Secure Printing: Sending A 'Locked Print Job' To The Printer - Ricoh MP C2500 Printer Manual

1.3

Secure printing: sending a 'locked print job' to the printer

You need to make up a unique 'User-ID' and password for every secure print job that you send to the printer. This
user-id and password are sent to the printer along with the print job. Once the print job is secured it can only be
printed when this user-id and password are entered into the printer itself. By using this option you can prevent your
document from being printed to the printer while you're not in front of the printer itself. This way printed documents
with sensitive information can't be taken or read by people who are not entitled to do so.
Important note
Only employees are allowed to make secure print jobs. Secure print jobs that are not yet printed will be deleted from
the print queue automatically after one day.
Follow the next steps to make a secure print job.
Open the printing preferences of the printer (see para-
graph 1.2.1) where you want to send a secure print job
to and open the tab: 'Job/Log'.
Make up a name, consisting of up to 8 alpha numeric
characters and enter this in the field 'UserID'. In this
example we use 'abba30'.
Select 'Locked Print' under 'Job Type', then enter a 'Pass-
word' consisting of 4 to 8 numbers.
Now click on 'Apply' and OK. From now on, all documents
that are sent to the printer will become locked print jobs.
Print your document in the application from where you
want to print. The print job has now been sent as a
locked print job and will be kept on the printer for as long
as a day.
Now go over to the printer an push on the 'printer button'
to start the print mode.
The following screen will appear on the printer's touch
screen. Choose 'Print Jobs' on the touchscreen.
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