settings. Machine IPv4 Address Specify the machine's IPv4 network address.
Page 60 2. System Settings DNS Configuration Make settings for the DNS server. The default setting is Auto-Obtain (DHCP). When you select [Specify], enter the DNS Server IPv4 address as "xxx.xxx.xxx.xxx" ("x" indicates a number). DDNS Configuration Specify the DDNS settings. The default setting is Active. IPSec Specify the machine's IPSec function Active/Inactive.
Page 61 Interface Settings The default setting is Auto Select. SMB Computer Name Specify the SMB computer name. Enter the computer name using up to 15 characters. "*+,/:;<>=?[\]|. and spaces cannot be entered. Do not set a computer name starting with RNP and rnp. Use uppercase letters for alphabets.
Page 62: Print List
2. System Settings • There is a possibility that the same IPv4 address is used for the specified equipment. Permit SNMPv3 Communication Set the encrypted communication of SNMPv3. The default setting is Encryption / Cleartext. If you select to [Encryption Only], you need to set an encryption password for the machine. Permit SSL / TLS Communication Set the encrypted communication of SSL/TLS.
Page 63 Interface Settings Press [Interface Settings]. Press [Print List]. Press the [Start] key. The configuration page is printed. Press [Exit]. Press the [User Tools/Counter] key. • You can also exit by pressing [Exit] on the User Tools main menu.
Page 64: File Transfer
2. System Settings File Transfer This section describes the user tools in the File Transfer menu under System Settings. Default settings are shown in bold type. SMTP Server Specify the SMTP server name. If DNS is in use, enter the host name. If DNS is not in use, enter the SMTP server IPv4 address.
Page 65 File Transfer POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication. The default setting is Off. If you set POP before SMTP to [On], specify the waiting time after authentication, user name, e-mail address, and password.
Page 66 2. System Settings Encryption-[On] Encrypt password. Encryption-[Off] Do not encrypt password. Administrator's E-mail Address Specify the Administrator's E-mail Address. If a failure occurs in the machine or consumables need to be replaced, e-mail messages are sent to the Administrator's E-mail Address by E-mail Notification function. On e-mailed scanned documents, if the sender is not specified this appears as the sender's address.
Page 67 File Transfer The default setting is Off. Default User Name / Password (Send) Specify the user name and password required when sending scan files directly to a shared folder on a computer running Windows, to an FTP server, or to a NetWare server. Enter in up to 128 characters.
Page 68 2. System Settings 7. Press [Yes]. 8. Press [Exit]. Auto Specify Sender Name Set whether or not to specify the name of the sender when sending e-mail. The default setting is Off. • On If you select [On], the specified e-mail address will appear in the "From:" box. If you do not specify the sender's address, the administrator's e-mail address will appear in the "From:"...
Page 69 File Transfer This setting is for the scanner function. • p.12 "Accessing User Tools"...
Page 70: Administrator Tools
2. System Settings Administrator Tools This section describes the user tools in the Administrator Tools menu under System Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Administrator Tools settings.
Page 71 Administrator Tools Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program / Change You can register and change groups. •...
Page 72 2. System Settings 4. Press the name key to be moved. You can select a name using the number keys. 5. Press the name key in place you want to move it to. The user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward.
Page 73 Administrator Tools Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order. •...
Page 74 2. System Settings 5. Enter the new name, and then press [OK]. 6. Press [OK]. Address Book: Switch Title Specifies the title to select a name. The default setting is Title 1. Back Up / Restore Address Book You can back up the machine's address book to external storage or restore the backup copy from the external storage.
Page 75 Administrator Tools Displays the number of prints for each function (Total, Copier, Printer, A3 / DLT, Duplex, Fax Prints, Send / TX Total, Fax Transmission, Scanner Send). • Print Counter List Prints out a list of the number of prints made under each function. Display / Clear / Print Counter per User Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.
Page 76 2. System Settings • Printer Job Authentication: "Entire", "Simple (Limitation)", "Simple (All)" • Basic Auth. • Windows Auth. • LDAP Auth. • Off Administrator Authentication Management For details about this function, consult your administrator. Program / Change Administrator For details about this function, consult your administrator. Extended Security Specify whether or not to use the extended security functions.
Page 77 Administrator Tools • Search Conditions • Authentication This function supports LDAP Version 2.0 and 3.0. To use the LDAP server, select [On] under LDAP Search. For details about how to program the LDAP Server, see "Programming the LDAP server". LDAP Search Specify whether or not to use the LDAP server for searching.
Page 78 2. System Settings Print Backup: Compression Set the compression method for the document you want to back up. The default setting is High Compression. Print Backup: Default Format Set the default format for the document you want to back up. The default setting is For Printing.
Page 79: Programming The Ldap Server
Programming the LDAP server Programming the LDAP server This section describes how to specify the LDAP server settings. This function supports LDAP version 2.0 and 3.0. Program the LDAP server to find e-mail destinations in the LDAP server Address Book directly. This function is possible when sending scan files by e-mail using the scanner or fax function.
Page 80 2. System Settings Press [Change] under "Search Base". Select a route folder to start the search from e-mail addresses registered in the selected folder are search targets. Enter the search base, and then press [OK]. For example, if the search target is the sales department of ABC company, enter "dc=sales department, o=ABC".
Page 81 Programming the LDAP server Press [Change] under "User Name". When [Kerberos Authentication], [Digest Authentication], or [Cleartext Authentication] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for each individual or each search.
Page 82 2. System Settings Press [Exit]. If the connection test fails, check your settings and try again. This function does not check search conditions or the search base. Press [ Next]. Press [Change] for items you want to use as search conditions from the following: "Name", "E-mail Address", "Fax Number", "Company Name", and "Department Name".
Page 83: Changing The Ldap Server
Programming the LDAP server The key does not appear on the search screen unless both "Attribute" and "Key Display" are registered. Make sure you register both to use the optional search. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. •...
Page 84 2. System Settings Press [Administrator Tools]. Press [ Next] twice. Press [Program / Change / Delete LDAP Server]. Press [Delete]. Select the LDAP server you want to delete. Press [Yes]. Press [Exit]. Press the [User Tools/Counter] key.
Page 85: Programming The Realm
Programming the Realm Programming the Realm This section describes how to specify the Realm settings. Program the realm to be used for Kerberos authentication. A realm is the network area in which Kerberos authentication is used. After confirming the network environment, specify the necessary items.
Page 86: Changing The Realm
2. System Settings Enter the realm name, and then press [OK]. Enter the realm name, host name, or IPv4 address. You can enter a realm name using up to 64 characters. Press [Change] under "KDC Server Name". Enter the KDC server name, and then press [OK]. Enter the KDC server name, host name, or IPv4 address.
Page 87: Deleting The Realm
Programming the Realm Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Deleting the Realm This section describes how to delete the programmed Realm. Press [System Settings]. Press [Administrator Tools]. Press [ Next] twice. Press [Program / Change / Delete Realm]. Press [Delete].
Page 88: System Settings On Main And Sub-Machines
2. System Settings System Settings on Main and Sub-machines This section explains the System Settings on the two machines during Connect Copy. When connect copy is in progress, the [User Tools/Counter] keys of the sub-machines remain disabled. To change the default settings, first press [Connect Copy], which is highlighted on main machine's control screen, then clear the connect copy job, and then make the required changes.
Page 89: Tray Paper Settings
System Settings on Main and Sub-machines Interleave Print • Settings made on the main and sub-machines do not affect the connect copy. Output: Copier • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings.
Page 90 2. System Settings Paper Tray Priority: Copier • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings. Paper Tray Priority: Facsimile • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings.
Page 91: Timer Settings
System Settings on Main and Sub-machines Paper Type: LCT • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings. • Paper size, orientation, and type settings that match those currently made on both the main and sub-machines can be used for connect copy.
Page 92: Administrator Tools
2. System Settings • In Connect Copy mode, neither machine will enter Energy Saver modes (Low Power mode, or Energy Saver mode). System Auto Reset Timer • Settings made on the main machine do not affect connect copy. Only sub-machines can be used for interruption copying.
Page 93 System Settings on Main and Sub-machines Address Book: Program / Change / Delete Group • Settings made on the main and sub-machines do not affect the connect copy. Address Book: Change Order • Settings made on the main and sub-machines do not affect the connect copy. Print Address Book: Destination List •...
Page 94 2. System Settings Program / Change / Delete LDAP Server • Settings made on the main and sub-machines do not affect the connect copy. LDAP Search • Settings made on the main and sub-machines do not affect the connect copy. Program / Change / Delete Realm •...
Page 95: Copier/Document Server Features
3. Copier/Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. For details on how to access Copier / Document Server Features, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu under Copier / Document Server Features.
Page 96 3. Copier/Document Server Features Paper Display Choose to have the available paper trays and sizes shown on the initial display. The default setting is Display. If you select [Hide], the display is shown as below. Press [Auto Paper Select] to display paper sizes. Original Orientation in Duplex Mode Set the original orientation when making two-sided copies.
Page 97 General Features • With Image Rotation Use to copy when using the Auto Tray Switching function. • Without Image Rotation Only copies with Auto Tray Switching if you load paper of the same size and in the same orientation in two or more trays. If the paper is not the same size or in the same orientation, copying is interrupted and the message "Load paper."...
Page 98 3. Copier/Document Server Features The default setting for "Customize Function: Copier 1" is 1 sided 2 sided:TtoT. The default setting for "Customize Function: Copier 2" is 2 sided 2 sided. The default setting for "Customize Function: Copier 3" is 1 sided Comb 2 orig.
Page 99 General Features The default setting for "Customize Function: Document Server Print 1" is Duplex Print Top to Top. The default setting for "Customize Function: Document Server Print 2" is Duplex Print Top to Bottom. The default setting for "Customize Function: Document Server Print 3" is Booklet. The default setting for "Customize Function: Document Server Print 4"...
Page 100: Reproduction Ratio
3. Copier/Document Server Features Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Copier / Document Server Features. Default settings are shown in bold type. Shortcut Reduce/Enlarge You can register up to three frequently used Reduce / Enlarge ratios other than the fixed Reduce / Enlarge ratio and have them shown on the initial display.
Page 101 Reproduction Ratio • A4 A3, A5 A4 (141%) • A5 A3 (200%) • 400% • User R / E Ratio (25-400%) • Inch version • 25% • 11" 17" " 8 " (50%) • 11" 17" " 11" (65%) • 11" 15" "...
Page 102: Edit
3. Copier/Document Server Features Edit This section describes the user tools in the Edit menu under Copier / Document Server Features. Default settings are shown in bold type. Enter the width of the binding margin with the number keys as follows: •...
Page 103 Edit Creep Setting for Magazine Specify the creep binding margin width. The default setting is 5 mm (Metric version) / 0.2" (Inch version). Erase Border Width Specify the width of the erased border margins with this function. The default setting is 10 mm (Metric version) / 0.4" (Inch version). Erase Original Shadow in Combine In Combine mode, you can specify whether to erase a 3 mm, 0.1"...
Page 104 3. Copier/Document Server Features Orientation: Booklet, Magazine Select the opening orientation of copies made using Booklet or Magazine mode. The default setting is Open to Left. Copy on Designating Page in Combine Specify whether to make a combined copy on the inserted slip sheets in Desig./Chapter mode. The default setting is Combine.
Page 105 Edit The default setting is None. Separation line color cannot be specified when selecting [None]. In "Black & White", printing will be done in black. Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06") in width along the separation line.
Page 106 3. Copier/Document Server Features • Crop Marks The default setting is None. Separation line color cannot be specified when selecting [None]. In "Black & White", printing will be done in black. Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06") in width along the separation line.
Page 107 Edit • Broken B • Crop Marks The default setting is None. Separation line color cannot be specified when selecting [None]. In "Black & White", printing will be done in black. Selecting solid or broken lines might produce a blank area of approximately 1.5 mm (0.06") in width along the separation line.
Page 108: Stamp
3. Copier/Document Server Features Stamp This section describes the user tools in the Stamp menu under Copier / Document Server Features. Default settings are shown in bold type. Background Numbering This section describes the user tools in the Background Numbering menu under Stamp. Size You can set the size of the numbers.
Page 109 Stamp The default setting is Top Right. • Adjust Stamp Position You can adjust the position of the stamp within the available ranges shown below. • Metric version: "Top Left" T/B: 4-144mm, L/R: 4-144mm "Top Center" T/B: 4-144mm, L/R: 72-72mm "Top Right"...
Page 110: User Stamp
3. Copier/Document Server Features The image appears even clearer than in the Lighter setting. The default setting is Normal. • Page to Stamp You can have the stamp printed on the first page or all pages. The default setting is All Pages. Stamp Color Sets the stamp print color.
Page 111: Date Stamp
Stamp • Inch version: "Top Left" T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Top Center" T/B: 0.1"-5.7", L/R: 2.8"-2.8" "Top Right" T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Center Left" T/B: 2.8"-2.8", L/R: 0.1"-5.7" "Center" T/B: 2.8"-2.8", L/R: 2.8"-2.8" "Center Right" T/B: 2.8"-2.8", L/R: 0.1"-5.7" "Bottom Left" T/B: 0.1"-5.7", L/R: 0.1"-5.7" "Bottom Center"...
Page 112: Page Numbering
3. Copier/Document Server Features The default setting is Black. Stamp Setting Specify how Date Stamp is printed. • Stamp Position Specify where to print the Date Stamp. The default setting is Top Left. • Adjust Stamp Position You can adjust the position of the Date Stamp within the available ranges shown below. •...
Page 113 Stamp The default setting is Font 1. Size You can set the size of the stamp printed in Page Numbering mode. The default setting is Auto. Duplex Back Page Stamping Position You can set the position of the duplex back page number printed in Duplex mode. The default setting is Opposite Position.
Page 114: Stamp Text
3. Copier/Document Server Features "Bottom Right" T/B: 0.1"-5.7", L/R: 0.1"-5.7" Superimpose You can have page numbers printed in white when they overlap black parts of the image. The default setting is Off. Stamp Color Sets the selected priority color when printing the page number. The default setting is Black.
Page 115 Stamp "Top Left" T/B: 4-144mm, L/R: 4-144mm "Top Center" T/B: 4-144mm, L/R: 72-72mm "Top Right" T/B: 4-144mm, L/R: 4-144mm "Bottom Left" T/B: 4-144mm, L/R: 4-144mm "Bottom Center" T/B: 4-144mm, L/R: 72-72mm "Bottom Right" T/B: 4-144mm, L/R: 4-144mm • Inch version: "Top Left"...
Page 116: Input/Output
3. Copier/Document Server Features Input/Output This section describes the user tools in the Input/Output menu under Copier / Document Server Features. Default settings are shown in bold type. Switch to Batch You can select to have Batch mode or SADF mode displayed when you press [Special Original]. The default setting is Batch.
Page 117 Input/Output When memory becomes full, the machine stops operation allowing you to remove the copy pages delivered on the output tray. Insert Separation Sheet You can specify the number of copy pages for inserting the separation sheet from 1 to 999 pages in increments of 1 page.
Page 118 3. Copier/Document Server Features Simplified Screen: Finishing Types You can select which key is displayed with higher priority for "Finishing Types" on the Simplified Screen. The default setting for "Simplified Screen: Finishing Types 1" has not been set. The default setting for "Simplified Screen: Finishing Types 2" has not been set. The default setting for "Simplified Screen: Finishing Types 3"...
Page 119: Adjust Color Image
Adjust Color Image Adjust Color Image This section describes the user tools in the Adjust Color Image menu under Copier/Document Server Features. Default settings are shown in bold type. Background Density of ADS (Full Color) The background density is adjusted to skip the texture and copy. You can adjust the background density up to 5 levels when in Full Color.
Page 120: Settings For The Document Server
3. Copier/Document Server Features Settings for the Document Server This section describes user tool settings for the Document Server. For details, see "System Settings", and "Copier/Document Server Features". Copier/Document Server Features Heading Item Default Customize Function: Document General Features 2 Sided Orig. Top to Top Server Storage Customize Function: Document General Features...
Page 121 Settings for the Document Server System Settings Heading Items Default General Features Warm-up Beeper General Features Copy Count Display General Features Output: Document Server Copy Tray Tray Paper Settings Paper Tray Priority: Copier Tray 1 Tray Paper Settings Front Cover Sheet Tray Tray Paper Settings Back Cover Sheet Tray Tray paper Settings...
Page 122: Copier/Document Server Features On Main And Sub-Machines
3. Copier/Document Server Features Copier/Document Server Features on Main and Sub-machines This section explains the Copier/Document Server Features on the two machines during Connect Copy. While connect copy is under way, the [User Tools/Counter] keys of the sub-machines remain disabled. To change the default settings, first press [Connect Copy], which is highlighted on main machine's control screen, then clear the connect copy job, and then make the required changes.
Page 123: Reproduction Ratio
Copier/Document Server Features on Main and Sub-machines Auto Tray Switching • The main machine applies the setting that has been made on it. Sub-machines also apply their own respective settings. Alert Sound: Original Left on Exposure Glass • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy.
Page 124: Edit
3. Copier/Document Server Features Reduce / Enlarge Ratio Priority • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy. Ratio for Create Margin • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy.
Page 125 Copier/Document Server Features on Main and Sub-machines Creep Setting for Magazine • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. •...
Page 126: Stamp
3. Copier/Document Server Features Copy Back Cover • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. • Settings made on the main machine are applied. Stamp The following list describes how the default Stamp settings on the main and sub-machines will be applied during connect copy.
Page 127 Copier/Document Server Features on Main and Sub-machines User Stamp Program / Delete Stamp • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. Stamp Format: 1-4 •...
Page 128 3. Copier/Document Server Features Font • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. Size • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them.
Page 129: Input/Output
Copier/Document Server Features on Main and Sub-machines Superimpose • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. Stamp Color •...
Page 130: Adjust Color Image
3. Copier/Document Server Features Letterhead Setting • The main machine applies the settings that have been made on it. Sub-machines also apply the settings made on the main machine, regardless of the settings made on them. Staple Position • The main machine applies the setting that has been made on it. Sub-machine settings do not affect connect copy.
Page 131: Facsimile Features
4. Facsimile Features This chapter describes user tools in the Facsimile Features menu. For details on how to access Facsimile Features, see "Accessing User tools". General Settings This section describes the user tools in the General Settings menu under Facsimile Features. Quick Operation Key (1-3) Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on.
Page 132 4. Facsimile Features Up to three functions can be programmed to Quick Operation keys. Functions that appear dimmed have already been set. The default setting for Quick Operation key 1 has not been set. The default setting for Quick Operation key 2 is TX File Status. The default setting for Quick Operation key 3 is RX File Status.
Page 133 General Settings • Transfer Box For details about Box Setting, see "Box Settings". Box Setting: Print List You can print a list of the currently registered Personal Boxes, Information Boxes, and Transfer Boxes. On Hook Mode Release Time Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing. The default setting is 3 minutes.
Page 134: Scan Settings
4. Facsimile Features Scan Settings This section describes the user tools in the Scan Settings menu under Facsimile Features. Program / Change / Delete Scan Size You can program, change, or cancel frequently used scan sizes. For details about programming Scan Size, see "Program / Change / Delete Scan Size". •...
Page 135: Send Settings
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Facsimile Features. Max. E-mail Size When the other party has a limit on the size of e-mail messages that can be received, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail.
Page 136 4. Facsimile Features Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party. It is useful for personalizing messages such as sending greetings. You can program three standard messages.
Page 137 Send Settings The default setting is Off. If you set [Backup File TX Setting] to [On] but the Backup File TX fails, the machine automatically prints a backup file TX communication failure report. Using the parameter settings (switch 37 bit 2,3), you can select whether to print the backup file if the Backup File TX fails.
Page 138: Reception Settings
4. Facsimile Features Reception Settings This section describes the user tools in the Reception Settings menu under Facsimile Features. Switch Reception Mode Specify the method for receiving fax documents. The default setting is Auto Reception. Program Special Sender By programming particular receivers as Special Sender in advance, you can have Special Senders treated differently.
Page 139 Reception Settings It is recommended that you use Web Image Monitor operating under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. The default setting is Off. 1. Press [Facsimile Features]. 2.
Page 140 4. Facsimile Features • 1 to 10 set(s) The default setting is 1 set(s). Paper Tray Use this function to print fax documents received from programmed senders and fax documents from other senders, using different paper trays. Display of tray names may differ depending on the options installed. The default setting is Auto Select.
Page 141 Reception Settings If you want to specify another line type, repeat from step 5. 8. Press the User [Tools/Counter] key. Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders.
Page 142 4. Facsimile Features 4. Press [Memory Lock Reception]. 5. Select [On] or [Off], and then press [OK]. 6. Press [Exit]. 7. Press the [User Tools/Counter] key. • p.173 "Special Senders to Treat Differently" • p.158 "Forwarding" • p.147 "Reception File Setting" •...
Page 143: Initial Settings
Initial Settings Initial Settings This section describes the user tools in the Initial Settings menu under Facsimile Features. Parameter Setting User Parameters allow you to customize various settings to suit your needs. For details about Parameter Setting, see "Parameter Settings". Parameter Setting: Print List You can print Parameter Setting list.
Page 144 4. Facsimile Features Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. 1. Press [Facsimile Features]. 2. Press [Initial Settings]. 3. Press [Program Memory Lock ID]. 4. Enter an ID using the number keys, and then press [OK]. A Memory Lock ID can be any four-digit number, except 0000.
Page 145 Initial Settings Program Fax Information Program information to be shown on the display of the other machine and printed as a report. The following information can be programmed. • Fax Header • Own Name • Own Fax Number For details about how to program Fax Information, see "Registering Fax Information". Enable H.323 Specify whether or not H.323 is used for IP-Fax transmission.
Page 146 4. Facsimile Features 1. Press [Facsimile Features]. 2. Press [Initial Settings]. 3. Press [SIP Settings]. 4. Press [Change] for each property. A proxy server relays call requests and responses. A redirect server processes request destination inquiries. A register server registers location information of user agents (which correspond to telephones or facsimiles on public telephone lines) on an IP network.
Page 147 Initial Settings For documents sent using a gateway to G3 Fax, prefixes can be used. If the first several digits of IP-Fax number and the gateway- specific prefix are identical, documents can be transmitted using the registered digits of the gateway. For example, if both 03 and 04 have been registered as gateway number while 0312345678 is also specified, documents can be transmitted via a gateway for which 03 is used as a prefix.
Page 148 4. Facsimile Features • p.12 "Accessing User Tools" • p.163 "Parameter Settings" • p.154 "Registering Fax Information"...
Page 149: Reception File Setting
Reception File Setting Reception File Setting Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly and download them as images to a computer using Web Image Monitor or DeskTopBinder. If you select printing without saving, documents are printed each time they are received.
Page 150: Reception Report E-Mail
4. Facsimile Features • Received confidential documents are stored in memory. Use the Print Confidential RX File function to print them. • With [Store] selected, more memory space is used as the number of saved documents increases. After memory space becomes insufficient, no more documents are saved on the hard disk. When this happens, the machine starts printing then overwriting old documents.
Page 151: Smtp Reception File Delivery Settings
SMTP Reception File Delivery Settings SMTP Reception File Delivery Settings This section describes the SMTP Reception File Delivery Settings menu under Facsimile Features. When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is returned to the SMTP server.
Page 152 4. Facsimile Features Enter the sending e-mail address to be authorized. If you make a mistake, press [Backspace] or [All Delete], and then enter again. Press [OK]. Press [Security]. If not specifying the security function, proceed to step 11. Security is set to use S/MIME authentication. For details about the security settings, consult your administrator.
Page 153 SMTP Reception File Delivery Settings • Select [Encrypt All] in the encryption settings and encrypted e-mail is sent regardless of the encryption settings in [Security]. For details about encryption, consult your administrator. • The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor.
Page 154: Program / Change / Delete Scan Size
4. Facsimile Features Program / Change / Delete Scan Size This section describes how to program, change, and delete a Scan Size. • When programming or changing a scan size, it is recommended that you make a record of the new size.
Page 155: Deleting A Scan Size
Program / Change / Delete Scan Size change to "inch", the length 8.7 "inch" is shown on the display. If you press [mm] or [inch] again, "221 mm" is displayed. If you make a mistake, press [Clear] or the [Clear/Stop] key, and then try again. To cancel a scan size, press [Cancel].
Page 156: Registering Fax Information
4. Facsimile Features Registering Fax Information This section describes Fax Information. You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent.
Page 157: Registering Fax Information
Registering Fax Information • p.163 "Parameter Settings" Registering Fax Information Press [Facsimile Features]. Press [Initial Settings]. Press [Program Fax Information]. Select the Fax Information you want to register. Register the name and facsimile number. Press [Exit]. Press the [User Tools/Counter] key. Registering a Fax Header Check that [Fax Header] is selected.
Page 158: Changing Fax Information
4. Facsimile Features Registering an Own Name Press [Own Name]. Press [Own Name]. Enter your own name, and then press [OK]. Registering an Own Fax Number Press [Own Fax Number]. Select line type to program. The display differs depending on the optional units installed on the machine. Enter your own facsimile's number using the number keys, and then press [OK].
Page 159: Deleting Fax Information
Registering Fax Information Select the Fax Information you want to change. To change a Fax Header, see "Registering a Fax Header". To change Own Name, see "Registering an Own Name". To change Own Fax Number, "Registering an Own Fax Number". Press [Exit].
Page 160: Forwarding
4. Facsimile Features Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your documents to be sent to that office. You can also specify a "e-mail"...
Page 161 Forwarding Press [On]. If there is an End Receiver already programmed, a receiver name is shown. If you want to change the receiver, press [Receiver] and proceed to step 5. To cancel Forwarding, press [Off] and proceed to step 9. Specify an End Receiver using the destination list, and then press [OK].
Page 162 4. Facsimile Features Select the security functions. To specify encryption for documents for Forwarding, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator. To attach a signature to documents for Forwarding, press [Signature].
Page 163: Quitting The Forwarding Function
Forwarding An electronic signature is attached when you send email. The [Signature] setting in [Security] cannot be cancelled. • p.163 "Parameter Settings" • p.260 "Registering Folders" Quitting the Forwarding Function Press [Facsimile Features]. Press [Reception Settings]. Press [Forwarding]. Press [Off], and then press [OK]. Press the [User Tools/Counter] key.
Page 164 4. Facsimile Features This function is not available when memory forwarding is performed to an e-mail destination or folder destination. You can specify whether or not to print a Forwarding Mark in the User Parameters. See "Parameter Settings". • p.163 "Parameter Settings"...
Page 165: Parameter Settings
Parameter Settings Parameter Settings User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are "0"...
Page 166 4. Facsimile Features Switch: 03, Bit: 3 Whether or not to print the SEP Code RX Reserve Report automatically • 0: Off • 1: On Switch: 03, Bit: 4 Whether or not to print the SEP Code RX Result Report automatically •...
Page 167 Parameter Settings Switch: 04, Bit: 7 Include a portion of the image on reports • 0: Off • 1: On Switch: 05, Bit: 0 Receive Service Call (SC) Condition (Substitute Reception during service call) • 0: Possible (Substitute RX) • 1: Not possible (Reception off) Switch: 05, Bit: 2, 1 Substitute the reception when the machine cannot print (because paper is jammed, all paper trays have run out of paper, toner is empty, or all paper trays are out of order)
Page 168 4. Facsimile Features • 0: Off • 1: On Switch: 10, Bit: 5 Reception file setting • 0: Off • 1: On Switch: 10, Bit: 6 Use both e-mail notification and printed reports to confirm the transmission result • 0: Off •...
Page 169 Parameter Settings Switch: 17, Bit: 2 Whether you need to press [Add Destination] after specifying a destination with the Destination key when broadcasting • 0: Not necessary • 1: Necessary Switch : 17, Bit 3 Whether or not to reset the settings when original is scanned •...
Page 170 4. Facsimile Features Switch: 19, Bit: 1 Sort Journal by line type • 0: Off • 0: On Switch: 20, Bit: 0 Automatic printing of the LAN-Fax Result Report • 0: Off • 1: On Switch: 20, Bit: 5, 4, 3, 2 Reprinting time of stored documents in memory that could not be printed using LAN-Fax Driver •...
Page 171 Parameter Settings • 1: On Switch: 21, Bit: 2 Choose whether to print JPEG or PDF files attached to incoming e-mail • 0: Do not print • 1: Print Switch: 21, Bit: 3 File format for files forwarded to folder destinations •...
Page 172 4. Facsimile Features Switch: 24, Bit: 0 Store documents that could not be transmitted in memory • 0: Off • 1: On Switch: 24, Bit: 1 Length of time documents that could not be transmitted are stored in memory • 0: 24 hours •...
Page 173: Changing The User Parameters
Parameter Settings Switch: 34, Bit: 1 Use SIP server with IP-Fax • 0: Off • 1: On Switch: 35, Bit: 7, 6, 5, 4, 3, 2, 1, 0 Redial interval when sending a backup file • 00000000: 0 minute(s) 11111111: 255 minute(s) Switch: 36, Bit: 7, 6, 5, 4, 3, 2, 1, 0 Maximum number of redials when sending a backup file •...
Page 174 4. Facsimile Features Select the bit number you want to change. When the bit number is pressed, the current value switches between 1 and 0. Repeat from step 5 to change another bit number for the same switch. Press [OK]. To cancel these settings, press [Cancel].
Page 175: Special Senders To Treat Differently
Special Senders to Treat Differently Special Senders to Treat Differently This section describes Special Senders settings. By programming particular senders in advance, you can set the following function for each sender: • Authorized Reception • Forwarding • Reception File Print Qty •...
Page 176: Authorized Reception
4. Facsimile Features You can use wild cards for the following functions: • Forwarding • Special Reception Function • Authorized Reception When using Partial agreement, you can enter up to the first 24 characters of an e-mail address to use it as an own name or facsimile name.
Page 177: Forwarding
Special Senders to Treat Differently If you do not program any Special Senders, the machine prints the specified number of copies for all received documents. • You cannot use multi-copy printing with Memory Lock. • You can specify up to 10 copies. Forwarding Print received documents, and then transfer them to those receivers programmed beforehand.
Page 178: Paper Tray
4. Facsimile Features • You must register Memory Lock ID in advance. For details about how to register Memory Lock ID, see "Initial Settings". • If you program the same sender in Memory Lock and Forwarding, Forwarding is disabled. • p.141 "Initial Settings" Paper Tray Print documents received from programmed senders (Special Senders) and the documents from other senders on different types of paper.
Page 179 Special Senders to Treat Differently Enter a sender name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number. Press [Full Agreement] or [Partial Agreement]. Select the item you want to program. You must select only the item you want to program. To cancel these settings, press [Cancel].
Page 180: Authorized Reception Per Sender
4. Facsimile Features • To specify Authorized Reception, see "Authorized Reception per Sender". • To specify Reception File Print Qty, see "Reception File Print Qty per Sender". • To specify Forwarding, see "Forwarding per Sender". • To specify print 2 sided, see "Print 2 Sided per Sender". •...
Page 181: Forwarding Per Sender
Special Senders to Treat Differently Press [RX File Print Qty per Sender]. Press [Number of Sets]. Enter the print quantity using the number keys, and then press [OK]. • Selecting [Same as Basic Settings] will result in the same setting made for "RX File Print Qty" of "Reception Settings".
Page 182 4. Facsimile Features Specify an End Receiver using the destination list, and then press [OK]. Press the key on the left of the display to switch the destination between fax number, Internet Fax destination, e-mail address, and folder destination. IP-Fax destination appears in the fax destination list. Press [Security].
Page 183: Print 2 Sided Per Sender
Special Senders to Treat Differently To specify encryption for documents for Forwarding, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator. To attach a signature to documents for Forwarding, press [Signature].
Page 184: Memory Lock Per Sender
4. Facsimile Features Specify when programming a Special Sender. Press [Print 2 Sided per Sender]. Press [On] or [Off], and then press [OK]. • Selecting [Same as Basic Settings] will result in the same setting made for "2 Sided Print" of "Reception Settings".
Page 185 Special Senders to Treat Differently Press [Program Special Sender]. Press [Initial Set Up]. Select the function you want to program. To program Authorized Reception and Special Reception Function, press [Authorized Reception] or [Special Reception Function]. Press [On] or [Off], and then press [OK]. The illustration shows the "Authorized Reception"...
Page 186 4. Facsimile Features If you select [Custom Size], proceed to steps 9 and 11 to 14. Select the size you want to program. If you select [Regular Size], select a paper size displayed, and then proceed to step 14. If you select [Custom Size], proceed to step 11. Select the size you want to program from the sizes shown.
Page 187: Deleting A Special Sender
Special Senders to Treat Differently Enter the horizontal size of the paper using the number keys, and then press the [ ] key. Specify a horizontal size from 148 mm (5.9") to 457 mm (17.9"). You cannot enter a size smaller than 148 mm or larger than 600 mm.
Page 188: Box Settings
4. Facsimile Features Box Settings This section describes Box Settings. The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box SUB Code and SEP Code SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, "#", "*", and spaces.
Page 189 Box Settings Press [Facsimile Features]. Press [General Settings]. Press [Box Setting]. Check that [Program / Change] is selected. Select a box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it and proceed to step 8. Press [Personal Box].
Page 190 4. Facsimile Features Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key before pressing [OK], and then try again. To change the password after pressing [OK], press [Change] and repeat step 11 and 12, or press [Cancel] and repeat from step 10.
Page 191 Box Settings Select the security functions. To specify encryption for documents for delivery, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption, consult your administrator. To attach a signature to documents for delivery, press [Signature].
Page 192: Deleting Personal Boxes
4. Facsimile Features • The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor. For details about the electronic signature, consult your administrator. • If [Set Individually] is set: You can set [Signature] in [Security] and attach an electronic signature to email for every transmission.
Page 193: Programming/Changing Information Boxes
Box Settings If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key, and then try again. Press [Delete]. To cancel deleting a box, press [Do not Delete]. The display returns to that of step 4. Press [Exit].
Page 194 4. Facsimile Features Select the box to program. When programming a new box, press [Not Programmed]. To change a box already programmed, press it, and then proceed to step 8. If a password is programmed, enter the password, press [OK], and then proceed to step 8. Press [Information Box].
Page 195: Deleting Information Boxes
Box Settings Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key before pressing [OK], and then try again. Press [OK].
Page 196: Programming/Changing Transfer Boxes
4. Facsimile Features Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key, and then try again. Press [Delete].
Page 197 Box Settings BBM014S Inform the Requesting Party of the SUB Code assigned to the Transfer Box. When they want to have a document transferred by your machine, ask them to send the document using SUB Code Transmission and specify this SUB Code. If a password has also been programmed, inform them of this too, and ask them to enter it as the SID code.
Page 198 4. Facsimile Features To change a box already programmed, press it, and then proceed to step 8. Press [Transfer Box]. Enter a Box name, and then press [OK]. Enter a SUB Code. To change the SUB Code, press [Clear] or the [Clear/Stop] key, and then try again. To change Box name, press [Box Name], and then repeat from step 7.
Page 199 Box Settings IP-Fax destination appears in the fax destination list. A reception station can also be registered as a group destination. In such a case, a maximum of 500 parties including End Receivers 1-5 can be specified in a group. To program a password, press [Password].
Page 200: Deleting Transfer Boxes
4. Facsimile Features • You can set the fax destination, Internet Fax destination, IP-Fax destination, e-mail destination, or folder destination, as a reception station. • If you have specified e-mail destination or folder destination for the transmission destination, you can specify the file format used for transferring to receiving station.
Page 201: Printing The Box List
Box Settings Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the [Clear/Stop] key, and then try again. Press [Delete].
Page 202 4. Facsimile Features...
Page 203: Printer Features
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". List / Test Print This section describes the user tools in the Test Print menu under Printer Features. Multiple Lists You can print the configuration page and error log.
Page 204: Printing The Configuration Page
5. Printer Features Printing the Configuration Page This section describes how to print the Configuration Page. Press [Printer Features]. Press [Configuration Page] on the [List / Test Print]. The configuration page is printed. Press the [User Tools/Counter] key. Interpreting the configuration page This section describes the Configuration Page.
Page 205 List / Test Print Displays the version number of the Network interface. • Device Connection This item(s) appears when the device option(s) is installed. • HDD: Font / Macro Download Displays the capacity of the hard disk drive. • Printer Language Displays the version number of the printer driver language.
Page 206: Maintenance
5. Printer Features Maintenance This section describes the user tools in the Maintenance menu under Printer Features. Default settings are shown in bold type. List / Test Print Lock You can lock the [List / Test Print] menu. The default setting is Off. Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the machine.
Page 207: System
System System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type. Print Error Report Select this to have an error report printed when a printer or memory error occurs. The default setting is Off.
Page 208 5. Printer Features Displays the list of print jobs stored in the machine. • List Per User ID Displays the list of the User ID who stored a file in the machine. Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution.
Page 209 System The default setting is Short Wait. Printer Language Specify the printer language. The default setting is Auto. Sub Paper Size You can enable the Auto Substitute Paper Size (A4, 8 11) feature. The default setting is Off. Page Size You can select the default paper size.
Page 210 5. Printer Features The 5 mm margin along the edges may not be printed properly. Default Printer Language You can set the default printer language if the machine cannot find the printer language automatically. The default setting is PCL. Tray Switching You can set to switch the paper tray.
Page 211: Host Interface
Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type. I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. The default setting is 128 KB.
Page 212: Pcl Menu
5. Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the PCL option is installed. Orientation You can set the page orientation. The default setting is Portrait.
Page 213 PCL Menu The default setting is 10.00 pitches. Symbol Set Specify the character set of the selected font. The available options are as follows: • Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0 The default setting is PC-8.
Page 214: Ps Menu
5. Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the optional PostScript 3 unit is installed. Data Format You can select a data format. The default setting is TBCP.
Page 215: Pdf Menu
PDF Menu PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password •...
Page 216 5. Printer Features...
Page 217: Scanner Features
6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools". General Settings This section describes the user tools in the General Settings menu under Scanner Features. Default settings are shown in bold type.
Page 218 6. Scanner Features • On The transmission journal is printed automatically. The printed journal is deleted. • Off Transmission results are deleted one by one as new results are stored. • Do not Print: Disable Send Transmission cannot be performed when the journal is full. When printed, all records are deleted after printing.
Page 219: Scan Settings
Scan Settings Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. Default settings are shown in bold type. A.C.S. Sensitivity Level Sets the sensitivity level for judging color/black and white for scanning originals when [Scan Type] is set to [Auto Color Select].
Page 220 6. Scanner Features This setting is valid if [SADF] is specified for [Original Feed Type] when scanning. If [Set Wait Time] is selected, enter the wait time in seconds (3-999) for placing additional originals with the number keys. Scanning will start automatically if additional originals are placed within this time.
Page 221: Send Settings
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type. Compression (Black & White) Select whether or not to compress black and white scan files. The default setting is On.
Page 222 6. Scanner Features When [Yes (per Max. Size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software. When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded.
Page 223: Registering Addresses And Users For Facsimile/Scanner Functions
7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings, see "Accessing User Tools". Address Book This section describes Address Book settings. Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.
Page 224 7. Registering Addresses and Users for Facsimile/Scanner Functions Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. Fax Dest. You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the protocol.
Page 225 Address Book Folder You can register the protocol, path name and server name. • SMB • FTP • NCP Add to Group You can put registered e-mail and folder destinations into a group for easier management.
Page 226: Managing Names In The Address Book
7. Registering Addresses and Users for Facsimile/Scanner Functions • You can also use Web Image Monitor to register names in the Address Book. With SmartDeviceMonitor for Admin, you can register multiple names at the same time. For details about using Web Image Monitor, see Web Image Monitor Help. •...
Page 227: Sending E-Mail By Quick Dial
Address Book Sending e-mail by Quick Dial By registering e-mail addresses in the Address Book, you can specify e-mail destinations simply by selecting them from the fax initial display when sending a document by Internet fax or e-mail. You can also specify an e-mail address by selecting the destination shown on the initial scanner display when sending a document using the scanner function.
Page 228 7. Registering Addresses and Users for Facsimile/Scanner Functions • Facsimile • Printer • Scanner • p.231 "Authentication Information"...
Page 229: Registering Names
Registering Names Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 2000 names. Registering Names This section describes how to register names.
Page 230: Changing A Registered Name
7. Registering Addresses and Users for Facsimile/Scanner Functions Press the key for the classification you want to use under "Select Title". The keys you can select are as follows: • [Frequent]: Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title.
Page 231: Deleting A Registered Name
Registering Names Press [Address Book Management]. Check that [Program / Change] is selected. Select the registered name you want to change. Press the name key, or enter the registered number using the number keys. To change the name or key display, press [Change] on the right of the "Name" or "Key Display".
Page 232 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [OK]. Press [Exit]. Press the [User Tools/Counter] key.
Page 233: Authentication Information
Authentication Information Authentication Information Following describes the procedure for authenticating a user code. • The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid. Register user codes to limit users to the following functions and check their use of each function: •...
Page 234 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Press the name whose code is to be registered, or enter the registered number using the number key.
Page 235: Changing A User Code
Authentication Information • To register the name, see "Registering Names". • p.227 "Registering Names" Changing a User Code This section describes how to change a user code. • Even if you change a user code, the counter value will not be cleared. Press [System Settings].
Page 236: Deleting A User Code
7. Registering Addresses and Users for Facsimile/Scanner Functions Press the [ ] key. To change the available functions, press [Auth. Info], and then press [ Next] twice. Press the key to select the functions to enable them. Press the key to highlight it, and then the function is enabled. To cancel a selection, press the highlighted key.
Page 237: Displaying The Counter For Each User
Authentication Information Press [Auth. Info]. Press [Change] to delete the user code, and then press the [ ] key. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • To delete a name from the Address Book entirely, see "Deleting a Registered Name". •...
Page 238: Printing The Counter For Each User
7. Registering Addresses and Users for Facsimile/Scanner Functions Select the function usage you want to print from [Copier Counter], [Print Counter], [Fax Counter] or [Scanner Counter]. Counters for individual function usage under each user code appear. Printing the Counter for Each User This section describes how to print the counter for each user.
Page 239: Printing The Counter For All Users
Authentication Information Press [Print Counter List] under "Per User". Enter the user code, and then press the [ ] key if the user code is registered. Select the function usage you want to print from [Copier Counter], [Print Counter], [Fax Prints], [Fax Transmission], [Scanner Counter], and [Total Prints].
Page 240: Clearing The Number Of Prints
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Print Counter List] under "All Users". Enter the user code, and then press the [ ] key if the user code is registered. Select the function usage you want to print from [Copier Counter], [Print Counter], [Fax Prints], [Fax Transmission], [Scanner Counter], and [Total Prints].
Page 241 Authentication Information To clear the number of prints made under a user code, select the user code from the left side of the display. Press [Select All on the Page] to select all user codes on the page. Press [Clear] under "Per User". Select the function usage you want to clear from [Copier Counter], [Print Counter], [Fax Prints], [Fax Transmission], [Scanner Counter], and [Total Counter].
Page 242: Fax Destination
7. Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes the procedure for registering, changing, and deleting Fax Destinations. Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function.
Page 243 Fax Destination Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with "To" before it at the top of the sheet.
Page 244: Fax Destination
7. Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes how to register, change, and delete a fax destination. Registering a Fax Destination This section describes how to register a fax number. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management].
Page 245 Fax Destination Press the [User Tools/Counter] key. • When a group is registered, you can also add this fax destination to the group. For details about registering groups, see "Registering Names to a Group". • To register the name, see "Registering Names". •...
Page 246 7. Registering Addresses and Users for Facsimile/Scanner Functions You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination. Press [Fax Dest.]. Change the settings. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • To change the name, key display and title, see "Changing a Registered Name". •...
Page 247 Fax Destination Press [Select Line]. Select the line, and then press [OK]. To program the SUB Code This section describes how to program the SUB Code. Press [Adv. Features], and then press [SUB Code]. Press [Change] under "TX SUB Code". Enter the new SUB Code, and then press [OK].
Page 248 7. Registering Addresses and Users for Facsimile/Scanner Functions Select [Off] or [On], and then press [OK]. To select the fax header This section describes how to select the fax header. You can register the fax header in Program Fax Information in the system settings for Facsimile Features. Press [Change] under "Fax Header".
Page 249 Fax Destination • If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. Press [System Settings]. Press [Administrator Tools].
Page 250: Ip-Fax Destination
7. Registering Addresses and Users for Facsimile/Scanner Functions • To delete the name, key display, and title, see "Deleting a Registered Name". • p.229 "Deleting a Registered Name" IP-Fax Destination This section describes how to register, change, and delete an IP-Fax destination. •...
Page 251 Fax Destination Press [Select Line], and then select [H.323] or [SIP]. Press [Change] under "Fax Destination". Enter the IP-Fax destination. Press [OK]. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • To register the name, see "Registering Names". • p.227 "Registering Names" •...
Page 252 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose IP-Fax destination you want to change. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 253 Fax Destination • p.251 "To change the IP-Fax Destination" • p.251 "To change the protocol" • p.251 "To program the SUB Code" • p.252 "To program the SEP Code" • p.252 "To set the International TX Mode" • p.252 "To select the fax header" Using the IP-Fax Destination as the sender This section describes how to use the IP-Fax destination as the sender.
Page 254 7. Registering Addresses and Users for Facsimile/Scanner Functions To program the SEP Code This section describes how to program the SEP Code. Press [Adv. Features], and then press [SEB Code]. Press [Change] under "RX SEP Code". Enter a SEP Code using the number keys, and then press [OK]. To enter a password, press [Change] under "Password (PWD)".
Page 255 Fax Destination Press [Change] under "Line 3". Select the new standard message, and then press [OK]. Press [OK]. • To change the name, key display and title, see "Changing a Registered Name". • p.228 "Changing a Registered Name" Deleting a Registered IP-Fax Destination This section describes how to delete a registered IP-Fax destination.
Page 256 7. Registering Addresses and Users for Facsimile/Scanner Functions Press the [User Tools/Counter] key. • To change the name, key display and title, see "Changing a Registered Name". • p.228 "Changing a Registered Name"...
Page 257: E-Mail Destination
E-mail Destination E-mail Destination This section describes the procedure for registering, changing, and deleting E-mail Destination. Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. •...
Page 258 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [E-mail]. Press [Change]. Enter the e-mail address. Press [OK]. Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only]. If [E-mail/Internet Fax Destination] is specified, registered e-mail addresses appear in both the internet fax address display and E-mail address display on the fax function screen, and in the address display on the scanner function screen.
Page 259: Changing An E-Mail Destination
E-mail Destination • p.231 "Registering a User Code" • p.278 "Registering Names to a Group" Changing an E-mail Destination This section describes how to change an e-mail destination. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose e-mail address you want to change.
Page 260: Deleting An E-Mail Destination
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. Press the [User Tools/Counter] key. • To change the name, key display and title, see "Changing a Registered Name". • p.228 "Changing a Registered Name" Using the e-mail address as the sender This section describes how to use the e-mail address as a sender.
Page 261 E-mail Destination Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • To delete the name, key display, and title, see "Deleting a Registered Name". • p.229 "Deleting a Registered Name"...
Page 262: Registering Folders
7. Registering Addresses and Users for Facsimile/Scanner Functions Registering Folders This section describes the procedure for registering, changing, and deleting folders. By registering a shared folder, you can send scan files or received fax documents to it directly. There are three types of protocol you can use: •...
Page 263 Registering Folders Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to register. Press the name key, or enter the registered number using the number keys. Press [Auth.
Page 264 7. Registering Addresses and Users for Facsimile/Scanner Functions Specify the path. For details about how to specify the path manually, see "To locate the SMB folder manually". For details about how to specify the path using Browse Network, see "To locate the SMB folder using Browse Network".
Page 265 Registering Folders Press [OK]. If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the path again. • Enter the path using this format: "\\ServerName\Share-Name\PathName". • You can also enter an IPv4 address. •...
Page 266 7. Registering Addresses and Users for Facsimile/Scanner Functions Enter the login user name, and then press [OK]. Enter the login user name specified for folder authentication. Enter the password, and then press [OK]. The path to the selected folder appears. If a message appears, press [Exit], and then enter the login user name and password again.
Page 267 Registering Folders • To change the name, key display and title, see "Changing a Registered Name". • p.228 "Changing a Registered Name" • p.262 "To locate the SMB folder manually" • p.263 "To locate the SMB folder using Browse Network" To change the protocol This section describes how to change the protocol.
Page 268: Using Ftp To Connect
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 269 Registering Folders • p.260 "Using SMB to Connect" • p.271 "Using NCP to Connect" Registering an FTP Folder This section describes how to register an FTP folder. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to register.
Page 270 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [FTP]. Press [Change] under "Server Name". Enter the server name, and then press [OK]. Press [Change] under "Path". Enter the path, and then press [OK]. You can enter an absolute path, using this format: "/user/ home/username"; or a relative path, using this format: "directory/sub-directory".
Page 271 Registering Folders • p.227 "Registering Names" • p.62 "File Transfer" Changing an FTP Folder This section describes how to change the registered FTP folder. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to change.
Page 272 7. Registering Addresses and Users for Facsimile/Scanner Functions To change the protocol This section describes how to change the protocol. Press [SMB] or [NCP]. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. Enter each item again.
Page 273: Using Ncp To Connect
Registering Folders Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 274 7. Registering Addresses and Users for Facsimile/Scanner Functions • p.260 "Using SMB to Connect" • p.266 "Using FTP to Connect" Registering an NCP Folder This section describes how to register an NCP folder. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected.
Page 275 Registering Folders Select "Connection Type". If you want to specify a folder in an NDS tree, press [NDS]. If you want to specify a folder on a NetWare server, press [Bindery]. If you have set "Connection Type" to [NDS], enter the user name followed by the name of the context where the user object is located.
Page 276 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. • If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume" and the folder name is "folder", then the path will be "\\tree\volume.
Page 277 Registering Folders Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the user of the registered folder you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 278 7. Registering Addresses and Users for Facsimile/Scanner Functions To change the protocol This section describes how to change the protocol. Press [SMB] or [FTP]. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous protocol. Enter each item again.
Page 279 Registering Folders Select a user of the folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 280: Registering Names To A Group
7. Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group This section describes how to register names to a group. You can register names to a group to enable easy management of e-mail addresses and folders for each group.
Page 281 Registering Names to a Group Press [Change] under "Group Name". Enter the group name, and then press [OK]. The Key Display name is set automatically. Press the title key under "Select Title", if necessary. The keys you can select are as follows: •...
Page 282 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name to register in a group. Press the name key, or enter the registered number using the number keys. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 283: Adding A Group To Another Group
Registering Names to a Group Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Adding a Group to Another Group This section describes how to add a group to another group. Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected.
Page 284: Displaying Names Registered In A Group
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Displaying Names Registered in a Group This section describes how to display names registered in a group. You can check the names or groups registered in each group. Press [System Settings].
Page 285: Removing A Name From A Group
Registering Names to a Group Press the [User Tools/Counter] key. Removing a Name from a Group This section describes how to remove a name from a group. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name to remove from a group.
Page 286: Deleting A Group Within Another Group
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Deleting a Group Within Another Group This section describes how to delete a group within another group. Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group].
Page 287: Changing A Group Name
Registering Names to a Group Select the group that you want to delete from. The group key is deselected and the group is deleted from it. Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. Changing a Group Name This section describes how to change a group name. Press [System Settings].
Page 288: Deleting A Group
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to change. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 289 Registering Names to a Group Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Press [Delete]. Press a group key you want to delete. You can search by the registered name, fax number, folder name, e-mail address, or IP-Fax destination.
Page 290: Registering A Protection Code
7. Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code This section describes how to register a Protection Code. You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: •...
Page 291: Registering A Protection Code To A Group User
Registering a Protection Code Press [Protection]. Press [Destination] or [Sender] under "Use Name as". Both [Destination] and [Sender] can be selected at the same time. Press [Change] under "Protection Code". Enter a protection code using the number keys, and then press the [ ] key. Press [OK].
Page 292 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to register or enter the registered number using the number keys.
Page 293: Registering Smtp And Ldap Authentication
Registering SMTP and LDAP Authentication Registering SMTP and LDAP Authentication This section describes how to register SMTP and LDAP Authentication. SMTP Authentication This section describes how to register SMTP Authentication. For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server.
Page 294: Ldap Authentication
7. Registering Addresses and Users for Facsimile/Scanner Functions Press [Change] under "Login User Name". Enter the login user name, and then press [OK]. Press [Change] under "Login Password". Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [OK].
Page 295 Registering SMTP and LDAP Authentication • When [Do not Specify] is selected for LDAP Authentication, the User Name and Password that you have specified in Program / Change LDAP Server of Administrator Tools settings applies. For details, see "Programming the LDAP server". Press [System Settings].
Page 296 7. Registering Addresses and Users for Facsimile/Scanner Functions Press [OK]. Press [Exit]. Press the [User Tools/Counter] key. • To register the name, see "Registering Name". • You can enter up to 128 characters for the user name. • To change the LDAP Authentication settings, repeat step 2 to 15. •...
Page 297: Other User Tools
8. Other User Tools Initial settings allow you to switch the language as well as checking the number of printed papers by displaying the counter. For details on how to access respective settings, see "Accessing User Tools". Maintenance This section describes the user tools in Maintenance. [Maintenance] allows color drift and gradient correction.
Page 298: Changing The Display Language
8. Other User Tools Changing the Display Language You can change the language used on the display. English is set as default. Press [Français]. The language is changed to French. Press [Sortie]. The menu appears in French. • p.12 "Accessing User Tools"...
Page 299: Inquiry
Inquiry Inquiry The inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: Consumables • Telephone No. to order • Toner •...
Page 300 8. Other User Tools Press the [Start] key. Inquiry information prints out. Press [Exit] twice. • p.12 "Accessing User Tools"...
Page 301: Counter
Counter Counter Displaying the Total Counter You can display the total counter value used for all functions. Press [Counter]. To print a counter list, press [Print Counter List]. Press the [Start] key. A counter list prints out. • p.12 "Accessing User Tools"...
Page 302 8. Other User Tools...
Page 303: Appendix
9. Appendix Copyrights expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.
Page 304 9. Appendix The following text shows the copyright notice used for many of the NetBSD source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted. A full source code can be found at http://www.netbsd.org/. Copyright (c) 1999, 2000 The NetBSD Foundation, Inc.
Page 305: Sablotron
Copyrights • This product includes software developed by Terrence R. Lambert. • This product includes software developed by Adam Glass and Charles Hannum. • This product includes software developed by Theo de Raadt. • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project.
Page 306: Jpeg Library
9. Appendix d) The source code of the modified code of the Sablotron 0.82 is available at: http://support- download.com/services/device/sablot/notice082.html e) The source code of the Sablotron software is available at: http://www.gingerall.com f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html JPEG LIBRARY •...
Page 307: Md4
Copyrights CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE. Copyright (c) 1990-2, RSA Data Security, Inc.
Page 308: Rsa Bsafe
9. Appendix This program is distributed in the hope that it will be useful, but WITHOUT ANY WARRANTY; without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public License along with this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave, Cambridge, MA 02139, USA.
Page 309 Copyrights "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http:// www.openssl.org/)" 4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl- core@openssl.org.
Page 310: Open Ssh
9. Appendix 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)"...
Page 311 Copyrights [However, none of that term is relevant at this point in time. All of these restrictively licenced software components which he talks about have been removed from OpenSSH, i.e., - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instead we call BN code from OpenSSL...
Page 312 9. Appendix The 32-bit CRC compensation attack detector in deattack.c was contributed by CORE SDI S.A. under a BSD-style license. Cryptographic attack detector for ssh - source code Copyright (c) 1998 CORE SDI S.A., Buenos Aires, Argentina. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that this copyright notice is retained.
Page 313 Copyrights Markus Friedl Theo de Raadt Niels Provos Dug Song Kevin Steves Daniel Kouril Wesley Griffin Per Allansson Jason Downs Solar Designer Todd C. Miller Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 314: Open Ldap
9. Appendix The Regents of the University of California Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 315 Copyrights OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The names of the authors and copyright holders must not be used in advertising or otherwise to promote the sale, use or other dealing in this Software without specific, written prior permission.
Page 316 9. Appendix...
Page 317 INDEX 1 Sided 2 Sided Auto Margin TtoB....Back Cover Sheet Tray......... 1 Sided 2 Sided Auto Margin TtoT....Back Margin Left / Right........2 Sided Print............Back Margin Top/Bottom........4 Color Graphic Mode........Back Up / Restore Address Book......Background Density of ADS (Full Color)..
Page 318 Copy Count Display..........Displaying the Counter for Each User....Copy Eject Face Method in Bypass Mode..Displaying the Total Counter......Copy Eject Face Method in Glass Mode..Divide & Send E-mail.......... Copy on Designating Page in Combine.... DNS Configuration..........Copy Order in Combine........Domain Name............
Page 319 Font Pitch.............. Font Source............Job End Call............Form Lines............Job Separation............ Format / (Date Stamp)........Forwarding........ 136, 158, 175, 179 Forwarding Mark..........Key Repeat............. Front Cover Copy in Combine......Front Cover Sheet Tray......... Front Margin Left / Right........LDAP Authentication..........Front Margin Top / Bottom........
Page 320 Orientation Booklet, Magazine......Preset Stamp............Original Orientation in Duplex Mode....Preventing unauthorized user access to shared folders from the machine........Original Photo Type Priority......... Print & Delete Scanner Journal......Original Type Display........... Print 2 Sided..........175, 181 Original Type Priority..........Print Address Book Destination List......
Page 321 Programming/Changing Information Boxes..................SADF Auto Reset..........Programming/Changing Personal Boxes..Scan Settings..........132, 217 Programming/Changing Special Senders..Scanner Auto Reset Timer........Programming/Changing Transfer Boxes..Scanner Resend Interval Time......PS Configuration / Font Page......Search Destination........130, 215 PS Menu............... Select Dial / Push Phone........Punch Type............
Page 322 Stamp Setting............Tray Switching............. Stamp Setting / (Date Stamp)......TWAIN Standby Time......... Stamp Text............Staple Position............. User Authentication Management....... Stored File E-mail Method........User Stamp............Stored Reception File User Setting..... Using a Fax Destination as a sender....Sub Paper Size............ Using FTP to Connect..........
Page 323 Trademarks ® ® ® ® Microsoft , Windows , Windows Server , and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Adobe, Acrobat, Acrobat Reader, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Page 324 OME08012500 R081020G4800-TTEC Ver00 2008-11 D015-7207...

This manual is also suitable for:

E-studio7030cpro

Toshiba E-studio5530cPRO Operating Instructions Manual

1 Connecting the Machine

2 System Settings

3 Copier/Document Server Features

4 Facsimile Features

5 Printer Features

6 Scanner Features

7 Registering Addresses and Users for Facsimile/Scanner Functions

8 Other User Tools

9 Appendix

Quick Links

Operating Instructions

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