Creating Subscribers Record 36; Creating Subscribers List; Modifying A Record - Oki B2520 User Manual

Directory
Your multifunction machine lets you create a
directory by memorizing subscriber records and
subscriber lists. Your machine can store up to 250
subscriber records, which you can group in 20
subscriber lists.
For all subscriber records or subscriber lists you
may create, consult, modify or delete contents.
You can also print the directory.
Furthermore, your machine lets you create and
manage your phone directory from your PC Kit.
For more information on this feature, refer to
chapter PC Features, page 49.
Creating subscribers record
To create subscribers record:
11 - DIRECTORY / NEW CONTACT
1 Press on , enter 11 with the digital keypad.
2 Enter the NAME of your contact with the
alphanumerical keypad (20 characters
maximum), confirm with OK.
3 Enter the TEL number of your contact with
the digital keypad (30 digits maximum),
confirm with OK.
4 Choose the RECORD NO from your directory
with the digital keypad or accept the
displayed number, and confirm with OK.
At this stage, you may associate an e-mail
address or an
subscriber. If you do not wish to do so,
confirm with OK and refer to step 5.
To associate an e-mail address:
• Enter the E-Mail address of your
subscriber and confirm with OK.
• Define the attachment format (Image or
PDF) then confirm with OK.
• Refer to step 5.
Or to associate an FTP address :
• Do not enter the e-mail address and
confirm with OK.
• Enter the FTP address of the contact (for
example: 134.1.22.9), then confirm with
OK.
• Enter the FTP user name (for example:
Durand) then confirm with OK.
• Enter the
password
confirm with OK.
• If necessary, enter the file destination
directory (when this field is not
completed, the files are stored directly
under the root) of the FTP server (for
example: server name / Durand).
Confirm with OK.
FTP address to your
of the FTP user, then
• Define the attachment format (Image or
PDF) then confirm with OK.
• Refer to step 5.
5 Select W. ASSOC. KEY if you want to assign
a shortcut key (letter) to your subscriber
record. The first available letter appears, use
or to choose another letter. Confirm
with OK.
6 Select the appropriate transmission RATE to
send faxes among the values 2400, 4800,
7200, 9600, 12000, 14400 and 33600 using
or . Confirm with OK.
The maximum speed can be used if the
telephone line is of good quality, meaning
appropriate, without echo.
If your multifunction machine is
connected to a PABX, you may insert a
pause for dial tone after the outgoing
local prefix dialling. To do so, insert the
character "/" after the local prefix.

Creating subscribers list

To create subscribers list:
12 - DIRECTORY / NEW GROUP
1 Press on , enter 12 with the digital keypad.
2 Enter the LIST NAME with the
alphanumerical keypad (20 characters
maximum), confirm with OK.
3 CALLED NUMBER: use
from existing records the contacts of your
list and confirm with OK. Repeat this
operation for each subscriber you want to
add to your list.
4 Enter the LIST NUMBER assigned to your
list with the digital keypad or accept the
displayed number, and confirm with OK.
In the directory, the letter G placed
next to a name identifies a subscribers
group.

Modifying a record

To modify a subscribers record or list:
13 - DIRECTORY / MODIFY
1 Press , enter 13 with the digital keypad.
2 With or , browse the directory and select
the record or list you want to modify by
pressing OK.
3 With or , browse the entries of the
selected record or list. Press on OK when the
entry you want to modify appears on screen.
4 The cursor appears at the end of the line.
Press on C to delete characters.
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B2520 / B2540
or to select