Exporting A Contact List; Deleting Global Or Personal Contacts; Using Groups To Organize Contacts; Adding A Global Or Personal Group - Multitech FaxFinder FF440 Administrator's Manual

Exporting a Contact List

If you are moving from one FaxFinder to another, you can export the contact list in the correct format from the
old unit and import it into the new one. Otherwise, you need a properly formatted CSV file.
1. Click Contact .
2. Click Export and then click Save.
3. Browse to a destination and click Save to save the file as a CSV file.

Deleting Global or Personal Contacts

1. Click Contacts. The Personal contact page appears. To delete global contacts, click Global.
2. Click Delete All to permanently delete all entries in the contacts list.
Click Delete for an individual contact to permanently delete that entry.
3. Confirm the deletion when prompted.

Using Groups to Organize Contacts

Groups are collections of multiple contacts that you can use for mass faxing. When you send a fax to a group, it
is sent to every contact in the group.
To view groups:
●
Click Contacts | Personal Groups to view the current user's groups.
●
Click Contacts |Global Groups to view the groups available to all users.

Adding a Global or Personal Group

To add a group and then add contacts to it:
Note: To add contacts to an existing group, start with Step 5.
1. Click Contacts and then click either Personal Groups or Global Groups.
2. Click Add.
3. Enter a group Name and Description.
4. Click Update.
5. Click Edit for the new group.
6. Click Add under Contacts in Personal or Global Group.
7. For Personal Groups only, select Personal or Global to select contacts from your personal contact list or
the global contact list.
8. Check the boxes for each contact you want to add.
9. Click Add.
10. Click Done to return the Group page.
FaxFinder x40 Administrator Guide
Chapter 5 – Managing Users, Contacts, and Recipients
41