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Summary of Contents for Unify Gigaset S4
- Page 1 Gigaset S4 professional HiPath Cordless IP User Guide A31003-G2100-U115-5-7619...
- Page 2 Availability and technical specifications are subject to change without notice. Unify, OpenScape, OpenStage and HiPath are registered trademarks of Unify GmbH & Co. KG. All other company, brand, product and service names are trademarks or registered trademarks of their respective holders.
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Page 3: Safety Notes
Safety notes Safety notes Handset Danger: • Do not use the handset in potentially explosive atmospheres. • To avoid mutual interference, do not operate the handset in the vicinity of electronic equip- ment. • Do not use the handset in wet rooms! Devices are not splash-proof. •... -
Page 4: Weee Mark
Operating instructions WEEE mark Note: • All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities. • The correct disposal and separate collection of your old appliance will help prevent potential negative consequences for the environment and human health. -
Page 5: Overview Of Handset
Overview of handset Overview of handset Earpiece inset Microphone Display Mute key Display keys Hash key Control key Number keys Speakerphone key On-hook and on/off key Talk key Message key Headset connection Volume key Star key R key How to use the keys: Page 9 ... -
Page 6: Table Of Contents
Contents Contents Safety notes ........3 Handset. - Page 7 Contents Making calls – the basic functions ..... . 32 Activating/deactivating the handset..........32 Dial .
- Page 8 Contents Caller list ......... 58 Working with list entries .
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Page 9: Description Of Controls
Description of controls Description of controls Function keys The following function keys are available: Name On-hook and on/off End a call Cancel functions Go back to the next menu level up Turn the handset on or off Talk key Answer a call Dial a phone number Open the redial list Access telephone system functions... -
Page 10: Control Key
Description of controls Control key The control key is assigned different functions depending on the operating situation: t s u v Situation Press top of key Press bottom of Press left side of Press right side of In idle status - Open the hand- Open the list of... -
Page 11: Side Keys
Description of controls Side keys Press the keys on the right of the handset to set the volume for earpiece, ringtone, speakerphone mode, alarm, appointment signalling and the headset depending on the situation. ø Increase volume ÷ Lower volume Menu icons in the main menu The main menu of the handset is opened by pressing the right key on the control key. - Page 12 Description of controls Icon Name Ï Settings Configure handset: • Date/Time • Audio Settings – Handset Volume – • Advisory Tones – Ringtones(Handset) • Display – Screensaver – Large Font – Colour Schemes – • Backlight • Language • Registration –...
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Page 13: Putting The Handset Into Operation
Putting the Handset into Operation Putting the Handset into Operation Removing the protective cover Remove the protective cover from the display be- fore putting the handset into service. Inserting/changing the batteries The handset is supplied with two approved batteries. The batteries are supplied uncharged. They are charged in the handset. - Page 14 Putting the Handset into Operation 2. Opening the battery compartment Press your index finger into the recess and pull the battery cover upward. 3. Insert/change the batteries Possibly remove old batteries. Insert the new batteries making sure the poles are facing the cor- rect direction (see schematic diagram).
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Page 15: Charging And Using The Batteries
Putting the Handset into Operation Charging and using the batteries To charge the batteries, insert the handset into the charging shell with the keypad facing forwards. Attention: Only use the relevant approved power supply units for operating the charging shell (for or- der numbers see Page 72). -
Page 16: Permitted Batteries
Putting the Handset into Operation Permitted batteries The following batteries are approved for use with the handset. Nickel Metal Hydride (NiMH) battery GPI International LTD 700 mAh AAA UNION SUPPO Batt. 650 mAh AAA SHENZHEN High Power Tech. Co. Ltd 650 mAh AAA Fitting the attachment clip Press the attachment clip onto the back of the handset until the tabs on the sides engage in the recesses on the phone. -
Page 17: Connecting A Usb Data Cable
Putting the Handset into Operation Connecting a USB data cable You can connect a standard USB data cable with a mini B jack to the back of your handset to connect the handset to a PC Page 66. • Remove belt clip (if attached) Page 16. -
Page 18: Setting The Handset Display Language
Putting the Handset into Operation Setting the handset display language If your preferred language for the handset’s display texts is not set by default, then you can set it yourself. The language of the communication system’s dis- play texts can only be set by the administrator. Opening the main menu Open the handset’s main menu. -
Page 19: Setting Up The Handset
Setting up the handset Setting up the handset You can change the standard settings of the handset if you are not happy with them. Setting the volume During the call You can set the volume of the earpiece or when in speakerphone mode during a call by pressing the side volume keys. -
Page 20: Advisory Tones
Setting up the handset Advisory tones Note: Can be set only when the menu item is visible. To change see Page 29. The advisory tones have the following meaning: Advisory Meaning Key Tones Every keystroke is confirmed Confirmation • Confirmation tone when saving inputs/settings and when placing the handset in the charging shell •... -
Page 21: Setting The Ringer
Setting up the handset Setting the ringer Tones and melodies are saved on your handset. When you select the Volume and Melodies menu item, the respective ringtone in the current setting rings. Open the handset’s main menu. Ï Select the menu icon and confirm. Settings Select the menu item and confirm. -
Page 22: Setting Ringing Tones And Pictures With Resource Directory
Setting up the handset Setting time control for external calls You can enter a period of time when the phone should not ring, e. g. at night. Select the menu item and confirm. Time Control Set On or Off. If activated: Suspend ring. -
Page 23: Renaming/Deleting Screensaver/Clip Images/Sounds
Setting up the handset Screensaver/CLIP images Press the display key. Show Switching between the images. If you have saved an image in an invalid format, you get an error message when you select the file. Sounds The sound marked is played immediately. Switching between the sounds. -
Page 24: Activating Or Deactivating The Ringer
Setting up the handset Activating or deactivating the ringer Deactivating the ringer Hold down the key until a confirmation tone is emitted. The ó icon appears on the display. Activating the ringer Hold down the key until a confirmation tone is emitted. Activating or deactivating the warning tone Instead of a ringtone you can activate a warning tone. -
Page 25: Activating/Deactivating Automatic Call Answering
Setting up the handset Activating/deactivating automatic call answering Note: Can be set only when the menu item is visible. To change see Page 29. This function allows you to accept calls by removing the handset from the charg- ing shell. Open the handset’s main menu. -
Page 26: Setting The Date And Time
Setting up the handset Setting the date and time Set the time and date so that the correct time and date are assigned to incoming calls and to use the alarm clock. The handset date and time are automatically set when you set up a call to an- other station. -
Page 27: Display Settings
Setting up the handset Display settings A number of options are available for setting the display. You can set the screen- saver (screen picture), the colour scheme, the font size and the display lighting. You can also change the name displayed for the base station. Screensaver In idle mode you can view an image from the resource directory Page 22 or... - Page 28 Setting up the handset Colour scheme Four colour schemes are saved on your handset. By selecting a colour scheme you define the colours to be used for the font, menu items and background. If you change to a different colour scheme during a setting, it is immediately pre- viewed to show how it will appear later for all menus.
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Page 29: Setting The Conversion List For Vcard Transfer
Setting up the handset Setting the conversion list for vCard transfer Note: Can be set only when the menu item is visible. To change see Page 29. Phone numbers are usually specified as follows in e-mail programs, such as, Mi- crosoft Outlook: +49 (05251) 820776. -
Page 30: Resetting The Defaults
Setting up the handset Resetting the defaults Note: Can be set only when the menu item is visible. To change see Page 29. This function allows you to reset your handset to the defaults, e. g. if you want to pass it on to someone else or reset it. - Page 31 Setting up the handset Default settings Setting Explanation/notes Levels Default state Tones and Ringer volume signals Ringer melody, external "Bass me" Ringer melody, internal "Classic Ring" Warning tone Handset volume Volume in speakerphone mode Appoint. Melody Volume Key tones, audible each time a key is pressed.
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Page 32: Making Calls - The Basic Functions
Making calls – the basic functions Making calls – the basic functions You can use your handset to make both internal and external calls. Internal calls are calls that • you make within the range of a communication system, for example, within your company, •... -
Page 33: Dial
Making calls – the basic functions Language If your preferred language for the display texts is not set, you can set this your- self Page 18. Dial Dialling: preparation o and if necessary. Enter the required phone no. and correct individual characters as necessary us- ing the "Delete"... -
Page 34: Manual Number Redial
Making calls – the basic functions Manual number redial The last 20 phone numbers dialled are saved in the redial list. A phone number that was dialled several times is only saved once. Handset in idle status: Press the Talk key briefly. The redial list is displayed. Select the required telephone number. -
Page 35: Enquiry
Making calls – the basic functions Enquiry You interrupt your call to consult with a user (including external users) and then resume the original call. You are on a call. Activating and conducting an enquiry/consultation call S or Activate consultation. The current call is placed "on-hold" so that the first user Enquiry waits. -
Page 36: Answering Or Rejecting A Call
Making calls – the basic functions Answering or rejecting a call Answer a call Your handset rings Page 25. The caller information appears on the display. The phone number of the caller and possibly also the name can be displayed. If available, either the entry in the handset's local phonebook Page 47, the en- ... -
Page 37: Activating Or Deactivating The Keypad Lock
Making calls – the basic functions Activating or deactivating the keypad lock This feature protects against accidentally pressing buttons when the handset is in a pocket, for example. The keypad lock turns off automatically when a call comes in and turns back on when the call has ended. Press the hash key until the activation or deactivation is confirmed by a signal. -
Page 38: Making Calls - Enhanced Functions
Making calls – enhanced functions Making calls – enhanced functions Speakerphone mode Features Speakerphone mode offers you the following advantages: • Other persons can listen to and participate in the call. • Your hands are free. • When dialling, you can hear the ringtone, for example, without having to lift the handset to your ear. -
Page 39: Conducting Calls With The Headset
Making calls – enhanced functions Conducting calls with the headset The handset can be used with a corded and cordless headset. Corded headset You can connect a corded headset to the port on the side. The headset must have a jack (2.5 mm). The earpiece inset and microphone functions are activated on the headset once it is connected. -
Page 40: Switching To Mute
Making calls – enhanced functions Conducting calls via the Bluetooth headset Activating the Bluetooth headset during a call If the handset is in dial or call mode (see Page 33 for information on setting up a call), the Bluetooth headset can assume the earpiece inset and microphone functions. -
Page 41: Number Redial
Making calls – enhanced functions Number redial The last 20 phone numbers dialled are saved in the redial list. A phone number that was dialled several times is only saved once. If you tried to call a party from the handset's local phonebook, the name of the party is displayed with a number redial. -
Page 42: Adding A Telephone Number To The Handset's Local Phonebook
Making calls – enhanced functions Adding a telephone number to the handset's local phonebook During dial preparation, you can add a number from your handset’s redial list to your phonebook. Press the Talk key briefly. The redial list is displayed. Select the required telephone number. -
Page 43: Callback
Making calls – enhanced functions Callback If you cannot reach a subscriber, either because there is no response or the line is busy, you can activate a callback. If the subscriber has hung up or (if there is no answer) any other activity has been detected on the subscriber's phone, you will receive a callback advisory call. -
Page 44: Call Forward
Making calls – enhanced functions Call forward You can configure call forwards for your handset. Incoming calls are forwarded to a different number. The forwarding destination can be any internal or external phone number. The phone number of the voicemail (if set up) is entered as the default forwarding destination Page 53. -
Page 45: Setting Up Call Forwarding
Making calls – enhanced functions Setting up call forwarding Press the INT key. > < Call Forward Select the menu item and confirm. > < „Select "Internal" for internal calls or "External" for external calls and confirm. > < „Select "Uncondition.CFU", "Busy CFB", "No Reply CFNRy" or "NotReach. CFNRc"... -
Page 46: Deactivating All Call Forwards
Making calls – enhanced functions Deactivating all call forwards Note: All call forwards are deactivated and call waiting (second call) Page 56 is disabled if default settings are used. The destination phone numbers are retained. Press the INT key. >... -
Page 47: The Handset's Local Phonebook
Making calls – enhanced functions The handset's local phonebook You can save contact information for frequent call partners in the local phone- book. Once a phone number has been saved in this way you no longer have to enter it in full when you want to call someone. All you have to do is select the required phonebook entry. -
Page 48: Saving An Entry
Making calls – enhanced functions Saving an entry Open the phonebook. New Entry Select the menu item and confirm. The input window opens. Enter the relevant information, see above. Jump to the next line. etc. Functions for text input: Switches mode from abc to Abc, from Abc to 123 and from 123 to abc If predictive text is off: ... -
Page 49: Finding And Dialling An Entry
Making calls – enhanced functions Finding and dialling an entry Open the phonebook. s t or o Browse to the required entry or enter the first letter of the entry. If necessary, press a key several times in succession to enter the required letter. either: Press the Talk key. -
Page 50: Deleting An Entry Or Phonebook
Making calls – enhanced functions Save the entry. Save Entry Press the on-hook key several times to end the operation. Deleting an entry or phonebook Open the phonebook. Select the required entry. Press the display key. Options either: Select the menu item and confirm. The telephone number is deleted. Delete Entry Select the menu item and confirm. -
Page 51: Phonebook Of Communications Platform
Making calls – enhanced functions Phonebook of communications platform If configured, phone numbers can be searched for and dialled based on the names in the system phonebook. If the caller's phone number is saved in the system phonebook for an incoming call, the associated name is shown on the display while the handset is ringing. -
Page 52: Ldap Phonebook
Making calls – enhanced functions LDAP phonebook If an LDAP directory service is available to you, phone numbers can be searched for and dialled based on the names in this phonebook. Additional phonebooks: Handset's local phonebook Page 47 and system ... -
Page 53: Voicemail
Making calls – enhanced functions VoiceMail Depending on the communications platform, a voicemail function (answering machine) may be available to you (if set up, please consult your service techni- cian). VoiceMail is the default destination for call forwarding Page 44. ... -
Page 54: Conducting Calls - With Multiple Users
Conducting calls – with multiple users Conducting calls – with multiple users Transferring a call Transferring a call means that you wish to hand over a call you are conducting on your handset to another user. Transferring (without announcing the transfer) You can use this function to forward a call which you answered to another user. -
Page 55: Toggling (Switching Between Calls)
Conducting calls – with multiple users Toggling (switching between calls) The Toggle function allows you to switch between two users without allowing them to speak to each other directly. The two users can be either external or in- ternal users. You can also withdraw from the calls and connect the two users with each other. -
Page 56: Second Call (Call Waiting)
Conducting calls – with multiple users Leaving a conference Press the On-hook key. You leave the conference. When one user leaves the conference, the other two users remain connected. Second call (call waiting) If the call waiting function is set up, you can accept second calls on your hand- set. - Page 57 Conducting calls – with multiple users Ending the call, accepting the second call You are on a call and hear the call waiting tone. Either: Press the On-hook key. Your handset rings. Press the Talk key. You are connected to the second caller. Open the system menu.
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Page 58: Caller List
Caller list Caller list All calls are logged in caller lists. There is a separate list for the following call types: • Calls for VoiceMail Page 53 (if set up). • Missed calls. • Forwarded calls. • Answered calls. Up to ten calls per list are stored in chronological order. -
Page 59: Deleting All Lists
Caller list Calling back a caller Select an entry (see above). > < Select the call party and press the Talk key. The connection is set up. Copying an entry to the redial buffer Select an entry (see above). >< [ Select the call party and confirm. -
Page 60: Additional Functions
Additional functions Additional functions Handset alarm clock When the alarm clock is activated, it rings every day or every day from Monday to Friday at the set time. The alarm clock is deactivated during automatic num- ber redial. Note: The alarm will only sound with the set melody if the handset is in idle sta- tus. -
Page 61: Headset Appointment Function
Additional functions Deactivating an alarm/repeating after a pause The alarm rings for 60 seconds. The following appears on the display: ì . If you do not press anything, the alarm repeats after five minutes and then deactivates. During the alarm: either: Press the display key. -
Page 62: Deleting An Appointment
Additional functions Press the on-hook key several times to end the operation. Confirming an appointment reminder call An appointment reminder call is signalled in the same way as an incoming call. Press the display key during the appointment reminder call. If you do not confirm the appointment reminder call, it will be stored in a missed dates list. -
Page 63: Selecting A Base
Additional functions Displaying an unconfirmed appointment If you do not confirm an appointment call, the icon and the number of new entries are displayed on the screen. This unconfirmed appointment must also be saved in a missed dates list. Open the handset’s main menu. -
Page 64: Setting The Base
Additional functions Setting the base Note: Can be set only when the menu item is visible. To change see Page 29. You can define individual settings of your system with your handset depending on the configuration of your system. Open the handset’s main menu. -
Page 65: Speed Access To Functions
Additional functions Speed access to functions You can program both display keys with functions. The function is launched by pressing the key. Configuring speed access Press and hold down the required display key. A list of functions that can be programmed on the key is displayed. The following functions are available for selection: •... -
Page 66: Data Communication With The Pc
Additional functions Data communication with the PC So that your handset can communicate with your PC, you must install the "Gi- gaset QuickSync" application on your PC (download for free at www.gigas- et.com/gigasets790). Once you have installed "Gigaset Quick-Sync" you can connect the handset to your PC via Bluetooth Page 67 or a USB data cable Page 17. -
Page 67: Bluetooth Interface
Additional functions Bluetooth interface If you have installed a Bluetooth interface on your PC, you can also communi- cate with the PC application via the Bluetooth interface on your handset. Attention: A Bluetooth connection can be tapped. To connect a Bluetooth headset, see Page 39. - Page 68 Additional functions Transferring data Open the phonebook. Select the entry. Press the display key. Options Select the menu item and confirm. Copy Entry Select the menu item and confirm. Copy All vCard via Bluetooth: Select the menu item and confirm. Trusted Devices...
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Page 69: Telephone Blocking
Enter the value "0000" again to deactivate the PIN. Attention: If you have forgotten your PIN, please contact Unify Service. The PIN will be reset at your own expense. The handset is returned to the default state (see Page 30). -
Page 70: Appendix
Appendix Appendix Troubleshooting Some malfunctions can be resolved without outside intervention. The following table provides a list of such malfunctions. All other malfunctions should be reported to the relevant service person- nel. Error Possible cause Remedy No display. Handset is not switched on. Press the On-hook key until con- firmation is received. -
Page 71: Taking Care Of The Handset
Appendix Error Possible cause Remedy The following appears: Function is currently not avail- Wait and try again later. able. Currently not accessible No connection available under Enter the phone number correct- the phone number dialled. ly or call the attendant console. The following appears: Speed-dial number not avail- Correct your input, select a per-... -
Page 72: Documentation
Appendix Documentation These operating instructions can be found in PDF format at the following URL: http://www.unify.com/de/support/manuals.aspx To view or print the operating manual in PDF format, you need a computer on which the free Adobe Acrobat Reader program is installed. -
Page 73: Accessories
Appendix Accessories Only use original accessories. This will help you avoid injury and property damage and you can ensure that all relevant regulations are observed. EU Directive The handset and the accessories listed conform to the following EU directive: 99/05/EC on Radio and Telecommunication Terminal Equipment Declaration of conformity Your handset is supplied for use within a specific country, which is displayed on the underside of the device. -
Page 74: Index
Index Index Calls answering .............. 36 forwarding ............. 44 making ..............33 picking up .............. 42 rejecting ..............36 Accessories .............. 73 Changing a phone number ........49 Activating ..............32 Charge status ............15 Advisory tones ............20 Cleaning ..............71 Alarm ................ - Page 75 Index Earpiece inset ............5 Making calls ............. 33 Entry Making calls with the headset ........39 changing ..............49 Manual number redial ..........34 deleting .............41 Memory ..............50 dialling ............34 Message key ............5 dialling from the system phonebook ....51 Message list ...............
- Page 76 Index R key ...............5 USB port ..............17 Radio range .............. 32 Range problems ............32 Recall ............... 54 redial vCard ............... 47 adding a phone number ........42 converting prefixes ..........29 Rejecting a call ............36 VoiceMail ..............53 Reset ................
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