Oki B2500 Series User Manual
B2500 series mfp
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Summary of Contents for Oki B2500 Series
- Page 1 B2500 Series MFP User’s Guide B2520 MFP/B2540 MFP...
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Page 2: Dear Customer
B2520 / B2540 Dear customer For your security and comfort, we urge you to carefully read the Safety booklet before attempting use. In buying this multifunction machine, you have opted for a quality product. Your device satisfies all of the different needs of a modern office automation tool. -
Page 3: Table Of Contents
Contents Dear customer Consumables Preface Environmental Information Software use license Definition License Property Duration Warranty Responsibility Development Applicable law Registered trademarks Prohibited reproductions Installation Location conditions Cautions of use Paper recommendations Loading paper in the main unit tray Handling of paper Humidity control Use of envelopes EP Cartridge recommendations... - Page 4 B2520 / B2540 Lock the machine Lock the keyboard Lock the numbers Lock the SMS service Read the counters Sent pages counter Received pages counter Scanned pages counter Printed pages counter Display the consumables status Calibrate your scanner Directory Creating subscribers record Creating subscribers list Modifying a record Deleting a record or a list...
- Page 5 Cover sheet Creating a cover sheet Description of the tab Cover page Creating a cover page template SMS Communication Presentation of the SMS window Send an SMS Follow-up of SMS The outbox The outbox log The sent item memory (items sent) SMS Parameters Access to SMS parameters Description of the tab Logs and reports...
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Page 6: Preface
Preface Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. -
Page 7: Environmental Information
B2520 / B2540 Environmental Information - 2 -... -
Page 8: Software Use License
B2520 / B2540 Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. -
Page 9: Applicable Law
B2520 / B2540 Applicable law This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court. Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product. -
Page 10: Installation
B2520 / B2540 Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened. -
Page 11: Paper Recommendations
- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard. - Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports. Such items create fire hazards or electric shock hazards. - Prevent water and any other liquid from spilling on the machine or near to it. -
Page 12: Terminal Description
B2520 / B2540 Terminal description Control panel Smart card insertion point Fold-down stop for paper delivery Manual input tray Manual paper feed setup guides LAN Connection (model B2540) Master USB connection (USB key) (model B2520) Slave USB connection (for PC) Additional telephone cable socket Telephone cable... -
Page 13: Command Panel
Command panel 1. Screen. 2. Digital keypad. 3. Alphabetical keypad. 4. Key : deletes the character to the left of the cursor. 5. Key : input or line feed. 6. Key : access to special characters. 7. Key Shift. 8. Key SCAN: document analysis to the PC. 9. -
Page 14: Packaging Contents
Packaging contents The packaging contains the items listed below: Multifunction device 1 toner cartridge 1 installation guide, 1 PC installation CD ROM and 1 user guide CD ROM 1 power cord 1 telephone cord 2 booklets (safety and warranty) Device installation 1 Unpack the device. -
Page 15: Cartridge Installation
B2520 / B2540 2 Push the lower panel down until it clicks. 3 Setup the back side feed cassette stop by pushing the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide. -
Page 16: Paper Delivery Stop
Paper delivery stop Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down. Starting your device Device connection Before plugging the power cord, it is imperative to refer to the Safety booklet. -
Page 17: Paper Insertion In The Manual Input Tray
B2520 / B2540 Paper insertion in the manual input tray Before inserting paper, refer to the paragraph Paper recommendations, page 6. The manual input tray allows you to use various paper formats with greater weightings than the one used in the paper feed cassette (refer to the paragraph Consumable specifications, page 64). -
Page 18: Copy
Copy Your machine has the function to make one or more copies. You can also setup several parameters in order to make copies at your will. Simple copy In this case, the default parameters are applied. 1 Place the document to be copied in the automatic document feeder, printed face on the top. -
Page 19: Special Setup For The Copying
B2520 / B2540 9 Adjust the contrast level with the buttons then confirm with the OK button. 10 Adjust the desired brightness level with the buttons , then confirm with the OK button. 11 Choose the paper type NORMAL, THICK with the buttons , then confirm with the OK button. -
Page 20: Paper Type Setup
Paper type setup 851 - ADVANCED FCT/SCAN. & PRINT/PAPER 1 Select the paper NORMAL (60-90 g/m²) or THICK (90-162 g/m²) that you use with the buttons 2 Confirm your setup by pressing the OK button. 3 Quit this menu by pressing the Paper tray selection The Automatic selection can have two meanings depending on the paper format defined on the paper... -
Page 21: Fax
B2520 / B2540 This chapter describes all the fax processing and configuration functions. You will also find a section describing fax mailboxes. Fax transmission Immediate transmission 1 Place the document to be copied in the automatic document feeder, face printed on the top. Place the document to be copied face down on the glass, respecting the indications around the glass. -
Page 22: Relay Broadcast
Default tray set to Manual: Manual tray Main tray paper format paper format The fax is printed on A4,Letter and A4,Letter and Legal Legal manual tray. The fax is printed on A4,Letter and Legal manual tray. An error message is displayed on the screen. -
Page 23: Printing Fax Messages Stored In The Memory
B2520 / B2540 Printing fax messages stored in the memory The printing is not possible on A5 paper format. 381 - FAX / FAX ANSW. / PRINT 1 If you have defined an access code for your fax answering machine, enter it and press OK. Documents received and stored in the memory are printed. -
Page 24: Transmission Waiting Queue
Transmission waiting queue This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to: • Consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number. -
Page 25: Creating An Mbx
B2520 / B2540 You may receive and send through an MBX in complete confidentiality. When depositing a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present. In polling, the MBX’s are only accessible with an MBX code. -
Page 26: Mbx Polling From A Remote Fax
MBX polling from a remote fax 36 - FAX / MBX POLLING 1 Enter your subscriber’s number for MBX polling or choose your dialling mode and confirm with OK. 2 Enter the subscriber MBX number and press OK. 3 Enter this MBX access code and press OK. 4 If you wish to delay the poll time, enter the departure time next to the current time and press OK. -
Page 27: Sms
B2520 / B2540 Thanks to the SMS button, you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS- compatible devices. -
Page 28: Parameters/Setup
Parameters/ Setup You can setup your machine as you like depending on the use. You will find in this chapter description of the functions. You can print the functions guide and the available setup of your multifunction machine. Your machine is continuously being updated, new functions are regularly made available. -
Page 29: Language
B2520 / B2540 Language This setting enables you to choose the menu language of your choice. By default, the multifunction machine is set to English. 203 - SETUP / GEOGRAPHICAL / LANGUAGE 1 Select the required language using then press the OK key to confirm. 2 To exit this menu, press Local prefix This function is used when your fax is installed with a... -
Page 30: Reception Mode
To use the economy period: 32 - FAX / ECO TRANS. 1 Enter the call number and confirm with OK. 2 Choose SCAN B & W or COLOR SCAN. 3 Adjust the contrast and confirm with OK. 4 Select the feed type, FEEDER or MEMORY and confirm with OK. -
Page 31: Technical Parameters
B2520 / B2540 Technical Parameters As delivered your machine is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters. To set the technical parameters: 29 - SETUP / TECHNICALS 1 Select the desired parameter and confirm with OK. 2 With the keys , modify the parameter settings by following the table below and press OK. -
Page 32: Printing The Functions Guide
Parameter Signification When the fax machine receives an 74 - Erase mailbox e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of uncomprehension to the message sender. At E-mail reception, the fax does not destroy the MBX message, it prints a notice of uncomprehension... -
Page 33: Printing The Logs
B2520 / B2540 Printing the logs The printing is not possible on A5 paper format. The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine. An automatic print out will take place after every 30 transmissions. -
Page 34: Lock The Sms Service
Lock the SMS service This function prevents access to the SMS service. To access the SMS service locking menu: 815 - ADVANCED FCT / LOCK / LOCK SMS 1 Enter the four-digit locking code with the numerical keypad. 2 Press key OK to confirm. 3 Enter the four-digit locking code again to confirm it. -
Page 35: Directory
B2520 / B2540 Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists. Your machine can store up to 250 subscriber records, which you can group in 20 subscriber lists. For all subscriber records or subscriber lists you may create, consult, modify or delete contents. -
Page 36: Deleting A Record Or A List
Deleting a record or a list To delete a subscribers record or list: 14 - DIRECTORY / CANCEL 1 Press on , enter 14 with the keypad. 2 With , browse the directory and select the record or list you want to delete by pressing OK. 3 Press on OK to confirm the deletion. -
Page 37: Local Network Settings
B2520 / B2540 Local network settings You may connect your multifunction terminal to an Ethernet or a wireless network. However, practical knowledge configuration is required to set up a network. Selecting the type of your local network This parameter allows you to configure your terminal accordingly to the type of network you will install it in. -
Page 38: Wlan Network
WLAN network You can connect your machine to a PC using a USB cable or make a wireless connection (via radio) with a PC or network. Beware, when you are using a wireless connection, that certain items of medical equipment, sensitive or security systems may be affected by the radio transmissions of your device;... -
Page 39: Connect Your Wlan Adaptor
B2520 / B2540 Connect your WLAN adaptor Your machine belongs to a new generation of terminals that you can incorporate into a WLAN network using a WLAN USB key. Your machine’s network radio adaptor transmits data using the radio protocol IEEE 802.11g;... - Page 40 3 Select PARAMETERS using the keys confirm with OK. 4 Select IP ADDRESS using the keys confirm with OK. 5 The dumber of your IP address will appear in the format 000.000.000.000. Enter the new IP address for your machine in the format displayed and confirm with OK.
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Page 41: An Example Of How An Ad-Hoc Network May Be Set Up
B2520 / B2540 2828 - SETUP / WLAN / PARAMETERS / The machine name allows you to identify your machine on the network via a PC (for example with the name "PRINT- NETWORK-1"). 1 Type in , select the menu SETUP using the keys and confirm with OK. -
Page 42: Message Service (Model B2540)
B2520 / B2540 Message service (Model B2540) Your terminal lets you send and receive emails via your local network. To do so, you must connect your terminal to a local network. You must also configure the message service settings. Information required to set up message service Your network administrator must provide you the following elements:... -
Page 43: Scan To Ftp
16 Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK. To go to the next line, use key . 17 Press OK to confirm. The mail is memorised and will be sent at the next connection to the local network. -
Page 44: Selecting The Print Mode For The Deposit Notice
B2520 / B2540 00:01 and 23:59) and validate with the OK key. Selecting the print mode for the deposit notice E-MAIL / SETTINGS / DEPOSIT NOTICE 1 Select one of the deposit notice options With, Without, Always or On Error and press OK to confirm. -
Page 45: Usb Memory Key
B2520 / B2540 USB memory key You can connect a USB memory Key on the front side of your machine. The files stored in TXT, TIFF and JPEG formats will be analysed and you will be able to use the following actions: - print the stored files contained in your USB memory - delete the files contained in your USB memory key,... -
Page 46: Delete Your Files Located In The Key
confirm with OK. Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Quit this menu by pressing the Delete your files located in the key You can delete files located in your USB memory key. 06 - MEDIA / DELETE / MANUAL 1 Insert your USB memory key on the front side of your machine respecting the way of insertion. -
Page 47: Pc Features
B2520 / B2540 PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine. From the PC, you can: manage the multifunction machine, allowing you to set it up according to your needs, print your documents on the multifunction machine from your usual applications, scan colour, grey scale or black and white... - Page 48 6 After restart, the InstallShield Wizard screen shows the progress of the assistant preparation. You can stop the procedure at any time by clicking on the C button. ANCEL 7 The welcome screen appears. 8 Click on the N button to launch the installation of the C kit on your PC.
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Page 49: Connections
B2520 / B2540 18 Select your choice and click on the F 19 Your "Companion Suite Pro" kit is successfully installed on your PC. You can start the multifunction machine's management software from menu > C > C OMPANION UITE OMPANION >... -
Page 50: Uninstall The Software From Your Pc
3 The next screen shows the list of compatible hardware found on the network. You can make another search on the network by clicking on the R button. EFRESH Remark: A hardware device may not appear in the list in which case click on the N button. -
Page 51: Multifunction Terminal's Supervision
B2520 / B2540 5 You need to restart your system at the end of the procedure. Close all open programs, select Y WANT TO RESTART MY COMPUTER NOW the F button. INISH Multifunction Terminal's Supervision The software that you have installed contains two multifunction machine management... -
Page 52: Mf Monitor
MF Monitor Graphical presentation Run the application by clicking on the MF Monitor icon located on your desktop or from the menu S > P > C ROGRAMS OMPANION UITE LL > C OMPANION ONITOR From this screen you can monitor the information or configure your multifunction machine from the tabs: : Presents the multifunction machine OMPANION... -
Page 53: Analysis From A Twain Compatible Software
B2520 / B2540 1 Left-click with the mouse on the S image or click the SCAN button from your machine. 2 You can follow the ongoing digitisation on a screen. 3 At the end of the digitisation, the scanned picture appears in the PaperPort window. -
Page 54: Address Book
Address book The address book enables you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitate dialing your contact’s number when you want to send an SMS or fax. If you want, you can print the list of numbers stored in the Directory. -
Page 55: Manage The Address Book
B2520 / B2540 Manage the address book When you are working in the directory, you can perform different operations print a list of contacts in your address book, delete a contact or a group in your address book, search for a contact or a group of contacts in the address book using the first letters of the name, check the datasheet of a contact or a group in order to modify it. -
Page 56: Fax Communications
Fax communications The fax communication enables you to: send documents as faxes from one of the scanners of your terminal, from the hard disk or from the screen of your PC, to receive fax documents, to monitor communications through various services: the inbox, the outbox, the sent items, the outbox log and the inbox log. -
Page 57: Send A Fax From Application
B2520 / B2540 Send a fax from application This method is used to directly send a document you have created using a desktop software without printing it beforehand From your desktop software, select Select the printer OMPANION The fax oubox window is displayed. To send your fax to a contact, enter his number in the field R and click the button... -
Page 58: The Outbox Log
The outbox log The outbox log is used to keep a history of all fax communications (successful or rejected) that your Terminal processes. The log is printed automatically as soon as an A4 page is filled. The button deletes the entire log, and ELETE not simply the selected message(s). -
Page 59: Cover Sheet
B2520 / B2540 Field Description This dialing prefix shall be Dialling prefix automatically inserted in front of the number before sending on this line. Must be parametered according to Type of dialing the type of switchboard your terminal is connected to. Displays a Communication Identification Line (LIC) on the Header... -
Page 60: Description Of The Tab Cover Page
Description of the tab C OVER PAGE Field Description Either the name of the page Name of the cover selected by default or the page you sheet have selected to use. You can enter information Sender concerning the sender. You can enter information concerning the recipient. - Page 61 B2520 / B2540 • Option (B): Launch MFM , select N ANAGER scanner source as shown below : Add any recipient to the recipient list, click on the tab A , select resolution F as shown below: PTIONS Finally click on the button S AVE AS DRAFT corner ( ).
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Page 62: Sms Communication
SMS Communication Sending SMSs is via the modem of your Multifunction Laser. For more details, refer to the User Manual of your Multifunction Laser. The SMS service is available depending on the countries and the operators. Your PC Kit can be used to easily send faxes to a single recipient or to multiple recipients using the distribution groups. -
Page 63: Follow-Up Of Sms
B2520 / B2540 6 Click on OK to send your SMS to all contacts in the field IST OF ECIPIENTS Your send request can then be checked, if necessary, in the outbox. Follow-up of SMS SMS communications are monitored by means of an outbox, a sent item memory, an outbox log. -
Page 64: Maintenance
Maintenance Service General information For your safety, it is imperative to refer to the security directives presented in the Safety booklet. To ensure that your machine is kept in the best conditions, it is recommended that you periodically clean the inner parts. Please respect the following rules while using this machine: - Do not leave the scanner cover open. -
Page 65: Cleaning
B2520 / B2540 then, UNKNOWN CARD REMOVE CARD If the C button is pressed while the smart card is being read, the machine displays: ACTION CANCELLED REMOVE CARD Cleaning Scanner reading system cleaning When one or more vertical lines appear on the copies, clean the glass of the scanner. -
Page 66: Scanner Issues
The fusion unit can reach a very high temperature during the operation. To prevent any harm, do not touch this area. In case of paper jam, the following message appears: PAPER JAM REMOVE TONER 1 Remove the toner cartridge and check if a sheet is jammed. -
Page 67: Transmission From The Feeder
B2520 / B2540 Transmission from the feeder You have the choice between: • waiting until the transmission takes place at the given time, • restarting the transmission immediately by pressing • abandoning transmission by pressing document, press again. Transmission from memory You have the choice between: •... -
Page 68: Specifications
Specifications Physical specifications Dimensions: Weight: Electrical specifications Power supply: Electric consumption: Environmental specifications Operating temperature: Acceptable humidity level: Peripheral specifications Printer Type: Resolution: Speed: Preheating time: First page out time: a. Printing speed may vary depending on used operating systems, computer specifications, software applications, connection modes (LAN, USB or WLAN), paper formats as well as file types and sizes. -
Page 69: Consumable Specifications
Consumable specifications Reference paper Scanner : Printer : Specifications are subject to changes for improvement without notice. Inapa tecno SPEED A4. Ricoh T6200 A4 - 64 - B2520 / B2540... - Page 70 10 Constellation Drive Mairangi Bay, Auckland, New Zealand Tel:(64) 9 477 0500 Fax:(64) 9 477 0549 http://www.comworth.co.nz Oki Systems (Czech & Slovak), s.r.o. IBC - Pob ežní 3 186 00 Praha 8 Czech Republic Tel.: +420 224 890158 Website: www.oki.cz, www.oki.sk OKI Printing Solutions (Denmark) Herstedøstervej 27...
- Page 71 Tel: 63 89 36 00 Telefax: 63 89 36 01 Ordrefax: 63 89 36 02 Website: www.oki.no Oki Systems (Polska) Sp. z o.o. Leszno 14, 9th Floor 01-192 Warszawa Tel.: +48 22 535 69 99 Fax: + 48 22 535 69 98 Website: www.oki.com.pl...
- Page 72 “Panorama” Business Centre 5th Floor Kiev 01025 Tel: +380 44 537-52-88 e-mail: info@oki.ua Website: www.oki.ua Oki Sistem ve Yazıcı Çözümleri Tic. Ltd. Ști. Harman Sokak Harmancı Giz Plaza Kat: 18 D: 35 34394 Levent İstanbul Tel : +90 212 279 2393 Fax : +90 212 279 2366 http://www.oki.com.tr...
- Page 73 Oki Europe Limited Central House Balfour Road Hounslow TW3 1HY United Kingdom Tel: +44 (0) 208 219 2190 Fax: +44 (0) 208 219 2199 www.okiprintingsolutions.com 07077701 iss.1...