Toshiba E-STUDIO2000AC E-Filing Manual
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Toshiba E-STUDIO2000AC E-Filing Manual

Multifunctional digital systems, multifunctional digital color systems.
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
e-Filing Guide

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Summary of Contents for Toshiba E-STUDIO2000AC

  • Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS e-Filing Guide...
  • Page 2 ©2016 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

  • Page 3: Preface

    Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual describes how to use the e-Filling functions of this equipment. Read this manual before using the functions.  How to read this manual  Symbols in this manual In this manual, some important items are described with the symbols shown below.
  • Page 4  Trademarks For trademarks, refer to the Safety Information. 4 Preface...

  • Page 5: Table Of Contents

    CONTENTS Preface..............................3 How to read this manual ............................3 Chapter 1 e-Filing OVERVIEW e-Filing Features ........................... 8 e-Filing Functions..........................10 Functions operated with this equipment ......................... 10 Functions operated with a client computer ......................11 Chapter 2 OPERATIONS WITH THIS EQUIPMENT Printing Documents..........................
  • Page 6 Displaying document and page properties ......................76 Copying pages from one document to another ....................... 77 Copying pages from a document to a box or folder....................82 Deleting pages from a document..........................85 Inserting a blank page into a document........................87 Moving pages within a document ..........................
  • Page 7 e-Filing OVERVIEW This section describes overview of the e-Filing features and functions. e-Filing Features ........................8 e-Filing Functions......................10 Functions operated with this equipment ......................10 Functions operated with a client computer .......................11...

  • Page 8: E-Filing Features

    e-Filing Features The e-Filing is installed in a hard disk of this equipment. It allows you to store documents and to print/edit/manage the stored documents. This section describes the system of e-Filing for storing documents. Control Panel Client Computer Documents stored by the Documents stored by the Documents stored by printing operation (printer...
  • Page 9 1.e-Filing OVERVIEW  To use the Fax features, FAX Unit must be installed.  Depending on the amount of data stored in e-Filing, it may take some time from when the equipment is turned on to e-Filing becoming ready for use. ...

  • Page 10: E-Filing Functions

    e-Filing Functions  P.10 “Functions operated with this equipment”  P.11 “Functions operated with a client computer”  Functions operated with this equipment Below is a list of e-Filing functions that you can operate with the touch panel. For details of the operation, see the references described below.

  • Page 11: Functions Operated With A Client Computer

    1.e-Filing OVERVIEW  Functions operated with a client computer Below is a list of e-Filing functions that you can operate with a client computer (e-Filing web utility). For details of the operation, see the references described below. e-Filing web utility supports only Windows. Mac OS and other computers are not supported. ...
  • Page 12 1.e-Filing OVERVIEW  You can import e-Filing documents into a client computer using TWAIN Driver and File Downloader.  You can back up or restore documents in e-Filing and various settings of e-Filing using the e-Filing Backup/Restore Utility. 12 e-Filing Functions...
  • Page 13 OPERATIONS WITH THIS EQUIPMENT This section describes e-Filing functions that you can operate using the control panel of this equipment. Printing Documents......................14 Printing an entire document ..........................14 Test print ................................17 Storing Documents......................19 Copying and storing to e-Filing ...........................19 Scanning to e-Filing .............................24 Canceling jobs........................26 Canceling active jobs ............................26 Deleting print jobs ...............................26...

  • Page 14: Printing Documents

    Printing Documents You can print documents stored in the e-Filing using the touch panel of this equipment.  P.14 “Printing an entire document”  P.17 “Test print”  Printing an entire document You can print an entire document. Press [e-Filing] on the Home screen. Select the box that contains a document you want to print.
  • Page 15 2.OPERATIONS WITH THIS EQUIPMENT Select the document. To change the print settings, press [Settings]. To perform printing without changing them, press [Print]. If you press [Settings], proceed to step 5. If you press [Print], printing will start. If you want to delete a job to cancel the printing, see the following section. ...
  • Page 16 2.OPERATIONS WITH THIS EQUIPMENT Change the print settings as necessary. You can operate the print settings as below. Perform the appropriate operations. These operations of settings are the same as the one of copy modes. For details of the operation, refer to the Copying Guide. 1.

  • Page 17: Test Print

    2.OPERATIONS WITH THIS EQUIPMENT  Test print You can print specified pages of the document for confirmation. Press [e-Filing] on the Home screen. Select the box or folder that contains documents you want to print. The instructions of the operating procedure as to selecting a box/folder are omitted, because they are the same as those for one of printing an entire document.
  • Page 18 2.OPERATIONS WITH THIS EQUIPMENT Key in page numbers in [First Page] and [Last Page], then press [Print].  If you press the [Clear] button on the control panel, the value entered in the currently selected box can be deleted.  To print entire pages of the document, press [All Pages]. If you want to delete a job to cancel the printing, see the following section.

  • Page 19: Storing Documents

    Storing Documents You can store documents in e-Filing using the touch panel of this equipment.  P.19 “Copying and storing to e-Filing”  P.24 “Scanning to e-Filing”  Store confidential documents in a user box protected by a password.  Up to 400 documents can be stored in a box or folder, and up to 200 pages can be contained in a document. ...
  • Page 20 2.OPERATIONS WITH THIS EQUIPMENT Press [Storage] on the copying screen. Press [Store To e-Filing]. Press [Box/Folder]. 20 Storing Documents...
  • Page 21 2.OPERATIONS WITH THIS EQUIPMENT Select the box in which you want to store the data. You can also specify the box number (3-digit).  Password entry When the password has been set to the selected user box, the password entry screen is displayed. Enter the password and then press [OK].
  • Page 22 2.OPERATIONS WITH THIS EQUIPMENT Change the document name as necessary, then press [OK].  Renaming the documents Key in the document name (up to 64 characters) in [Document Name] and then press [OK].  A character string composed of “DOC”, year, month and date is displayed by default. This format can be changed in TopAccess.
  • Page 23 2.OPERATIONS WITH THIS EQUIPMENT Copying the next original (copy) Depending on how the original is set, the confirmation screen to copy next the original may be displayed. Repeat the procedure below as many times as necessary. When the scanning of the last page of the original finishes, press [Job Finish].

  • Page 24: Scanning To E-Filing

    2.OPERATIONS WITH THIS EQUIPMENT  Scanning to e-Filing You can scan and store documents in e-Filing. When you import an original as an image into a client computer, it is recommended to store the document using Scan to e-Filing. To use this, the scanning function is required. Place the original of the document you want to save and make scan mode settings as necessary.
  • Page 25 2.OPERATIONS WITH THIS EQUIPMENT The acceptable number for reserving scanning jobs differs depending on the settings. If the reserved jobs exceed the corresponding number, the full reservation message will be displayed. In this case, wait until the reserved scanning jobs are reduced or delete unnecessary reservations (scanning jobs). ...

  • Page 26: Canceling Jobs

    Canceling jobs  P.26 “Canceling active jobs”  P.26 “Deleting print jobs”  Canceling active jobs If you want to cancel the active printing or scanning of a document, press [Stop].  Deleting print jobs Follow the procedure below to stop the printing or scanning of the document (delete print jobs). Press [Job Status].

  • Page 27: Deleting Documents

    Deleting Documents You can delete documents in e-Filing using the touch panel of this equipment. e-Filing is not designed for saving documents permanently. Delete unnecessary documents immediately. If you delete a folder or box, all the documents in the folder or box are deleted as well. ...
  • Page 28 2.OPERATIONS WITH THIS EQUIPMENT Press [Delete] to delete the selected document. You can cancel the deletion of the selected document by pressing [Cancel]. 28 Deleting Documents...

  • Page 29: Managing User Boxes/Folders

    Managing User Boxes/Folders You can manage user boxes and folders in the e-Filing using the touch panel of this equipment.  P.29 “Creating user boxes”  P.30 “Editing user boxes”  P.31 “Deleting user boxes/folders” Folders can be created and edited using a client computer. ...

  • Page 30: Editing User Boxes

    2.OPERATIONS WITH THIS EQUIPMENT If the entered password does not meet the Password Policy, a warning message appears. Enter the correct one. For details of the Password Policy, refer to the TopAccess guide.  Editing user boxes You can change the registered user box name and password. Press [e-Filing] on the Home screen.

  • Page 31: Deleting User Boxes/Folders

    2.OPERATIONS WITH THIS EQUIPMENT  Deleting user boxes/folders You can delete user boxes and folders. If you delete a folder or a box, all folders and documents in the folder or the box are deleted as well. Press [e-Filing] on the Home screen. Follow the procedure below to delete user boxes and folders.
  • Page 32 2.OPERATIONS WITH THIS EQUIPMENT Press [Delete] to delete the selected box/folder. You can cancel the deletion of the selected box/folder by pressing [Cancel]. 32 Managing User Boxes/Folders...
  • Page 33 OPERATING WITH A CLIENT COMPUTER This section explains the feature of operating the e-Filing web utility using a client computer. Before Using the e-Filing Web Utility ..................34 Supported web browsers ............................34 How to set the Microsoft Edge setting ........................34 Getting Started with the e-Filing Web Utility...............36 Logging in as a user..............................36 Menus in the e-Filing Web Utility..................37 [Documents] tab ..............................37...

  • Page 34: Before Using The E-Filing Web Utility

    Before Using the e-Filing Web Utility Before using the e-Filing web utility, check the following items on your computer.  P.34 “Supported web browsers”  P.34 “How to set the Microsoft Edge setting” The e-Filing web utility supports Windows computers only. You cannot use it with a Mac or computers with another ...
  • Page 35 3.OPERATING WITH A CLIENT COMPUTER Set [Block pop-ups] to [Off]. Select [Don't block cookies] for the [Cookies] setting. Exit from Microsoft Edge and launch it again before accessing e-Filing. Exit from Microsoft Edge after accessing the e-Filing web utility. To log off from the e-Filing web utility in the user mode, click the Log-out link and then exit from Microsoft Edge.

  • Page 36: Getting Started With The E-Filing Web Utility

    Web Utility. If you enter an invalid authentication password several times to log into the TOSHIBA MFP, you may not be able to log in for a certain period since it will be regarded as an unauthorized access.

  • Page 37: Menus In The E-Filing Web Utility

    Menus in the e-Filing Web Utility The user interface of the e-Filing web utility consists of three main tabs located in the upper-right corner of the web browser’s window: the [Documents] tab, [Preferences] tab, and [Administration] tab. These main tabs enable you to display and work with your documents, set up viewing preferences, and perform administrative functions.
  • Page 38 3.OPERATING WITH A CLIENT COMPUTER - Document Icons : This icon indicates a document that was stored by a print operation. When the icon is displayed on a white background, it indicates that the document is currently in the View mode. When the icon is displayed on a blue background, it indicates that the document is currently in the Edit mode.

  • Page 39: [Preferences] Tab

    3.OPERATING WITH A CLIENT COMPUTER  [Preferences] tab The [Preferences] tab is available to all users. It allows you to make the condition for document viewing and the number of thumbnail images displayed on the screen. Default Document View You can select the Thumbnail or List view. The system displays your documents by the selected view until you choose another option from the View menu.

  • Page 40: Managing User Boxes And Folders

    Managing User Boxes and Folders The e-Filing web utility provides two box types: the public box and user box. Each user can create his or her own user box, and also create one level of folder in each box. This section explains the following operations: ...
  • Page 41 3.OPERATING WITH A CLIENT COMPUTER  [Box Password] / [Retype Password]: If you want to protect the box with a password, enter one in the boxes. The created user box appears in the Document frame. Users can configure advanced properties for each box such as how long the box will retain documents, and Email notification features.
  • Page 42 3.OPERATING WITH A CLIENT COMPUTER Select [File] > [New Folder]. The New Folder window appears. Enter the folder name and click [OK]. The created folder appears under the selected box in the Document frame. Folder names can consist of any ASCII character except: \ / <...

  • Page 43: Deleting User Boxes And Folders

    3.OPERATING WITH A CLIENT COMPUTER  Deleting user boxes and folders This operation allows you to delete user boxes and folders.  Folders in the public box can be deleted, although you cannot delete the public box itself.  If you delete a user box or folder, all the documents in the user box or folder are deleted as well. ...

  • Page 44: Renaming User Boxes And Folders

    3.OPERATING WITH A CLIENT COMPUTER Click [OK]. The selected folders are deleted.  Renaming user boxes and folders This operation allows you to rename the user boxes and folders.  You can rename folders in the public box, but cannot rename the public box itself. ...
  • Page 45 3.OPERATING WITH A CLIENT COMPUTER To rename a user box, select [File] > [Rename]. To rename a folder, select the check box of the folder you want to rename and select [File] > [Rename]. The Rename Box window appears.  Do not select several folders at the same time. You can only rename one folder at a time. ...

  • Page 46: Modifying And Displaying User Box And Folder Properties

    3.OPERATING WITH A CLIENT COMPUTER  Modifying and displaying user box and folder properties This operation allows you to display and modify the properties of user boxes such as the box password and maintenance period to automatically delete documents, and Email notification settings. This operation also allows you to view and confirm the folder properties.
  • Page 47 3.OPERATING WITH A CLIENT COMPUTER If you want to edit the box properties, click [Change Properties]. The Change Box Properties window is displayed. If you do not need to change the box properties, press [OK] on the above screen to complete the operation. Specify the following items as required and press [Save].
  • Page 48 3.OPERATING WITH A CLIENT COMPUTER If a document is automatically deleted by the [Delete document automatically] function, the delete history is not stored in the log. For details of the logs, refer to the TopAccess Guide. If you forget the old password, you can enter the administrator password in the [Old Password] box instead of it. When the options “Send Email when an error occurs”...
  • Page 49 3.OPERATING WITH A CLIENT COMPUTER Select the check box of the folder with the properties that you want to view and select [File] > [Properties]. The Folder Properties window appears. In the Folder Properties window, you can view the folder properties. ...

  • Page 50: Managing Documents

    Managing Documents The e-Filing web utility allows you to manage the documents stored in the e-Filing system. This section explains the following operations:  P.50 “Displaying documents”  P.51 “Renaming documents”  P.53 “Deleting documents”  P.54 “Printing documents”  P.59 “Storing documents using printer driver” ...

  • Page 51: Renaming Documents

    3.OPERATING WITH A CLIENT COMPUTER  Using the list view This view displays boxes, folders, or file names with the properties and check boxes in a list format. You may find it more convenient than the thumbnail view for managing boxes and folders that contain a large number of files. Click the check boxes to select a single file or multiple files that you want to move, copy, delete or print.
  • Page 52 3.OPERATING WITH A CLIENT COMPUTER Select the check box of the document that you want to rename and select [File] > [Rename]. The Rename Document window opens. Users can also rename a document by selecting the document in the Document frame and selecting [File] > [Rename].

  • Page 53: Deleting Documents

    3.OPERATING WITH A CLIENT COMPUTER  Deleting documents This operation allows you to delete documents from the box or folder. In the Document frame in the [Documents] tab, select the box or folder containing the documents you want to delete. If you have selected a box that is protected with a password, the Password Authentication window appears.

  • Page 54: Printing Documents

    3.OPERATING WITH A CLIENT COMPUTER  Printing documents You can print documents and images from boxes and folders in the e-Filing web utility. The following two ways are available to print them:  P.54 “Printing an entire document”  P.57 “Test print” ...
  • Page 55 3.OPERATING WITH A CLIENT COMPUTER Select the following print options as required and click [Print].  Duplex — Select whether you want the document printed on both sides of the paper. You can select from Book or Tablet.  Number of Copies — Enter the number of copies to be printed. ...
  • Page 56 3.OPERATING WITH A CLIENT COMPUTER  Page Number — Select whether to print page numbers on the pages. - Position — Select whether the page numbers are to be printed on the pages. When you want to print the page numbers, select where it will be done. - Initial Page —...
  • Page 57 3.OPERATING WITH A CLIENT COMPUTER  Clicking [Print] prints the document, and the print result window is displayed.  Clicking [Cancel] closes the Print window without printing.  Clicking [Reset] restores the default print properties settings.  When the [Cover/Sheet Insertion - Use Front Cover] option is selected, the front page is assumed to be page “1”, and the page numbers on the printed pages begins with “2”.
  • Page 58 3.OPERATING WITH A CLIENT COMPUTER You can also perform test printing by selecting a document in the Document frame and then selecting [File] > [Test Print]. However, you cannot print individual pages, even if you select the check boxes of the pages displayed in the Contents frame.

  • Page 59: Storing Documents Using Printer Driver

    3.OPERATING WITH A CLIENT COMPUTER  Storing documents using printer driver From an application that runs under the Windows operating system, you can send a document as a print job to e- Filing with the printer driver. You can store your documents in the public box or in a user box. ...
  • Page 60 3.OPERATING WITH A CLIENT COMPUTER Select [Public Box] to save the print job and click [OK].  If you want to save a print job in a specified folder, enter its name in the [Box Folder] box. To save data in an existing folder, enter its folder name in the [Box Folder] box. To create a new folder and save data in it, enter the new folder name in the [Box Folder] box.
  • Page 61 3.OPERATING WITH A CLIENT COMPUTER Select a user box to save the print job.  Select the desired user box number from the [Store to] box.  Enter the password for the user box in the [Password] box.  If you print a job as well as saving it in the user box, select the [Print] check box. If you want to save a print job in a specified folder, enter its name in the [Box Folder] box.

  • Page 62: Archiving Documents

     P.62 “Downloading an archived document”  P.64 “Uploading archived documents” The archive files are compatible with the same series of the TOSHIBA MFP, not with another series.  Downloading an archived document You can archive the documents in the box and download them to your computer. Use this feature to create a back-up file of your documents in e-Filing.
  • Page 63 3.OPERATING WITH A CLIENT COMPUTER Select the check box of the document that you want to archive and select [File] > [Archive Document]. The confirmation dialog box appears. Users can also archive a document by selecting the document in the Document frame and selecting [File] > [Archive Document].
  • Page 64 3.OPERATING WITH A CLIENT COMPUTER Click [Close].  Uploading archived documents If you have an archived file that has been downloaded from the equipment to your computer, you can upload it to e- Filing. When you upload the archived file, the file is automatically extracted and documents will be created in the box specified.
  • Page 65 3.OPERATING WITH A CLIENT COMPUTER Click [Browse]. The [Choose File to Upload] dialog box appears. Select the archived file to be uploaded and click [Open]. This will return you to the Upload Archived Document window, and the folder path of the selected file will be displayed in the [Archived File] box.

  • Page 66: Sending Email

    3.OPERATING WITH A CLIENT COMPUTER The Upload Archive Document window shows the process of uploading. During the uploading process, you can quit uploading by clicking [Cancel]. When uploading the archived file has been completed, “Your document has been uploaded successfully” is displayed.
  • Page 67 3.OPERATING WITH A CLIENT COMPUTER If you have selected a box that is protected with a password, the Password Authentication window appears. Enter the password and click [OK]. If you enter an invalid password several times to open the box, you may not log in for a certain period since it will be regarded as an unauthorized access.
  • Page 68 3.OPERATING WITH A CLIENT COMPUTER Specify the following items as required and click [Send]. [TO: Destination Setting] — Click this button to specify the destination. When you click this button, the Recipient List page appears. For instructions on how to specify the destination, see the following section: ...
  • Page 69 3.OPERATING WITH A CLIENT COMPUTER - 128-bit RC4 — Select this option to set an encryption level to the one compatible with Acrobat 5.0, PDF V1.4. - 128-bit AES — Select this option to set an encryption level to the one compatible with Acrobat 7.0, PDF V1.6.

  • Page 70: Destination Setting

    3.OPERATING WITH A CLIENT COMPUTER  Destination setting On the Recipient List page, you can specify destinations to send e-Filing documents as Email. You can specify the recipients by entering the Email addresses manually, selecting the recipients from an address book, selecting the recipient groups from an address book, or searching the LDAP server for recipients.
  • Page 71 3.OPERATING WITH A CLIENT COMPUTER Selecting recipients from an address book Follow the steps below to select recipients from an address book. Click [Destination Setting] to open the Recipient List page. Click [Address Book]. The Address Book page is displayed. Select the Email check boxes of the users you want to add and click [Add].
  • Page 72 3.OPERATING WITH A CLIENT COMPUTER Selecting groups from an address book Follow the steps below to select groups from an address book. Click [Destination Setting] to open the Recipient List page. Click [Address Group]. The Address Group page is displayed. Select the group check boxes containing the desired recipients and click [Add].
  • Page 73 3.OPERATING WITH A CLIENT COMPUTER Searching the LDAP server for recipients Follow the steps below to search the registered LDAP server for recipients. To search the LDAP server for recipients, an administrator must set up the directory service by using TopAccess in the administrator mode.
  • Page 74 3.OPERATING WITH A CLIENT COMPUTER Select the Email check boxes of the users you want to add and click [Add]. The selected recipients are added to the Recipient List page. You can remove contacts once added to the recipient list before saving the destination settings. ...

  • Page 75: Editing The Pages Of Your Documents

    Editing the Pages of Your Documents The e-Filing web utility allows you to make changes to your stored documents before you print them. Three document control buttons are provided in the e-Filing web utility: [Edit], [Save], and [Cancel]. These buttons are displayed at the top of the Contents frame when you select a document in the Document frame. The buttons displayed vary depending on the document status.

  • Page 76: Displaying Document And

    3.OPERATING WITH A CLIENT COMPUTER  Displaying document and page properties You can display the Document Properties and Page Properties windows that contain details of the document or page. To display the Document Properties window, select the check box of the document and select [Properties] from the [File] menu.

  • Page 77: Copying Pages From One Document To Another

    3.OPERATING WITH A CLIENT COMPUTER  Copying pages from one document to another You can copy or cut pages from a document and insert them into another one. In the Document frame on the [Documents] tab, select the box or folder containing the document whose pages you want to copy or cut.
  • Page 78 3.OPERATING WITH A CLIENT COMPUTER Select the check boxes of the pages that you want to copy or cut, and select [Edit] > [Copy] or [Cut].  When you have cut pages from the document, proceed to the next step after the process is completed. ...
  • Page 79 3.OPERATING WITH A CLIENT COMPUTER In the Document frame, select the box or folder containing the document into which you want to insert the copied pages. If you have selected a box that is protected with a password, the Password Authentication window appears.
  • Page 80 3.OPERATING WITH A CLIENT COMPUTER Click the space between the pages where you want to insert the copied pages. The arrow indicators move to the space between the pages where you clicked. Select [Edit] > [Paste]. The copied pages are inserted between the specified pages. Click [Save].
  • Page 81 3.OPERATING WITH A CLIENT COMPUTER Enter the document name and click [Save].  If you rename the document, it will be saved as a new one. If you do not change the name, the original document will be overwritten.  The document status is returned to the View mode from the Edit mode. Do not close the Save Document window by clicking [X].

  • Page 82: Copying Pages From A Document To A Box Or Folder

    3.OPERATING WITH A CLIENT COMPUTER  Copying pages from a document to a box or folder You can copy or cut pages from a document and save them in a box or folder as a new document. In the Document frame on the [Documents] tab, select the box or folder containing the document whose pages you want to copy or cut.
  • Page 83 3.OPERATING WITH A CLIENT COMPUTER Select the check boxes of the pages that you want to copy or cut, and select [Edit] > [Copy] or [Cut].  When you have cut pages from the document, proceed to the next step after the process is completed. ...
  • Page 84 3.OPERATING WITH A CLIENT COMPUTER In the Document frame, select the box or folder where you want to store the copied pages. If you have selected a box that is protected with a password, the Password Authentication window appears. Enter the password and click [OK]. If you enter an invalid password several times to open the box, you may not log in for a certain period since it will be regarded as an unauthorized access.

  • Page 85: Deleting Pages From A Document

    3.OPERATING WITH A CLIENT COMPUTER  Deleting pages from a document You can delete pages from a document. In the Document frame on the [Documents] tab, select the box or folder containing the document whose pages you want to delete. If you have selected a box that is protected with a password, the Password Authentication window appears.
  • Page 86 3.OPERATING WITH A CLIENT COMPUTER Select the check boxes of the pages that you want to delete and select [Edit] > [Delete]. The confirmation dialog box appears. Click [OK]. The selected pages are deleted. Click [Save] to save the document. The Save Document window appears.

  • Page 87: Inserting A Blank Page Into A Document

    3.OPERATING WITH A CLIENT COMPUTER  Inserting a blank page into a document You can insert a blank page into a document. You can select a different size for the blank pages. In the Document frame on the [Documents] tab, select the box or folder containing the document into which you want to insert a blank page.
  • Page 88 3.OPERATING WITH A CLIENT COMPUTER Click the space between the pages where you want to insert a blank page. The arrow indicators move to the space between the pages where you have clicked. Select [Layout] > [Insert Blank Page]. The Insert Blank Page window appears. Select the paper size and orientation of the inserted blank page, and click [OK].
  • Page 89 3.OPERATING WITH A CLIENT COMPUTER Click [Save]. The Save Document window appears. Enter the document name and click [Save].  If you rename the document, it will be saved as a new one. If you do not change the name, the original document will be overwritten.

  • Page 90: Moving Pages Within A Document

    3.OPERATING WITH A CLIENT COMPUTER  Moving pages within a document You can move pages within a document to rearrange the page order. In the Document frame on the [Documents] tab, select the box or folder containing the document whose pages you want to rearrange. If you have selected a box that is protected with a password, the Password Authentication window appears.
  • Page 91 3.OPERATING WITH A CLIENT COMPUTER Select the check boxes of the pages that you want to move between other pages and select [Edit] > [Cut]. The selected pages are copied to the clipboard and deleted from the document. Do not perform any operation while the e-Filing web utility is running. Click the space between the pages where you want to insert the copied pages.
  • Page 92 3.OPERATING WITH A CLIENT COMPUTER After you have completed rearranging the pages, click [Save]. The Save Document window appears. Enter the document name and click [Save].  If you rename the document, it will be saved as a new one. If you do not change the name, the original document will be overwritten.

  • Page 93: Moving And Merging Documents

    Moving and Merging Documents You can move documents between boxes or folders. You can also combine several documents into one document.  P.93 “Moving documents”  P.95 “Merging documents”  Moving documents You can move a document from one box or folder to another, to help you manage the documents. In the Document frame on the [Documents] tab, select the box or folder containing the document that you want to move.
  • Page 94 3.OPERATING WITH A CLIENT COMPUTER In the Document frame, select the box or folder where you want to paste the documents. If you have selected a box that is protected with a password, the Password Authentication window appears. Enter the password and click [OK]. If you enter an invalid password several times to open the box, you may not log in for a certain period since it will be regarded as an unauthorized access.

  • Page 95: Merging Documents

    3.OPERATING WITH A CLIENT COMPUTER  Merging documents You can copy an entire document and insert its pages into another document. The document that you want to insert is the source document, and the document that you want to merge it into is the destination document.
  • Page 96 3.OPERATING WITH A CLIENT COMPUTER In the Document frame, select the box or folder containing the destination document. If you have selected a box that is protected with a password, the Password Authentication window appears. Enter the password and click [OK]. If you enter an invalid password several times to open the box, you may not log in for a certain period since it will be regarded as an unauthorized access.
  • Page 97 3.OPERATING WITH A CLIENT COMPUTER Click the space between the pages where you want to merge the documents. The arrow indicators move to the space between the pages where you have clicked. Select [Edit] > [Paste]. The copied documents are merged between the specified pages. Click [Save].
  • Page 98 3.OPERATING WITH A CLIENT COMPUTER Enter the document name and click [Save].  If you rename the document, it will be saved as a new one. If you do not change the name, the original document will be overwritten.  The document status is returned to the View mode from the Edit mode. Do not close the Save Document window by clicking [X].
  • Page 99 SYSTEM ADMINISTRATION FOR e-Filing This section explains to device administrators. General users do not need to read this section. This section explains system administration function for e-Filing. System Administration ....................100 Logging in as a system administrator .......................100 About the administrator screen ........................101 Managing a hard disk in e-Filing........................102...

  • Page 100: System Administration

    System Administration This section describes system administration of the e-Filing features.  P.100 “Logging in as a system administrator”  P.101 “About the administrator screen”  P.102 “Managing a hard disk in e-Filing”  Logging in as a system administrator To log in as a system administrator, follow the steps below after launching the e-Filing web utility.

  • Page 101: About The Administrator Screen

    4.SYSTEM ADMINISTRATION FOR e-Filing  About the administrator screen The [Administration] tab allows the system administrator to manage the data in e-Filing. The [Administration] tab is only visible if you are logged on as the system administrator.  P.101 “[Box Management] page” An administrator can also set up the e-Filing notifications by using TopAccess in the administrator mode.

  • Page 102: Managing A Hard Disk In E-Filing

    4.SYSTEM ADMINISTRATION FOR e-Filing  Managing a hard disk in e-Filing An administrator should periodically monitor e-Filing to make sure it has enough hard disk space for everyday operations. Administrators can operate user boxes, folders and document management in the same way as general users. For details of the operation, see the following.

  • Page 103: Unlocking User Boxes

    4.SYSTEM ADMINISTRATION FOR e-Filing Click [OK]. The selected user boxes are deleted from e-Filing.  Unlocking user boxes When the Lockout Setting of e-Filing is set to “Enable” in the Password Policy, if an incorrect user box password is entered a specified number of times consecutively, the user box is locked so that it cannot be used for a certain time. The system administrator can unlock user boxes which have been so locked.
  • Page 104 4.SYSTEM ADMINISTRATION FOR e-Filing 104 System Administration...

  • Page 105: Index

    INDEX e-Filing Disk Space Available ........101 e-Filing Features ..............8 A/B format ................. 3 e-Filing Functions ............10 [Administration] tab ............. 101 Email Address ..............47 Advance automatic delete notification ......47 Encryption ............... 68 All Pages ................58 Encryption Level..............
  • Page 106 Password ................8 Password entry ............ 14, 21, 30 Paste ............80, 84, 91, 94, 97 [Preferences] tab............. 39 Preservation Period for Documents....... 47 Print Document............... 54 Printing ................14 Printing a document using Test Print ......57 Project Code ............55, 58, 69 Properties ..............
  • Page 107 FC-2000AC/2500AC FC-2505AC/3005AC/3505AC/4505AC/5005AC DP-2008A/2508A/3008A/3508A/4508A/5008A FC-5506AC/6506AC/7506AC DP-5508A/6508A/7508A/8508A OME150055A0...
  • Page 108 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS e-Filing Guide 1-11-1, OSAKI, SHINAGAWA-KU, TOKYO, 141-8562, JAPAN R150620Q6901-TTEC Ver01 F Issued in Mar. 2016 ©2016 TOSHIBA TEC CORPORATION All rights reserved Patent; http://www.toshibatec.co.jp/en/patent/...

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